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Job Description HVAC Assistant Project Manager Location: Farmingdale, NY Industry: HVAC / Construction Salary Range: $75,000 – $90,000 Job Type: Full-time/Permanent About the Company We are a well-established HVAC contractor based in Farmingdale, NY, serving commercial and industrial clients throughout the region. Our team is known for delivering high-quality mechanical solutions with a focus on integrity, efficiency, and safety. As we continue to grow, we’re seeking a motivated and detail-oriented Assistant Project Manager / Job Accountant to join our operations team. Position Summary The Assistant Project Manager / Job Accountant will support project execution and financial tracking for multiple HVAC construction projects. This hybrid role blends operational support with accounting responsibilities, making it ideal for someone with a strong grasp of both project coordination and job costing within the construction industry. Key Responsibilities Project Management Support • Assist Project Managers with daily project coordination and documentation, • Track project schedules, budgets, and change orders, • Communicate with vendors, subcontractors, and internal teams to ensure smooth project execution, • Manage submittals, RFIs, and closeout documentation, • Help coordinate material deliveries and field operations Job Costing & Accounting • Set up and maintain job cost codes and budgets in the accounting system, • Track and reconcile costs, labor hours, purchase orders, and subcontractor invoices, • Assist in the preparation of monthly job cost reports and forecasts, • Monitor billing schedules and support the preparation of AIA billings and progress billings, • Work closely with the accounting department to ensure accurate revenue recognition and project profitability Qualifications • 2–5 years of experience in HVAC, mechanical contracting, or general construction, • Experience in both project coordination and job cost accounting, • Familiarity with construction management software (e.g., Procore, Sage 300 CRE, Foundation, or similar), • Strong proficiency in Microsoft Excel and project tracking tools, • Excellent organizational and communication skills, • Ability to manage multiple projects and priorities in a fast-paced environment, • Bachelor’s degree in Construction Management, Accounting, Business, or a related field preferred

Job Description Assistant Purchasing Agent – HVAC Airside Materials & Equipment The Assistant Purchasing Agent supports the mechanical side of the business by procuring HVAC airside materials and equipment for active construction projects. Initial responsibilities center on damper orders: reviewing submittals and specifications, requesting quotes, placing purchase orders, and tracking deliveries so product arrives on the jobsite when the field needs it. The role will expand over time to cover additional airside products as the person grows into it. What You’ll Do: Damper Procurement (Primary Focus) • Prepare quote requests and place orders for volume dampers, fire dampers, smoke dampers, combination fire/smoke dampers, backdraft and barometric dampers, control dampers, and associated sleeves, access doors, and actuators., • Review project drawings, mechanical schedules, and specifications to confirm damper type, size, rating, class, and quantity before ordering., • Cross-check orders against approved submittals, including UL listings, fire and leakage ratings, and any NYC code or project-specific requirements., • Verify quotes, lead times, and freight terms, and confirm what is included or excluded (actuators, factory sleeves, installation angles, and so on). Airside Materials & Equipment (Developing Scope) • Support purchasing of grilles, registers, diffusers, louvers, VAV and terminal units, air handling and fan equipment, flexible duct, duct accessories, and insulation, as assigned., • Assist with bid and quote comparisons across multiple suppliers and manufacturers' representatives. Order Management & Coordination • Create and maintain purchase orders in the company's accounting and project management system., • Track orders from release through delivery, and expedite when shipments are at risk of delaying the schedule., • Coordinate with project managers, estimators, foremen, and the shop on release schedules, delivery dates, and jobsite receiving., • Process change orders, revisions, returns, and shipping damage or shortage claims with vendors., • Review vendor invoices and packing slips against POs and resolve discrepancies with accounts payable. Vendor Relations & Recordkeeping • Build and maintain relationships with manufacturers, reps, and distributors., • Maintain accurate order logs, submittal-to-PO records, pricing history, and vendor contact information., • Support the purchasing team in meeting budget and cost-tracking goals on assigned projects. What You Need: • High school diploma or equivalent., • 1–3 years of purchasing, procurement, or project coordination experience, preferably in construction or building trades., • Ability to read and interpret mechanical drawings, equipment schedules, and specifications., • Working knowledge of HVAC components and terminology, or demonstrated ability to learn quickly., • Strong attention to detail, with the ability to catch size, rating, and quantity mismatches before an order is placed., • Proficiency in Microsoft Office (especially Excel) and comfort with ERP, accounting, or project management software., • Clear written and verbal communication skills. Preferred • Experience purchasing HVAC or sheet metal products, especially dampers, from manufacturers or distributors., • Familiarity with fire and smoke damper standards (UL 555 / 555S) and with NYC construction requirements., • Experience with Vista/Viewpoint or similar construction ERP systems., • Associate's or bachelor's degree in business, supply chain, construction management, or a related field. What We Offer: • Premium medical coverage with a fully loaded Visa card for copays and prescriptions, • Complete health package – company-paid vision, dental, and life insurance, • Financial security – company-paid long-term disability and 401(k) with 100% company match, • Grow your career – tuition reimbursement for continued education, • Work-life balance – 10 paid holidays plus PTO, • Peace of mind – comprehensive coverage so you can focus on what matters P.J. Mechanical Corp. values diversity and is committed to creating an inclusive environment for all employees. We are an equal opportunity employer and make employment decisions based on merit, qualifications, and business needs and are committed to providing a work environment free from discrimination and harassment. We do not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected characteristic under applicable law. About the company: Since 1971, P.J. Mechanical Corp. has established itself as New York's premier leader in HVAC construction, installation, service, and maintenance. What sets us apart as an employer is our commitment to excellence through comprehensive project management, specialized expertise in complex environments like data centers, and our unique one-stop service model through strategic affiliates including Delta Sheet Metal, PJ Mechanical Service & Maintenance Corp., and FW Sims. Our experienced teams handle everything from ground-up construction to intricate renovations, working collaboratively across disciplines to deliver exceptional results. We offer our professionals the opportunity to work on diverse, challenging projects while being part of an established organization that values technical expertise, continuous learning, and provides the resources and support needed to advance your career in the dynamic HVAC industry.

Job Description EGC Group EGC Group is an award-winning performance media agency, with over 40 years of experience growing challenger brands. We have a passion for ideas, an entrepreneurial spirit and a local, regional and global client roster that includes Brother International, Canon and Mayo Clinic. As a collective of creative thinkers, media specialists and data scientists, EGC leverages the powerful combination of best-in-class marketing experts, creative content + video production and proprietary technology. From big ideas to advanced analytics, we live and breathe performance in pursuit of driving transformative growth for our clients, everyday. The Role: Accounts Receivable & Administrative Support Melville, NY, Full time Salary Range: $55,000–$75,000 DOE EGC is seeking a highly organized and detail-oriented candidate to join our growing team. This role will be responsible for billing/ accounting operations in our agency to ensure accurate client invoicing, tracking billable services, financial record management and coordinating with internal teams to maintain processes. Initially, this position will also provide temporary executive support to the CEO while the current Executive Assistant is on leave. The ideal candidate is proactive, dependable and comfortable managing multiple priorities. This is an excellent opportunity for someone who is eager to learn and grow, and also enjoys a fast paced, collaborative work environment. Primary Responsibilities: Accounting • Prepare and issue client invoices based on campaigns, retainers, and project deliverables, • Track billable hours, media spend, and third-party costs across multiple accounts, • Reconcile discrepancies between contracts, scopes of work, and billed services, • Coordinate with account managers, media buyers, and finance team to verify billing details, • Monitor accounts receivable and follow up on outstanding invoices, • Maintain organized billing records and documentation for audits and reporting, • Assist with month-end close, including preparing schedules and resolving outstanding items, • Strong understanding of invoicing, accounts receivable, financial processes, billing software Executive Support (temp role) • Manage the CEO’s calendar, coordinating meetings based on priority and anticipating scheduling conflicts to resolve them proactively., • Travel arrangement planning and booking support for the CEO., • Prompt and professional communications with clients and vendors., • Tracking and ensuring deadlines of CEO deliverables., • Attend meetings as needed, taking clear notes and circulating action items., • Email inbox management, prioritizing time-sensitive communications, • Support internal communications, ensuring information is shared clearly and promptly with the appropriate team members., • Provide administrative support to the CEO and assist with special projects as needed. Qualifications: • 2+ years of billing and accounting experience a must (marketing or agency preferred), • 1+ year experience with administrative support (director level or above preferred), • Proficient experience with billing or accounting software as well as Excel, • Strong communication skills for cross-functional collaboration, • Ability to manage multiple deliverables in a fast-paced environment, with attention to detail, • Handle sensitive and confidential information with professionalism and discretion Working at EGC: Flexible PTO and Summer Fridays (half days) Medical, Dental, Vision benefits 401K + employer matching Life Insurance, Aflac and additional auxiliary discount programs Company luncheons, outings and events Professional growth training opportunities Powered by JazzHR IL9EXzXdXF

Job Description Corporate Controller (VP-Level) – Electronics Manufacturing We're partnering with an electronics manufacturer on the search for a Corporate Controller to lead global accounting operations and financial reporting for a multi-national organization. This is a newly created role, built to support the company's continued growth. Reporting directly to the CFO and partnering with exec leadership, this is a highly visible seat with real influence over how global accounting is run, including a major ERP migration already underway. What you'll be doing: • Own monthly and quarterly global financial statements and direct statutory reporting and tax filings across all entities, • Manage the external audit relationship and oversee transfer pricing compliance, • Lead the finance side of a phased, multi-country ERP implementation, migrating from the current legacy system to SAP, • Oversee manufacturing cost accounting and inventory valuation compliance across multiple plants, • Support financial planning alongside the corporate FP&A team, and contribute to the company's technology/AI roadmap and M&A activity, • Manage a team of approximately 15, including an Assistant Controller as a direct report, and work closely with Finance Directors across the various countries What we're looking for: • 15-20+ years of progressively responsible financial experience, including at least 10 years in senior finance roles with people management responsibility, • Manufacturing accounting experience is a must, with strong knowledge of financial controls, reporting, and support across production and inventory management, • Proven experience leading a controllership function in a multi-entity, international environment, • CPA strongly preferred; Bachelor's degree in Accounting or Finance, • Broad ERP implementation experience, SAP strongly preferred, • Comfortable presenting to senior executives and the Board Compensation & logistics: • Base salary: $250,000 to $300,000, plus a 40% target bonus and a long-term incentive plan, • Hybrid schedule: four days per week in office, with remote flexibility on Fridays, • Location: Long Island, NY

We are currently looking for a Japanese / English Bilingual Administrative Assistant to join an International BPO company. Full remote role, potential travel if necessary. Responsibilities of Japanese / English Bilingual Administrative Assistant • Perform general administrative tasks such as; data entry, document creation, answering phone calls, documentation filing, and etc., • Keep employee record, process documentation for personnel related, including new hire documents, training, termination documents, etc, • Assist benefit enrollment (insurance, 401K, etc) and perform negotiation if necessary, • Prepare invoice, manage AP/AR, create monthly report, and work with 3rd party accounting company, • Manage agreements with clients, provide customer service, • Translate emails/short documents from Japanese to English or opposite if necessary, • Perform all other duties as assigned Qualifications of Japanese / English Bilingual Administrative Assistant • Fluency in Japanese and English, • 2-3 years of experience in office setting, • Bachelor's degree in Business Administration, Marketing, Communication or related field or equivalent experience, • Ability to work remote responsibly and travel if necessary, • Experience in administration, sales, HR or accounting is plus, • Ability to be flexible to work effectively with wide variety of people and to work responsibly and effectively in a multicultural environment, • Excellent communication (Speaking, Writing, Reading, Listening) and presentation Skills, • Ability to multi-task and perform duties time efficiently, • Team-worker, Detail-oriented, Responsible, Punctual, Self-motivated, • Proficient in Microsoft Office suite (PowerPoint, Excel, and Word) * Activ8 Recruitment & Solutions / Renaissance Resources Inc. has been a trusted leader in North American recruiting for Japanese businesses for over 25 years. We specialize in connecting top talent with companies in the Automotive, Electronics, Food & Beverage, Logistics, Manufacturing, Oil & Gas, Banking & Finance, and Entertainment industries. Our client-focused approach ensures that we understand your unique needs, whether you’re a company seeking skilled professionals or a candidate looking for the right career opportunity. By working closely with each individual, we provide tailored solutions that drive success. We screen ALL Candidates to verify the validity of each applicant's provided information. Upon submitting your resume, we will contact only those candidates that we deem qualified for our client. If we do not contact you, we do not see the fit for the position. If we are unable to reach you in a reasonable timeframe, you will be eliminated from the pool of potential candidates. We prioritize direct applicants; third-party resumes may not be reviewed.

📢 Hiring: Finance Manager | Westbury, NY 📍 Location: Westbury, NY – Local Candidates Only ⏳ Duration: 6+ Months 🎥 Interview: Video + In-Person 🔗 LinkedIn Profile Required We are looking for a Finance Manager to support Business Financial Services and work closely with the Assistant Superintendent, supporting the administrative offices of 30 districts. Key Skills & Experience: • Finance, accounting, budgeting, and payroll, • Payroll taxes, wage laws, and ACA reporting, • GASBY experience preferred, • Retirement systems: ERS/TRS, • Accounts receivable and check processing, • W-2/1099 processing and year-end reporting, • EFT, ACH, and Positive Pay files, • State reporting and fiscal year-end processing, • HR, bidding, and financial systems administration Ideal Candidate: • Strong payroll and accounting background, • Knowledge of tax laws and fiscal procedures, • Excellent communication, organizational, and multitasking skills, • Ability to train others and work in a high-profile, accuracy-focused environment, • Must be local and available for an in-person interview 📩 Interested or know someone who may be a fit? Please DM me or share your updated resume and LinkedIn profile. #Hiring #FinanceManager #FinanceJobs #Payroll #Accounting #WestburyNY #NassauCounty #LongIslandJobs #ContractJobs #OpenToWork

We’re partnering with a fast-growing global manufacturing company on the search for a Global Controller to lead its worldwide accounting organization. This is a broad leadership role with responsibility for accounting and financial reporting across a complex, multinational business. Reporting to the CFO, you'll lead a team of approximately 15 while partnering with Finance and operational leaders around the world on everything from financial strategy and manufacturing performance to systems transformation and investment decisions. The business is also entering an important period of transformation within Finance, including a global ERP implementation and continued investment in automation, technology and AI. This is an opportunity to take ownership of an established global accounting function while playing a major role in building the infrastructure needed for the company's next stage of growth. What you’ll be doing: • Lead the global accounting and financial reporting organization across the US and international operations, • Own monthly and quarterly consolidated financial reporting across a complex, multi-entity and multi-currency organization, • Partner directly with the CFO on long-term financial strategy, planning and broader Finance initiatives, • Lead and develop a team of approximately 15, including an Assistant Controller, while partnering closely with Finance leaders across multiple countries, • Work with manufacturing leadership on cost accounting, inventory, profitability, capital investment and longer-term strategic planning, • Own global statutory reporting and oversee compliance across international entities, • Manage the external audit relationship and ensure a strong global controls environment, • Oversee transfer pricing processes and related compliance across the company's international footprint, • Play a leadership role in a major global ERP transformation, • Provide financial leadership around strategic investments and M&A activity, • Present financial performance, risks and recommendations to senior leadership and relevant Board committees What we’re looking for: • Significant progressive accounting and finance leadership experience within a complex global organization, • CPA or MBA required, • Proven experience leading accounting and financial reporting across multinational operations, • Strong manufacturing experience, including a deep understanding of cost accounting, inventory and plant finance, • Experience leading and developing sizable, geographically dispersed teams, • Strong ERP experience, including exposure to major systems implementations or transformations, • Experience consolidating multi-entity, multi-currency financial results, • Executive-level communication skills with the ability to partner effectively with senior leadership and operational teams, • A strategic but hands-on leadership style, comfortable operating at the executive level while remaining close enough to the detail to drive execution

Position Title: Corporate Controller Location: Long Island, NY – Hybrid Industry: Manufacturing An established Long Island organization is seeking an experienced Corporate Controller to join its leadership team. This position is ideal for a strong accounting professional who has spent significant time within manufacturing and understands the accounting complexities that come with inventory-driven operations. The successful candidate will combine strong technical accounting knowledge with a hands-on leadership style and the ability to independently manage a broad accounting function. Core Responsibilities • Direct the company’s corporate accounting and financial reporting activities, • Lead monthly, quarterly, and annual accounting close, • Oversee general ledger activity, account reconciliations, and financial statement preparation, • Manage accounting related to inventory, product costs, and manufacturing variances, • Review financial results and investigate significant fluctuations, • Maintain appropriate accounting policies, procedures, and financial controls, • Oversee and develop members of the accounting team, • Coordinate annual audit requirements and supporting schedules, • Support federal, state, and other corporate tax matters, • Partner with operational and financial leadership on accounting-related matters, • Evaluate existing accounting processes and identify opportunities for greater efficiency, • Support budgeting, cash management, and other financial initiatives, • Participate in systems, reporting, and business improvement projects Ideal Candidate • 10+ years of progressive accounting and finance experience, • Significant experience working within a manufacturing organization, • Strong background in cost accounting, inventory, and manufacturing variance analysis, • Prior Controller, Assistant Controller, Director of Accounting, or comparable leadership experience, • Strong command of GAAP, financial statements, general ledger, and the close process, • Experience overseeing and developing accounting professionals, • Exposure to corporate and state tax matters, • Comfortable operating independently and taking ownership of the accounting function, • Strong systems and Excel capabilities, • Bachelor’s degree in Accounting, Finance, or related field required, • CPA strongly preferred Compensation & Benefits Base salary of $185,000–$200,000 plus a 20% target bonus. Comprehensive benefits package offered, including medical, dental and vision coverage, retirement benefits, paid time off, paid holidays, and additional company-sponsored benefits. For immediate consideration, please send your resume in Word format to Steven.Mas@lhh.com. Not the right match? Let’s stay in touch. I’m actively recruiting for Accounting & Finance opportunities across Long Island. Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: • The California Fair Chance Act, • Los Angeles City Fair Chance Ordinance, • Los Angeles County Fair Chance Ordinance for Employers, • • San Francisco Fair Chance Ordinance

Job Description Administrative Assistant With some bookkeeping experience for CPA firm in Huntington NY. Minimum 2-3 years experience, Accounting office experience a plus. Entails client interaction by phone and email and in-person office visits during the tax season. Assist in obtaining and following up to gather client information and documents. Must have strong organizational skills and be detailed oriented, able to multitask and proficient in excel and word. Experience in scheduling would be a plus. Will need to convert and maintain files and documents digitally with a cloud server. Weekly timesheets will be required. Immediate permanent part-time position. \nCompany Description CPA Firm, specializing in tax preparation and accounting CPA Firm, specializing in tax preparation and accounting

Job Description Aventine Properties LLC is seeking a reliable and motivated Administrative Assistant for its Real Estate Tax Grievance Business in Huntington Station. This full-time or part-time role offers a great opportunity to support a small team handling various administrative and case preparation tasks related to residential and commercial real estate properties. While prior tax grievance experience is not required, the ideal candidate must be organized, thorough, and possess a positive attitude. This position provides exposure to cross-departmental functions and occasional local travel. Responsibilities • Answer customer calls and respond to queries, • Manage files and assist with case preparation, • Provide general administrative support and bookkeeping, • Assist with in-house mailings and marketing initiatives, • Utilize accounting software, Microsoft Office, and other productivity tools, • Support activities related to residential and commercial property cases Preferred Qualifications • 1+ years of experience in administrative support, • Strong organizational skills and ability to multitask\nCompany Description Aventine Properties LLC is a rapidly growing tax grievance firm serving residential and commercial property owners across Long Island and New York State. We process thousands of assessment appeals annually and are actively building modern infrastructure to support our continued growth. This is a detail-driven, fast-moving practice where accuracy and accountability matter. Aventine Properties LLC is a rapidly growing tax grievance firm serving residential and commercial property owners across Long Island and New York State. We process thousands of assessment appeals annually and are actively building modern infrastructure to support our continued growth. This is a detail-driven, fast-moving practice where accuracy and accountability matter.

Job Description Overview We are seeking a dedicated and organized Office Assistant to join our team. The ideal candidate will possess strong administrative skills and a customer-focused attitude. This role is essential in ensuring the smooth operation of our office, providing support to staff and clients alike. The Office Assistant will provide assistance to our Bookkeeping Department, Sales Department and Management staff, as well as handle various clerical tasks, manage front desk responsibilities, and assist with office management duties. Responsibilities • Greet visitors and manage front desk operations, ensuring a welcoming environment., • Answer and direct calls using a multi-line phone system with excellent phone etiquette., • Perform data entry tasks accurately and efficiently., • Maintain organized filing systems for easy access to documents., • Assist with calendar management, scheduling appointments, and coordinating meetings., • Provide customer support by addressing inquiries and resolving issues promptly., • Conduct proofreading of documents to ensure accuracy and professionalism., • Support bookkeeping tasks as required by our bookkeeper, including basic accounting functions., • Support sales tasks, as required by our sales staff, including taking and entering customer orders., • Collaborate with team members to enhance office efficiency through effective time management and organizational skills. Requirements • Previous office experience is preferred, with a focus on clerical and administrative roles., • Previous bookkeeping experience is preferred., • Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace applications., • Familiarity with Microsoft Dynamics is a plus but not mandatory., • Strong organizational skills with the ability to manage multiple tasks simultaneously., • Excellent typing skills with attention to detail for accurate data entry., • Bilingual candidates are encouraged to apply., • Experience in customer service or support roles is highly valued., • Knowledge of front desk operations, including handling multi-line phone systems., • Personal assistant experience or familiarity with calendar management is advantageous., • Ability to maintain professionalism while interacting with clients and staff., • Strong time management skills to prioritize tasks effectively. Join our team as an Office Assistant where your contributions will be vital in maintaining an efficient office environment while providing exceptional service to our clients.

Job Description We are looking for a highly organized, detail-oriented, and dependable Assistant to the General Manager to support daily business operations and administrative activities. This position works closely with the General Manager to coordinate departments, track orders, communicate with customers and suppliers, prepare reports, and ensure smooth business operations. The ideal candidate is proactive, professional, comfortable handling multiple tasks, and able to work in a fast-paced food distribution environment. Key Responsibilities • Provide administrative and operational support to the General Manager., • Coordinate daily activities between sales, purchasing, warehouse, delivery, and accounting departments., • Assist with customer orders, order confirmations, delivery schedules, and follow-up communications., • Communicate with suppliers and vendors regarding product availability, purchase orders, pricing, and delivery schedules., • Maintain accurate records of orders, inventory updates, customer information, and business documents., • Prepare reports, spreadsheets, meeting notes, and other management documents., • Follow up on outstanding customer orders, delayed deliveries, and operational issues., • Assist with inventory monitoring, product returns, discrepancies, and stock adjustments., • Support customer service by responding to inquiries and helping resolve order-related issues., • Help track invoices, payments, purchase orders, and other documents in coordination with the accounting department., • Monitor pending tasks and deadlines to ensure timely completion., • Handle confidential business information professionally., • Perform other administrative and operational duties as assigned by the General Manager. Qualifications: • Previous experience in administrative support, operations coordination, office management, or a similar role preferred., • Strong organizational, multitasking, and time-management skills., • Excellent written and verbal communication skills., • Proficiency in Microsoft Excel, Word, Outlook, and general office software., • Strong attention to detail and accuracy when handling orders and business records., • Ability to communicate professionally with customers, suppliers, and employees., • Comfortable working with inventory systems, order management software, or ERP systems., • English proficiency required; Chinese or other Asian language skills are a plus., • Experience in food distribution, wholesale, or logistics is preferred Preferred Candidate The ideal candidate is responsible, efficient, adaptable, and able to anticipate management needs. The candidate should be comfortable working independently while coordinating with multiple departments to keep daily operations running smoothly. Compensation and Benefits Salary will be based on experience and qualifications. Benefits may be available depending on company policy.

We are currently looking for a Japanese / English Bilingual Administrative Assistant to join an International BPO company. Full remote role, potential travel if necessary. \n \n Responsibilities of Japanese / English Bilingual Administrative Assistant \n\n • Perform general administrative tasks such as; data entry, document creation, answering phone calls, documentation filing, and etc.\n, • Keep employee record, process documentation for personnel related, including new hire documents, training, termination documents, etc\n, • Assist benefit enrollment (insurance, 401K, etc) and perform negotiation if necessary\n, • Prepare invoice, manage AP/AR, create monthly report, and work with 3rd party accounting company\n, • Manage agreements with clients, provide customer service\n, • Translate emails/short documents from Japanese to English or opposite if necessary\n, • Perform all other duties as assigned\n\n \n Qualifications of Japanese / English Bilingual Administrative Assistant \n\n • Fluency in Japanese and English\n, • 2-3 years of experience in office setting\n, • Bachelor's degree in Business Administration, Marketing, Communication or related field or equivalent experience\n, • Ability to work remote responsibly and travel if necessary\n, • Experience in administration, sales, HR or accounting is plus\n, • Ability to be flexible to work effectively with wide variety of people and to work responsibly and effectively in a multicultural environment\n, • Excellent communication (Speaking, Writing, Reading, Listening) and presentation Skills\n, • Ability to multi-task and perform duties time efficiently\n, • Team-worker, Detail-oriented, Responsible, Punctual, Self-motivated\n, • Proficient in Microsoft Office suite (PowerPoint, Excel, and Word)\n\n \n * \n Activ8 Recruitment & Solutions / Renaissance Resources Inc. has been a trusted leader in North American recruiting for Japanese businesses for over 25 years. We specialize in connecting top talent with companies in the Automotive, Electronics, Food & Beverage, Logistics, Manufacturing, Oil & Gas, Banking & Finance, and Entertainment industries. Our client-focused approach ensures that we understand your unique needs, whether you’re a company seeking skilled professionals or a candidate looking for the right career opportunity. By working closely with each individual, we provide tailored solutions that drive success. \n We screen ALL Candidates to verify the validity of each applicant's provided information. Upon submitting your resume, we will contact only those candidates that we deem qualified for our client. If we do not contact you, we do not see the fit for the position. If we are unable to reach you in a reasonable timeframe, you will be eliminated from the pool of potential candidates. \n We prioritize direct applicants; third-party resumes may not be reviewed. \n

We’re partnering with a fast-growing global manufacturing company on the search for a Global Controller to lead its worldwide accounting organization. Lead and develop a team of approximately 15, including an Assistant Controller, while partnering closely with Finance leaders across multiple count

Prior Controller, Assistant Controller, Director of Accounting, or comparable leadership experience. An established Long Island organization is seeking an experienced Corporate Controller to join its leadership team.

Prior Controller, Assistant Controller, Director of Accounting, or comparable leadership experience. An established Long Island organization is seeking an experienced Corporate Controller to join its leadership team.

We’re partnering with a fast-growing global manufacturing company on the search for a Global Controller to lead its worldwide accounting organization. Lead and develop a team of approximately 15, including an Assistant Controller, while partnering closely with Finance leaders across multiple count

Job Description Anthony Scotto Restaurants is currently looking for an Assistant Manager for one of our Fine Dining restaurants. At Anthony Scotto Restaurants, our culinary teams are constantly evolving to keep our offerings absolutely fresh and exciting. We accomplish this by using the finest, quality ingredients available, regardless of cost, and by updating our menus to reflect the flavors of each season. Our steakhouse cuisine has expanded beyond the classics, to include world renowned sushi and sashimi, exotic cuts of beef, flavorful composed dishes and fresh seafood flown in from around the globe. All of our restaurants feature award winning wine lists with over 450 different vintages of wine by the bottle and 40 wines by the glass, plus creative homemade desserts imagined and prepared by our in-house pastry chefs. We are searching for a reliable, innovative assistant restaurant manager to supervise operations at our bustling restaurant. The assistant restaurant manager's duties include scheduling shifts, balancing cash registers, and overseeing payroll. You should also address customers' complaints and queries in a swift, courteous manner. To be successful as an assistant restaurant manager, you should implement measures to minimize costs and improve profitability. An outstanding assistant restaurant manager will contribute to the professional development of staff.. UNPARALLED COMPENSATION & BENEFITS • Industry-leading salaries, • Revenue based quarterly bonuses- Our success is your success!, • United Health Care Oxford - medical Insurance with company contribution, • Dental and Vision Insurance, • 401K, • Paid Time Off HIGH LEVEL OF RESPONSIBILITY: We are looking for individuals who are looking to be leaders and innovators in the culinary world to drive our business forward. This position will be responsible for tasks including scheduling, beverage purchasing & inventory, daily financial reporting & management, hiring and training of all line level positions, managing and driving service standards at high volume and developing exquisite menus with our executive team that keep our customers coming back! HAVE YOUR VOICE HEARD: Anthony Scotto Restaurants has achieved great success and we are just getting started. This is your opportunity to make decisions to help shape a growing company. This position will have regular exposure to ownership and have significant influence on decisions in the company’s development, from operational practices to company culture to service standards. We take the opinion of our executive team very seriously. Assistant Restaurant Manager Responsibilities: • Opening and closing the restaurant., • Appointing, inducting, and mentoring new staff members., • Scheduling shifts and assigning tables to waitstaff., • Resolving customers' questions and grievances in a professional manner., • Conducting payroll activities in an accurate, timely manner., • Ensuring that the restaurant adheres to pertinent health and safety regulations., • Purchasing new ingredients, kitchen utensils, and equipment as stock is damaged or depleted., • Sourcing better deals on all resources and equipment that warrant replacing or replenishing., • Recording all income and expenses and ensuring that cash registers are balanced. Assistant Restaurant Manager Requirements: • High school diploma, GED, or equivalent., • Previous supervisory experience, preferably within a restaurant., • Prior experience using Posi System, • Intermediate accounting and arithmetic skills., • Strong leadership skills with an affinity for capacity development., • Excellent conflict resolution abilities., • Innovative, trustworthy, and impartial., • Ability to work evenings, weekends, and holidays. Anthony Scotto is a proud Equal Opportunity Employer. More details about Anthony Scotto Restaurants can be found by visiting https://www.anthonyscottorestaurants.com/

Job Description Concern Housing is seeking an Administrative Assistant to be the primary person responsible for general office/administrative assistance as well as certain accounting functions primarily with cash receipts and the data entry/distribution of client checks. Days/Hours: Monday - Friday; 8am - 4pm Duties and Responsibilities: • Answers agency phones and greets visitors., • Opens, screens, date stamps, and distributes incoming mail upon receipt. Stamp/ mail outgoing mail daily., • Maintains office supply inventory and prepares purchase orders in the 2nd and 3rd week of each month for review before placing the order, as necessary., • Type documents, letters, etc. and makes copies as needed by SRO staff., • Assist Director/ Supervisor with secure filing and storage of tenant charts and LIHTC documents and maintain inventory for tax credit audits and OMH supported housing review., • Assists the Program Director with administrative needs as necessary., • Collaborate with Property Maintenance department to maintain up to date work order system in YARDI., • Maintains the Office Equipment Room ensuring proper operations of all agency machines (i.e. copier, fax machine, shredder). Ensures that all office and other supplies in open, common areas are stocked at all times (i.e. paper in fax machine and printer, stationary, restrooms)., • Primary person responsible for keeping the office neat and orderly (e.g., reception area, waiting room, office equipment room, conference room, kichenette, and all other, • common areas)., • Oversees rent payment system, including copying and logging all cash receipts and processing tenant check payments., • Transfer and copy all check information onto Excel spreadsheet., • Work with Director and Supervisor to track health care outcomes and develop/ update care coordination database for ongoing community collaboration., • Remain current with all Agency required compliance documents and trainings. Requirements: Minimum High School Diploma with minimum four years administrative experience. Word and Excel required. Concern Housing offers a generous benefit package which includes; Medical Insurance (Agency pays 80% of the premium), Affordable Voluntary Dental and Vision Insurance, Flexible Spending Accounts, Agency Sponsored Retirement Plan, Employee Sponsored 403(b) Retirement Plan, Agency Sponsored Life Insurance Coverage and an Excellent Paid Time Off Package. Concern encourages employee growth, offering Educational Assistance and Scholarship Programs, Licensure Reimbursement and Possible Internship/Clinical Supervision. Referral Bonuses are also available! Salary: $43,680/yr

Job DescriptionAdministrative Assistant Patriot Growth Insurance Services | Uniondale, NY or Riverhead, NY | In-Office | Full-Time Why This Role Matters As an Administrative Assistant supporting Patriot Long Island, you'll help keep daily agency operations organized, responsive, and running smoothly. From routing communications and maintaining carrier documents to coordinating office supplies and supporting accounting processes, your work will help teams stay focused on serving clients. You'll work closely with Receptionists, Account Managers, Assistants, Agency Leadership, and Department Management to support administrative needs across the agency. Your attention to detail and follow-through will help ensure information reaches the right people, records remain accurate, and colleagues have the resources they need. How You'll Make an Impact • Support Receptionists by assisting with incoming calls, emails, faxes, text messages, and mail, routing communications promptly and accurately., • Assign daily carrier downloads and partner with Account Managers and Assistants to resolve issues involving policies, claims, and electronic documents., • Retrieve, attach, and distribute carrier documents to ensure timely delivery and accurate records., • Coordinate office supplies, postage machine and printer updates, and new user setups for office systems and equipment., • Manage relationships with office service and supply vendors, including water, cleaning, and shredding providers., • Scan documents, assist with agency license renewals, and support administrative, operational, and compliance needs., • Assist with scanning and submitting carrier commission statements and checks for deposit, preparing deposit reports, and providing complete documentation to the Accounting Team., • Participate in departmental and agency meetings, providing relevant administrative updates and supporting communication across teams., • Support Agency Leadership and Department Management with additional administrative responsibilities and special projects., • Maintain confidentiality and handle sensitive employee and client information in accordance with company standards. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Who You Are • Organized and dependable, with a practical approach to managing daily tasks and changing priorities., • A clear communicator who keeps colleagues informed and routes information thoughtfully., • Detail-oriented and thorough when entering data, reviewing documents, and maintaining records., • Resourceful and persistent in resolving problems and following tasks through to completion., • Collaborative and willing to support colleagues across departments., • Discreet and trustworthy when handling confidential information., • Interested in learning agency processes and staying current on relevant industry practices.What You BringDay One:, • Prior experience in an administrative support function., • High school diploma or GED., • Strong written and verbal communication skills., • Strong organizational skills with the ability to prioritize tasks and manage daily responsibilities effectively., • Problem-solving skills and the ability to follow through on issues until they are resolved., • High attention to detail when entering data and reviewing documents., • Ability to collaborate effectively and contribute to a team environment., • Proficiency with Agency Management Systems, Microsoft Office Suite, and other tools used for client management and communication., • Commitment to maintaining confidentiality and following ethical standards when handling sensitive information., • Commitment to staying current on relevant industry trends, regulations, and best practices., • Availability to work in-office in Uniondale, NY or Riverhead, NY.Valuable Additions:, • Experience working at a Property and Casualty insurance agency., • Associate degree in Business Administration or a related field., • Bilingual in English and Spanish a plus.Real Benefits for Real Life At Patriot, great benefits mean more than coverage; they mean being there through every stage of life: your health, your family, your financial future, or simply time to recharge. Whether you're working or not, life doesn't stop. Neither should your benefits. Highlights Include: • Multiple medical plan options, with preventive care covered at 100%, • Free virtual medical and mental healthcare for employees and their families, plus a dedicated healthcare concierge to help you navigate benefits, compare prescription costs, and make more confident, personalized care decisions, • Employer-paid short-term and long-term disability coverage, • Paid parental leave, • Personalized PTO that lets you take time away when you need it, without traditional accruals, plus separate sick leave, • Competitive 401(k) company match to help you build your financial future, • Comprehensive dental and vision coverage, • Employee Assistance Program with confidential mental health, legal, financial, and work-life supportAbout Patriot Growth Insurance Services At Patriot, we build our teams around a simple idea: people do their best work when they feel supported as whole people, not just managed as employees. We're invested in your growth, not just your output, and we back that up with a competitive salary and a comprehensive health and welfare program that extends to your family and domestic partners too, because who you're building a life with matters to us as much as the work you do. Founded in 2019, Patriot is a growth-focused national insurance services firm that partners with employee benefits and property and casualty agencies across the United States. We're currently ranked the 25th-largest broker in the U.S. by Business Insurance and were named to the 2025 Inc. 5000 list of fastest-growing companies. With over 2,100 employees operating in 150+ locations across more than 45 states, our collaborative model gives every person and every agency the resources and support they need to grow, while each agency keeps its own identity, culture, and way of doing business. That growth has never been about numbers alone, it's about the people behind them. Patriot Growth Insurance Services is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, citizenship or immigration status, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws. This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, leave of absence, compensation, benefits, and training. Patriot makes hiring decisions based solely on qualifications, merit, and business needs at the time. For more information, read through our EEO and DE&I Policy located on our website at www.patriotgis.com. Pay Range: Posted below* *Any job offer is based upon a salary analysis to comply with applicable state pay transparency laws, considering relevant experience, education, certifications, and seniority as compared to others doing substantially similar work. There is no guarantee an offer will be at the top of the posted range based on the salary analysis. Roles may also be eligible for a supplemental compensation, such as performance-based bonus, commission, or equity. Specific eligibility will be discussed with Talent Acquisition team. Patriot Growth Insurance Services offers a comprehensive benefits package, including medical, dental, and vision insurance; a 401(k) with company match; personalized time off and company paid holidays. Pay Range $20—$22 USD

Executive Assistant To Vice President, Business And Finance/CFOOccupational Category: Financial, Accounting, AuditingAgency: SUNY Old WestburySalary Grade: 05Bargaining Unit: M/C - Managerial/Confidential (Unrepresented)Salary Range: From $80000 to $90000 AnnuallyEmployment Type: Full-TimeAppointmen

[Accounting Clerk / Remote] - Anywhere in U.S. / Competitive Pay / Comprehensive Employee Benefits Package - As a AP/AR Accounting Assistant, you will: Review and reconcile accounts receivable and accounts payable; Generate financial reports and assist with month-end closing processes; Process and post payments from clients and vendors; Communicate with clients and vendors to resolve billing and payment inquiries; Maintain accurate and organized financial records; Analyze and verify financial data for accuracy and completeness; Prepare and distribute invoices to clients and follow up on outstanding payments; Assist with budgeting and forecasting processes; Provide administrative support to the accounting team; Work independently and efficiently to meet deadlines; Hiring Immediately >>

Accounts Payable and Office Assistant in Westbury, NY. The role focuses on managing payables, supporting office operations, and ensuring accurate data entry within accounting software and spreadsheets.

Farmingdale, NY seeks an Accounting Assistant to support the Accounting Department with day-to-day office operations and AP duties.The role reports to a Senior Accounts Payable Specialist and requires organizing and processing invoices for multiple entities.Responsibilities include disbursing AP inv

Ho ledgers are allowed to be left on the Administrative Assistant's desk Office Supplies The office supplies ordered by the Administrative Assistant with approval from Comptroller It may require occasional lifting of office supplies or equipment for up to 20 pounds Other Duties Support the accountin

The Accounting Assistant will support Accounting Department personnel with day-to-day office operations and general administrative duties. Experience in a construction and/or accounting firm is a plus. General administrative duties as needed by the accounting department.

The Accounting Assistant will support Accounting Department personnel with day-to-day office operations and general administrative duties. General administrative duties as needed by the accounting department. Experience in a construction and/or accounting firm is a plus.

Job Description We are seeking a detail-oriented and organized Accounting Administrative Assistant to join our accounting firm. However, during our busy months (Tax Season, February thru April) there is mandatory overtime with pay that is required for our office. Responsibilities: • Greet clients, answering questions and addressing concerns in a friendly and professional manner, • Manage the day-to-day operations of the office, including scheduling appointments, handling high call volume during tax season, collections, keeping up to date with emails, scanning documents, filing (clerical duties) and maintaining accurate records, • Utilize Google Suite to manage calendars, spreadsheets, letters and emails, • Demonstrate strong phone etiquette, answering and directing calls with precision and poise, • Assist in providing administrative support to staff members with bookkeeping records, payroll taxes, sales tax, audits, new businesses, personal and business tax returns, • Maintain an organized and efficient office environment, • Practice excellent time management skills to ensure all tasks are completed in a timely manner and meet all deadlines, • Proofread documents and reports to ensure accuracy and professionalism, • Assist with processing invoices and payments on QuickBooks, research tax laws, ordering supplies and etc., • Maintain organized and detailed records, • Assist in the preparation of documents Qualifications • Experience as Admin. Assistant in accounting firm or private office, • Strong organizational skills with the ability to multitask and prioritize tasks effectively, • Proficiency with Google Suite (Sheets, Contacts, Calendar and Gmail) and other software's such as Microsoft Excel, Word and MailChimp, • Excellent communication and phone etiquette skills, • Ability to maintain confidentiality and handle sensitive information, • Strong proofreading and editing skills, • Ability to work independently and as part of a team, • Memorization Skills, • Ability to follow instructions, • Strong analytical and problem-solving skills, • Excellent organizational and time management skills, • Strong attention to detail and accuracy in financial reporting

Job Description Boutique Accounting Firm in Long Island is looking for a reliable Administrative Assistant that can work well in a fast-paced, office-based setting. We have regular business hours 9AM - 5PM, with potential for increased hours during tax season or month-end Key Responsibilities and Duties • Accounting Support: Data entry for accounts payable and receivable, preparing invoices, assisting with bank reconciliations, and maintaining general ledger records., • Office Administration: Answering phones, managing emails, scheduling appointments, scanning/filing documents, and maintaining office supplies., • Customer/Vendor Interaction: Serving as the front-counter contact, resolving basic inquiries, and managing vendor relationships., • Reporting & Compliance: Assisting with payroll processing, expense reports, and preparing data for tax forms Required Qualifications and Skills • Education: High school diploma required; Associate degree in accounting, finance, or office administration preferred., • Software Skills: Proficiency in Microsoft Office Suite, especially Excel, and some experience with accounting software (e.g., QuickBooks), • Technical Skills: Ability to operate standard office equipment., • Attributes: High attention to detail, strong organizational skills, and ability to maintain confidentiality

Job Description We are seeking a Part-Time employee, to join our team as an Administrative Accounting Assistant. However, during our busy season, Tax Season is a 35 hour work week and mandatory from February through April with pay. Job Responsibilities: • Manage and maintain office calendar (Google Calendar), including plan, scheduling and confirm appointments • Handle abundance of emails during tax season (Gmail), • Manage deadlines with the team such as bookkeeping, sales tax, payroll, audits, business and personal tax returns, • Draft correspondences to IRS and NYS and other formal documents, • Processing invoices and payments using QuickBooks, • Answer high call volume during tax season & inquiries with professionalism & excellent phone etiquette, • Organize and maintain files, ensuring accuracy and confidentiality, • Filing & scanning documents, • Oversee accounting office such as ordering supplies and greeting clients etc., • Be able to work full time hours (35) during Tax Season (2 1/2 Months) Skills: • Strong organizational skills with the ability to multitask and prioritize tasks effectively, • Excellent communication skills, both verbal and written, • Proficient in using office software applications (e.g., QuickBooks, Microsoft Word & Excel & Google Calendar & Google Sheets, Gmail & MailChimp & Social Media posting), • Experience in working at CPA or Accounting Office is a plus, • Ability to work well under pressure in a fast-paced environment during tax season, • Attention to detail and commitment to maintaining confidentiality, • Notary is a plus Qualifications: • Previous experience in office administration position, • Ability to prioritize and multitask, • Excellent written and verbal communication skills, • Excellent customer service, • Experience in Excel (create spreadsheets), • Experience in Microsoft Word (write business letters), • Internet savvy and knowledgeable with Google and Gmail (Contacts & Calendar) and mail chimp, • Experience in working in CPA/Accounting Office (preferred), • Notary (preferred), • Work Independently, • Leadership skills, • Responsible person, • Team player, • Strong attention to detail, • Strong organizational skills, • Deadline and detail-oriented, • Handle fast pace work environment during tax season

They seek an Assistant Controller, Property Accounting to join their Manhattan, NY office. Cash basis accounting experience required. Residential real estate accounting experience is preferred.

Assistant Controller – Corporate Accounting & Financial Reporting. GAAP, accrual accounting, general ledger accounting, month-end close, and financial reporting. Hands-on Assistant Controller role with direct exposure to the CFO.

CBRE’s Investment Accounting & Reporting Solutions group is seeking an Assistant Fund Accounting Controller to join a collaborative team focused supporting a portfolio of clients. Knowledge of Generally Accepted Accounting Principles (GAAP) and Financial Accounting Standards Board (FASB) regulatio

Our accounting firm is seeking a dependable, organized Office Manager / Bookkeeper to help keep our office running smoothly.

Master's degree in Accounting, Finance or equivalent field. Real estate private equity fund accounting experience strongly preferred. As the largest real estate private fund administrator by funds administered, we offer a full suite of financial products to our clients, from general accounting and t

This hands-on leadership role oversees financial reporting, budgeting, forecasting, operational analysis, and compliance, with a strong emphasis on manufacturing cost accounting, inventory management, and working capital optimization. Bachelor’s degree in Accounting or Finance; CPA or Master’s d

Technologically savvy with experience using ERP/accounting systems and AP platforms. Use accounting software, AP automation tools, and Excel to improve efficiency. Strong knowledge of the AP cycle and basic accounting principles.

Accounting Operations & Controls. Establish and improve internal controls, policies, and accounting procedures. Lead, mentor, and develop accounting team for each location.

Minimum of 3 years of bookkeeping or staff accounting experience, including multi-entity accounting (required). Associate's or Bachelor's degree in accounting, finance, or a related field.

Associate's degree in Accounting, Finance, Business Administration, or a related field preferred. Proficiency with Microsoft Office Suite, particularly Excel, and accounting software such as QuickBooks.

Assisting the Accounting team in resolving any issues that arise from the bank reconciliation process or through day to day operations. Collaborating with the accounting team and other departments as needed.

Works closely with Accounting Firm and receives onboarding support and training. Coordinate with the Administrative Assistant and CEO to track and maintain accurate PTO balances and records.

BA in Accounting / Finance or relevant discipline. Property Controller will be responsible for overseeing all facets of property accounting and financial reporting for a portfolio of commercial office, industrial and retail properties. In addition, the Controller will have ongoing contact with the p

A hands-on finance leader with strong US GAAP, manufacturing accounting, cost accounting, and internal controls experience. The successful candidate will combine technical accounting expertise with strong business partnering, leadership, and process improvement skills in a global environment. You’

Japanese / English Bilingual Administrative Assistant. Responsibilities of Japanese / English Bilingual Administrative Assistant. Prepare invoice, manage AP/AR, create monthly report, and work with 3rd party accounting company.

AP activities and support wider accounting operations. Maintain accurate accounting records in QuickBooks Desktop. Support bank and credit card reconciliations and month-end accounting.