Personal Assistant (PA) - Acedesign - Indianapolis

Ofertas como Personal Assistant (PA)

• Zaxby's

  

  Assistant Manager

  hace 4 meses

  Indianapolis

  As the team at Zaxbys expands, we're saving a seat for you! To our guests, Zaxbys is more than just a place to eat – it’s a place to have fun, spend time with friends, and enjoy great food. To our team members, Zaxbys is an indescribably great place to work! Assistant Managers are responsible for ensuring that the restaurant delivers great experiences to guests while maintaining operational standards. You will manage the daily operations of the restaurant ensuring that the team properly follows all processes, policies, and procedures. Why work at Zax? • BONUS POTENTIAL (Paid Quarterly): Up to 12% of Annual Earnings, • FREE Meals On Shift & 50% Off Meals Off Shift, • Paid Time Off, • Paid Holidays, • Early Access to Pay, • Recognition Program, • Employee Referral Program, • Opportunities to Advance Benefits • Medical, Dental, and Vision Insurance, • Short and Long-Term Disability, • Employer-Paid Life Insurance, • 401(k) With Employer Match (additional eligibility requirements) Job Duties and Responsibilities The individual in this position is expected to engage in the following work-related activities: • Complete all training requirements including:, • Zaxbys Assistant Manager Development Plan, • Food Safety Certification and Manager Certification, • Any additional training required by Zax LLC, • Enhance guest experiences by ensuring that team members satisfy and exceed guest expectations, • Ensure team members receive proper training including ongoing coaching and development, • Create an effective work schedule following company standards and local laws, • Plan and delegate shift assignments including communicating expectations and adjusting as needed, • Supervise, provide leadership, and coach team members to perform at their highest level of ability and strive to achieve quarterly goals, • Ensure service, product quality, and cleanliness standards are consistently upheld, • Communicate performance concerns to your General Manager, • Assist with performance reviews and mentor and develop team members, • Create and maintain a positive culture and healthy team morale through recognition and leading by example, • Handle and report guest and team member complaints/concerns/injuries timely and in a friendly and respectful manner, • Ensure processes, policies, and procedures are properly followed throughout daily operations, • Maintain operational standards and ensure compliance with all Zaxby’s Franchising LLC and Zax LLC guidelines, policies, and procedures, • Maintain compliance with federal, state, and local laws and guidelines, • Utilize management tools and keep neat, accurate, and current records, • Other responsibilities, • Maintain an attitude of flexibility that allows performance above and beyond the parameters of this position description, • Ensure the team works safely and follows all safety guidelines and procedures, • Immediately report all human resources and risk management concerns to your General Manager and District Manager, • Escalate other concerns to your supervisor when appropriate, • All other duties necessary to ensure restaurant operations function properly Job Qualifications The following requirements must be met to qualify for this position. • Must be 18 years of age or older, • Must have a valid driver’s license, vehicle insurance, and reliable transportation, • Open availability and ability to work a minimum of 5 days and 32 to 48 hours per week, • Ability to work a flexible schedule including days, nights, weekends, and holidays, • Successful completion of background check, • Must possess leadership qualities, organizational skills, and ability to interact cooperatively with others, • 1-3 years management experience required, • Restaurant management experience preferred Capability Requirements The following capabilities are required to perform the essential functions of this position. Reasonable accommodations that do not create an undue hardship on the company will be considered. • Sit, stand, and walk continuously, • Occasionally stoop, bend, crouch, or climb, including the use of ladders, • Frequently lift, push, pull, and carry up to 50 pounds, including lifting overhead, • Continuous use of hands and wrists for grasping and fine manipulation, • Communicate proficiently through speech, reading, and writing, • Maintain effective audio-visual discrimination and perception to observe and respond to the environment, • Work in an environment that features hot and cold temperature variations and exposure to food allergens, • Operate and work safely with restaurant equipment including, but not limited to, knives, fryers, and potentially hazardous equipment Zax LLC is an equal opportunity employer and does not discriminate in employment decisions based on any factor protected by federal, state, or local law.

• Amazon.com

  

  Warehouse Clerk

  hace 3 días

  Indianapolis

  Amazon Warehouse Fulfillment Center Associate Shifts: Day, Night, Weekend Location: Whitestown, IN Job opportunities vary by location. We update postings daily with open positions. Hourly pay rate: Up to $22.75 Job Overview You’ll be part of the Amazon warehouse team that gets orders ready for customers relying on Amazon services. Our fast-paced, physical roles take place in a variety of areas including merch, make-on-demand, customer returns, Prime Now, and general fulfillment. You will be selecting, packing, and shipping orders – in some cases, for our super-fast (2-hour or less) delivery service. Duties & Responsibilities Some of your duties may include: • Receive and put away inventory, • Get customer orders ready and pack them up, • Load boxes into trucks for shipment, • Use scanners to read bar codes on products, • View prompts on screens and follow the direction for some tasks, • Troubleshoot problems, • Ensure product meets quality requirements, • Operate power industrial trucks (PIT) such as a forklift or pallet driver, and work at heights up to 35 feet. Equipment training and certification are provided free of cost. You'll also need to be able to:, • Lift up to 49 pounds, • Push utility carts up to 60 pounds, • Stand, walk, push, pull, squat, bend, and reach during shifts, • Use carts, dollies, hand trucks, and other gear to move items around, • Go up and down stairs (where applicable), • Work at a height of up to 40 feet on a mezzanine (where applicable), • Adhere to strict safety, quality, and fulfillment production standards What it's like at an Amazon Fulfillment Center, • Safety. Your safety is important to us, so we provide protective gear. All teams share safety tips daily., • Surroundings. You’ll be working around moving machines – order pickers, stand-up forklifts, turret trucks, and mobile carts., • Activity. Some activities may require standing in one place for long periods, walking around, or climbing stairs., • Temperature. Even with climate controls, temperatures can vary between 60°F and 90°F in some parts of the warehouse; on hot days, temperatures can be over 90°F in the truck yard or inside trailers., • Noise level. It can get noisy at times. We provide hearing protection if you need it., • Dress code. Relaxed, with a few rules to follow for safety. Comfortable, closed-toe shoes are required. Depending on the role or location, Amazon provides a $110 Zappos gift code towards the purchase of shoes, in order to have you prepared for your first day on the job. Why You’ll Love this Job, • Stay busy. You and your team are engaged the entire shift., • Schedule options. Depending on where you work, schedules may include full-time (40 hours), reduced-time (30-36 hours) or part-time (20 hours or less), all with the option of working additional hours if needed., • Shift flexibility. Work when it works for you. Shifts may include overnight, early morning, day, evening, and weekend. You can even have four-day workweeks, three-day weekends – and with _, you can work as little as four hours per week., • Career advancement. We have made a pledge to upskill our employees and offer a variety of free training and development programs, and we also have tuition support options for select employee groups. See where your Amazon journey can take you., • New skills. Depending on the role and location, you’ll learn: how to operate a garment press and high-capacity printer, a t-shirt folding machine, how to assist with the print production process, or how to receive and process customer returns., • Free training. Depending on the role and location, we’ll teach you how to drive power industrial trucks (PIT) such as forklifts or a pallet driver, how the printing process works, and how to work with the latest Amazon technology – including robots., • Team environment. Work on small or large teams that support each other. Why You'll Love Amazon Many of our jobs come with great benefits – including healthcare, parental leave, ways to save for the future, and opportunities for career advancement – all in a safe and inclusive environment that’s been ranked among the best workplaces in the world. Some offerings are dependent upon the role, work schedule, or location, and can include the following: • Competitive wage paid weekly, with overtime for more than 40 hours, • Healthcare (medical, dental, vision, prescription drugs), • Medical Advice Line, • Network of Support (health & well-being on and off the job), • Adoption Assistance, • Maternity and Parental Leave, • 401(k) savings plan, • Paid Time Off (PTO), • Holiday pay opportunities, • Employee discounts, • Basic life insurance, • AD&D insurance, • Company-paid Short-Term and Long-Term Disability, • On-the-job training and skills development, • Employee Assistance Program Learn more about Amazon Benefits and Culture Requirements:, • Candidates must be 18 years or older with the ability to understand and adhere to all job requirements and safety guidelines. If you have a disability and need an accommodation during the application and hiring process, including support for the New Hire Event, or need to initiate a request prior to starting your Day 1, please visit _ or contact the Applicant-Candidate Accommodation Team (ACAT). You can reach us by phone at 888-435-9287, Monday through Friday, between 6 a.m. and 4 p.m. PT. Amazon is committed to a diverse and inclusive workplace. Amazon is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status. DHIND

• Unlocking the Spectrum

  

  Medical Office Clerk

  hace 4 días

  Indianapolis

  Job DescriptionDescription: Since 2010 Unlocking The Spectrum has been dedicated to providing compassionate, high-quality patient care to clients with autism. We are seeking a detail-oriented and reliable Medical Office Clerk to join our front-office team and support our daily clinical operations. Position Summary As a Medical Office Clerk, you will focus on organizational tasks to keep our electronic files accurate and our clinic running smoothly. This is an ideal role for an individual with strong data entry skills and a high attention to detail. Key Responsibilities • Perform basic data entry, including updating patient and company files in our systems., • Efficiently sort and organize digital files, employee onboarding documents, scanned medical documents, etc., • Monitor, manage, and respond to routine emails and inquiries., • Monitor incoming mail and distribute accordingly., • Greet clients and families warmly and assist with basic check-in procedures and answering the phone as needed. Role Purpose The Medical Office Clerk is responsible for executing foundational, routine administrative duties that ensure employee records, medical records and digital workflows remain organized, compliant, and up-to-date. Essential Duties & Responsibilities • Data Entry & Management: Input payroll data accurately into system., • Digital File Management: Organize, categorize, and archive digital documents, ensuring records are easily accessible for clinical staff while maintaining strict data security., • Email & Communication Handling: Triage standard administrative emails, forward clinical messages to appropriate staff, and send routine follow ups and reminders. Performance Standards • Accuracy: Maintain a high standard of data entry precision with minimal errors in patient records., • Timeliness: Complete daily sorting and logging tasks before the end of each shift., • Compliance: Strictly adhere to HIPAA and OSHA guidelines regarding patient privacy and digital data security. Requirements: Qualifications & Skills High school diploma or equivalent. Proven experience with basic data entry and computer literacy (Microsoft Office, Google Workspace, EHR systems). Strong typing skills and keen attention to detail. Excellent verbal and written communication skills. Ability to maintain patient confidentiality in compliance with HIPAA regulations.

• Robert Half

  

  Medical Records Clerk

  hace 12 días

  Indianapolis

  Job Description We are seeking a detail-oriented Medical Records Clerk for a contract-only opportunity expected to last approximately 6–8 weeks. This role will support the accurate organization, maintenance, and processing of patient medical records in a fast-paced healthcare environment. The ideal candidate will have strong administrative skills, experience handling confidential information, and the ability to work efficiently while maintaining a high level of accuracy. Hours: Monday - Friday 8am - 4:30pm Key Responsibilities: • Review, organize, and maintain patient medical records, • Scan, file, and upload documents into electronic medical records systems, • Ensure records are complete, accurate, and properly categorized, • Respond to requests for medical records in a timely manner, • Maintain strict confidentiality and compliance with HIPAA regulations, • Assist with chart audits and record clean-up projects, • Communicate with internal departments regarding missing or incomplete documentation, • Previous experience in medical records, healthcare administration, or a related role preferred, • Familiarity with electronic medical records systems, • Strong attention to detail and organizational skills, • Ability to handle sensitive and confidential information professionally, • Proficiency in Microsoft Office and data entry, • Excellent communication and time management skills

• Bila Solar, Inc.

  

  Maintenance Administrator

  hace 9 días

  Indianapolis

  Job Description MAINTENANCE ADMINISTRATOR Department: Engineering Reports To: Senior Engineering Manager FLSA Status: Salary, Exempt Schedule: Normal Time Jobsite: Indianapolis, Indiana 46225 POSITION SUMMARY The Maintenance Administrator is responsible for managing maintenance inventory, coordinating spare parts procurement, maintaining inventory accuracy, and supporting maintenance planning and scheduling. This role works closely with engineering, maintenance teams and external vendors to ensure parts availability, cost control, and efficient maintenance operations. ABOUT THE COMPANY Bila Solar is driving the next generation of American solar innovation by transforming domestic solar production from our headquarters in Indianapolis, Indiana—strengthening the U.S. supply chain and creating advanced manufacturing jobs in clean energy. Led by experienced industry veterans, Bila Solar produces high-performance solar modules, including a U.S.-made 550W dual-glass module and an innovative ultralight 520W module designed for commercial rooftops and low-load-bearing structures. At Bila Solar, we do not simply make solar panels—we make an impact. KEY RESPONSIBILITIES • Spare Parts Inventory Management: Maintain accurate inventory records, monitor stock levels, and ensure critical spare parts are available when needed., • Ordering and Procurement: Establish and manage weekly ordering routines, coordinate replenishment, and track purchase orders through delivery., • Inventory Control: Perform routine cycle counts, investigate inventory discrepancies, and maintain accurate inventory records., • Stockroom Organization: Maintain an organized, clean, and efficient stockroom in accordance with 5S principles., • Inventory Planning: Establish and maintain minimum and maximum inventory levels based on usage, lead times, criticality, and maintenance requirements., • Vendor Management: Communicate with suppliers, research sourcing options, coordinate outsourcing as needed, and monitor order status and delivery timelines., • Cost Management: Obtain and compare vendor quotes, negotiate pricing, and identify opportunities to reduce procurement costs., • Maintenance Planning Support: Maintain maintenance schedules, analyze maintenance data, and assist with planning activities to improve equipment reliability and operational efficiency., • CMMS Administration: Set up, maintain, and update the Computerized Maintenance Management System (CMMS), including inventory records, spare parts information, and maintenance schedules., • Reporting and Documentation: Maintain accurate purchasing, inventory, and maintenance documentation and prepare reports as needed., • Additional Duties: Perform other duties as assigned to support maintenance and operational objectives. QUALIFICATIONS • Minimum of 5 years of experience in maintenance administration, maintenance inventory control, MRO procurement, or a similar role., • High school diploma, GED, or equivalent required; additional education or relevant training is a plus., • Experience using a Computerized Maintenance Management System (CMMS)., • Strong attention to detail and a high level of accuracy in inventory management and recordkeeping., • Experience with inventory control, cycle counting, stock replenishment, and purchasing processes., • Strong organizational, time-management, and prioritization skills., • Effective written and verbal communication skills, including vendor and supplier coordination., • Ability to research suppliers, compare pricing, track orders, and support cost-saving initiatives., • Proficiency in Microsoft Office, particularly Excel, and general computer-based recordkeeping., • Ability to work independently and collaboratively with maintenance, purchasing, and operations teams., • Knowledge of 5S principles and organized stockroom practices preferred. PHYSICAL REQUIREMENTS & WORK ENVIRONMENT • Regularly work in both office and manufacturing-floor environments., • Frequently stand and walk for extended periods while observing or supporting production processes., • Occasionally bend, stoop, kneel, crouch, climb, reach, and work near manufacturing equipment., • Occasionally lift or carry up to 40 pounds., • May be exposed to noise, moving equipment, temperature variation, chemicals, and other conditions typical of an industrial manufacturing facility., • Must follow all PPE, Lockout/Tagout, safety, and clean-work-area requirements. BENEFITS Bila Solar offers a family-oriented culture paired with the excitement and opportunity of a growing advanced-manufacturing business. Our comprehensive benefits package includes subsidized medical, dental, and vision insurance; a 401(k) retirement plan with company match; life and AD&D insurance; paid time off and holidays; an employee assistance program; and opportunities for career advancement and professional development.

• First Onsite - US

  

  Assistant Project Manager - General Construction

  hace 15 días

  Indianapolis

  Job Description A Day in the Life of an Assistant Project Manager As an Assistant Project Manager at First Onsite, you're at the heart of every project, turning plans into action and challenges into solutions. You'll collaborate closely with leadership to evaluate, develop, and execute scopes of work while keeping multiple projects running smoothly. From reviewing subcontractor proposals to preparing project schedules, your meticulous attention to detail ensures nothing slips through the cracks. You're the go-to problem solver, ready to step in and support crews whenever needed, all while maintaining accurate records and documentation that keep projects on track. Safety, quality, and excellence aren't just priorities-they're your standard. Your role goes beyond managing tasks-you'll actively monitor project budgets, profit margins, and schedules, making real-time decisions to keep everything on target. Acting as a vital bridge between leadership, clients, subcontractors, and in-house teams, you foster collaboration and clear communication every step of the way. You'll handle scopes of work, change orders, and billing with precision, thriving in a fast-paced environment where your contributions directly impact our success. Responsibilities: • Work with leadership to understand, evaluate, develop, and execute the scope of work, • Solicit, receive, and approve proposals from subcontractors to perform work within budget, • Prepare project schedule, including job crew and sub-contractors schedule, according to the scope of work, • Manage, support, and assist job crews, • Fill in as needed when additional responsibilities/tasks need to be completed, including physical labor, • Create and maintain job activity paperwork and jobsite inventories, • Maintain a daily log of conditions, activities, communications, and notable events, • Prepare reports, documentation, and other job-related administrative documents, • Proactively monitor and provide updates when there is risk of a project not meeting expected budget, gross profit margin, or schedule, • Manage receipt and approval of change orders, • Perform or ensure execution of daily job site safety meetings, • Arrange for permits, as needed, • Accurately maintain daily reports, daily sign-in timesheets, equipment records, moisture maps, and material sheets, • Manage a defined scope of work and review opportunities for change orders, • Assist with creating a project schedule, • Issue work orders to subcontractors and manage their scope of work/change orders, • Perform billing reviews to ensure accuracy of data entered, • Available 24/7 Experience & Education: • Relevant leadership experience, • 2+ years of experience in the restoration/construction industry, with experience/knowledge in water, flood, fire, smoke, mold, asbestos, and rebuild remediation, • High school diploma or equivalent required; Degree preferred, • Valid driver's license required *Employees assigned to certain healthcare-related roles may be required to participate in additional drug and alcohol screening program(s) in accordance with client requirements, such as but not limited to Coalition for Construction Safety ("CCS") regulations in the state of Indiana. First Onsite provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. First Onsite (and its Companies) participates in E-Verify. We will provide the U.S. Social Security Administration (SSA) and, if necessary, the U.S. Department of Homeland Security (DHS) with information from each new employer's Form I-9 to confirm work authorization. This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. Third party resume submissions are not accepted. Any resume submitted will be considered the property of THE COMPANY, and THE COMPANY will not be held liable to pay a placement fee. Job Posted by ApplicantPro

• System One

  

  Systems Administrator III

  hace 8 días

  Indianapolis

  Job Description Job Title: Systems Administrator III Location: Indianapolis, IN Type: Contract Compensation: $38.48 - $43.00 per hour Work Model: Onsite Hours: 40.0 hours per week Security Clearance: PUBLIC TRUST Responsibilities • Troubleshoot and resolve Intune-related issues, including device configuration, policy application, compliance failures, and software deployment • Provide hands-on desktop support in an enterprise environment, including OS, hardware, and user-facing issues • Diagnose and address network connectivity issues (e.g., access restrictions, firewall rules, DNS, VPN, IP/Port/URL filtering) • Navigate and resolve security and compliance-related challenges, including endpoint hardening, policy enforcement, and audit readiness • Operate effectively across multiple functions—including endpoint management, support, security, and asset management—without reliance on rigid team boundaries Requirements • Bachelor’s degree in information systems or relevant field and 3+ years practical experience in the field • Ability to obtain public trust clearance • Ability to self-manage work tasks using M365 based tools • Demonstrated and proven ability to independently resolve issues, improve day-to-day operations with self-driven initiatives, and operate with a growth mindset • Hands-on experience administering or operating network access controls in the form of IP:Port or URL based filters • Practical experience managing enterprise desktops within a Microsoft Intune managed environment • Hands-on experience troubleshooting and administering Windows operating systems in an enterprise environment – ideally including peripheral device management, asset management, and VOIP operations • Understanding and practical exposure with regulatory controls, baselines, and security policies within an Azure Entra and Intune based environment with enterprise desktops and endpoints (CIS benchmarks, STIG, etc) • Located near Indianapolis, IN and willingness to be on-site in support of the mission System One, and its subsidiaries including Joulé and Mountain Ltd., are leaders in delivering outsourced services and workforce solutions across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan. System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law. #M-M2 #LI- Ref: #851-Rockville-S1

• Aquinas Consulting

  

  Systems Administrator

  hace 7 días

  Indianapolis

  Job Description Aquinas Consulting is currently looking to fill a Systems Administrator job in Indianapolis, IN. This CONTRACT hire job is available with one of our key customers in the life science industry. In this role, you will be responsible for owning backup and recovery processes, supporting lab environments, and moving users and systems from a legacy domain to a new domain. In order to be successful in this position, you must have strong Windows Server, VEEAM, and SQL backup experience along with Tier 2 support skills. Preference will be given to someone with IT experience in the life science industry supporting systems that connect to lab environments. Systems Administrator Job responsibilities: • Own VEEAM backup processes, including scheduling, retention policies, monitoring, and recovery testing., • Administer Windows Server backups, including configuration, job monitoring, troubleshooting, and patch and update coordination., • Manage SQL backups and restores, run integrity checks, and ensure disaster recovery readiness., • Support re-domaining activity as users and systems move from a legacy domain to a new domain., • Set up and maintain lab environments, including imaging and hardware and software testing., • Provide Tier 2 IT support, document resolutions, and escalate to Tier 3 as needed. Qualifications: • Five to seven years of experience, • Bachelor's degree in IT Management, • Windows Server administration and hosting experience, • VEEAM and SQL backup and recovery experience, • Domain migration or re-domaining experience, • IT experience supporting lab systems in the life science industry preferred This contract Systems Administrator job is based in Indianapolis, IN. The hourly pay rate for this role ranges from $35.00 - $40.00. Contractors working through Aquinas Consulting are eligible for medical, dental, and vision insurance, medical indemnity coverage, a 401(k) plan, and biweekly direct deposit pay. Contract roles do not include PTO unless required by applicable state laws. If you are interested in this Indianapolis, IN based Systems Administrator job, please apply now to be connected with a member of our team. Please note: Applying to this role is an agreement to have your information entered into our database and acknowledgement that a recruiter will reach out to you either by phone, email, and/or text message regarding this and similar job opportunities. Aquinas Consulting is a woman and minority owned company headquartered in Milford, CT that provides Engineering, Information Technology (IT), and Manufacturing staffing solutions throughout the US. We take pride in 26 years of service to our clients, our hiring managers, our consultants, and our local community. Aquinas is an affirmative action, equal opportunity employer and committed to considering all qualified applications without regard to race, genetic information, sex, age, color, religion, national origin, veteran status, disability or any other characteristic protected by law. www.aquinasconsulting.com