Inventory Management Contractor C
3 days ago
Palm Bay
Job Overview: Pay Range: $23.00hr - $27.00hr • Requires a High School Diploma or equivalent and a minimum of 4 years of prior relevant experience or 2 years post-Secondary/Associates Degree with 0 to 2 years of prior related experience., • Experience in a shipping, transportation, or logistics environment preferred., • Ability to operate material handling equipment upon certification., • Strong verbal and written communication skills., • Familiarity with MS Office applications (Excel, Outlook, PowerPoint, Word)., • Ability to maintain a high degree of accuracy, integrity, accountability, and excellence., • Good customer service, problem solving, and time management skills., • Ability to obtain a United States Department of Defense (DoD) Secret security clearance as a condition of employment., • Travel required: Less than 5% for training or carrier/vendor meetings., • Review and ensure all freight invoices received have proper allocation codes and cost center assignments for accurate program charging., • Process freight invoices for payment on a weekly basis, ensuring accuracy, completeness, and timely submission., • Maintain professional communication with carriers, freight forwarders, and internal stakeholders regarding billing discrepancies, missing information, and invoice status., • Research and resolve missing invoice information by tracking shipment details, verifying rates against quotes, and obtaining necessary documentation from carriers., • Utilize BI Inform or similar business intelligence tools to pull comprehensive reports showing freight charges for specific programs and cost centers., • Work collaboratively with Accounting department to rectify suspended charges and resolve charge number issues that prevent invoice processing., • Coordinate with Program Finance to reopen closed charge numbers or obtain new allocation codes as needed to ensure proper cost allocation., • Verify invoice accuracy by cross-referencing freight bills with shipment records, bills of lading, and rate agreements., • Identify and investigate billing discrepancies, overcharges, or duplicate invoices., • Maintain organized records of all freight invoices, supporting documentation, and correspondence for audit purposes., • Support month-end close activities by ensuring all freight invoices are processed and properly allocated., • Respond to program inquiries regarding freight costs and provide detailed breakdowns of charges., • Utilize transportation and logistics skills to ensure proper transportation modes are selected for domestic and international shipments., • Process government shipments using Wide Area Work Flow (WAWF), Electronic Access System for Exports (EASE), Export Tracking Application (ETA including FAST and SIR), and Government Bill of Lading (GBL) systems., • Create, validate, and process various government transportation documents including DD250, DD1348, and other required forms., • Process export documents and file Electronic Export Information (EEI) in compliance with U.S. Census Bureau requirements., • Coordinate and consolidate domestic and international shipping systems to support complex shipment requirements., • Interpret laws, rules, regulations, and contracts regarding shipping; prepare applications for import/export control certifications and licenses., • Work closely with management, programs, customers, Defense Contract Management Agency (DCMA), carriers, and freight forwarders to ensure contractual deliveries are completed on time., • Prepare and maintain comprehensive records of shipped products and track shipments through delivery., • Generate reports and charts on transportation movement including logistics savings, cost type summary, cost per pound, and carrier scorecards., • Establish and modify operational methods and procedures to improve efficiency., • Communicate with parties inside and outside the department to explain and interpret policies, practices, and procedures., • Ensure Environment, Health, and Safety (EHS) compliance in accordance with company policy., • Complete work or projects of larger scope, including group cost and time savings initiatives., • May act as a mentor to lower-level peers and provide guidance on tasks., • Work autonomously, using experience and knowledge to resolve complex issues., • Support receiving operations including verifying incoming shipments, inspecting materials, and processing receiving transactions in MRP/ERP systems as needed., • Support stockroom management including maintaining inventory records, performing cycle counts, and ensuring proper storage of materials as needed., • Support packaging and shipping operations including packaging materials per MIL-STD 2073, handling hazardous materials, and preparing classified material for shipment as needed., • May operate a forklift upon receipt of internal certification., • Direct experience processing government shipments in WAWF, EASE, ETA (FAST and SIR), and GBL systems., • Direct experience processing export documents and filing EEIs through Automated Export System (AES)., • Experience with BI Inform or similar business intelligence and reporting tools for freight cost analysis., • Knowledge of freight rate negotiation and carrier contract management., • Familiarity with accounts payable processes and financial systems., • Experience with freight audit and payment systems., • Experience with MRP systems and Agile Product Data Management (PDM) software tools., • Current or previous Dangerous Goods by Air certification (IATA or equivalent)., • Proficiency with Microsoft Office applications, specifically Excel (advanced formulas, pivot tables), Outlook, PowerPoint, and Word., • Strong organizational, operational, and leadership skills with ability to manage multiple priorities., • Excellent customer service, problem-solving, and time management abilities., • High degree of accuracy, integrity, accountability, and attention to detail., • Inventory Management., • Freight Billing., • Logistics., • Transportation Operations., • Invoice Management., • BI Inform., • WAWF., • EASE., • ETA., • GBL., • EEI., • MRP/ERP., • MIL-STD 2073., • MS Office., • Excel., • High School Diploma or equivalent with 4+ years of experience., • Associate’s Degree with 0-2 years of experience., • Ability to bend., • Ability to stoop., • Ability to stand., • Ability to stand for extended periods of time, up to 9 hours., • Ability to handle items up to 45 pounds.