Secretary - Lead management - Newark

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• Worldwide Kitchen & Bath Inc

  

  Office Coordinator

  14 days ago

  $17 hourly

  Full-time

  Constable Hook, Bayonne

  Job Summary We are looking for a reliable, organized, and detail-oriented Kitchen & Bath Office Assistant to support our designer with the day-to-day preparation and coordination of kitchen and bath projects. This is primarily a behind-the-scenes support position. The ideal candidate will be comfortable working with numbers, measurements, pricing, documents, and computer systems. You will help prepare cabinet pricing, estimates, invoices, schedules, and project information while also handling basic incoming client calls and messages. Kitchen and bath experience is a plus, but training will be provided to the right candidate. Responsibilities • Read and understand basic kitchen layouts showing base and wall cabinets, • Price cabinets from multiple cabinet lines based on layouts and specifications, • Assist with calculating countertop square footage, • Prepare estimates and invoices, • Double-check pricing, measurements, and project information for accuracy, • Answer incoming phone calls professionally, • Take basic client information and the reason for their call so the designer can follow up, • Send and respond to emails as needed, • Manage daily schedules and appointments using Google Calendar, • Create, update, and organize documents using Google Docs, • Maintain organized project files and paperwork, • File documents and keep project information up to date, • Assist with communication and follow-ups with cabinet companies and vendors when needed, • Help keep the showroom and office organized, • Provide general administrative support to the designer This position does not require providing design advice or detailed project information to clients. The primary role is to support the designer and help keep projects organized and moving efficiently. Requirements • Strong attention to detail and accuracy, • Comfortable working with numbers, measurements, and pricing, • Excellent organizational and time-management skills, • Ability to multitask, prioritize responsibilities, and meet deadlines, • Ability to work efficiently in a fast-paced environment, • Strong teamwork and collaboration skills, • Professional, dependable, and responsible work ethic, • Excellent written and verbal communication skills, • Professional and courteous phone etiquette, • Comfortable using computers and learning new software, • Familiarity with Google Docs and Google Calendar, Quick books, • Ability to follow instructions and work independently when needed, • Positive attitude and willingness to learn, • Kitchen & bath, cabinetry, construction, estimating, or office experience is a plus, but not required Why Join Us? This is a great opportunity for someone who wants to learn the kitchen and bath industry, develop valuable estimating and project coordination skills, and grow with the company. Pay: From $17.00 per hour Application Question(s): • what other languages can you speak?, • Willing to work Saturdays ?, • Are you comfortable working with numbers, measurements and pricing? Work Location: In person

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• FreshAsHell360

  

  Receptionist / Personal Assistant

  1 month ago

  $18–$20 hourly

  Part-time

  Newark

  Personal Assistant / Executive Assistant Compensation: $18–$20 per hour (based on experience) Location: Primarily remote with frequent travel throughout the New York City, New Jersey, and Tri-State area. We are looking for an exceptional Personal Assistant who brings calm, professionalism, and reliability to everything they do. This role is ideal a naturally soft-spoken, pleasant, and welcoming voice who enjoys helping others and thrives in a fast-paced environment. The ideal candidate is someone who remains composed under pressure, communicates with kindness and confidence, and can represent the boss with warmth and professionalism in every interaction. What We’re Looking For • A naturally soft, calming, and pleasant speaking voice., • Extremely polite, respectful, and professional on the phone., • Patient, attentive, and an excellent listener., • Always answers calls and messages promptly and keeps communication flowing., • Highly dependable and available when the boss needs assistance., • Able to stay calm during stressful situations and solve problems without becoming overwhelmed., • Naturally kind and easy to work with, creating positive relationships with clients, vendors, and staff., • Excellent attention to detail and outstanding organizational skills., • Strong multitasking abilities while maintaining accuracy., • Trustworthy, discreet, and able to handle confidential information with professionalism., • Takes initiative instead of waiting to be told what to do., • Maintains a positive attitude and treats everyone with courtesy and respect., • Must have the flexibility and availability to travel throughout the New York City, New Jersey, and Tri-State area to assist with business meetings, events, festivals, errands, appointments, and other executive responsibilities. Responsibilities • Serve as the boss’s primary point of contact, handling calls, messages, and communications professionally., • Answer incoming calls with a warm, calming, and confident demeanor., • Manage schedules, appointments, reminders, and daily priorities., • Coordinate travel, hotels, transportation, and business logistics., • Accompany the boss to meetings, networking events, trade shows, festivals, and other business functions throughout the NYC/NJ Tri-State area when needed., • Communicate with customers, vendors, and business partners professionally., • Follow up on important tasks so nothing is overlooked., • Keep the boss informed of important developments while filtering distractions., • Help solve problems quickly and efficiently, allowing the boss to focus on growing the business., • Support hiring, scheduling, interviews, and administrative projects as needed., • Be flexible and available when important business matters arise. The Right Person We’re looking for someone who genuinely enjoys helping others succeed. You should be someone whose calm personality helps reduce stress, whose voice makes people feel comfortable, and whose professionalism reflects positively on the business. You are reliable, loyal, emotionally intelligent, and someone people naturally enjoy speaking with. This position offers opportunities to grow into a full-time Executive Assistant role with increased responsibilities, travel, and long-term career advancement for the right candidate.

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• FreshAsHell360

  

  Personal Assistant/Virtual Assistant

  2 months ago

  $18 hourly

  Part-time

  Newark

  Virtual / Personal Assistant (AI & E-Commerce) About Fresh as Hell Fresh as Hell is a growing fragrance and skincare brand specializing in premium fragrance oils, body butters, and handcrafted soaps. We’re looking for a highly motivated Virtual/Personal Assistant who is comfortable using AI tools, enjoys marketing online, and wants to help grow a fast-moving brand. This position starts part-time with the opportunity to become full-time based on performance. Responsibilities • Assist with daily business operations, • Use AI tools (ChatGPT, Canva AI, HeyGen, ElevenLabs, etc.) to improve productivity, • Create and schedule social media content, • Help drive traffic and sales to our website, • Research marketing trends and competitors, • Respond to customer inquiries professionally, • Update product listings and website content, • Assist with email marketing and promotions, • Coordinate travel, meetings, and appointments when needed, • Help interview and recruit new team members, • Track marketing performance and suggest improvements, • Complete administrative tasks and special projects Requirements • Excellent written and spoken English, • Familiar with AI tools and willing to learn new technology, • Experience with social media platforms including TikTok, Instagram, Facebook, and X, • Strong organizational and communication skills, • Reliable internet connection and quiet work environment, • Self-motivated with strong attention to detail, • Able to work independently with minimal supervision, • Experience with Shopify, WordPress, or e-commerce is a plus, • Experience increasing website traffic or online sales is highly preferred What We Offer • Competitive hourly pay, • Flexible remote work, • Opportunity for long-term growth, • Performance-based raises and bonuses, • Work directly with the founder of a growing brand, • Gain experience using cutting-edge AI tools and digital marketing strategies If you’re organized, tech-savvy, and excited about helping build a growing brand, we’d love to hear from you. Please include your resume, relevant experience, and examples of any AI, marketing, or e-commerce work you’ve done.

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• Boyd Bros. Transportation Inc.

  

  Flatbed Truck Driver - $1800 Weekly Minimum

  3 days ago

  Newark

  • YOUR MILES. YOUR PAY. - Earn $1,800 weekly minimum + bonuses*, • WORK HARD. REST RIGHT. - 2 week dispatch; home weekends for 48+ hours, • START STRONG. EARN FAST. - $1,500 sign on, plus $1,100 paid after orientation* Boyd Bros. drivers haul more than freight-they haul a reputation built on respect, safety, and reliability. Now under new management, Boyd is focused on what drivers want most: more home time, better planning, and expanded running lanes. We're improving routes, opening up opportunities, and putting drivers first-so you can run smarter, get home more, and keep your career moving forward. If you're ready for a company investing in its drivers, Boyd Bros. is the place to be. • Reliable income in your pocket. Drivers earn $1,800 weekly minimum when averaging 2,200 miles per week.*, • Step in and start earning immediately. We offer a $1,500 signing bonus and an additional $1,100 orientation completion pay.*, • Real weekend reset. Run for 2 weeks and be home weekends for a minumum of 48 hours, so you get a real reset., • Freight that keeps you earning. Not all flatbed is 100% touch-freight. Our freight is 40% drop + hook and 40% of loads do not require tarping. So you can focus on the road, not on your load., • No flatbed experience? No problem. Start with one week of paid orientation in Birmingham, then spend a second week driving with a flatbed instructor. Earn $2,000 during your two-week onboarding while you build new skills., • Health, dental, vision, life insurance options, • $1,000 referral bonus, • 401k with company match, • Rider program, • Late model Kenworth tractors All pay + bonus amounts may vary by job type, location, experience level, and performance and are subject to change based on company discretion. Talk with a recruiter confirm specific details. There is no deadline to apply. Applications are accepted on an ongoing basis. • Valid CDL A license, • 12 months of verifiable OTR tractor-trailer experience

• CFS

  

  Front Desk Administrative Professional

  3 days ago

  Newark

  Front Desk / Administrative Professional Location: Newark, OH (On-site) Salary: $37,440 – $41,600 annually Position Overview We are seeking a reliable and personable Front Desk / Administrative Professional to serve as the first point of contact for our organization. This role is essential to daily office operations, providing administrative support while delivering a welcoming and professional experience to visitors, clients, and staff. Key Responsibilities Greet and assist visitors, clients, and vendors in a professional manner Answer and direct incoming phone calls and emails Schedule appointments, meetings, and maintain calendars Perform general administrative duties including data entry, filing, scanning, and document preparation Maintain office supplies and coordinate ordering as needed Assist with basic correspondence, reports, and internal communications Support various departments with clerical and administrative tasks Ensure the front desk and common areas remain organized and presentable Qualifications High school diploma or equivalent required; associate degree preferred 1–3 years of experience in an administrative or front desk role Strong communication and customer service skills Proficiency with Microsoft Office (Outlook, Word, Excel) Excellent organizational skills and attention to detail Ability to multitask and prioritize in a fast-paced environment Professional demeanor and dependable work ethic Why Join Us Stable, full-time opportunity with consistent hours Supportive team environment Opportunity to grow administrative and professional skills

• Goodwill

  

  Goodwill - Store Clerk/Cashier $14-$21/hr

  1 day ago

  Newark

  Goodwill is seeking Store Clerks / Cashiers to assist with retail store operations, customer service, and processing sales transactions. Store Clerks are responsible for operating the cash register, handling cash and card payments, assisting customers with purchases, answering questions, stocking shelves, organizing merchandise, tagging and pricing donated items, and helping maintain a clean and organized store. Employees may also assist with accepting donations, sorting donated items, and preparing merchandise for the sales floor. This position typically pays $13 to $17 per hour, with opportunities for overtime pay, weekend shifts, holiday pay, and performance-based raises depending on location and experience. Store Clerks are responsible for greeting customers, processing transactions, bagging items, stocking shelves, organizing racks and displays, tagging merchandise, sorting donations, assisting customers with questions, and helping maintain store cleanliness and organization. Employees must follow store procedures for handling donations, pricing merchandise, and operating the register. Full-time employees may be eligible for benefits including health insurance, dental and vision coverage, paid time off, retirement savings plans, employee discounts, and opportunities for advancement into Shift Supervisor or Store Manager roles. Some locations may also offer attendance incentives or performance-based bonuses.

• Silver Lake Hospital

  

  Unit Clerk

  5 months ago

  Newark

  Job DescriptionSilver Lake Hospital of Newark, NJ is seeking to hire a full-time, part time, per diem Unit Clerk to assist the clinical staff by providing clerical duties for the patient care units. Our full time Unit Clerks work 8 hour shifts and are required to work every other weekend. ABOUT SILVER LAKE HOSPITALSilver Lake Hospital is a long-term acute care hospital with a reputation of providing patients with a place to heal before heading home. A long-term acute care hospital (LTACH) is an acute care specialty hospital that provides highly advanced and focused care for higher acuity patients who have not responded to short-term treatment in traditional general hospitals. The average length of stay in an LTACH is 25 days as compared to a 3-5 day average stay in a general hospital. Our safe and state of the art hospital is designed to admit and care for the most critically ill patients.POSITION SUMMARYThe Unit Clerk provides clerical services to the patient care units. The clerk is responsible for the correct transcription of orders, filing of all reports, and arranging for transportation and follow-up/outside tests. This position does not involve direct patient care for a population of patients between the ages of 18 and older and does not require age specific experience, specialized training and/or expertise to serve this population. QUALIFICATIONSHigh school diploma or equivalent. Minimum of one (1) year Unit Clerk experience in a healthcare facility preferred. Basic knowledge in Microsoft Office is required.Knowledge of medical terms required. Excellent reading, writing, and communication skills are required. Full time employees are offered generous benefits including medical, dental, vision, a 401(k) plan, supplemental insurance, free life-long term disability insurance. Additional benefits include free parking in a safe and secure garage, paid time off (PTO), and a comprehensive wellness program.ARE YOU READY TO JOIN OUR TEAM?If you feel that you would be right for this position complete our initial 3-minute, mobile-friendly application. After this step, you will receive an invite to complete your full application. Thank you. Job Posted by ApplicantPro

• FERMA Corporation

  

  Billing Administrator

  3 days ago

  Newark

  About Us Ferma Corporation is a demolition and environmental contractor with over 60 years of experience delivering complex, large-scale projects. We specialize in demolition, abatement, remediation, and site preparation, partnering with leading owners and general contractors across California. We self-perform our work with experienced teams, specialized equipment, and a hands-on approach that prioritizes safety, efficiency, and execution. From preconstruction through completion, our focus is simple: plan it right, execute it well, and deliver results. Job Summary FERMA Corporation is seeking a detail-oriented and organized Billing Administrator to join our Accounting team. This position will support project billing by preparing and submitting invoices, maintaining billing documentation, managing customer payment portals, and coordinating with Project Managers to ensure billings are accurate and submitted on time. The ideal candidate has experience in construction billing or accounting and is comfortable managing multiple projects and deadlines in a fast-paced environment. Experience with Vista by Viewpoint is strongly preferred. Duties and Responsibilities: • Prepare and process project billings, including progress and time-and-material (T&M) invoices, • Coordinate with Project Managers to gather billing information and required supporting documentation, • Enter and maintain accurate billing information in Vista by Viewpoint, • Submit invoices, payment applications, lien releases, and supporting documentation through third-party construction billing and payment platforms, including Textura, GCPay, Procore Pay, and other customer-required portals, • Maintain schedules of values and project billing records, • Track approved change orders, retainage, and previously billed amounts to support accurate invoicing, • Prepare conditional and unconditional lien releases and other required billing documentation, • Review billing packages for accuracy and completeness prior to submission, • Track billing deadlines and follow up with internal teams for missing information or documentation, • Monitor submitted billings and assist with resolving rejected, incomplete, or revised submissions, • Maintain organized electronic billing files and supporting project documentation, • Assist with final billings and retainage releases at project closeout, • Assist with certified payroll reporting and related documentation as needed, • Provide administrative support to Payroll and Accounts Payable as needed Required Skills and Abilities: • Experience with Vista by Viewpoint strongly preferred, • Experience with construction billing platforms such as Textura, GCPay, Procore Pay, or similar systems preferred, • Familiarity with construction billing practices, including progress billing, T&M billing, retainage, lien releases, and certified payroll reporting, • Proficiency in Microsoft Office, particularly Excel and Outlook, • Strong attention to detail, organization, and communication skills, • Ability to manage multiple projects, priorities, and deadlines Education and Experience: • High school diploma or equivalent required, • Three (3) years of construction accounting, billing, or related experience preferred, • Experience working for a general contractor or specialty subcontractor preferred Working Conditions • This position is based in our Newark office and is not eligible for remote work, • Work is performed in an office environment and includes sitting, typing, and using a computer for extended periods, • May require occasional movement within the office to coordinate with team members and access project materials, • Noise levels are typically low to moderate in an office setting, • May require occasional travel to meetings or company locations as needed, • FERMA will provide reasonable accommodations as required by the ADA and applicable state law Disclaimer The duties and responsibilities listed above are intended to describe the general nature and level of work performed in this role. They are not intended to be a complete list of all responsibilities, duties, or skills required.