Accounting Supervisor
hace 5 días
Buchanan
Accounting Supervisor & Billing Specialist \n Location: Buchanan, NY \n Salary: $75,000–$85,000 \n Schedule: Monday–Friday, 8:00 AM–4:00 PM or 9:00 AM–5:00 PM \n Work Arrangement: On-Site | Full-Time, Permanent \n \n About the Opportunity \n Our client is a well-established, family-owned environmental and wastewater services company that has served the Hudson Valley for more than 50 years. With a close-knit team and a strong commitment to employee loyalty, flexibility, and recognizing hard work, the company offers an opportunity to make a meaningful impact in a hands-on accounting role. \n \n The Accounting Supervisor & Billing Specialist will oversee billing, bookkeeping, payroll, and financial administration across multiple service divisions. Working directly with ownership, this person will take responsibility for day-to-day accounting operations while supporting municipal bids, permits, and regulatory reporting. \n \n This is an excellent opportunity for a self-starter who enjoys working independently, managing multiple priorities, and taking ownership of the accounting function. \n \n Key Responsibilities \n Billing & Accounts Receivable \n\n • Prepare and process customer invoices for septic, sewer, drain, and related services.\n, • Review completed work orders, service tickets, and supporting documentation to ensure billing accuracy.\n, • Enter customer check and credit card payments into QuickBooks and apply them to the appropriate accounts.\n, • Prepare and distribute monthly customer statements.\n, • Monitor outstanding invoices, follow up on balances, and resolve billing discrepancies and payment issues.\n\n Bookkeeping & Financial Administration \n\n • Maintain accurate financial records and enter and categorize transactions in QuickBooks.\n, • Reconcile monthly bank statements and monitor business checking accounts.\n, • Investigate discrepancies, unauthorized transactions, and other financial irregularities.\n, • Prepare routine financial reports and provide accounting information to management.\n\n Payroll Administration \n\n • Process weekly payroll accurately and on time.\n, • Verify time records and maintain payroll documentation, hours, and deductions.\n, • Assist with payroll tax filings and reporting as needed.\n\n Bids, Compliance & Office Administration \n\n • Work directly with ownership to prepare and submit municipal project bids.\n, • Coordinate truck registrations, permit applications, and state reporting requirements.\n, • Support general administrative and financial tasks to keep operations running smoothly.\n\n \n Qualifications \n Required \n\n • Strong working knowledge of QuickBooks Desktop.\n, • Good Microsoft Excel skills.\n, • Experience with customer billing, accounts receivable, bank reconciliations, and payroll processing.\n, • Strong organizational skills and exceptional attention to detail.\n, • Self-motivated, dependable, and comfortable working independently.\n, • Ability to manage multiple responsibilities while maintaining accurate records.\n\n \n Preferred \n\n • QuickBooks Online experience; the company plans to transition from Desktop to Online.\n, • Experience preparing bids or working with municipal or government contracts.\n, • Background in field services, construction, trades, or a similar operations-focused business. Industry experience is not required.\n\n \n Compensation & Benefits \n\n • Salary: $75,000–$85,000 annually.\n, • Three weeks of paid vacation.\n, • 401(k).\n, • Health insurance with an employer contribution.\n, • Dental and vision insurance.\n, • Life insurance.\n, • Flexible start time, with a choice of 8:00 AM–4:00 PM or 9:00 AM–5:00 PM.\n, • Supportive, family-owned work environment where initiative and performance are valued.\n\n \n Interview Process \n\n • Initial conversation with the recruiting team.\n, • Virtual interview with the hiring team.\n, • On-site interview with ownership.\n\n