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We are currently looking for a Japanese / English Bilingual Administrative Assistant to join an International BPO company. Full remote role, potential travel if necessary. Responsibilities of Japanese / English Bilingual Administrative Assistant • Perform general administrative tasks such as; data entry, document creation, answering phone calls, documentation filing, and etc., • Keep employee record, process documentation for personnel related, including new hire documents, training, termination documents, etc, • Assist benefit enrollment (insurance, 401K, etc) and perform negotiation if necessary, • Prepare invoice, manage AP/AR, create monthly report, and work with 3rd party accounting company, • Manage agreements with clients, provide customer service, • Translate emails/short documents from Japanese to English or opposite if necessary, • Perform all other duties as assigned Qualifications of Japanese / English Bilingual Administrative Assistant • Fluency in Japanese and English, • 2-3 years of experience in office setting, • Bachelor's degree in Business Administration, Marketing, Communication or related field or equivalent experience, • Ability to work remote responsibly and travel if necessary, • Experience in administration, sales, HR or accounting is plus, • Ability to be flexible to work effectively with wide variety of people and to work responsibly and effectively in a multicultural environment, • Excellent communication (Speaking, Writing, Reading, Listening) and presentation Skills, • Ability to multi-task and perform duties time efficiently, • Team-worker, Detail-oriented, Responsible, Punctual, Self-motivated, • Proficient in Microsoft Office suite (PowerPoint, Excel, and Word) * Activ8 Recruitment & Solutions / Renaissance Resources Inc. has been a trusted leader in North American recruiting for Japanese businesses for over 25 years. We specialize in connecting top talent with companies in the Automotive, Electronics, Food & Beverage, Logistics, Manufacturing, Oil & Gas, Banking & Finance, and Entertainment industries. Our client-focused approach ensures that we understand your unique needs, whether you’re a company seeking skilled professionals or a candidate looking for the right career opportunity. By working closely with each individual, we provide tailored solutions that drive success. We screen ALL Candidates to verify the validity of each applicant's provided information. Upon submitting your resume, we will contact only those candidates that we deem qualified for our client. If we do not contact you, we do not see the fit for the position. If we are unable to reach you in a reasonable timeframe, you will be eliminated from the pool of potential candidates. We prioritize direct applicants; third-party resumes may not be reviewed.

The Executive Assistant provides high-level administrative and operational support to multiple senior executives. This role serves as a strategic partner to the executive leadership team, ensuring efficient day-to-day operations, effective communication, and seamless coordination of business activities. Onsite in Roslyn, NY Monday – Friday, 9:00 AM – 5:00 PM, with flexibility to work additional hours as needed to support business demands and executive schedules. Essential Duties & Responsibilities Executive Support & Calendar Management • Provide high-level administrative support, including maintaining executive calendars, scheduling and prioritizing meetings, and resolving schedule conflicts., • Organize meeting materials and agendas for senior leadership in subject-matter binders on a timely basis., • Provide executives with all relevant materials in advance of scheduled meetings., • Coordinate domestic and international travel arrangements, including detailed itineraries, accommodations, transportation, and expense reconciliation., • Receive executive-level time-off requests, present them for approval, update executive calendars, and process them in the HR management system. Communication & Liaison • Type correspondence, compose memos, draft reports, and answer/screen telephone calls for the department., • Serve as a primary liaison between executives, employees, clients, vendors, board members, and external business partners on day-to-day issues., • Prepare, edit, and proofread correspondence, presentations, reports, and other business documents for executive review., • Distribute weekly and monthly industry newsletters via email to designated recipient lists., • Maintain cooperative, diplomatic, and professional communication with internal departments, external stakeholders, and insureds/policyholders. Board & Senior Leadership Coordination • Act as the primary liaison between Board Members and executive staff; schedule board meetings and communicate pertinent information as needed., • Compile and distribute Board Books for monthly meetings., • Complete and update Bio Affidavits for Board Members and senior staff, submitting required documentation for regulatory review, approval, and compliance., • Occasionally attend meetings at the request of executive leadership to offer administrative insight, recommendations, and operational support. Office & Financial Operations • Coordinate with executive staff to ensure smooth daily operations in the executive suite (greeting guests, managing incoming calls, and using judgment on day-to-day staff issues)., • Reserve, approve, and track the use of several shared conference rooms., • Manage general administrative tasks: filing, photocopying, scanning, faxing, and handling incoming/outgoing mail and express packages., • Coordinate with Finance to obtain timely wire transfer approvals and signatures on priority documents; process and submit check requests and invoice approvals through accounting software., • Reconcile monthly corporate credit card statements for senior leadership, preparing check requests alongside supporting receipts., • Coordinate policyholder and proxy mailings, including retrieving lists from IT, managing third-party printing approvals and deadlines, and tabulating/reporting proxy vote counts for annual meetings., • Manage office supply inventory for the executive area and pantry, ensuring spaces are stocked and prepared daily., • Act as point person for company printing requests (obtaining quotes, securing executive approval, placing orders, and processing vendor payments)., • Assist with onboarding activities and logistics for incoming executive-level hires., • Exercise exceptional judgment in handling confidential, sensitive, and proprietary information with complete discretion. Education & Qualifications • Education & Experience:, • Bachelor’s degree preferred (an equivalent combination of education and experience will be considered)., • Minimum of 4–6 years of experience supporting multiple executives simultaneously in a fast-paced environment required. Technical Skills: • Accurate typing speed of at least 40 wpm., • Intermediate to advanced proficiency in Microsoft Word and Outlook; intermediate proficiency in Excel and PowerPoint strongly preferred., • Proficient with virtual meeting platforms (e.g., Microsoft Teams, Zoom, Webex) to schedule meetings, manage logistics, and troubleshoot basic technical issues., • Professional Competencies:, • Extensive experience managing complex executive calendars, prioritizing competing demands, and resolving scheduling conflicts., • Exceptional business writing skills with the ability to draft professional correspondence on behalf of senior leaders., • High level of discretion, diplomacy, and emotional intelligence when handling confidential information., • Strong problem-solving skills; ability to work independently, anticipate executive needs, and remain calm under pressure., • Outstanding detail orientation, time management, and organizational skills.

📢 Hiring: Finance Manager | Westbury, NY 📍 Location: Westbury, NY – Local Candidates Only ⏳ Duration: 6+ Months 🎥 Interview: Video + In-Person 🔗 LinkedIn Profile Required We are looking for a Finance Manager to support Business Financial Services and work closely with the Assistant Superintendent, supporting the administrative offices of 30 districts. Key Skills & Experience: • Finance, accounting, budgeting, and payroll, • Payroll taxes, wage laws, and ACA reporting, • GASBY experience preferred, • Retirement systems: ERS/TRS, • Accounts receivable and check processing, • W-2/1099 processing and year-end reporting, • EFT, ACH, and Positive Pay files, • State reporting and fiscal year-end processing, • HR, bidding, and financial systems administration Ideal Candidate: • Strong payroll and accounting background, • Knowledge of tax laws and fiscal procedures, • Excellent communication, organizational, and multitasking skills, • Ability to train others and work in a high-profile, accuracy-focused environment, • Must be local and available for an in-person interview 📩 Interested or know someone who may be a fit? Please DM me or share your updated resume and LinkedIn profile. #Hiring #FinanceManager #FinanceJobs #Payroll #Accounting #WestburyNY #NassauCounty #LongIslandJobs #ContractJobs #OpenToWork

We are currently looking for a Japanese / English Bilingual Administrative Assistant to join an International BPO company. Full remote role, potential travel if necessary. \n \n Responsibilities of Japanese / English Bilingual Administrative Assistant \n\n • Perform general administrative tasks such as; data entry, document creation, answering phone calls, documentation filing, and etc.\n, • Keep employee record, process documentation for personnel related, including new hire documents, training, termination documents, etc\n, • Assist benefit enrollment (insurance, 401K, etc) and perform negotiation if necessary\n, • Prepare invoice, manage AP/AR, create monthly report, and work with 3rd party accounting company\n, • Manage agreements with clients, provide customer service\n, • Translate emails/short documents from Japanese to English or opposite if necessary\n, • Perform all other duties as assigned\n\n \n Qualifications of Japanese / English Bilingual Administrative Assistant \n\n • Fluency in Japanese and English\n, • 2-3 years of experience in office setting\n, • Bachelor's degree in Business Administration, Marketing, Communication or related field or equivalent experience\n, • Ability to work remote responsibly and travel if necessary\n, • Experience in administration, sales, HR or accounting is plus\n, • Ability to be flexible to work effectively with wide variety of people and to work responsibly and effectively in a multicultural environment\n, • Excellent communication (Speaking, Writing, Reading, Listening) and presentation Skills\n, • Ability to multi-task and perform duties time efficiently\n, • Team-worker, Detail-oriented, Responsible, Punctual, Self-motivated\n, • Proficient in Microsoft Office suite (PowerPoint, Excel, and Word)\n\n \n * \n Activ8 Recruitment & Solutions / Renaissance Resources Inc. has been a trusted leader in North American recruiting for Japanese businesses for over 25 years. We specialize in connecting top talent with companies in the Automotive, Electronics, Food & Beverage, Logistics, Manufacturing, Oil & Gas, Banking & Finance, and Entertainment industries. Our client-focused approach ensures that we understand your unique needs, whether you’re a company seeking skilled professionals or a candidate looking for the right career opportunity. By working closely with each individual, we provide tailored solutions that drive success. \n We screen ALL Candidates to verify the validity of each applicant's provided information. Upon submitting your resume, we will contact only those candidates that we deem qualified for our client. If we do not contact you, we do not see the fit for the position. If we are unable to reach you in a reasonable timeframe, you will be eliminated from the pool of potential candidates. \n We prioritize direct applicants; third-party resumes may not be reviewed. \n

Job DescriptionJob InformationLocation: Elmont, NY (in Person 5 days)Compensation Range: $180,000-$220,000 + standard benefit package Position Summary:The Assistant Controller manages the company’s accounting operations, overseeing corporate accounting, project accounting, payroll, and accounts payable functions to ensure accurate, timely processing, reconciliation, and financial reporting across the organization. This is a hands-on role responsible for the day-to-day accounting close process, project financial performance, and cash flow management, supervising accounting staff and partnering closely with the Corporate Controller, Human Resources, and Project Management to ensure accurate, coordinated financial reporting company-wide. Key Responsibilities: • Manage corporate accounting operations, including accounts payable, accounts receivable, general ledger functions, account reconciliations, and month-end and year-end closing processes., • Manage project accounting, including job cost accounting, work-in-progress (WIP) schedules, and percentage-of-completion accounting across active projects., • Oversee project profitability reporting, contract billing, change order accounting, and retainage management., • Analyze reports - including cost-to-completion, billing and projected revenue - and to evaluate project profitability and financial performance., • Partner with project managers to complete requisition processes, identify cost issues, margin risks, forecasting variances, and corrective actions., • Support cash flow management, budgeting, and forecasting at both the company and project levels, including monitoring accounts receivable, accounts payable, project billings, collections, and projected cash requirements., • Oversee payroll administration, including timely processing and reporting, tax submission, certified payroll, prevailing wage compliance, and project payroll processing., • Partner with HR to maintain a collaborative check-and-balance process over shared functions — benefits and payroll changes including hires and terminations, timekeeping/PTO reconciliation, and compensation changes — ensuring accurate, timely, and compliant data handoffs between departments., • Support ongoing compliance with applicable federal, state, and local tax and regulatory requirements, including timely filing of taxes., • Provide day-to-day supervision of accounting staff, including coaching, performance feedback, and career development., • Support internal and external audits, including coordinating with external auditors, tax advisors, and other outside parties., • Identify and implement improvements to accounting processes, systems, reporting and internal controls. Qualifications:Required: • Bachelor’s degree in accounting, Finance, or related field., • 5–7 years of progressive accounting experience, at least 3 years’ experience in the construction industry., • Working knowledge of job cost accounting, WIP reporting, and percentage-of-completion revenue recognition., • Experience with month-end/year-end close and preparation of financial statements., • Experience with general ledger reconciliation and accounts payable/receivable operations., • Working knowledge of federal, state, and regulatory requirements affecting accounting operations, including taxes and payroll., • Experience with certified payroll/prevailing wage compliance., • Proficiency with construction accounting/ERP systems (CMiC preferred)., • Advanced Excel skills (PivotTables, XLOOKUP/VLOOKUP, SUMIFS, financial modeling)., • Experience supervising or training accounting staff., • Excellent communication, organization, and problem-solving skills., • Ability to work collaboratively across departments. Preferred: • Experience in a closely-held or family-owned organization., • Familiarity with lien waivers and AIA billing formats. Core Competencies • Execution & Reliability — Delivers accurate, timely work within established processes and deadlines., • Team Development — Coaches, supervises, and develops accounting staff., • Sound Judgment Within Boundaries — Handles routine issues independently; knows when to escalate to the Controller., • Attention to Detail — Catches discrepancies before they reach the Controller or ownership., • Project Financial Insight — Reads job cost and WIP data to spot margin risk and forecasting variances early., • Cross-Functional Collaboration — Partners effectively with HR, Estimating, and Project Operations teams to reach aligned, company-wide outcomes., • Process & Controls Orientation — Identifies, recommends, and supports implementation of improvements to accounting processes and internal controls.

Job Description We are looking for a highly organized, detail-oriented, and dependable Assistant to the General Manager to support daily business operations and administrative activities. This position works closely with the General Manager to coordinate departments, track orders, communicate with customers and suppliers, prepare reports, and ensure smooth business operations. The ideal candidate is proactive, professional, comfortable handling multiple tasks, and able to work in a fast-paced food distribution environment. Key Responsibilities • Provide administrative and operational support to the General Manager., • Coordinate daily activities between sales, purchasing, warehouse, delivery, and accounting departments., • Assist with customer orders, order confirmations, delivery schedules, and follow-up communications., • Communicate with suppliers and vendors regarding product availability, purchase orders, pricing, and delivery schedules., • Maintain accurate records of orders, inventory updates, customer information, and business documents., • Prepare reports, spreadsheets, meeting notes, and other management documents., • Follow up on outstanding customer orders, delayed deliveries, and operational issues., • Assist with inventory monitoring, product returns, discrepancies, and stock adjustments., • Support customer service by responding to inquiries and helping resolve order-related issues., • Help track invoices, payments, purchase orders, and other documents in coordination with the accounting department., • Monitor pending tasks and deadlines to ensure timely completion., • Handle confidential business information professionally., • Perform other administrative and operational duties as assigned by the General Manager. Qualifications: • Previous experience in administrative support, operations coordination, office management, or a similar role preferred., • Strong organizational, multitasking, and time-management skills., • Excellent written and verbal communication skills., • Proficiency in Microsoft Excel, Word, Outlook, and general office software., • Strong attention to detail and accuracy when handling orders and business records., • Ability to communicate professionally with customers, suppliers, and employees., • Comfortable working with inventory systems, order management software, or ERP systems., • English proficiency required; Chinese or other Asian language skills are a plus., • Experience in food distribution, wholesale, or logistics is preferred Preferred Candidate The ideal candidate is responsible, efficient, adaptable, and able to anticipate management needs. The candidate should be comfortable working independently while coordinating with multiple departments to keep daily operations running smoothly. Compensation and Benefits Salary will be based on experience and qualifications. Benefits may be available depending on company policy.

Job Description The Assistant Bookkeeper/Administrative Assistant supports financial and administrative operations within a medium-sized team by managing data entry, invoice processing, and customer communication. This role involves handling confidential financial information and working closely with the Owner to ensure smooth office administration and document management while utilizing multiple accounting software packages. Responsibilities • Perform accurate data entry and maintain financial records, • Process and track invoices promptly, • Communicate effectively with customers and internal team members, • Manage general office administrative tasks, • Organize and maintain document management systems Preferred Qualifications • 3+ years of experience in bookkeeping, • Associate degree in Accounting or a related field, • Proficiency in Microsoft Excel and multiple accounting software packages, • Strong skills in data entry and basic accounting principles, • Excellent organization, time management, and multitasking abilities, • Effective communication skills\nCompany Description General Construction firm in the New Hyde Park, Nassau County area. General Construction firm in the New Hyde Park, Nassau County area.

Job DescriptionJob Description for Role: Assistant Billing SpecialistReports to: Contract Budget Reporting ManagerLocation: Woodside, NYHours & Schedule: M-W 9am-5pmFLSA: Part time, 21 hours per week ABOUT US New York Edge is the largest provider of after-school and summer camp programs in New York City public schools. Each year, academic programs, including STEM, the arts, sports and wellness, and college access, help 40,000 students develop leadership skills and succeed in school. Working parents count on our programs to provide safe and enriching environments for their children. Summary: New York Edge is seeking a highly organized, knowledgeable, and focused individual to fill the role of Billing Specialist. In this full-time role, you will be responsible for ensuring that New York Edge timely and accurately bills for a portfolio of government contracts. The Billing Specialist ensures data integrity, timely billing, and accurate tracking of data and reporting. Salary Range: $20 - $23 per hour Schedule: Monday – Wednesday, 21 hours per week Essential Job Functions: • Assist with gathering supporting documents for monthly billing, • Work with members of the finance team and provide analysis and reporting as needed to managers and senior leadership, • Understands fiscal reporting procedure and requirements of public/private contracts as outlined by funding agencies to ensure grant compliance, • Assist with the development and implementation of dashboards and trackers to monitor billing progress by funder/contract/site, • Utilize financial systems to extract data to align billing with general ledger, • Develop a working knowledge of fiscal policies of contracting agencies, so as to ensure accuracy in expenses being billed and translate to correct line items on required reporting documents to funding sources, • Assist Manager of Contract Budget Reporting with the preparation and review of financial reports (PERS) for funding agencies Education Requirement(s): • Associate Degree in Finance, Accounting, Economics, Business, or Public Administration Experience Requirement(s): • 2+ years related experience for a non-profit Organization, • Experience working with cross-functional and inter-department teams Required Knowledge, Skills, & Abilities: • Detail-oriented mindset, with a focus on accuracy and quality in all tasks performed, • Proficient in using productivity tools and software, such as MS Office Suite, Google Docs, • Ability to work with minimal supervision, take initiative, and problem-solve, • Ability to collaborate with others within a team environment Work Environment & Physical Demands: • May be required to walk up and down stairs, lift or move objects/materials as needed, • Work hours will be consistent Monday through Wednesday during regular business hours At time of offer and acceptance, the job requires safety and security clearances through the Department of Education and Department of Health. New York Edge is an Equal Opportunity/Affirmative Action Employer. We encourage candidates from all backgrounds and communities to apply. Disclaimer: The statements herein are intended to describe the general nature and level of work being performed by the employee in this position. These statements are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of a person in this position.

Job Description Overview Opportunity: Accounting Manager Oversee and perform hotel accounting functions and personnel to ensure consistent compliance with accounting standards and regulations Your Growth Path Assistant Controller – Controller – Regional Director of Accounting Your Focus • Interview, select, train, schedule, coach and support associates, ensuring they perform in accordance with established brand or hotel standards and consistent with HHM core values., • Plan and organize the work of the hotel accounting team, adjusting priorities as needed to ensure reporting deadlines are met., • Review all ledger account reconciliations to include: bank statements, assets, liabilities and credit cards., • Oversee and ensure internal audit standards are met., • Review invoices for goods and services and sign disbursement checks., • Monitor coding of cash receipts., • Prepare utility and telephone accruals monthly., • Coordinate and review monthly financial statements for accuracy., • Provide research, analysis and insight into financial trends, statistical ratios, variance, budgeting and forecasting., • Administers house banks and conduct audits., • Coordinate with corporate accounting department to monitor payroll functions. • Monitor records of inventory to control accuracy of supply distribution., • Review tax returns to ensure compliance with state and federal regulations. • Prepare annual depreciation schedules for furniture, equipment, building supplies, revisions and alterations. • Assist with human resources needs when requested by management., • Practice safe work habits, wear protective safety equipment and follow MSDS and OSHA standards., • Perform other duties as requested by management. Your Background and Skills • Previous accounting in the hospitality industry preferred., • Working knowledge of Microsoft Office applications, including advanced skills in Excel. HHM Benefits and Perks • Competitive wages for full time opportunities, • Medical, Dental and Vision Health Insurance, • Paid Time Off, • 401k Company Match, • Free Basic Life Insurance, • Travel Discounts, • Commuter Transit and Commuter Parking Benefits, • Employee Assistance and Wellness Program, • Educational/Professional Development, • Referral Bonus Program Work Environment and Context • Work schedule varies and may include occasionally working past normal scheduled work time, holidays and weekends if required to meet accounting deadlines., • Required to sit for extended periods, lift up to 10 pounds, bend, reach, use hands and fingers to operate keyboard. What We Believe People Are Our Capability – Hearts That Serve – Only Excellence – Stay Nimble - Own It

Job Description Assistant Controller – Gabrielli Truck Sales Position Summary Gabrielli Truck Sales, a leading family-owned commercial truck dealership group with multiple locations across the Northeast, is seeking an experienced Assistant Controller to support the Controller in managing the financial operations of our growing organization. This role will be integral to maintaining the accuracy, integrity, and efficiency of all accounting and reporting processes. The Assistant Controller will ensure compliance with dealership-specific tax and regulatory requirements, support operational leaders with financial insights, and contribute to process and system improvements across the accounting department. Key Responsibilities • Assist in the preparation and review of monthly, quarterly, and annual financial statements for all Gabrielli Truck Sales entities., • Support the Controller in day-to-day accounting operations, including general ledger management, accounts payable/receivable, bank reconciliations, and payroll processing., • Ensure compliance with federal, state, and local tax regulations, including but not limited to:, • Sales tax filings and audits, • Federal Excise Tax (FET) reporting and compliance, • Local business and property taxes, • Dealership and manufacturer-specific reporting requirements, • Coordinate with external auditors and tax advisors to support annual audits and tax preparation., • Maintain and enhance internal controls and accounting procedures to ensure timely, accurate, and compliant financial reporting., • Assist in the budgeting and forecasting process, preparing variance analyses to support operational decision-making., • Provide financial insights and reporting to dealership and department managers, helping to drive profitability and operational efficiency., • Participate in system upgrades, automation initiatives, and process improvements across all Gabrielli dealership locations., • Train, mentor, and support accounting staff, promoting a culture of accuracy, accountability, and continuous improvement., • Serve as a key contributor on special projects and initiatives led by the Controller and executive management team. Qualifications / Requirements • Bachelor’s degree in Accounting, Finance, or a related field required; CPA or progress toward CPA strongly preferred., • 5+ years of progressive accounting experience, ideally within an automotive or truck dealership, retail, or multi-entity organization., • Solid understanding of dealership accounting operations, including tax compliance (sales tax, FET, and multi-state filings)., • Experience with dealership management systems (DMS) such as CDK, Reynolds & Reynolds, or Karmak preferred., • Proficiency in Microsoft Excel, accounting software, and financial reporting tools., • Strong analytical, organizational, and communication skills with exceptional attention to detail., • Ability to work independently and collaboratively in a fast-paced, deadline-driven environment., • A proactive and hands-on approach to problem-solving and process improvement. About Gabrielli Truck Sales Gabrielli Truck Sales is a family-owned and operated dealership group with over 20 locations serving the Northeast. For more than 60 years, Gabrielli has been a trusted leader in heavy-duty truck sales, leasing, parts, and service, representing top brands such as Volvo, Mack, Hino, and Isuzu. We pride ourselves on our commitment to customer satisfaction, operational excellence, and developing our team members for long-term success. Gabrielli Truck Sales is an Equal Opportunity Employer. We value a diverse and inclusive working atmosphere. In furtherance of our culture, all qualified applicants will receive consideration for employment without regard to pregnancy, race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other characteristics protected by law. Gabrielli Truck Sales provides reasonable accommodations for employees and applicants with disabilities or pregnant consistent with applicable law. If you need a reasonable accommodation during the application process, please let us know. Benefits: • Medical and Dental plan, • Paid Holidays, • Paid vacation and sick/personal time, • 401k with an employer match, • EMPLOYER Paid Life insurance benefit, • Gym Reimbursement program

Job DescriptionResponsibilities: • Prepare tax returns for corporations, partnerships, sole proprietorships, and individuals., • Prepare estate and non-for-profit organization tax return., • Post transactions and categorize records in the general ledger (e.g. by assets, liabilities and expenses)., • Reconcile bank statements and credit card statements., • Correspond with clients on bookkeeping issues via email or phone., • Review financial reports for proper classification of income expense, assets and liability., • Assistant bookkeepers with bookkeeping and tax filing preparation. Qualifications: • 3 plus years of hands-on experience in tax preparation., • Excellent communication and interpersonal skills with clients., • Fluent in both English and Chinese., • Experience with tax and accounting software (CCH Axcess, QuickBooks).

Job Description he Independent Living Association (ILA) has been providing high quality care to Individuals with intellectual and developmental disabilities for more than 30 years. Our person-centered services foster increased independence and community integration, while guiding and supporting families along a challenging path. Function: Reporting to the Area Coordinator, the Residence Supervisor supervises the day-to-day operations of the residence. • Assuring for the initial and periodic (semiannually & annually) follow-up of the Individual’s programmatic & clinical assessment, • Conducts the IDT meeting and writes the minutes for the monthly Interdisciplinary Team Meeting (IDT) Responsible for Staffing and Staff Supervision: The Supervisor, together with the assistant supervisor, is responsible for proper and adequate staffing of the facility. The Supervisor primarily holds that responsibility, and directs the assistant in the accurate fulfillment of that task. These duties include, but are not limited to: • Monitoring and directing of staff responsible for the daily operations of the physical plant;, • Responsible for the training, guiding and motivation of the staff, in the implementation of the Individuals treatment plans;, • Ensuring that the recommendations of the IDT Team are carried out;, • Responsible for good community relations, especially the immediate, surrounding community;, • Responsible for supervising the assistant supervisor, especially in the areas of the ordering, stocking, and maintenance of the house and household supplies;, • Completes and administers all performance evaluations of union staff;, • Responsible for employee relations. Resolve employee related problems and issues. Conflict resolution;, • Participates in administering the Agency’s progressive disciplinary program;, • Conducts suspensions and participates in employment terminations;, • Participates in the grievance process with union employees., • Overseeing the Active Treatment of the Individuals, such as, training; observation; role modeling;, • The Residence Supervisor is responsible for attending conferences and/or training sessions at the direction of the Area Coordinator/Residence Director. The Residence Supervisor is responsible for the timely maintenance of all written records/reports appropriate to the duties of the position. These include, but are not limited to: the IDT/ISP minutes; physical plant checklists; accounting department requests; PDR; staff evaluations., • As part of the hiring process, attend job/career fairs and open houses with Human Resource Recruiter. Independent Living Association, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Job Description Assistant Purchasing Agent – HVAC Airside Materials & Equipment The Assistant Purchasing Agent supports the mechanical side of the business by procuring HVAC airside materials and equipment for active construction projects. Initial responsibilities center on damper orders: reviewing submittals and specifications, requesting quotes, placing purchase orders, and tracking deliveries so product arrives on the jobsite when the field needs it. The role will expand over time to cover additional airside products as the person grows into it. What You’ll Do: Damper Procurement (Primary Focus) • Prepare quote requests and place orders for volume dampers, fire dampers, smoke dampers, combination fire/smoke dampers, backdraft and barometric dampers, control dampers, and associated sleeves, access doors, and actuators., • Review project drawings, mechanical schedules, and specifications to confirm damper type, size, rating, class, and quantity before ordering., • Cross-check orders against approved submittals, including UL listings, fire and leakage ratings, and any NYC code or project-specific requirements., • Verify quotes, lead times, and freight terms, and confirm what is included or excluded (actuators, factory sleeves, installation angles, and so on). Airside Materials & Equipment (Developing Scope) • Support purchasing of grilles, registers, diffusers, louvers, VAV and terminal units, air handling and fan equipment, flexible duct, duct accessories, and insulation, as assigned., • Assist with bid and quote comparisons across multiple suppliers and manufacturers' representatives. Order Management & Coordination • Create and maintain purchase orders in the company's accounting and project management system., • Track orders from release through delivery, and expedite when shipments are at risk of delaying the schedule., • Coordinate with project managers, estimators, foremen, and the shop on release schedules, delivery dates, and jobsite receiving., • Process change orders, revisions, returns, and shipping damage or shortage claims with vendors., • Review vendor invoices and packing slips against POs and resolve discrepancies with accounts payable. Vendor Relations & Recordkeeping • Build and maintain relationships with manufacturers, reps, and distributors., • Maintain accurate order logs, submittal-to-PO records, pricing history, and vendor contact information., • Support the purchasing team in meeting budget and cost-tracking goals on assigned projects. What You Need: • High school diploma or equivalent., • 1–3 years of purchasing, procurement, or project coordination experience, preferably in construction or building trades., • Ability to read and interpret mechanical drawings, equipment schedules, and specifications., • Working knowledge of HVAC components and terminology, or demonstrated ability to learn quickly., • Strong attention to detail, with the ability to catch size, rating, and quantity mismatches before an order is placed., • Proficiency in Microsoft Office (especially Excel) and comfort with ERP, accounting, or project management software., • Clear written and verbal communication skills. Preferred • Experience purchasing HVAC or sheet metal products, especially dampers, from manufacturers or distributors., • Familiarity with fire and smoke damper standards (UL 555 / 555S) and with NYC construction requirements., • Experience with Vista/Viewpoint or similar construction ERP systems., • Associate's or bachelor's degree in business, supply chain, construction management, or a related field. What We Offer: • Premium medical coverage with a fully loaded Visa card for copays and prescriptions, • Complete health package – company-paid vision, dental, and life insurance, • Financial security – company-paid long-term disability and 401(k) with 100% company match, • Grow your career – tuition reimbursement for continued education, • Work-life balance – 10 paid holidays plus PTO, • Peace of mind – comprehensive coverage so you can focus on what matters P.J. Mechanical Corp. values diversity and is committed to creating an inclusive environment for all employees. We are an equal opportunity employer and make employment decisions based on merit, qualifications, and business needs and are committed to providing a work environment free from discrimination and harassment. We do not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected characteristic under applicable law. About the company: Since 1971, P.J. Mechanical Corp. has established itself as New York's premier leader in HVAC construction, installation, service, and maintenance. What sets us apart as an employer is our commitment to excellence through comprehensive project management, specialized expertise in complex environments like data centers, and our unique one-stop service model through strategic affiliates including Delta Sheet Metal, PJ Mechanical Service & Maintenance Corp., and FW Sims. Our experienced teams handle everything from ground-up construction to intricate renovations, working collaboratively across disciplines to deliver exceptional results. We offer our professionals the opportunity to work on diverse, challenging projects while being part of an established organization that values technical expertise, continuous learning, and provides the resources and support needed to advance your career in the dynamic HVAC industry.

Job Description Job Overview We are seeking a highly organized and detail-oriented Bookkeeper/Administrative Assistant to join our team. This role is essential in supporting our daily operations and ensuring the smooth functioning of our office. The ideal candidate will possess strong financial acumen and experience with assisting high-level professionals, making them an invaluable asset to our administrative team. Responsibilities • Provide administrative support to ensure efficient operation of the office., • Manage and organize financial documents, including invoices and receipts., • Assist in preparing financial reports and maintaining accurate records., • Perform general ledger reconciliation and bank reconciliation tasks., • Support public accounting functions by assisting with double entry bookkeeping and financial concepts., • Collaborate with team members to streamline processes and improve efficiency., • Maintain confidentiality of sensitive information while ensuring compliance with company policies. Skills • Must have prior experience in bookkeeping and admin assistance, • Strong understanding of financial concepts, including double entry bookkeeping and general ledger reconciliation., • Experience in financial report writing and analysis., • Excellent organizational skills with a keen attention to detail., • Ability to manage multiple tasks simultaneously while meeting deadlines., • Strong communication skills, both written and verbal, to effectively interact with team members and clients., • Familiarity with public accounting practices is a plus.

Job Description Employment Type: Full-Time [ Monday Through Friday from 9:00AM - 5:00PM] Salary Range: $95,000 - $115,000 with benefits Industry: Real Estate Development | Affordable Housing Reports to: Two Managing Partners and One Managing Director About CB? Emmanuel?Realty CB Emmanuel Realty is a dynamic and affordable housing oriented real-estate investment and management firm dedicated to delivering exceptional value through strategic acquisitions, disciplined operations, and strong financial stewardship. As a firm committed to integrity, community impact and long-term value creation, we seek a seasoned finance leader who thrives in a collaborative, mission-driven environment. Position Summary As Assistant Controller you will lead the financial and accounting functions of CB Emmanuel Realty, ensuring robust financial controls, transparent reporting, strategic financial planning and strong operational partnerships. You will act as a key strategic advisor to senior leadership and the Board, overseeing capital allocation, risk management, forecasting and performance metrics?taking ownership of the firm?s financial health and enabling sustainable growth. Key Responsibilities • Lead preparation and review of monthly, quarterly and annual financial statements, ensuring accuracy, timely closings and compliance with GAAP and regulatory obligations., • Develop and drive financial planning & analysis (FP&A) processes: budgeting, forecasting, scenario modelling, and variance analysis against operating plans., • Oversee capital strategy including debt, equity, refinancing, and investment execution; monitor covenant compliance and external financing relationships., • Establish, maintain and continuously improve internal controls, accounting policies and procedures to safeguard assets and support scalability., • Partner with operations, asset management and acquisitions teams to provide financial insights, drive business performance, identify risks and opportunities., • Monitor cash-flow, liquidity, working capital, and fund-level metrics to ensure the firm?s financial flexibility and stability., • Support the Board and senior management with meaningful metrics, dashboards, business performance reviews and strategic recommendations., • Lead, develop and mentor the finance and accounting team?building a high-performing function capable of supporting a growth trajectory.

Job Description The mission of our Assistant Controller is to participate in the ongoing process and improve the reporting mechanisms necessary to facilitate our company. In this role, you will be responsible for providing and evaluating analysis for strategic planning. You will utilize your ability to work in a team by providing analytical support. Candidates must have experience in the construction industry. We are leaders in the development of inspection protocols and offer a great opportunity for the right candidate. Responsibilities as Assistant Controller: • Provide directions and assistance to employees performing accounting, billing, payables, payroll, general ledger, budgeting and financial reporting duties, • Ensure timely and accurate preparation, analysis and presentation of all financial reports, statements and tax returns/filings on a weekly/monthly, quarterly and annual basis, • Direct financial planning and budgeting for assigned entities, • Analyze financial details of past and present, and build financial models for expected operations to identify development opportunities, • Develops and enforces internal control policies, guidelines and procedures, • Directs implementation of new financial systems and procedures as assigned, • Advises management on short-term and long-term financial objectives, policies and actions, • Acts as primary liaison for financial audits with external CPA firm, and correspondence with state agencies and other external parties, • Ensure compliance with federal and state contract cost accounting principles and work with various departments to assist providing information, • Reviewing all financial statements and ledgers, and working with the accounting staff to clear up any discrepancies, • Provides training to the accounting personnel to develop their skills to meet future needs of the company., • Responsible for Real estate management and financials, • Ensuring team is staffed with quality employees at the proper wage, • Managing human resource processes, as needed, • Managing and maintaining all aspects of employee benefits QUALIFICATIONS AND EXPERIENCE: • 5+ years of combined accounting experience in public and industry accounting, preferably with experience in multi-level entities, payroll and sales taxes, and revenue accounting preferred, • Experience with Sage 300 preferred, • Experience with Microsoft suite software systems, • Advanced level Excel skills required including pivot tables, v-lookups, • Experience in managing day-to-day functions and leading accounting personnel, • Strong interpersonal and communication skills and ability to work with all levels of the organization, • Strong aptitude for research and problem solving, • Ability to work under pressure and consistently achieve required deadlines, • Excellent organizational and time management skills with attention to details and proactive approach, • High attention to detail and accuracy, • Ability to organize and set clear expectations for tasks and deliverables, • Strong oral and written communication skills, including excellent presentation skills, • Outstanding attention to detail and adherence to project deadlines, • Ability to work effectively, both independently and as a member of a team, • Ability to handle multiple tasks in a fast-paced environment, • Ability to “think outside the box” while identifying problems and developing creative solutions. EDUCATION AND CREDENTIALS- • Bachelor's degree in Accounting, Finance or Business Administration or experience equivalent. We offer an excellent benefits package that includes comprehensive medical, dental, vision, FSA benefits and 401(k). We are an equal opportunity employer.

Job Description Job Purpose / Summary: The Senior Accountant is responsible for ensuring that financial statements are in line with owner?s requirements and industry standards. Working under the direction of the assistant controller, the Senior Accountant reviews the financial reports to assure that they meet standard accounting principles, state and federal regulations and government policies. This position oversees the accounting team and assures they are keeping up with their individual responsibilities. Role and Responsibilities include, but are not limited to: • Oversee the accounting team?s day-to-day activities, • Audits monthly/quarterly/annual financial statements to ensure that all accounting transactions are processed accurately and in compliance with industry standards, • Prepares monthly journal entries, • Review financials for budget variances and balance sheet anomalies, • Maintain Excel spreadsheets to assist auditors in the year-end audit process, • Assists with the financial planning, forecasting and budgeting processes, • Oversee the Properties? year-end audits and liaison with the independent auditors, • Work interdepartmentally to achieve the overall goals of the company, • Liaison with outside owners, asset managers and government oversight agencies, • Assists executive team with a variety of tasks as needed Training of accounting staff to ensure they are ready for advancement to higher positions Pay: $60,000-70,000 per year

We’re partnering with a fast-growing global manufacturing company on the search for a Global Controller to lead its worldwide accounting organization. Lead and develop a team of approximately 15, including an Assistant Controller, while partnering closely with Finance leaders across multiple count

Competitive Pay / Comprehensive Employee Benefits Package - As a AP/AR Accounting Assistant, you will: Review and reconcile accounts receivable and accounts payable; Generate financial reports and assist with month-end closing processes; Process and post payments from clients and vendors; Communicat

Job Description Job Title: HR Assistant Location: New York Reports To: HR Manager and Director of Operations Job Summary: The HR Assistant will support the HR Manager and Director of Operations by handling various HR functions, including onboarding, background checks, license verifications, timecard corrections, payroll processing, and general HR requests. This role involves maintaining HR files and documentation, ensuring smooth and compliant HR operations. Key Responsibilities: 1. Onboarding: • Send out onboarding materials and process onboarding paperwork., • Coordinate with new hires to ensure all required documents are completed and submitted., • Assist with setting up new employee accounts and access. 1. Background Checks and License Verifications: • Conduct background checks for new hires., • Verify licenses and certifications as required for different positions. 1. Timecard Corrections and Verifications: • Coordinate with the Director of Rehab to address and correct any timecard discrepancies., • Ensure accurate timecard records and resolve any issues promptly. 1. Payroll Processing and Review: • Assist with payroll processing, including data entry and verification., • Review payroll reports for accuracy and resolve discrepancies as needed. 1. General HR Requests: • Address general HR inquiries and provide support to employees., • Assist in coordinating employee benefits and other HR-related matters. 1. HR Folder Management: • Maintain and organize HR files and documentation., • Ensure all employee records are up-to-date and compliant with company policies and regulations. 1. Contractor / Benefit Invoicing: • Review and process invoices from contractors and benefits., • Ensure invoices are accurate and align with contracted terms., • Coordinate with the accounting department to facilitate timely payments. Qualifications: • Education: High school diploma or equivalent; Associate’s or Bachelor’s degree in Human Resources, Business Administration, or related field preferred., • Experience: Previous experience in an HR support role or administrative position preferred., • Skills:, • Strong organizational and time-management skills., • Excellent communication and interpersonal abilities., • Proficiency in Microsoft Office Suite (Word, Excel, Outlook)., • Familiarity with HRIS and payroll systems a plus., • Experience with contractor invoicing and benefits administration preferred., • Ability to handle sensitive information with confidentiality. Additional Requirements: • Ability to work independently and collaboratively as part of a team., • Strong attention to detail and accuracy., • Capacity to manage multiple tasks and prioritize effectively. Working Conditions: • Office environment with standard working hours., • Occasional overtime or travel may be required.

Job Description Position Overview: The On-Site Administrative Assistant provides essential administrative support to the onsite property management team, ensuring smooth daily operations of the property management office. This role requires excellent organizational, communication, and customer service skills, and serves as a key point of contact for residents, vendors, and staff. Reports to: General Manager Location: FLSA Status: Non-Exempt Key Responsibilities: • Required to be Onsite at the property management office days per week., • Serve as the first point of contact for residents, visitors, and vendors, responding to inquiries professionally and promptly., • Perform general administrative duties including answering phones, managing emails, filing, scanning, and data entry., • Meet required standards for responding to communications from residents, owners, staff, and vendors., • Answer phone calls promptly; return any missed calls within four business hours., • Assess and address resident or owner requests and concerns; escalate, as necessary., • Be knowledgeable of building policies and available for individual meetings with Board Members or Residents., • Implement hospitality best practices to enhance resident experience., • Maintain and update resident and property records in property management software., • Assist with scheduling and coordinating meetings, inspections, and property-related events., • Process work orders, track maintenance requests, and communicate status updates to residents and management., • Prepare reports, correspondence, and notices for management and residents., • Assist with move-ins, move-outs, and lease documentation as needed., • Support accounting functions such as preparing invoices, collecting payments, and reconciling petty cash., • Maintain office supplies and ensure office equipment is functioning properly., • Assist management team with special projects, events, or administrative tasks as needed. Software & Systems Proficiency: The Administrative Assistant is expected to become fluent in the following tools over time and use them to support daily activities: • Yardi – basic data entry and reporting., • Fresh Service – submitting and monitoring internal service requests, and check requests (reimbursement to Board/Super, insurance and vendor deposit) as needed., • SharePoint – document management and record keeping., • Microsoft Outlook, Excel, Word – communication lists, and templates., • Building Link or Email distribution – resident updates, memos, Financial Statements distribution, etc., • Monday.com – project tasks tracking and status updates (case-by-case)., • Avid – accounts payable system., • Site-Compli – a working knowledge of for NYC market., • Additional softwares and programs implemented by AKAM or property. Expectations: • Always represent AKAM and the property in a professional and positive manner., • Maintain proper attire, grooming, and a polished demeanor., • Exhibit professionalism, reliability, proactive problem-solving, and a service-oriented approach., • Demonstrate knowledge of AKAM internal functions, policies, and systems. Qualifications: • High school diploma or equivalent; Associate’s degree preferred., • 1–3 years of administrative experience, preferably in property management or real estate., • Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and property management software (Yardi, RealPage, or similar)., • Excellent verbal and written communication skills., • Strong organizational skills with attention to detail., • Ability to multitask, prioritize, and work independently in a fast-paced environment., • Professional demeanor and ability to maintain confidentiality.

Ho ledgers are allowed to be left on the Administrative Assistant's desk Office Supplies The office supplies ordered by the Administrative Assistant with approval from Comptroller It may require occasional lifting of office supplies or equipment for up to 20 pounds Other Duties Support the accountin

Accounts Payable and Office Assistant in Westbury, NY. The role focuses on managing payables, supporting office operations, and ensuring accurate data entry within accounting software and spreadsheets.

Executive Assistant To Vice President, Business And Finance/CFOOccupational Category: Financial, Accounting, AuditingAgency: SUNY Old WestburySalary Grade: 05Bargaining Unit: M/C - Managerial/Confidential (Unrepresented)Salary Range: From $80000 to $90000 AnnuallyEmployment Type: Full-TimeAppointmen

Teaching interests should include ANY TWO out of the three undergraduate courses and ANY TWO out of the three graduate courses listed here: Undergraduate Intermediate Accounting, Undergraduate Advanced Accounting, Undergraduate Accounting Information Systems, Graduate Accounting Information Systems

Job Description Job Purpose / Summary:The Administrative Assistant performs routine clerical, secretarial, and administrative work in answering telephones, receiving the public, providing customer assistance, rent collection, data processing, and record keeping.Essential duties and responsibilities: ? Duties include but are not limited to: o Date stamp, sort and distribute inter-office and external mail. o Communicate with residents; respond to their inquiries. o Assist the accounts receivable, payable and accounting departments with administrative tasks o Assist the CFO with rent renewal paperwork o Correspond with outside agencies and ownership ? Functions: o Receive the public and answer questions, in person and by telephone; respond to inquiries from residents, clients and others and refer, when necessary, to the appropriate person, official or department o Prepare and process various projects? paperwork, edit and get approved for distribution o Compose, type and edit correspondence, reports, memoranda and other material o Other duties as assigned Core Competencies: ? Confidentiality ? Effective Communication ? Customer Orientation ? Problem Solver ? Flexibility Direct supervisory roles: ? Not applicable Key working relationships and interactions: _ Housing Management You Can Trust! ? Property Manager ? Residents ? Clients ? Maintenance Team ? Administration Team ? Accounting Team ? Management Team

Job Description JOB SUMMARY: Under the supervision and direction of the program administrative supervisor, the Administrative Assistant provides administrative and clerical support to the program staff and functions as the liaison between agency departments and programs. The Administrative Assistant is responsible for managing client records, operating and coordinating the management information system, maintaining accounting and budget records for recipient and program expenditures and performing reception activities such as triaging calls and coordinating communication between the program and recipients. This work is carried out under varying conditions of direction and availability of guidelines and by the skilled use of various kinds of equipment, such as computers with a variety of software packages (e.g. CORE, Anasazi, Microsoft Office) and other automated systems. ESSENTIAL JOB FUNCTIONS: • Responsible for overall office management keeps the staff office area organized and operating efficiently, including all filing, keeping the office equipment in good working order, maintains a supply of all forms and updates bulletin boards in a timely manner., • Responsible for Purchase Order management: monitors the inventory of program and office supplies and prepares purchase orders as needed. Follows through with the purchasing process by placing orders, confirming deliveries and providing documentation to and from the Finance department., • Responsible for development of program monitoring systems, such as client chart tracking systems, to ensure that chart forms that need updating are completed on time by the staff. Ensure that all monthly reports are typed, submitted and routed on time to the appropriate person., • Provides reception services receives phone calls and visitors with courtesy and professionalism, takes accurate phone messages, directs incoming and outgoing calls and faxes in a timely and accurate manner., • Cleans and maintains equipment and resolves routine problems with equipment and systems., • Develop and revises work methods as needed., • Maintains inventory and requisitions office supplies., • May be required to take minutes at meetings and produce a final typed copy for distribution to appropriate individuals either by hard-copy or electronically., • Designs, sets up and maintains electronic and hard-copy files of correspondence/documents, codes and files material, searches for requested material and periodically purges obsolete material for storage in records center or for appropriate disposal., • Types and distributes meeting notes, correspondence and reports. Organizes the flow of paper in the office., • Greets visitors, recipients, answers telephones, responds to standard inquiries concerning program activities and procedures, and refers more technical questions to appropriate staff., • Develops, maintains and updates program manuals and information., • Transmits instructions from supervisor to appropriate staff orally, in writing or electronically and follows-up to see that instructions are followed and deadlines are met., • Other related duties that may be assigned. ESSENTIAL KNOWLEDGE, SKILLS AND ABILITIES: • Committed to the active promotion of ICL values and goals., • Ability to become proficient with EHR software., • Knowledge of Medicare, Medicaid and Managed Care guidelines., • Ability to establish effective working relationships with a variety of people at all levels of the organization., • Knowledge of office and secretarial practices and procedures., • Knowledge of proper grammatical usage, punctuation and spelling., • Knowledge of agency policies and program policies, procedures and functions., • Ability to use office equipment (e.g. computer, fax, copy machine, scanner, etc.)., • Ability to organize office operations., • Ability to produce letters, tables, documents, etc., using an alphanumeric keyboard., • Ability to design and maintain filing systems., • Ability to resign forms for the collection of information., • Ability to maintain program accounts., • Knowledge of agency procedures, formats and guidelines for the receipt, processing and distribution of correspondence, forms, memoranda, documents and other material., • Ability to use and maintain office equipment and systems., • Ability to manipulate an alphanumeric keyboard (computer and typewriter) to produce documents, such as letters, memos, reports, charts and forms, with a high degree of accuracy and within required time frames., • Ability to format, use and prepare forms, charts, tabular listings and other documents., • Ability to organize materials to establish and maintain electronic and hard-copy files., • Ability to understand and use basic office reference material, such as equipment manuals, procedure manuals and dictionaries., • Ability to proofread and correct errors., • Ability to communicate basic information clearly and politely by telephone or in person., • Ability to understand and adhere to internal and external laws, rules and policies. QUALIFICATIONS AND EXPERIENCE: • High School Diploma or GED plus at least two years of clerical or secretarial experience, or graduate of secretarial school. Preferably education should include coursework in bookkeeping/business., • AA degree preferred but not required. Post-high school courses in Medicare/Medicaid billing, data processing, medical terminology or Accounting highly desirable. At least one year of Medical Billing or other insurance billing preferred., • Must be able to satisfactorily use computer work processing equipment and programs (Microsoft Word) and type letters, reports, forms and other documents.

Job DescriptionAdministrative Assistant Patriot Growth Insurance Services | Uniondale, NY or Riverhead, NY | In-Office | Full-Time Why This Role Matters As an Administrative Assistant supporting Patriot Long Island, you'll help keep daily agency operations organized, responsive, and running smoothly. From routing communications and maintaining carrier documents to coordinating office supplies and supporting accounting processes, your work will help teams stay focused on serving clients. You'll work closely with Receptionists, Account Managers, Assistants, Agency Leadership, and Department Management to support administrative needs across the agency. Your attention to detail and follow-through will help ensure information reaches the right people, records remain accurate, and colleagues have the resources they need. How You'll Make an Impact • Support Receptionists by assisting with incoming calls, emails, faxes, text messages, and mail, routing communications promptly and accurately., • Assign daily carrier downloads and partner with Account Managers and Assistants to resolve issues involving policies, claims, and electronic documents., • Retrieve, attach, and distribute carrier documents to ensure timely delivery and accurate records., • Coordinate office supplies, postage machine and printer updates, and new user setups for office systems and equipment., • Manage relationships with office service and supply vendors, including water, cleaning, and shredding providers., • Scan documents, assist with agency license renewals, and support administrative, operational, and compliance needs., • Assist with scanning and submitting carrier commission statements and checks for deposit, preparing deposit reports, and providing complete documentation to the Accounting Team., • Participate in departmental and agency meetings, providing relevant administrative updates and supporting communication across teams., • Support Agency Leadership and Department Management with additional administrative responsibilities and special projects., • Maintain confidentiality and handle sensitive employee and client information in accordance with company standards. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Who You Are • Organized and dependable, with a practical approach to managing daily tasks and changing priorities., • A clear communicator who keeps colleagues informed and routes information thoughtfully., • Detail-oriented and thorough when entering data, reviewing documents, and maintaining records., • Resourceful and persistent in resolving problems and following tasks through to completion., • Collaborative and willing to support colleagues across departments., • Discreet and trustworthy when handling confidential information., • Interested in learning agency processes and staying current on relevant industry practices.What You BringDay One:, • Prior experience in an administrative support function., • High school diploma or GED., • Strong written and verbal communication skills., • Strong organizational skills with the ability to prioritize tasks and manage daily responsibilities effectively., • Problem-solving skills and the ability to follow through on issues until they are resolved., • High attention to detail when entering data and reviewing documents., • Ability to collaborate effectively and contribute to a team environment., • Proficiency with Agency Management Systems, Microsoft Office Suite, and other tools used for client management and communication., • Commitment to maintaining confidentiality and following ethical standards when handling sensitive information., • Commitment to staying current on relevant industry trends, regulations, and best practices., • Availability to work in-office in Uniondale, NY or Riverhead, NY.Valuable Additions:, • Experience working at a Property and Casualty insurance agency., • Associate degree in Business Administration or a related field., • Bilingual in English and Spanish a plus.Real Benefits for Real Life At Patriot, great benefits mean more than coverage; they mean being there through every stage of life: your health, your family, your financial future, or simply time to recharge. Whether you're working or not, life doesn't stop. Neither should your benefits. Highlights Include: • Multiple medical plan options, with preventive care covered at 100%, • Free virtual medical and mental healthcare for employees and their families, plus a dedicated healthcare concierge to help you navigate benefits, compare prescription costs, and make more confident, personalized care decisions, • Employer-paid short-term and long-term disability coverage, • Paid parental leave, • Personalized PTO that lets you take time away when you need it, without traditional accruals, plus separate sick leave, • Competitive 401(k) company match to help you build your financial future, • Comprehensive dental and vision coverage, • Employee Assistance Program with confidential mental health, legal, financial, and work-life supportAbout Patriot Growth Insurance Services At Patriot, we build our teams around a simple idea: people do their best work when they feel supported as whole people, not just managed as employees. We're invested in your growth, not just your output, and we back that up with a competitive salary and a comprehensive health and welfare program that extends to your family and domestic partners too, because who you're building a life with matters to us as much as the work you do. Founded in 2019, Patriot is a growth-focused national insurance services firm that partners with employee benefits and property and casualty agencies across the United States. We're currently ranked the 25th-largest broker in the U.S. by Business Insurance and were named to the 2025 Inc. 5000 list of fastest-growing companies. With over 2,100 employees operating in 150+ locations across more than 45 states, our collaborative model gives every person and every agency the resources and support they need to grow, while each agency keeps its own identity, culture, and way of doing business. That growth has never been about numbers alone, it's about the people behind them. Patriot Growth Insurance Services is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, citizenship or immigration status, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws. This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, leave of absence, compensation, benefits, and training. Patriot makes hiring decisions based solely on qualifications, merit, and business needs at the time. For more information, read through our EEO and DE&I Policy located on our website at www.patriotgis.com. Pay Range: Posted below* *Any job offer is based upon a salary analysis to comply with applicable state pay transparency laws, considering relevant experience, education, certifications, and seniority as compared to others doing substantially similar work. There is no guarantee an offer will be at the top of the posted range based on the salary analysis. Roles may also be eligible for a supplemental compensation, such as performance-based bonus, commission, or equity. Specific eligibility will be discussed with Talent Acquisition team. Patriot Growth Insurance Services offers a comprehensive benefits package, including medical, dental, and vision insurance; a 401(k) with company match; personalized time off and company paid holidays. Pay Range $20—$22 USD

Job Description About the Role: The Payroll Administrative Assistant plays a critical role in ensuring accurate and timely processing of payroll for construction industry employees across various projects in the United States. This position involves managing employee timekeeping records, verifying payroll data, and coordinating with HR and accounting departments to maintain compliance with federal and state labor laws. The role requires meticulous attention to detail to handle wage calculations, deductions, and benefits administration while maintaining confidentiality of sensitive information. The Payroll Administrative Assistant will also support audit processes and respond to employee inquiries regarding payroll issues, fostering clear communication and trust. Ultimately, this position ensures that all payroll activities are executed efficiently, contributing to employee satisfaction and organizational financial integrity. Minimum Qualifications: • High school diploma or equivalent required; Associate’s degree in Business Administration, Accounting, or related field preferred., • Minimum of 2 years experience in payroll processing or administrative support, preferably within the construction or related industry., • Proficiency with payroll software and Microsoft Office Suite, especially Excel., • Strong understanding of payroll regulations, tax laws, and labor compliance requirements in the United States., • Excellent organizational skills with the ability to manage multiple tasks and deadlines. Preferred Qualifications: • Experience with construction industry payroll systems and union payroll processing., • Familiarity with timekeeping systems and project labor reporting., • Certification in payroll administration (e.g., Certified Payroll Professional - CPP) is a plus., • Knowledge of benefits administration and workers’ compensation processes., • Strong interpersonal skills to effectively communicate with employees and management. Responsibilities: • Process and verify employee time sheets and attendance records to ensure accurate payroll data., • Calculate wages, overtime, bonuses, and deductions in compliance with company policies and legal requirements., • Maintain and update payroll records, including new hires, terminations, and changes in employee status., • Coordinate with HR and accounting teams to resolve discrepancies and ensure payroll accuracy., • Prepare and submit payroll reports and tax filings in accordance with federal, state, and local regulations., • Respond promptly to employee inquiries regarding payroll, benefits, and deductions., • Assist with internal and external payroll audits by providing necessary documentation and explanations., • Ensure confidentiality and security of all payroll information and employee records. Skills: The Payroll Administrative Assistant utilizes their expertise in payroll software and Microsoft Excel daily to accurately input and analyze employee time and wage data. Their knowledge of federal and state payroll regulations ensures compliance and helps prevent costly errors or penalties. Strong organizational skills enable them to manage multiple payroll cycles and deadlines efficiently, while maintaining meticulous records. Effective communication skills are essential for addressing employee questions and collaborating with HR and accounting teams to resolve discrepancies. Additionally, preferred skills such as familiarity with construction-specific payroll systems and certifications enhance their ability to handle industry-specific challenges and contribute to continuous process improvements.

Job Description Boutique Accounting Firm in Long Island is looking for a reliable Administrative Assistant that can work well in a fast-paced, office-based setting. We have regular business hours 9AM - 5PM, with potential for increased hours during tax season or month-end Key Responsibilities and Duties • Accounting Support: Data entry for accounts payable and receivable, preparing invoices, assisting with bank reconciliations, and maintaining general ledger records., • Office Administration: Answering phones, managing emails, scheduling appointments, scanning/filing documents, and maintaining office supplies., • Customer/Vendor Interaction: Serving as the front-counter contact, resolving basic inquiries, and managing vendor relationships., • Reporting & Compliance: Assisting with payroll processing, expense reports, and preparing data for tax forms Required Qualifications and Skills • Education: High school diploma required; Associate degree in accounting, finance, or office administration preferred., • Software Skills: Proficiency in Microsoft Office Suite, especially Excel, and some experience with accounting software (e.g., QuickBooks), • Technical Skills: Ability to operate standard office equipment., • Attributes: High attention to detail, strong organizational skills, and ability to maintain confidentiality

The Accounting Assistant will support Accounting Department personnel with day-to-day office operations and general administrative duties. General administrative duties as needed by the accounting department. Experience in a construction and/or accounting firm is a plus.

CBRE’s Investment Accounting & Reporting Solutions group is seeking an Assistant Fund Accounting Controller to join a collaborative team focused supporting a portfolio of clients. Knowledge of Generally Accepted Accounting Principles (GAAP) and Financial Accounting Standards Board (FASB) regulatio

GAAP, accrual accounting, general ledger accounting, month-end close, and financial reporting. Assistant Controller – Corporate Accounting & Financial Reporting. This position offers broad responsibility across corporate accounting, financial reporting, partnership equity, audit and tax coordinati

They seek an Assistant Controller, Property Accounting to join their Manhattan, NY office. Project accounting experience preferred. Cash basis accounting experience required.

The Accounting Assistant will support Accounting Department personnel with day-to-day office operations and general administrative duties. General administrative duties as needed by the accounting department. Experience in a construction and/or accounting firm is a plus.

They seek an Assistant Controller, Property Accounting to join their Manhattan, NY office. Residential real estate accounting experience is preferred. Project accounting experience preferred.

Assistant Controller – Corporate Accounting & Financial Reporting. GAAP, accrual accounting, general ledger accounting, month-end close, and financial reporting. This position offers broad responsibility across corporate accounting, financial reporting, partnership equity, audit and tax coordinati