Mia Wagner Salon

NYC Cake Academy Administrative Assistant duties and responsibilities include providing administrative support to ensure efficient operation of the Academy Department. Supports Director of Operations and head of department and employees through a variety of tasks related to organization and communication. Responsible for confidential and time sensitive material. Familiar with a variety of the field's concepts, practices and procedures. Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner. May direct and lead the work of others. Rely on experience and judgment to plan and accomplish goals and a wide degree of creativity and latitude is expected. Typically reports to a head of department and/or Director of Operations. Responsibilities: Creating and printing flyers weekly Answer, direct phone calls Organize and schedule meetings and appointments Maintain contact lists Produce and distribute correspondence memos, letters, faxes and forms Assist in the preparation of regularly scheduled reports Develop and maintain a data system and website Add new classes to the calendar Add new classes and events online Email customers about upcoming classes Send class reminders with equipment needed and directions Add Events to the calendar Check that everything is set for events Take attendance for classes and check against registered list Maintain missed classes and makeup class lists Submit and reconcile expense reports Provide general support to visitors Provide information by answering questions and requests Generate reports Handle multiple projects Prepare and monitor invoices Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques Maintaining supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies Contribute to team effort by accomplishing related results as needed Carry out administrative duties such as filing, typing, copying, binding, scanning etc. Write letters and emails on behalf of other office staff Cover the reception desk when required Maintain computer and manual filing systems Handle sensitive information in a confidential manner Take accurate minutes of meetings Coordinate office procedures Reply to email, telephone or face to face enquiries Develop and update administrative systems to make them more efficient Resolve administrative problems Receive, sort and distribute the mail Answer telephone calls and pass them on Manage staff appointments Oversee and supervise the work of junior staff Maintain up-to-date employee holiday records Coordinate repairs to office equipment Greet and assist visitors to the office Photocopy and print out documents on behalf of other colleagues Requirements: Proven admin or assistant experience Knowledge of office management systems and procedures Excellent time management skills and ability to multi-task and prioritize work Attention to detail and problem solving skills Excellent written and verbal communication skills Strong organizational and planning skills Proficient in MS Office At least 5 years of experience in the field or in a related area High school diploma or equivalent; college degree preferred Graphic design and social media experience preferred Take attendance of all classes and events Collect waivers for kids classes Send email reminders for upcoming classes Send out surveys when class is complete Create Blog Posts Post on Google Administrative Assistant top skills & proficiencies: Reporting Skills Administrative Writing Skills Microsoft Office Skills Analysis Professionalism Problem Solving Supply Management Inventory Control Verbal Communication Office Administration Procedures Typing Skills Attention to Detail Accuracy Multitask Telephone Skills Teamwork Discretion and Judgment Patience Job Type: Part-time Pay: $18.00 - $22.00 per hour Work Location: In person

Start up company in NYC getting ready for launch. We're looking for a sharp, organized personal assistant to support the founder and keep day-to-day operations running smoothly. What you'll do • Manage the founder's calendar, meetings, and follow-ups, • Handle inbox triage, scheduling, and vendor and partner communication, • Coordinate creator and influencer outreach, shipments, and returns, • Track orders, inventory, and production timelines, • Run errands and pickups around NYC as needed, • Keep notes, task lists, and simple trackers up to date, • Support event, pop-up, and content shoot logistics What we're looking for • Highly organized, reliable, and proactive, • Clear, professional communicator by email, text, and phone, • Comfortable with Google Workspace, spreadsheets, and basic CRM tools, • Able to keep business information confidential (NDA required), • Comfortable moving around NYC for errands and events, • Startup, retail, fashion, or creator experience is a plus Schedule and setup • Hybrid: some remote work, some in person in NYC, • Hours are flexible to start, with a path to full time as we scale, • Pay to be discussed during the interview If you like fast-paced work and want to help build a brand from the ground up, apply and tell us about your experience.

Provide exceptional guest service by managing guest check-ins and check-outs, handling reservations accurately and efficiently, and coordinating with hotel departments to ensure a positive guest experience. Excellent communication skills are required, and prior hotel experience is preferred. *Applicants should include a brief video introduction describing their background and relevant experience.

At Veraccura CPA & Business Advisory, we value our people above all else. We are growing quickly and looking for an organized, energetic, and detail-oriented HR assistant to join our HR team. If you thrive in a fast-paced environment and enjoy helping others, we’d love to meet you! What You’ll Do • Onboarding & Recruitment: Assist with job postings, screen resumes, schedule interviews, and guide new hires through their onboarding process., • Employee Records: Maintain up-to-date physical and digital employee files, ensuring compliance with privacy standards., • Daily HR Operations: Serve as the first point of contact for employee inquiries regarding benefits, policies, and company procedures., • Administrative Support: Prepare HR reports, manage attendance records, and track leave requests (vacation, sick leave, PTO)., • Culture & Events: Help plan company social events, team-building activities, and employee recognition initiatives. What We’re Looking For • 1+ years of administrative or HR experience (entry-level candidates with an HR degree/coursework welcome!)., • Strong written and verbal communication skills., • Excellent organization and time-management abilities., • Proficiency with Microsoft Office / Google Workspace (experience with HR software/ATS is a plus)., • Discretion and ability to handle confidential information responsibly.

About the Role Teampoint is looking for a reliable part-time Business Operations Assistant to provide basic administrative support and follow assigned business instructions. No software development experience is required. Responsibilities • Follow instructions provided by the assigned manager., • Complete assigned administrative and business tasks., • Attend occasional online meetings when requested., • Communicate with the team regarding assigned tasks., • Complete required company onboarding procedures., • Provide updates on assigned work. Requirements • Reliable and responsible., • Good communication skills., • Able to follow instructions accurately., • Comfortable working remotely., • No technical or programming experience required. How to Apply Send your application with a brief description of your background and availability. Selected applicants will be contacted for an interview.

Overnight Front Desk Receptionist — Hotel CityNest New York | 125 Bowery, New York, NY Night Shift: 12:00 AM–8:00 AM Weekend availability is required CityNest New York is looking for a friendly, responsible, and highly communicative Overnight Front Desk Receptionist to join our hospitality team. This is a guest-facing position. Please do not apply if you are not comfortable actively communicating with guests throughout your shift. Hospitality is about people, and we are looking for someone who genuinely enjoys helping others, solving problems, and creating a welcoming experience. Because this is an overnight position, we need someone who is dependable, independent, organized, and comfortable taking responsibility when management may not be physically present. Responsibilities • Welcome guests and create a warm, professional first impression, • Manage guest check-ins and check-outs, • Communicate with guests in person, by phone, email, and messaging platforms, • Manage reservations and maintain accurate guest information, • Complete daily reports and documentation through our hotel management system, • Use Excel for tracking, reporting, and internal records, • Coordinate with housekeeping and management, • Respond to guest requests and resolve minor issues professionally, • Monitor the property during the overnight shift and report any incidents or maintenance concerns, • Perform room inspections and cleanliness checks when required, • Help ensure common areas remain clean, organized, and guest-ready, • In urgent situations, assist with preparing or cleaning a room when necessary — hospitality is a team effort, • Follow hotel procedures for guest safety, security, deposits, and property issues, • Be able to lift up to 50 lbs when necessary We are looking for someone who takes ownership of their shift, notices problems before they become bigger issues, and is comfortable making responsible decisions. Requirements • Must be available to work overnight shifts from 12:00 AM–8:00 AM, • Weekend availability is mandatory, • Excellent communication and interpersonal skills, • Friendly, professional, and guest-focused personality, • Strong sense of responsibility and reliability, • Punctual and dependable, • Comfortable working independently overnight, • Ability to multitask and stay organized in a fast-paced environment, • Basic Excel knowledge is required, • Comfortable learning hotel reservation and property-management software, • English required, • Spanish strongly preferred, • Additional languages are a major plus Location CityNest New York 125 Bowery New York, NY If you enjoy meeting people, solving problems, staying organized, and taking responsibility for creating a great guest experience, we’d love to hear from you.

Front Desk / Receptionist (Hotel) We are looking for a friendly, highly communicative, and responsible Front Desk Receptionist to join our hospitality team in New York. Please do not apply if you are not comfortable actively communicating with guests every day. Hospitality is about people and we need someone who genuinely enjoys helping others. This role is perfect for someone who knows how to stay organized, multitask under pressure, and maintain a calm, positive attitude in a fast-paced environment. Responsibilities: • Welcoming guests and creating a warm, professional first impression, • Managing check-in and check-out procedures, • Communicating with guests in person, by phone, and via email on a daily basis, • Working with reservations and guest information, • Maintaining daily reports and basic documentation through our channel manager, • Using Excel for tracking, reporting, and internal records, • Coordinating with housekeeping and management, • Handling guest requests and resolving minor issues professionally, • Performing room inspections and cleanliness checks, • In emergency situations, helping clean and prepare rooms when necessary - nobody is perfect :), • Ability to lift up to 50 pounds We are looking for a responsible person who is not afraid to take ownership and responsibility. Requirements: • Excellent communication skills and a friendly personality, • Strong customer service mindset, • Excel knowledge is mandatory, • Punctuality and reliability, • Ability to multitask and stay organized, • Comfortable working in a fast-paced environment, • English and Spanish (additional languages are a big plus) 📍 Location: 125 Bowery, New York🕒 Schedule: Shift-based(8AM–3PM; 3PM–10PM) If you enjoy meeting new people, staying organized, and being the face of a hospitality brand — we’d love to hear from you.

About the Role Teampoint is looking for a reliable part-time Business Operations Assistant to provide basic administrative support and follow assigned business instructions. No software development experience is required. Responsibilities • Follow instructions provided by the assigned manager., • Complete assigned administrative and business tasks., • Attend occasional online meetings when requested., • Communicate with the team regarding assigned tasks., • Complete required company onboarding procedures., • Provide updates on assigned work. Requirements • Reliable and responsible., • Good communication skills., • Able to follow instructions accurately., • Comfortable working remotely., • No technical or programming experience required. How to Apply Send your application with a brief description of your background and availability. Selected applicants will be contacted for an interview.