Senior Paralegal Federal Real Estate Acquisition
16 days ago
San Antonio
Job Description Do you enjoy digging into details, managing complex documentation, and supporting real estate transactions that make a real impact? Do you have experience assisting with property acquisition, title review, or landowner coordination? Avid Core is seeking a Senior Specialist, Paralegal to support federal real estate acquisition activities in San Antonio, Texas. This is a full-time, in-office role supporting land acquisition, leasing, and real estate documentation for government-funded projects. The selected candidate will work closely with project managers, attorneys, and client stakeholders. To Apply: Submit resumes and cover letters through this posting. Candidates from all backgrounds are welcome to apply for our open positions and to join our bench of talented professionals. Salary Range: $85,000 - $105,000, based on experience and qualifications. Overall Responsibilities: • Support real estate acquisition activities involving purchase, lease, easement, exchange, or donation of property, • Prepare, review, and organize real estate and legal documentation, including deeds, leases, easements, right-of-entry agreements, and closing packages, • Perform quality assurance and quality control reviews of paralegal work products to ensure accuracy, completeness, and compliance with project requirements, • Serve as a technical resource and mentor to junior paralegals, including setting expectations, providing feedback, and supporting professional development, • Assist with task planning, workload coordination, and prioritization for paralegal staff in coordination with project managers, • Track and maintain parcel, landowner, and property records across multiple projects and geographic areas, • Coordinate with landowners, attorneys, title companies, surveyors, and government stakeholders, • Assist with title review, due diligence documentation, and tracking of outstanding legal or property issues, • Maintain accurate project files, correspondence logs, and document control systems, • Support landowner communications, including mailings, notices, meeting coordination, and follow-up actions, • Attend meetings (virtual and in-person), take notes, and prepare summaries, action items, and after-action reports, • Track schedules, milestones, and deadlines related to real estate acquisition activities, • Develop and maintain spreadsheets, trackers, and reports to support project management and client reporting, • Support compliance with federal, state, and local real estate and acquisition requirements, • Assist in identifying risks, issues, and process gaps and recommend solutions to improve efficiency, • Provide general project and administrative support as needed, • Supervise up to six staff members, • Other duties as assigned Qualifications/Skills: • 5-7 years of paralegal, real estate, or legal support experience, • Demonstrated experience leading, reviewing, and overseeing legal or real estate documentation prepared by others, • Experience supporting real estate transactions, land acquisition, or property documentation preferred, • Experience working with or supporting federal, state, or municipal clients is preferred, • Experience supervising staff, • Strong document management and organizational skills, • Proficiency with Microsoft Office Suite, particularly Word and Excel, • Ability to review and track legal and real estate documents with a high level of accuracy, • Strong written and verbal communication skills, • Ability to manage multiple priorities and meet deadlines, • Ability to obtain a public trust clearance We’re looking for someone who is: • Detail-oriented and highly organized, • Comfortable reviewing, correcting, and improving others’ work in a constructive way, • Comfortable working with legal, real estate, and technical documentation, • Able to manage multiple tasks in a deadline-driven environment, • Capable of working independently while collaborating with cross-functional teams, • Professional and comfortable interacting with landowners and external stakeholders, • Reliable, responsive, and proactive, • Positive, team-oriented, and solutions-focused Education: Associate or bachelor’s degree in paralegal studies, Legal Studies, Business Administration, Real Estate, or a related field, or an equivalent combination of education and experience Benefits: • Comprehensive health insurance, • Vision, dental, and short-term and long-term disability, • 401K with employer match (after six months of employment), • Federal and non-federal paid holidays, • Flexible paid time off, • Generous bonus program based on firm and individual performance, • An opportunity to learn and grow in an inclusive and supportive environment with a fun team Location: This full-time position and requires in-office work; remote and hybrid arrangements are unavailable. The selected candidate must relocate to the San Antonio area before beginning employment. Application Screening Question: Are you willing to relocate to San Antonio, Texas, and work in the office full-time? Accommodation: Avid Core is committed to the full inclusion of all qualified individuals. As part of this commitment, we provide reasonable accommodation as needed. Contact careers@avid-core.com to request an accommodation to participate in the job application and/or interview process. Avid Core is an award-winning, woman-owned small business providing professional and communications support to public and private sector clients. Avid Core is an equal-opportunity employer and operates a drug-free workplace.