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  • Documentation & Data Management Specialist
    Documentation & Data Management Specialist
    4 days ago
    Full-time
    Farmingdale

    Accurate Ingredients is seeking a Data Management & Documentation Specialist for its Farmingdale office. The position is responsible for maintaining customer, supplier, product, pricing and other master data within SAGE ERP; administering Master Agreements; maintaining documentation controls; responding to customer documentation requests; developing recurring reports; auditing data quality; and working across Sales, Customer Service, Purchasing, Accounting and Operations. Key Responsibilities Data Management • Maintain and update databases, spreadsheets and information management systems., • Monitor data quality and integrity, identifying and resolving inconsistencies or errors., • Perform data audits, validation and reconciliation activities., • Develop and maintain data standards, naming conventions, and organizational structures., • Generate routine reports and dashboards to support operational and management decision-making., • Coordinate data collection from multiple departments and ensure consistency across systems., • Support data migration, cleansing, and archival projects. Documentation Management • Maintain document control systems and repositories., • Create, organize, review, and distribute controlled documents, including policies, procedures, manuals, forms and records., • Ensure documentation is current, accurately version-controlled and compliant with organizational standards., • Coordinate document reviews, approvals and periodic updates with stakeholders., • Monitor document retention and disposal practices in accordance with company policies and regulatory requirements., • Develop filing structures and documentation standards to improve accessibility and efficiency. Compliance and Quality Assurance • Ensure adherence to data governance, records management, and document control policies., • Support internal and external audits by providing documentation and evidence as required., • Maintain confidentiality and security of sensitive business information., • Assist in implementing process improvements related to data management and documentation practices., • Track compliance metrics and prepare reports for leadership. Collaboration and Support • Serve as a point of contact for data and documentation-related inquiries., • Train employees on documentation standards, data entry requirements and document management systems., • Collaborate with departments to identify opportunities for process improvement and automation., • Support project teams by organizing project documentation and maintaining records throughout project lifecycles. Required Qualifications • Associate's or Bachelor's degree in Business Administration, Information Management, Data Management, Library Science, Records Management, or a related field., • 2-5 years of experience in data coordination, document control, records management, or administrative operations., • Strong proficiency with Microsoft Office Suite, particularly Excel, Word, and SharePoint., • Experience working with databases, document management systems, or enterprise information systems., • Excellent organizational skills with strong attention to detail., • Strong written and verbal communication skills., • Ability to handle confidential and sensitive information with discretion. Preferred Qualifications • Experience with data governance, quality management, or records management programs., • Knowledge of document control processes in regulated environments., • Familiarity with SharePoint, Power BI, ERP systems, CRM platforms, or document management software., • Certification in records management, document control, quality systems, or information governance is a plus.

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  • Administrative Assistant
    Administrative Assistant
    9 days ago
    $50000–$65000 yearly
    Full-time
    Westbury

    Job Summary We are looking for a reliable, organized Administrative Assistant to join our team. The candidate will have at least 3 years of administrative experience and be fluent in both English and Chinese (Mandarin). Responsibilities • Provide general administrative and clerical support to management and staff, • Answer phone calls, respond to emails, and communicate with customers, vendors, and employees, • Prepare, organize, and maintain company documents, records, and reports, • Handle data entry, filing, scheduling, and other office tasks, • Assist with payroll, invoices, purchase orders, and other basic accounting-related administrative duties, • Coordinate communication between management, employees, customers, and vendors, • Assist with daily office operations and special projects, • Maintain confidentiality and handle sensitive company information professionally, • Perform other administrative duties as assigned Qualifications • Minimum 3 years of administrative or office management experience, • Fluent in English and Chinese (Mandarin), both written and spoken, • Strong organizational and time-management skills, • Excellent communication and interpersonal skills, • Proficient in Microsoft Office and Quickbooks, • Ability to multitask, prioritize responsibilities, and meet deadlines, • Reliable, responsible, and able to work independently What We Offer • Competitive salary based on experience, • Full-time employment, • A professional and supportive work environment, • Opportunities for growth and increased responsibilities

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  • Documentation & Data Management Specialist
    Documentation & Data Management Specialist
    5 days ago
    $70000–$79500 yearly
    Full-time
    Farmingdale

    Accurate Ingredients is seeking a Data Management & Documentation Specialist for its Farmingdale office. The position is responsible for maintaining customer, supplier, product, pricing and other master data within SAGE ERP; administering Master Agreements; maintaining documentation controls; responding to customer documentation requests; developing recurring reports; auditing data quality; and working across Sales, Customer Service, Purchasing, Accounting and Operations. Key Responsibilities Data Management • Maintain and update databases, spreadsheets and information management systems., • Monitor data quality and integrity, identifying and resolving inconsistencies or errors., • Perform data audits, validation and reconciliation activities., • Develop and maintain data standards, naming conventions, and organizational structures., • Generate routine reports and dashboards to support operational and management decision-making., • Coordinate data collection from multiple departments and ensure consistency across systems., • Support data migration, cleansing, and archival projects. Documentation Management • Maintain document control systems and repositories., • Create, organize, review, and distribute controlled documents, including policies, procedures, manuals, forms and records., • Ensure documentation is current, accurately version-controlled and compliant with organizational standards., • Coordinate document reviews, approvals and periodic updates with stakeholders., • Monitor document retention and disposal practices in accordance with company policies and regulatory requirements., • Develop filing structures and documentation standards to improve accessibility and efficiency. Compliance and Quality Assurance • Ensure adherence to data governance, records management, and document control policies., • Support internal and external audits by providing documentation and evidence as required., • Maintain confidentiality and security of sensitive business information., • Assist in implementing process improvements related to data management and documentation practices., • Track compliance metrics and prepare reports for leadership. Collaboration and Support • Serve as a point of contact for data and documentation-related inquiries., • Train employees on documentation standards, data entry requirements and document management systems., • Collaborate with departments to identify opportunities for process improvement and automation., • Support project teams by organizing project documentation and maintaining records throughout project lifecycles. Required Qualifications • Associate's or Bachelor's degree in Business Administration, Information Management, Data Management, Library Science, Records Management, or a related field., • 2-5 years of experience in data coordination, document control, records management, or administrative operations., • Strong proficiency with Microsoft Office Suite, particularly Excel, Word, and SharePoint., • Experience working with databases, document management systems, or enterprise information systems., • Excellent organizational skills with strong attention to detail., • Strong written and verbal communication skills., • Ability to handle confidential and sensitive information with discretion. Preferred Qualifications • Experience with data governance, quality management, or records management programs., • Knowledge of document control processes in regulated environments., • Familiarity with SharePoint, Power BI, ERP systems, CRM platforms, or document management software., • Certification in records management, document control, quality systems, or information governance is a plus.

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  • Private Practice Therapist- LCSW, LMHC, PhD/PsyD
    Private Practice Therapist- LCSW, LMHC, PhD/PsyD
    17 days ago
    $50–$120 hourly
    Part-time
    Huntington

    Point North Psychological Services, PLLC is a growing private psychology practice on Long Island committed to providing thoughtful, evidence-based, and compassionate mental health care. We are excited to hire our first therapist and are seeking a motivated clinician who is eager to grow alongside the practice. This is an excellent opportunity for a newly licensed or early-career therapist looking to build a meaningful caseload while gaining experience in a supportive private practice setting. Because this clinician will be the first therapist to join our team, we are looking for someone with strong leadership potential, initiative, and a collaborative mindset. As the practice continues to expand, there will be opportunities to assume a leadership role and help shape the future of our clinical team. Position Details • W-2 employee position, • Fee-for-service compensation (compensation based on licensure and experience), • Flexible scheduling, • Opportunity for professional growth and advancement, • 3 paid holidays, • Annual compensation toward continuing education (CE) credits, • Administrative support, referrals, and a collaborative practice environment Qualifications • Current New York license as an LMHC/LCSW or psychologist., • Strong clinical judgment and excellent interpersonal skills, • Ability to work independently while contributing to a growing team, • Interest in helping shape the culture and growth of a new practice, • Comfortable with EHR. How to Apply Please submit the following: • A current resume, • A cover letter that includes: your therapeutic orientation, the populations you have experience working with, the treatment modalities you utilize, and why you are interested in joining a growing private practice We are looking for a clinician who is passionate about providing high-quality care and excited by the opportunity to contribute to the development of a growing practice. If you are looking for a position where your voice, ideas, and leadership can make a lasting impact, we encourage you to apply. Pay: $50.00 - $120.00 per hour Benefits: • Flexible schedule, • Paid time off, • Parental leave

    No experience
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  • Manager (AGM)
    Manager (AGM)
    1 month ago
    Full-time
    Westbury

    Job Summary The General Manager / Assistant General Manager provides strategic leadership, operational oversight, and financial management for our food distribution facility. This role is directly responsible for ensuring peak supply chain efficiency, strict cold chain integrity, regulatory compliance, and a safety-first warehouse culture. You will manage everyday operations—spanning inbound inventory, fleet logistics, vendor relations, and P&L accountability—while mentoring a high-performing operations team to achieve company growth targets. Core Responsibilities Operational Leadership & Fleet Logistics • Direct all day-to-day warehouse operations, including inbound receiving, quality control, inventory management, picking, and staging., • Oversee outbound fleet logistics, ensuring optimal route design, Department of Transportation (DOT) compliance, and on-time delivery metrics., • Maintain a continuous improvement culture to maximize warehouse space and reduce cycle times. Food Safety & Regulatory Compliance • Enforce absolute compliance with FDA, USDA, OSHA, and local Department of Health regulations., • Guarantee the strict execution of Hazard Analysis Critical Control Point (HACCP) programs and standard operating procedures (SOPs)., • Act as the primary point of contact for all external facility audits and government inspections. Financial & Vendor Management • Hold full P&L accountability, actively managing operational budgets, capital expenditures, labor costs, and shrinkage rates., • Analyze daily, weekly, and monthly Key Performance Indicators (KPIs) to identify cost-saving initiatives and revenue leakages., • Negotiate strategic service contracts with third-party freight carriers, equipment maintenance vendors, and product suppliers. Team Development & Culture • Recruit, train, mentor, and evaluate warehouse supervisors, drivers, customer service representatives, and sales staff., • Cultivate a transparent, accountable, and rewarding work environment focused on high employee retention and safety., • Oversee labor scheduling and workplace performance metrics to keep operations nimble and properly staffed across all shifts. Required Qualifications • Education: Bachelor’s degree or above (MBA preferred) in Supply Chain Management, Logistics, Business Administration, or a closely related field., • Experience: Minimum of 5 years of progressive leadership experience in a high-volume distribution or warehousing facility (food or beverage industry required)., • Logistics Acumen: Deep understanding of First-In, First-Out (FIFO) inventory rotation, food traceability protocols, and shelf-life tracking. Preferred Qualifications • Direct experience managing mixed private fleets and contract carriers., • Bilingual proficiency (English/Chinese) is a must

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  • Medical Biller
    Medical Biller
    1 month ago
    $55000–$60000 yearly
    Full-time
    Woodbury

    Location: 113 Crossways park drive, Woodbury NY Job Type: Full-Time Compensation: $55,000–$60,000 per year Position Summary Integrated ENT Allergy & Immunology is seeking an experienced and detail-oriented Medical Biller to join our growing Revenue Cycle team. The Medical Biller is responsible for accurately preparing, submitting, and following up on medical claims to ensure timely reimbursement while maintaining compliance with payer guidelines and healthcare regulations. The ideal candidate possesses strong analytical skills, a thorough understanding of medical billing processes, and the ability to effectively communicate with insurance carriers, patients, and internal staff. Key Responsibilities • Review patient accounts for billing accuracy, completeness, and required documentation prior to claim submission., • Prepare, review, and submit electronic and paper insurance claims in a timely manner., • Verify insurance eligibility and benefits when necessary., • Monitor claims throughout the revenue cycle and follow up on unpaid, delayed, or rejected claims., • Review insurance payments to ensure reimbursement complies with contracted payer agreements., • Investigate payment discrepancies and communicate with insurance carriers to resolve claim issues., • Identify, submit, and bill for secondary and tertiary insurance claims as appropriate., • Research, prepare, and submit appeals for denied or underpaid claims., • Review patient accounts for outstanding balances and coordinate appropriate follow-up., • Respond professionally to patient and insurance inquiries regarding billing, claims, and account balances., • Establish payment arrangements with patients when appropriate., • Maintain accurate documentation of all billing activities within the practice management system., • Update billing software, fee schedules, and payer information as directed., • Prepare collection reports and reconcile payment information., • Collaborate with providers, clinical staff, and the Revenue Cycle team to resolve billing issues efficiently., • Ensure compliance with HIPAA, Medicare, Medicaid, commercial payer regulations, and company policies., • Maintain confidentiality of all patient and financial information., • Perform additional revenue cycle duties as assigned. Required Qualifications • Certification in Medical Billing, Medical Administration, or related healthcare field preferred., • Associate degree in Business Administration, Accounting, Healthcare Administration, or related field preferred., • Minimum of one (1) to three (3) years of medical billing experience in a physician practice or healthcare setting., • Working knowledge of medical billing procedures, insurance claim processing, and accounts for receivable management., • Proficiency with electronic medical record (EMR) systems and medical billing software., • Strong computer skills, including Microsoft Office applications., • Knowledge of CPT, ICD-10-CM, and HCPCS coding principles., • Familiarity with Medicare, Medicaid, HMO, PPO, and commercial insurance guidelines. Knowledge, Skills & Competencies • Strong analytical and problem-solving abilities., • Excellent attention to detail and organizational skills., • Ability to manage multiple priorities while meeting deadlines., • Strong written and verbal communication skills., • Excellent customer service skills when interacting with patients and insurance representatives., • Ability to research and resolve claim denials, payment discrepancies, and reimbursement issues., • Knowledge of accounting and bookkeeping principles related to healthcare revenue cycle operations., • Ability to work independently and collaboratively within a team environment., • Commitment to maintaining patient confidentiality and HIPAA compliance., • Ability to exercise sound judgment and professionalism in all interactions. Benefits • 401(k), • Health Insurance, • Dental Insurance, • Vision Insurance, • Life Insurance, • Paid Time Off (PTO), • Paid Sick Leave, • Paid Training, • Professional Development Opportunities Work Location This position is full-time and on-site at our Woodbury, New York office. Equal Employment Opportunity Integrated ENT Allergy & Immunology is an Equal Opportunity Employer and is committed to fostering a diverse and inclusive workplace. Employment decisions are made without regard to race, color, religion, sex, gender identity or expression, sexual orientation, national origin, age, disability, veteran status, or any other status protected by applicable federal, state, or local law.

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