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  • Operations Coordinator
    Operations Coordinator
    7 hours ago
    $20 hourly
    Full-time
    Manhattan, New York

    ENTRY-LEVEL SUPPORT ROLE AVAILABLE FOR 26-27 SCHOOL YEAR - NO PRIOR EXPERIENCE NEEDED About the Role Basic Office Support: • Greet and check-in visitors following school security protocols, ensuring all guests are properly signed in and receive visitor badges., • Coordinate with teachers and staff to deliver requested supplies from the main office to classrooms or workrooms as needed., • Monitor and restock frequently used office supplies, such as paper, pens, and forms (i.e. MAFs), to maintain a functional work environment., • Assist with digital filing and organizing important documents, ensuring that records are easily accessible and kept in the proper locations. Supporting Attendance Tracking: • Assist with daily attendance processes, ensuring accurate record-keeping and reporting as directed by the BOM., • Ensure arrival is set up each day (i.e.: stanchions, CAASS machines in place)., • Support at arrival by monitoring our CAASS scholar attendance scan-in system and escalating issues as needed. Assisting with Technology, Supply, and Inventory Management: • Check supply levels in the Teacher Work Room (TWR) daily and restock essential items (e.g., paper, pens, markers, snacks) to ensure teachers have the materials needed., • Carry and deliver scholar snacks throughout the school building as scheduled., • Monitor and document inventory levels regularly, noting when supplies are running low and informing the BOM to reorder as needed., • Respond promptly to teacher requests for specific supplies, • Troubleshoot basic scholar Chromebook issues and understand the system for distributing new technology, escalating more complex issues to the BOM or IT support. Facilities Support: • Conduct routine facility checks of the school building as directed by the BOM. (Building Operations Manager), • Ensure rapid acknowledgment of facilities slackbot issues and escalate them to the appropriate personnel (BOM or facilities team) according to established protocols., • Walk through hallways, classrooms, restrooms, and common areas, ensuring they are clean, safe, and free of hazards. General Support During Arrival & Dismissal: • Serve as extra support by being present and observant during arrival and dismissal times, while adhering to the guideline of not assuming any leadership and/or scholar management responsibilities., • Aid in recording tardy arrivals or early dismissals, ensuring that accurate records are kept and communicating any issues to the BOM., • Direct students, families, and staff to designated areas, helping manage foot traffic to keep arrival and dismissal processes efficient. Qualifications • 0-2 years of professional experience in an administrative or support role preferred., • High school diploma or equivalent required; Associate's or Bachelor's degree preferred., • Adaptable and flexible to a fast-paced environment., • Positive and proactive attitude with a strong work ethic., • Strong organizational skills and attention to detail., • Ability to follow instructions and complete tasks efficiently., • Basic computer skills and comfort with technology., • Good verbal communication skills., • Ability to work independently and as part of a team., • Eagerness to learn and contribute to the smooth operation of the school. Please submit your application if you are interested.

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  • Registered Nurse
    Registered Nurse
    8 hours ago
    Part-time

    Job Path supports people with developmental disabilities as they make choices about their lives and play valued roles in their communities. Job Path encourages people to explore what they want out of life and to chart their own journeys. Whether it's finding a job, making a contribution in a volunteer role, establishing a home, or being part of the community, the goal is to assist the person to lead a full and active life. Job Path is seeking a Registered Nurse who will provide medical oversight to five people with disabilities who live across three residential locations. Two of these residences are certified by OPWDD, the Office of People with Developmental Disabilities. The Registered Nurse will serve as a valued member of an interdisciplinary team. The Registered Nurse will make weekly visits to residences in ++Forest Hills, Astoria, and East Harlem++ and will collaborate with managerial and direct support professionals in those locations. The schedule for this role is a flexible 4-8 hours per week and requires 24/7 on-call access to assist and advise staff through emergency situations. Hours may increase depending on the needs of the people we support. ++Responsibilities include (but are not limited to) the following tasks++ : Ongoing: • Develop a Nursing Care Plan for each individual and ensure the plan is reviewed and revised as needed with, complying with OPWDD policies and procedures that are related to the Rights, Care, Treatment, and Protection of all individuals, • Collaboration with the person and their circle of support, which includes the Senior Director, Director, Medical Coordinator, Coordinator and may include family members, to ensure high quality and holistic care, • Ensure that the medical needs of the individuals are addressed by working with physician(s) as appropriate. Follow through with the provision of nursing care by monitoring nursing and related services., • Attend semi-annual Life Plan meetings to review Nursing Care Plan During weekly visits: • Maintaining case files; dispensing medication(s); monitoring vitals and performing other nursing services as deemed necessary., • Review reports of weight, fluid intake, menses chart, behavior charts, and other significant symptoms/health-related occurrences weekly., • Responsible for participating in pre-admission and treatment team meetings., • Face-to-face contact with people we support at least on a monthly basis. Staff Training and Oversight: • Collaborate with the managerial team that all staff are medically trained to meet the individual's needs by monitoring, training and evaluating all med-certified staff as per Job Path and OPWDD guidelines. This includes health/hygiene, infectious disease control/prevention, monitoring medical systems, and other related topics for staff development., • Oversee medication pourings for staff to receive AMAP certification, then conduct an annual review to maintain staff certifications, • Participate in staff meetings as needed During emergencies: • Provide 24-hour telephone triage on-call services. Responds to emergencies by assessing situations and directing interventions., • Identify, assess and report circumstances occurring at the time a person experiences a seizure, injury, illness, behavioral episode, and/or any other medical or emotional difficulty an individual may have and implements therapeutic interventions accordingly. Reports to: Senior Director of Supported Living, with day to day coordination with the Coordinator, Manager, or Director of Supported Living. Qualifications: • Bachelor of Science in Nursing, • Licensure as a Registered Nurse in NYS, • Meeting all education, testing and experiential requirements identified by the NYS Office of the Professions, • Experience working with people with developmental disabilities a plus, • Working knowledge of Google Workspace Benefits: • Work/Life Assistance Program (EAP), • Pre-tax commuter benefit plan, • Medical FSA plans, • 403b retirement account Rate of Pay: $51.27-$61.27/hr, depending on level of experience in working within OPWDD certified agencies To Apply: Job Path Attn: Cerezmy Salcido 256 West 38th Street, 2nd Floor New York, NY 10018 *Please note: Only applicants we feel meet requirements of the position will be contacted for an interview. You must submit a resume AND cover letter to be considered for the position. Job Path is an equal opportunity employer. All qualified applicants will be considered for employment without unlawful discrimination based on races, color, creed, national origin, sex, age, disability, marital status, sexual orientation, employment, or citizenship status. Please be aware that Job Path requires all employees who use their personal cellular phones for work purposes to enroll in Job Path's Mobile Device Management system. Whistleblower policy: https://www.jobpathnyc.org/code-of-conduct/#whistleblower Department: Supported Living

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  • Purchasing & Logistics Coordinator – Inventory & Store Delivery
    Purchasing & Logistics Coordinator – Inventory & Store Delivery
    8 hours ago
    $25–$27 hourly
    Full-time

    We are a restaurant group operating 7 restaurants and a central warehouse across New Jersey and Manhattan. We are seeking a reliable and organized Purchasing & Logistics Coordinator to join our team. Compensation & Schedule • Pay: $25–$27 per hour, • Schedule: Approximately 50 hours per week, • Overtime: Paid after 40 hours per week, • Transportation: Company vehicle provided, or full reimbursement for business mileage and tolls when using a personal vehicle. Job Responsibilities 1. Delivery & Restocking (Approximately 50%) • Drive a small cargo van to deliver and restock supplies., • Travel between restaurants, suppliers, and the warehouse throughout New Jersey, Manhattan, Queens, and Brooklyn., • Pick up and deliver food, supplies, and inventory as needed. 2. Purchasing Coordination (Approximately 40%) • Communicate with suppliers and restaurant teams regarding ordering needs., • Place orders, follow up on deliveries, and handle purchase-related paperwork., • Process invoices, order records, and delivery documents., • Coordinate with restaurants to ensure timely supply replenishment. 3. Warehouse & Inventory Management (Approximately 10%) • Organize and maintain warehouse inventory., • Perform regular inventory counts., • Ensure inventory records are accurate and up to date. Qualifications • Must be legally authorized to work in the United States and able to work as a W-2 employee., • Valid driver’s license and experience driving a small cargo van required., • Basic computer skills, including Email, Microsoft Excel, and other standard office applications., • Strong English communication skills., • Good communication and coordination abilities., • Detail-oriented, dependable, and organized., • Able to lift and move items weighing up to 50 lbs. Work Location: New Jersey, Manhattan, Queens, and Brooklyn We are looking for a responsible team member who can manage deliveries, coordinate purchasing, and help keep our restaurant operations running smoothly.

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  • Front Desk Receptionist
    Front Desk Receptionist
    12 hours ago
    $20–$30 hourly
    Full-time

    Location: Greenwich Village, New York, NY Job Type: Full-Time (Part-Time applicants may also be considered) About Space for Wellness Space for Wellness is a premier integrative health and longevity practice located in the heart of Greenwich Village. Our multidisciplinary team provides chiropractic care, physical therapy, acupuncture, massage therapy, IV therapy, regenerative treatments, and wellness services in a modern, patient-centered environment. We pride ourselves on delivering a concierge-level experience where every patient feels welcomed, cared for, and supported throughout their wellness journey. We are looking for someone who shares that philosophy and enjoys creating exceptional experiences for others. Position Overview We are seeking a highly organized, personable, and proactive Front Desk Receptionist to serve as the first point of contact for our patients. This individual will play a key role in creating a welcoming atmosphere, managing daily office operations, coordinating appointments, and ensuring a seamless patient experience from check-in to check-out. The ideal candidate is professional, detail-oriented, thrives in a fast-paced environment, and is passionate about health, wellness, and exceptional customer service. Responsibilities • Welcome patients and visitors with warmth and professionalism, • Answer and direct incoming phone calls/emails/text messages, • Respond promptly to patient inquiries and provider needs, • Schedule, confirm, and manage patient appointments, • Coordinate multiple practitioner schedules efficiently, • Verify patient information and maintain accurate electronic records, • Process payments and reconcile daily transactions, • Explain services, memberships, and treatment packages to prospective patients, • Assist with patient intake forms and consent documentation, • Verify insurance benefits when applicable and communicate patient financial responsibilities, • Manage appointment reminders and follow up on missed appointments, • Maintain a clean, organized, and inviting reception area, • Coordinate with practitioners to ensure smooth daily operations, • Assist with inventory management and ordering office supplies, • Support marketing initiatives, events, and patient outreach as needed, • Uphold HIPAA standards and maintain patient confidentiality Qualifications • High school diploma required, • Bachelor's degree preferred, • Previous experience in a medical office, wellness clinic, chiropractic office, physical therapy practice, spa, concierge practice, or hospitality setting, • Exceptional customer service and interpersonal skills, • Excellent verbal and written communication, • Strong organizational and multitasking abilities, • Comfortable working with scheduling software and electronic medical records, • Proficiency with Microsoft Office and Google Workspace, • Ability to remain calm and professional in a fast-paced environment, • Reliable, punctual, and detail-oriented, • Ability to work independently while collaborating effectively with a team Preferred Qualifications • Experience with medical scheduling software or EMR systems, • Knowledge of insurance verification and patient billing, • Experience in concierge medicine, wellness, fitness, or luxury hospitality, • Interest in health, wellness, longevity, or integrative medicine What We're Looking For The ideal team member is: • Friendly, warm, and genuinely enjoys helping people, • Highly organized and proactive, • Able to anticipate patient needs before they arise, • Comfortable juggling multiple priorities throughout the day, • Professional in both appearance and communication, • A positive contributor to a collaborative team culture Benefits • Competitive compensation based on experience, • 401(k), • Medical coverage, • Opportunities for professional growth, • Employee discounts on wellness services, • Supportive, collaborative work environment, • The opportunity to work alongside a passionate team dedicated to helping people live healthier lives If you enjoy creating exceptional experiences, thrive in a fast-paced environment, and are passionate about wellness and patient care, we'd love to hear from you. Please submit your resume along with a brief cover letter telling us why you'd be a great fit for Space for Wellness.

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  • Client Services & Production Coordinator
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    Client Services & Production Coordinator
    14 hours ago
    $21–$24 hourly
    Full-time

    About Loja Jewelry Loja Jewelry is a custom jewelry manufacturer specializing in custom design and repair work. We're looking for a detail-oriented Client Services & Production Coordinator to join our team and help keep our production process running smoothly. About the Role You'll be the main point of contact for customers and the central hub connecting everyone involved in getting a job done — CAD designers, jewelers, setters, QC, and anyone else in the pipeline. This is a fast-paced, high-pressure role — if you're organized, communicate clearly, and thrive keeping a lot of moving pieces on track, this is a great fit. What You'll Do • Handle job intake — entering new orders/jobs into our system accurately and completely, • Communicate with customers daily, answering questions and providing updates, • Respond to customer messages promptly and professionally, • Track all active jobs and due dates, flagging anything at risk of slipping, • Coordinate across the full production process — CAD designers, jewelers, setters, quality control, and any other team members involved — to keep every job moving on schedule, • Make sure specs, requirements, and timelines are clearly communicated to everyone touching a job, • Follow up on outstanding items at every stage so nothing falls through the cracks, • Keep customers informed proactively — not just when they ask What We're Looking For • 5+ years of experience (preferred) in production coordination, customer service, order/production management, or a similar role, • Experience in the jewelry industry required (retail, custom design, manufacturing, or related), • Strong verbal communication skills, • Highly organized with the ability to juggle multiple jobs, teams, and deadlines at once, and comfortable working under pressure, • Comfortable working with designers and production teams (CAD/jewelry CAD experience a plus), • Proactive — you follow up before someone has to ask, • Proficient with basic office/production software (we'll train you on our specific systems) Job Details • Full-time, in-person, 40 hours/week, • Pay: $21–$24/hour (negotiable based on experience), • Paid training provided, • Paid time off, • Note: This role begins with a paid 2-week trial period to ensure it's a good mutual fit before the position is finalized Benefits: • Paid time off, • Paid training Work Location: In person

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  • Remote Personal Assistant
    Remote Personal Assistant
    5 days ago
    $18–$25 hourly
    Part-time

    We are seeking a reliable and detail-oriented Remote Personal Assistant to help maintain organized systems for both personal and business responsibilities while ensuring the smooth execution of daily operations. This role requires strong computer proficiency, excellent organizational abilities, professionalism, discretion, and the ability to work independently. A positive attitude, dependable character, attention to detail, and a good sense of humor are highly valued. Responsibilities: Provide remote administrative support. Assist with procurement coordination and related tasks. Manage emails, schedules, and documentation efficiently. Maintain organized systems for personal and business obligations. Coordinate meetings, appointments, personal commitments, and business activities. Monitor, organize, and filter high-volume personal and business emails. Support the professional, administrative, and personal needs of clients on a daily basis. Requirements: Excellent memory and attention to detail. Ability to work independently with minimal supervision. Proficiency in Microsoft Office Suite and strong overall computer skills. High level of loyalty, confidentiality, and dependability. Exceptional organizational and multitasking abilities. Strong problem-solving skills and the ability to take initiative. Ability to prioritize tasks effectively and work efficiently under pressure. Reliable internet connection.

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  • Office Manager-Part Time
    Office Manager-Part Time
    14 days ago
    Full-time

    job title: office manager job summary we are seeking a proactive, highly organized, and detail-oriented office manager to oversee the daily operations of our private office. The successful candidate will ensure the office runs efficiently by managing administrative functions, coordinating office resources, supporting executives and staff, and maintaining a professional and productive work environment. This role requires excellent organizational, communication, and problem-solving skills, as well as the ability to handle confidential information with discretion. key responsibilities • oversee the day-to-day operations of the office to ensure efficiency and productivity., • manage office administration, including supplies, equipment, facilities, and vendor relationships., • coordinate executive calendars, meetings, appointments, and travel arrangements., • develop and implement office policies, procedures, and administrative systems., • supervise administrative staff, including assigning work, providing guidance, and monitoring performance., • manage office budgets, monitor expenses, and process invoices and purchase requests., • coordinate maintenance of office facilities and ensure a safe, organized, and professional workplace., • serve as the primary point of contact for external vendors, service providers, and visitors., • support human resources functions, including onboarding, attendance tracking, and employee records administration., • assist with preparing reports, presentations, correspondence, and other business documents., • maintain organized filing systems, both electronic and physical, ensuring confidentiality and data security., • coordinate company events, meetings, and internal communications., • identify opportunities to improve office processes and implement operational efficiencies., • perform other administrative and operational duties as assigned. qualifications • bachelor's degree in business administration, management, or a related field preferred., • minimum of 3–5 years of experience in office administration or office management., • proven experience managing office operations and administrative functions., • strong leadership and team coordination skills., • excellent organizational and multitasking abilities., • strong written and verbal communication skills., • proficiency in microsoft office suite (word, excel, powerpoint, and outlook)., • experience with office management software and basic budgeting is an advantage., • ability to manage confidential information with professionalism and discretion., • strong problem-solving skills and attention to detail. key competencies • leadership and team management, • organizational and planning skills, • time management and prioritization, • communication and interpersonal skills, • financial and administrative management, • problem-solving and decision-making, • attention to detail, • professionalism and integrity, • adaptability and flexibility working conditions • full-time, office-based position., • standard business hours, with flexibility to work additional hours when required to support business operations. what we offer • competitive salary and benefits package., • paid leave and holidays., • opportunities for professional growth and development., • a collaborative, professional, and supportive work environment.

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  • Remote Administrative Assistant
    Remote Administrative Assistant
    18 days ago
    $27–$35 hourly
    Full-time

    About Us: Central Plaza offers a 24-hour residential treatment program designed to maximize independence and support reintegration into the community. Our Recovery-oriented services utilize evidence-based practices to promote and foster mental health and wellness. Job Summary The Remote Administrative Assistant provides administrative and clerical support to ensure the efficient operation of the residential treatment home's daily activities. This role supports management and clinical staff by coordinating schedules, maintaining confidential records, handling communications, and assisting with general office operations while working remotely. Key Responsibilities Manage incoming emails, phone calls, and correspondence professionally. Schedule meetings, appointments, and staff calendars. Maintain accurate electronic client and administrative records while ensuring confidentiality. Prepare reports, letters, spreadsheets, and other documents. Assist with data entry, document filing, and record management. Coordinate virtual meetings and take meeting minutes when required. Monitor office supplies and assist with purchasing requests. Support onboarding and administrative tasks for new employees. Communicate with staff, vendors, and external partners in a professional manner. Perform other administrative duties assigned by management. Qualifications High school diploma or equivalent; associate's degree preferred. Previous administrative or office support experience preferred. Proficiency in Microsoft Office (Word, Excel, Outlook) and Google Workspace. Excellent written and verbal communication skills. Strong organizational and time-management abilities. Ability to work independently and maintain confidentiality. Experience in healthcare, behavioral health, or residential treatment settings is an asset. Skills Administrative support Calendar management Data entry Document preparation Customer service Time management Attention to detail Confidential records management Team collaboration Problem-solving Work Environment Fully remote with reliable high-speed internet. May require occasional virtual meetings during standard business hours. Must maintain confidentiality and comply with organizational policies regarding client information.

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  • Project Manager
    Project Manager
    19 days ago
    Full-time

    Project Manager (Facade) Founded in 1987, RAND Engineering & Architecture, DPC is an employee-owned 115+ person Manhattan-based firm that designs, specifies, and administers restoration, upgrade, and adaptive re-use programs on behalf of owners, managers, and co-op and condo boards. We are currently seeking a [title] for our [Team] department. Candidate should be self-motivated, energetic, organized and a team player. Life at RAND As an employee-owned business, at RAND, we believe great work starts with great people—and we take care of ours. Our comprehensive benefits package is designed to support you both professionally and personally, including: • Medical, dental, and company-sponsored vision coverage, • 401(k) with company match to invest in your future, • Long-term disability and life insurance, • Transit and parking benefits for easy commuting, • On-site exercise room and wellness perks like yoga classes, • Ongoing professional development and career growth opportunities, • Employee referral incentives, • A RAND Certified Project Management Program, • A vibrant culture with team events, celebrations, and yes—great holiday parties And we’re not the only ones who think RAND is a great place to work— We’ve been named one of Crain’s New York Business Top 100 Places to Work in NYC 14 times (including 2025). Come see why. Responsibilities include but are not limited to:  Ability to successfully manage various project types including facade & roofing and FISP projects  Execute and/or assist on multiple projects in all project phases, including Investigation, Budget Estimating, Contract Document Preparation, Bidding, Analysis and Negotiation, Municipal Filing, Construction Administration, and Close-out within project budget  Manage projects of medium to large scale scope and work under direct supervision. Ability to follow directions and support standards of operations. Responsible for the coordination of all project efforts, administrative and technical, to ensure the most efficient and cost-effective execution of assigned projects.  Coordinate Architects, Engineers and Designers to maintain quality of assigned project with strong problem solving and organizational skills.  Conduct design problem solving, documentation and field observations for small projects independently with input from senior team members. Prepare project documents, including but not limited to; meeting minutes, field reports, investigation reports, cost estimates, and project timelines.  Sustain positive client relationships. Attend meetings with clients, contractors, and consultants at regular intervals. Attend meetings with Engineers and consultants. Ensure project workplans are being adhered to. Proactively communicate any issues to Project Architect, Project Engineer, Sr. Project Manager and/or Team Leader  Anticipate and trouble-shoot project-specific problems and participate in developing and implementing solutions.  Keep current on building codes governing New York City. Awareness of historic building codes.  A Project Associate can expect to be “in field” between 25% - 75% of their time during any given week Requirements: . Bachelors or Masters in Architecture or Civil Engineering • 5+ years’ experience, • Must be able to manage individual workload, negotiate competing priorities, understand common construction, exhibit curiosity for existing building infrastructures, • New York experience is required., • Excellent written and verbal communication skills., • Demonstrate mastery in: estimating, scheduling, budgeting/cost control, construction observation, client relationship, interpersonal skills. -Proficient in Microsoft Office, and AutoCAD • Strong interpersonal communication, organization and leadership skills, as well as ability to train others and monitor their work for quality and completeness. The pay range for this role is: 80,000 - 95,000 USD per year (Office)

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  • Mobile Licensed Massage Therapist
    Mobile Licensed Massage Therapist
    19 days ago
    $60–$140 hourly
    Full-time
    Manhattan, New York

    Knead NYC is a luxury massage service in New York City offering in-home, hotel, and corporate chair massage. We collaborate with experienced LMTs across Manhattan, Brooklyn, and nearby areas to serve travelers, teams, and high-performers. Our coordination team routes booking requests to therapists in our network, who decide which to accept. What You'll Do: • Provide in-home and hotel massage sessions for luxury residential and hospitality clients, • Provide chair massage at corporate offices, conferences, trade shows, brand activations, and private events, • Serve clients across Manhattan (Flatiron, SoHo, Tribeca, Upper East Side, Upper West Side), Brooklyn, and nearby areas, • Accept bookings that fit the availability you set, • Maintain a polished, hygienic, client-facing professional standard appropriate for luxury residential, hotel, corporate, and event settings Requirements: • Valid New York State Massage Therapy License, • Minimum 2 years of professional experience, • Own a professional massage table (for in-home or hotel sessions) or a portable massage chair (for chair massage and corporate events) — required for all contractors, • Proof of professional liability insurance, • Contractor-supplied linens and basic supplies, • Excellent communication and punctuality What You Get: • Competitive contractor pay plus gratuity, • Full control of your schedule — you set your availability and accept the jobs that fit, • Access to premium NYC clientele: high-end hotels, luxury residences, and corporate accounts, • Booking referrals from our coordination team, • Independence to maintain your own practice and existing clients alongside Knead bookings, • Contractors remain free to maintain their own clients, accept work from other businesses, decline booking requests, and control their own availability

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  • Office Assistant
    Office Assistant
    20 days ago
    $19–$21 hourly
    Full-time

    Cannoli Plus is looking for a detail-oriented and organized Office Assistant to join our team. In this role, you will play a crucial part in ensuring the smooth operation of our administrative functions, supporting our bakery and store operations. Responsibilities: • Provide comprehensive administrative support, including data entry, filing, scanning, and managing correspondence., • Answer and direct phone calls, taking messages and providing information as needed., • Greet visitors and maintain a professional and welcoming front office environment., • Assist with basic bookkeeping tasks, such as processing invoices, tracking expenses, and managing receipts., • Manage office supplies inventory and place orders as necessary., • Support the team with various operational tasks, which may include coordinating deliveries, assisting with inventory management, and handling customer inquiries., • Maintain an organized and efficient office space., • Handle incoming and outgoing mail and packages. Qualifications: • Proven experience in an office assistant or administrative support role., • Proficiency in Microsoft Office Suite (Word, Excel, Outlook)., • Excellent organizational and time management skills with the ability to prioritize tasks effectively., • Strong verbal and written communication skills., • High level of attention to detail and accuracy., • Ability to work independently and collaboratively within a team environment., • High school diploma or equivalent; a post-secondary qualification is a plus., • Must possess valid work authorization.

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  • Senior Project Manager
    Senior Project Manager
    26 days ago
    $160000–$175000 yearly
    Full-time
    Manhattan, New York

    About Asphalt Green Asphalt Green is a nonprofit organization that transforms lives and builds community through sports, fitness, and play for all. Each year, Asphalt Green serves thousands of New Yorkers through sports, aquatics, fitness, camps, and community programs that promote health, personal growth, and lifelong participation in physical activity. Across three campuses and numerous community partnerships, Asphalt Green is committed to providing high-quality programs that are inclusive, accessible, and rooted in excellence. Asphalt Green believes that access to movement, sport, and wellness can change lives. Our work helps young people develop confidence, resilience, leadership skills, and healthy habits that extend far beyond the playing field. About the Role Asphalt Green is seeking a highly organized, strategic, and execution-focused Senior Project Manager to lead the project management structure for a major enterprise initiative connected to campus planning, renovation, expansion, operational transformation, and long-term organizational growth. Reporting to the Chief Operating Officer, this role will serve as the central coordination and accountability lead across multiple executive workstreams, including construction and delivery, finance and transaction strategy, programs and operations, communications, government relations, people strategy, and capital campaign efforts. The Senior Project Manager will work directly with Executive Team leaders, internal departments, external consultants, and project partners to keep timelines, deliverables, risks, decisions, budget updates, and reporting clearly organized and moving forward. This role will also serve as a core member of the Construction and Delivery workstream, partnering with the COO and coordinating closely with the Owner’s Representative, architects, construction manager, engineers, consultants, vendors, and other project partners involved in planning and execution. The ideal candidate is an experienced project management professional who can lead through influence, manage complexity across multiple stakeholders, create order in fast-moving environments, and balance strategic thinking with detailed execution and follow-through. Portfolio Scope The Senior Project Manager provides strategic leadership and oversight for: • 7 enterprise strategic workstreams supporting Asphalt Green's largest organizational initiative in its history, • Cross-functional coordination across Executive Team leaders, department heads, consultants, architects, engineers, owners' representatives, government partners, and external vendors, • Multi-year capital planning and implementation supporting approximately $140 million in strategic campus investment and modernization initiatives, • Executive reporting, governance, and project management supporting the CEO, COO, Executive Team, Board Committees, and Board of Directors, • Coordination of concurrent projects, milestones, budgets, risks, dependencies, procurement activities, and stakeholder deliverables across the organization Why This Role Matters This role is critical to Asphalt Green’s ability to move a complex, multi-year strategic initiative from planning into disciplined execution. Major work involving campus planning, renovation, expansion, capital investment, construction delivery, operational transformation, fundraising, government relations, and long-term growth requires a leader who can connect strategy to action and keep people, priorities, decisions, timelines, and resources aligned. The Senior Project Manager will create the project structure that allows executive leaders, department heads, external partners, and project teams to move in the same direction. By leading workstream coordination, tracking risks, clarifying decisions, managing reporting, and maintaining consistent communication, this role strengthens Asphalt Green’s ability to execute high-priority work without losing momentum or visibility. The impact of this role will be felt across the organization. Strong leadership in this position will help Asphalt Green make better decisions, reduce confusion across teams, manage resources responsibly, and move long-term strategic priorities forward in a way that supports the organization’s mission, growth, and future community impact. What You’ll Do Executive Workstream Coordination and Accountability • Manage all project workstreams, including construction and delivery, finance and transaction strategy, programs and operations, communications, government relations, people strategy, and capital campaign efforts., • Partner directly with Executive Team leads to establish timelines, milestones, deliverables, dependencies, decision points, and reporting expectations for each workstream., • Hold workstream leaders accountable for deadlines, action items, updates, reporting expectations, and follow-through., • Develop and maintain integrated project schedules and cross-functional implementation plans that align organizational priorities, sequencing, and dependencies., • Identify risks, conflicts, bottlenecks, resource gaps, and timeline impacts early, and escalate issues to leadership with clear context and recommended next steps., • Facilitate recurring project meetings, maintain agendas and notes, track decisions, and monitor follow-up actions., • Prepare biweekly executive reporting updates that summarize progress, risks, decisions needed, unresolved items, and upcoming milestones., • Support governance processes, Board reporting, committee coordination, and executive communication planning. Construction and Delivery Support • Serve as a core member of the Construction and Delivery workstream in partnership with the Chief Operating Officer., • Coordinate closely with the Owner’s Representative, architects, construction manager, engineers, specialty consultants, vendors, and other project partners throughout planning and execution., • Support the development and tracking of project schedules, phasing plans, budgeting milestones, procurement timelines, consultant deliverables, and key decision points., • Assist with coordination of construction logistics, operational planning, disruption mitigation strategies, and swing space planning to reduce impact on business operations., • Monitor project controls, including schedules, decision tracking, risk management systems, documentation, and reporting needs., • Organize and maintain project documentation, reporting structures, and communication workflows between internal and external stakeholders., • Partner with Operations and Facilities leadership to ensure construction and delivery plans reflect real campus needs, safety considerations, staff impact, member experience, and day-to-day operational realities. Project Management Systems Lead Administrator • Administer and maintain project management systems and workflows that support coordination across executive workstreams., • Develop dashboards, tracking tools, reporting structures, templates, and documentation systems that improve visibility into project progress and organizational alignment., • Lead the implementation, use, and optimization of project management platforms, including Microsoft Planner and related Microsoft Office tools., • Create standardized reporting formats, project templates, risk logs, decision trackers, meeting note formats, and communication protocols., • Maintain centralized project documentation so executive leaders, workstream owners, and project partners have access to accurate and current information., • Support executive leadership with presentation materials, implementation planning documents, meeting coordination, and special projects related to strategic initiatives., • Use project data, status updates, and risk tracking to help leadership understand progress, delays, decisions needed, and upcoming priorities. Communication, Reporting, and Documentation • Lead the preparation of clear project updates, summaries, dashboards, meeting notes, and decision logs., • Communicate project status, risks, and next steps in a clear and professional way., • Create and maintain shared project documentation, so information is accurate, current, and easy to find., • Help ensure leadership has the information needed to make timely decisions., • Support internal communication around major initiatives, so teams understand what is changing, why it matters, and how it affects their work. What Success Looks Like Success in this role means Asphalt Green’s major strategic initiative is led with structure, discipline, visibility, and accountability. A successful Senior Project Manager will: • Establish clear project plans, workstreams, timelines, ownership structures, reporting systems, and accountability practices., • Keep Executive Team leaders, internal departments, external consultants, and project partners aligned around priorities, decisions, risks, and next steps., • Drive project momentum by tracking deliverables, identifying barriers, escalating risks, and ensuring follow-through., • Prepare clear executive and Board-facing updates that help leadership understand progress, issues, decisions needed, and upcoming milestones., • Build trust with senior leaders, workstream owners, internal teams, consultants, vendors, and external project partners., • Keep complex, multi-year work organized without losing sight of details, deadlines, dependencies, budget updates, or strategic goals., • Track project budgets, expenses, invoices, change requests, and financial updates accurately in partnership with Finance, Operations, and project partners., • Strengthen Asphalt Green’s ability to execute high-priority initiatives through disciplined project leadership, cross-functional alignment, and consistent follow-through. Qualifications Required Qualifications You’ll need: • At least 7 years of experience managing complex projects, strategic initiatives, capital projects, construction-related projects, operations projects, or cross-functional organizational initiatives., • Experience building and managing project plans, timelines, milestone trackers, workback schedules, and status reports., • Strong ability to coordinate multiple stakeholders, priorities, deadlines, and workstreams at the same time., • Experience working with senior leaders, external partners, vendors, consultants, or cross-functional teams., • Strong written and verbal communication skills., • Strong organizational skills and attention to detail., • Ability to identify risks, solve problems, and escalate issues appropriately., • Ability to work independently while keeping stakeholders informed and aligned., • Proficiency with project management tools, Microsoft Office, Google Workspace, or similar systems., • Ability to work onsite as needed at Asphalt Green locations or project sites., • Experience supporting or managing project budgets, including tracking expenses, monitoring budget updates, reviewing invoices, and identifying budget risks or changes., • Project Management Professional (PMP) certification preferred, or equivalent education, certification, or professional experience. Preferred Qualifications It would be helpful if you also have: • Experience supporting capital projects, facilities projects, construction delivery, campus expansion, or real estate-related initiatives., • Experience in nonprofit, education, community center, sports, fitness, recreation, facilities, or campus-based environments., • Experience creating dashboards, executive updates, board materials, or project governance tools., • Experience working with consultants, architects, engineers, construction managers, or facilities vendors., • Experience supporting organizational change or operational transformation projects. Schedule and Work Environment This role is based primarily at Asphalt Green’s Upper East Side headquarters and may require work across Asphalt Green locations, project sites, and external partner locations as needed. This position is hybrid eligible; however, onsite presence will be required for project meetings, campus walkthroughs, stakeholder conversations, vendor or consultant coordination, and other business needs connected to major strategic initiatives. The work environment may include office settings, fitness and recreation facilities, active campus spaces, construction or facilities-related areas, and meetings with internal and external stakeholders.

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  • Direct Support Professional
    Direct Support Professional
    1 month ago
    $18–$19.5 hourly
    Full-time
    Hackensack River Waterfront, Jersey City

    Hudson Milestones is searching for reliable and dedicated Direct Support Professionals (DSP). The Direct Support Professional role is a Non-Exempt position requiring ability in implementing training programs and maintaining a safe environment for adults with intellectual /developmental disabilities (I/DD) for the purpose of increasing the extent to which they are independent, integrated members of the community. All tasks must be implemented in a humane and competent manner. The Direct Support Professional role is not specific to one location, building, classroom, day habilitation or group home. The Agency reserves the right to change the employee’s work location at it’s discretion. Benefits: We offer a comprehensive benefits package for *full-time employees* that may include: • Health, dental, and vision insurance, • 401(k) with company match after one year of employment, • Paid time off (vacation, sick days, & personal time), • Family Medical Leave Other Compensation (if applicable): • Bonuses and/ or incentives at the discretion of the Agency. Job Description: The Direct Support Professional role is a Non-Exempt position requiring ability in implementing training programs and maintaining a safe environment for adults with intellectual /developmental disabilities (I/DD) for the purpose of increasing the extent to which they are independent, integrated members of the community. All tasks must be implemented in a humane and competent manner. The Direct Support Professional role is not specific to one location, building, classroom, day habilitation or group home. The Agency reserves the right to change the employee’s work location at it’s discretion. Responsibilities: • Responsible for reading, knowing and complying with all appropriate governing documents to include contracts, agency policies and procedures, State or Federal standards, specific program operations manuals and circulars both internal and external., • Ensures compliance with the agency’s Operations and Personnel Manuals and the Division of Developmental Disabilities Standards Manual., • Completes and submits in a competent, and timely manner all reports, forms, and documentation as required by the agency and Division of Developmental Disabilities., • Understands basic developmental disabilities and learning styles, using motivation techniques to help clients improve in areas with behavioral or medical challenges., • Must complete all CDS trainings and refreshers as directed., • Attend staff meetings, all other relevant meetings and training as directed., • Assist clients with goal outcomes established on the Individual Service Plan (ISP)., • Responsible for reading the ISP and working within the documented expectation for client development., • Provides a consistent means of relaying accurate and complete information to direct supervisors., • Implement behavior management strategies to promote positive behaviors and reduce challenging behaviors according to plans that are in place., • Provides training and supervision to clients in all aspects of community experience living., • Serves as a positive role model for clients and other staff., • Provides safe transportation in agency vehicles for clients as necessary., • Maintains confidentiality and professionalism when communicating with family members or group home staff, Support Coordinators and any outside agency personnel., • Maintains active, positive engagement with clients at all times., • Always ensures the safety and well-being of clients., • Provide direct care and support to individuals with disabilities or special needs., • Proactively accompany and support clients during medical appointments, ensuring relevant information is provided to the healthcare professional. Clearly and accurately communicate details from the appointment to the Residential Coordinator, Medical Compliance Officer, and/or designee., • Follow and demonstrate understanding of medication policy and procedures in the monitoring and administration of the client’s medications. Completes Medication Error Report when needed., • Ensures home, grounds, yard and van are maintained in clean, safe, and sanitary condition., • Ensures meals are prepared and planned based on clients’ individual diet, client input, and the planned menu for the month., • Ensures that the Recreation Calendar is carried out as per client input and as per the planned calendar completed each month., • Responsible for competing all required documentation to include but not limited to, daily logs, communication logs, and behavior reports., • Ensures line of sight for the individual(s) being supported is maintained and completes reports accordingly., • Responsible for adequately and completely cleaning the home during any shift worked., • Ensures that a client’s dignity is not compromised in any way., • Responsible for reporting all emergencies or unusual incidents to direct supervisor., • Cooperates with the licensee and Department staff in any inspection, inquiry or investigation. Qualifications: • Valid New Jersey Driver’s License, • High School Diploma or Equivalency, • Minimum 21 years of age Skills: • Experience with developmentally/intellectually disabled individuals, • American Red Cross CPR & First Aid Trained a plus Application Instructions: To apply, please submit your resume along with fully completing all fields of our job application form via www.hudsonmilestones.org Be sure to complete all sections of the application. Applications will be reviewed on a rolling basis until the position is filled. Note: • We are an Equal Opportunity Employer. We will consider applicants for this position without regard to any category protected by applicable federal, state, or local law, including but not limited to: race, color, religion, sex, national origin, age, physical or mental disability, genetic information, veteran status, or uniformed servicemember status., • The salary range and benefits listed above follow New Jersey’s Pay Transparency Act. Actual compensation may vary based on experience, education, and qualifications.

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  • Administrative Assistant
    Administrative Assistant
    2 months ago
    $22–$25 hourly
    Full-time
    Long Island City, Queens

    Help Wanted: Administrative Assistant in Long Island City, NY! We are seeking a dedicated and organized Administrative Assistant to join our small office team. Previous experience in an administrative role is a must What You'll Do Administrative Support • Organize and maintain digital files, records, and documentation, • Prepare, format, and proofread documents, reports, and correspondence, • Manage calendars, schedule meetings, and coordinate appointments, • Handle data entry and keep internal systems and trackers up to date Communication & Coordination • Serve as a point of contact for internal and external inquiries, • Draft and send professional emails and follow-ups, • Coordinate between team members, vendors, and clients as needed, • Relay messages and ensure timely follow-through on requests Billing & Documentation Support • Assist with organizing invoices, receipts, and job documentation, • Ensure paperwork is complete, accurate, and properly filed, • Support recordkeeping for billing and operations Office & Operations Support • Track and order office or job-related supplies as needed, • Maintain organized records and filing systems, • Provide general support to the operations and management team What We're Looking For • Strong organizational skills and attention to detail, • Ability to multitask and manage competing priorities, • Clear and professional written and verbal communication, • Proficiency with spreadsheets, email, and office software, • Tech-savvy with an interest in using tools (including AI) to improve efficiency, • Dependable, proactive, and able to work with minimal supervision We look forward to hearing from you!

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  • Case Manager
    Case Manager
    2 months ago
    Full-time
    Manhattan, New York

    Job Summary: We are seeking a compassionate and organized Case Manager to support clients by assessing their needs, coordinating services, and helping them achieve personal, social, or healthcare-related goals. The ideal candidate will have strong communication skills, problem-solving abilities, and a commitment to providing quality client care. Key Responsibilities: Conduct client assessments to identify needs, goals, and available resources. Develop, implement, and monitor individualized service or care plans. Coordinate services with healthcare providers, social service agencies, community organizations, and other stakeholders. Maintain accurate and confidential client records and documentation. Monitor client progress and adjust service plans as needed. Advocate for clients to ensure access to appropriate services and resources. Provide crisis intervention and support when necessary. Educate clients and families about available programs, benefits, and community resources. Ensure compliance with organizational policies, regulations, and ethical standards. Prepare reports and participate in team meetings and case reviews. Requirements: Bachelor's degree in Social Work, Psychology, Human Services, Nursing, or a related field (preferred). Previous experience in case management, social services, healthcare, or a related role is preferred. Strong interpersonal, communication, and organizational skills. Ability to manage multiple cases and prioritize tasks effectively. Knowledge of community resources and support services. Proficiency with electronic record-keeping systems and Microsoft Office applications. Ability to maintain confidentiality and professional boundaries. Preferred Qualifications: Case Management certification or relevant professional licensure. Experience working with diverse populations. Bilingual skills are a plus. Work Environment: Office, healthcare facility, community-based organization, or remote setting. May require local travel for client visits, meetings, or community outreach activities. Benefits: Competitive salary Health, dental, and vision insurance Paid time off and holidays Professional development opportunities Retirement savings plan

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  • Mandarin/Cantonese Speaking Customer Representative
    Mandarin/Cantonese Speaking Customer Representative
    2 months ago
    Full-time
    Brooklyn Heights, Brooklyn

    Bi-Lingual Customer Support Specialist (Mandarin/Cantonese Speaking) Full-Time | New York, NY | $17 - $20/hour About Ideal CDPAP At Ideal CDPAP, we're redefining what it means to deliver exceptional home care support in New York State. As a trusted PPL facilitator for the Consumer Directed Personal Assistance Program (CDPAP), we empower families to take control of their loved ones' care by enabling them to choose their own caregivers, including family members and close friends. What sets us apart? Our people. With a multilingual team fluent in over 14 languages, we connect with New York's diverse communities in the languages they speak and the cultures they live. Position Overview We're looking for a Customer Support Specialist to join our team! In this outbound-focused role, you'll work directly with the members we serve. You'll make calls to ensure compliance, resolve issues, and provide general support to consumers and their Personal Assistants (PAs). Your work will ensure families receive uninterrupted care. Responsibilities Conduct outbound calls to Consumers and Personal Assistants to ensure program compliance and continuity of care. Follow up on documentation requirements, scheduling needs, and onboarding tasks. Monitor and support EVV (Electronic Visit Verification) compliance through regular outreach. Audit Consumer and Personal Assistant profiles to ensure accuracy and completeness. Document all interactions and outcomes accurately in our systems. Provide support to consumers who need assistance registering a new Personal Assistant. Escalate issues to management as needed and collaborate with team members to resolve complex cases. Qualifications Strong verbal and written communication skills Bilingual or multilingual preferred Ability to make high-volume outbound calls with professionalism and empathy Excellent organizational skills with strong attention to detail Ability to multitask, prioritize, and meet deadlines in a fast-paced environment Basic computer proficiency (email, spreadsheets, CRM/database systems) Reliable, self-motivated, and comfortable working independently Previous experience in customer service, call center, or healthcare coordination is a plus What We Offer Competitive pay: $17 - $20 per hour based on experience Employer-funded healthcare Commuter benefits program Paid time off Schedule & Location Job Type: Full-Time Schedule: Monday through Friday, 9:00 AM to 5:00 PM Location: In-office Brooklyn

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  • Project Administrator
    Project Administrator
    2 months ago
    $75000–$85000 yearly
    Full-time
    Long Island City, Queens

    NO RECRUITERS This is a full-time, on-site role located in Queens County, NY, for a Project Administrative Assistant. The role involves providing administrative support to project managers and team members, managing schedules, maintaining records, and ensuring efficient communication. Responsibilities include handling phone inquiries, maintaining project files, assisting in organizing meetings, and managing clerical tasks to ensure the smooth operation of the office and project processes Manage daily office operations, including front desk responsibilities and multi-line phone systems, ensuring a professional and welcoming environment Oversee schedule management for staff calendars, appointments, meetings, and events to optimize productivity. Strong knowledge of construction accounting cost-codes. Coordinate vendor management activities such as procurement, vendor compliance, cost coding vendor invoicing, and maintaining supplier relationships Handle bookkeeping tasks using Jonas Premier, Procore, tracking expenses, processing invoices, and reconciling multiple bank and credit card accounts. Assist with payroll processing by collecting timesheets and ensuring accurate data entry for employee compensation, knowledge of DFR's, reviewing timecards for accuracy using Connecteam Time Tracking management platform Organize filing systems—both digital and paper—to ensure easy access to documents and records related to medical office management or general administrative needs Requirements Stable work history and experience in project administration roles with strong clerical skills, preferably in a construction Hands-on experience with bookkeeping software such as Jonas Premier or comparable platforms Demonstrated ability to work independently and strong experience with construction teams Excellent communication skills—professional phone etiquette and clear interpersonal interactions are essential Strong organizational skills with the ability to multitask efficiently in a fast-paced environment Familiarity with vendor management practices and budgeting principles Your expertise will empower our team to excel while ensuring our office runs seamlessly every day. Background and references checks needed. Pay: $75,000 - $85,000 per year Depending on Experience and Education Benefits: 401(k) Dental insurance Health insurance Paid time off Vision insurance

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