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Client Opportunity: Growing construction contractor is seeking a Controller in Syracuse, NY. The Controller leads the company’s accounting, financial reporting, and project accounting functions for a construction contractor. This hands-on leadership role is responsible for financial integrity, job-cost accuracy, work-in-progress reporting, cash flow management, compliance, and strategic financial planning. The position requires an active CPA with significant construction-industry experience and the ability to partner with executive leadership, project managers, and operations teams to improve profitability and support sustainable growth. Financial Oversight & Accounting Operations • Oversee day-to-day accounting functions, including general ledger, accounts payable, accounts receivable, payroll, equipment and fixed assets, and banking., • Direct project accounting and job-cost reporting, ensuring labor, materials, equipment, subcontractor, and overhead costs are accurately assigned to projects and cost codes., • Lead monthly and annual close processes, including journal entries, reconciliations, accruals, and consolidation of related entities, as applicable., • Prepare timely financial statements and contractor-specific reporting, including work-in-progress schedules, backlog reports, costs-to-complete, over/under billings, gross profit analysis, and cash flow forecasts., • Review contract values, approved and pending change orders, commitments, retainage, billings, and collections for completeness and accuracy., • Partner with project managers to evaluate project performance, forecast final costs and margins, and identify financial risks or unfavorable trends. Audit, Compliance & Internal Controls • Lead preparation for annual financial statement audits or reviews and serve as the primary contact for the external CPA firm., • Maintain audit-ready support for job costs, revenue recognition, contract assets and liabilities, equipment, payroll, and related-party activity., • Develop and maintain internal controls over purchasing, subcontractor commitments, change orders, progress billings, cash disbursements, payroll, and project closeout., • Ensure compliance with GAAP, including the revenue recognition guidance applicable to long-term construction contracts, and with federal, state, and local tax and reporting requirements., • Oversee applicable contractor-specific compliance matters, including certified payroll, prevailing wage requirements, sales and use taxes, subcontractor insurance certificates, and lien waivers., • Coordinate income tax filings, property tax filings, and other regulatory submissions with external advisors. Budgeting, Forecasting & Strategic Planning • Partner with executive leadership and operations to develop the annual budget, project forecasts, and multi-year financial plans., • Monitor actual results against budget and forecast, analyze project and company-level variances, and recommend corrective actions., • Develop cash flow, overhead recovery, equipment, staffing, and capital expenditure models to support operational decisions., • Analyze backlog, bid pipeline, bonding capacity, and project mix to evaluate future revenue, profitability, and resource needs., • Provide financial insight for contract negotiations, project selection, equipment purchases or leases, and other strategic initiatives. Banking & Treasury Management • Manage banking relationships, daily cash activity, and short- and long-term liquidity planning., • Prepare rolling cash flow forecasts that incorporate project billings, collections, retainage, payroll, subcontractor payments, equipment needs, and debt service., • Oversee credit facilities, debt compliance, covenant reporting, and lender information requests., • Maintain strong relationships with the company’s surety and bonding agent and provide timely financial information needed to support bonding capacity., • Strengthen billing and collection processes and monitor aged receivables, retainage, and project-specific cash flow. Financial Reporting & Stakeholder Support • Prepare and present executive-level financial reports for ownership and senior leadership, including financial statements, WIP schedules, backlog, project margin trends, cash flow, and key performance indicators., • Provide clear financial analysis and recommendations to support project and company-level decisions., • Communicate effectively with project managers, operations leaders, lenders, sureties, external accountants, and other financial stakeholders. Systems & Process Improvement • Evaluate and optimize construction accounting systems, chart of accounts, job-cost structure, cost codes, reporting tools, and workflows., • Lead implementation or upgrades of accounting, enterprise resource planning, project-management, timekeeping, and payroll systems., • Ensure reliable integration among estimating, project management, procurement, field time, payroll, equipment, and financial systems., • Establish consistent project setup, commitment, change-order, billing, and closeout processes., • Identify automation and process-improvement opportunities that increase reporting accuracy, timeliness, and operational efficiency. Payroll & Benefits Administration • Oversee payroll processing and ensure labor hours, pay rates, burdens, union classifications, and cost codes are accurately recorded by job., • Review timekeeping, payroll journals, PTO accruals, garnishments, and related general ledger entries., • Ensure compliance with applicable federal, state, and local payroll requirements, including certified payroll, prevailing wage, and union reporting requirements., • Reconcile payroll liabilities, benefit invoices, workers’ compensation classifications, and retirement plan contributions., • Ensure coordination with Human Resources with benefits administration is met and maintain accurate payroll and benefits for compliance purposes. Education & Experience • Bachelor’s degree in Accounting, Finance, or a related field required., • Active CPA license required., • Minimum of 7–10 years of progressively responsible accounting experience, including significant experience with a construction contractor, required., • Prior experience as a Controller, Assistant Controller, or senior accounting leader in the construction industry strongly preferred., • Demonstrated expertise in job costing, work-in-progress reporting, percentage-of-completion or cost-to-cost revenue recognition, contract assets and liabilities, retainage, change orders, and project forecasting., • Experience working with general contractors, specialty contractors, or heavy civil contractors preferred., • Experience supporting banking, bonding, external audits or reviews, income tax compliance, and contractor-specific regulatory requirements. Technical Skills • Advanced knowledge of GAAP and contractor accounting, including ASC 606 revenue recognition for long-term construction contracts., • Strong command of job costing, WIP schedules, backlog reporting, earned revenue, over/under billings, retainage, committed costs, and project margin analysis., • Advanced Excel skills and the ability to build financial models, project forecasts, dashboards, and management reports., • Working knowledge of payroll, certified payroll, prevailing wage, sales and use tax, equipment accounting., • Advanced proficiency with construction accounting or ERP platforms; experience with systems such as Sage 300 CRE, Viewpoint Vista, CMiC, Foundation, Procore, or comparable platforms is preferred. Leadership & Competencies • Demonstrated ability to lead, mentor, and develop accounting staff while remaining hands-on in core accounting and reporting activities., • Strong business partnership skills and the ability to work effectively with owners, project executives, project managers, estimators, field leaders, and administrative teams., • Excellent analytical, problem-solving, and decision-making skills, with close attention to project-level detail., • Ability to present complex financial and project information clearly to financial and non-financial audiences., • High degree of integrity, discretion, accountability, and sound professional judgment., • Ability to manage competing priorities, meet close and reporting deadlines, and thrive in a fast-paced, project-driven environment. Anticipated Salary Range: $100,000 - 125,000

We are seeking an Executive Assistant to provide executive-level support to the CEO of an established media-only ad agency specializing in the pharmaceutical and life sciences vertical. This position will report directly to the CEO and collaborate closely with the management team. All team members share a common desire to learn, grow, and have a strong entrepreneurial spirit. We are looking for someone who will help the CEO stay focused on taking the company to its next stage. We are NYC-based, working 80% remotely, with light travel in the New York and New Jersey metro area when needed. In addition, the team meets at our Manhattan location approximately two times per month. Silverlight Digital is a top 100 MM&M recipient and well known within the pharma industry. The ideal candidate is intensely organized, process-driven, and trusted with confidential matters, with a track record of anticipating the needs of a busy executive across both professional and personal priorities. The salary range for this position is from $65,000 to $70,000. Key Responsibilities: CEO Support • Own the CEO's calendar (professional and personal), including meetings, travel, and personal appointments, and follow through on all of the CEO's commitments, including team deadlines and deliverables, • Prepare correspondence, proposals, presentations, and reports, and draft and edit internal announcements and communications on behalf of the CEO, • Handle information requests, research, file management, and special projects for the CEO and the management team, • Maintain strict confidentiality on all business and personal matters Company Operations • Manage calendars and scheduling for company-wide meetings and other team meetings as needed, • Manage travel logistics for the entire company and plan company events and client meetings, • Liaise with employees, clients, and partners of Silverlight Digital, and identify and implement improvements to workflow and internal processes Finance and HR • Work with the finance team to track and manage budgets, process expense reports, and assist with monthly reporting and timesheets, • Provide HR support, including but not limited to, new hire onboarding, interview scheduling, and PTO tracking, • Project manage statuses through Monday.com Client and Business Development Support • Support the preparation of RFP responses and pitch materials, and work with the business development department to keep CRM records up to date, • Coordinate gifts for clients Personal Support • Manage contractors and service providers for the CEO's two residences and support personal life management, including paying bills, deliveries and returns, research, and household purchases Qualifications include: • 2-5 years of experience as an Executive Assistant supporting a senior executive or busy professionals, • Familiarity with human resources and the ad agency environment is a plus, • Eager to learn about digital advertising and motivated by helping clients launch breakthrough treatments for their patients, • Intensely organized with painstaking attention to detail, • Process driven; able to bring order to fast-moving priorities and see every task through to completion, • Proactive; recognizes the patterns and rhythm of the CEO's work to anticipate needs before they arise, • Clear and concise communicator, both in writing and in person, • Team player who rallies colleagues in a positive, friendly way, • Reliable; follows through on commitments and keeps matters confidential, • Proficient with Microsoft Office (Excel, PowerPoint, Word), SharePoint, OneDrive, Zoom, and Slack; adapts easily to new technology, • Experience with Monday.com and AI tools is a plus Silverlight Digital is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or other fascinating characteristics that make us unique.

Job Description The Assistant Director of Catering and Concessions will support food and beverage operations across sports and entertainment venues, coordinating catering and concessions activities while helping drive efficient service, strong vendor partnerships, and outstanding event experiences. This role offers progression to Director of Hospitality and expanded responsibility across multiple properties. Responsibilities • Oversee catering operations for sports and entertainment venue events., • Manage concessions operations to support efficient, high-quality service., • Coordinate menus for catering and concessions offerings., • Manage vendor relationships and related operational needs., • Develop and maintain staff schedules aligned with event requirements., • Monitor inventory levels and support inventory control processes., • Assist with budget oversight and sales coordination., • Prepare performance reports and communicate operational results. Preferred Qualifications • 4+ years of experience in catering and concessions management., • Experience in catering management., • Experience in concessions operations., • Demonstrated team leadership experience.\nCompany Description The Restaurant Zone is a leading hospitality recruitment agency specializing in connecting top-tier talent with restaurants, hotels, and hospitality groups across the United States. We partner with growing brands and established operators to deliver high-quality candidates for management, executive, and specialized roles. Our team combines industry expertise, a vast candidate network, and a results-driven approach to help businesses build strong, reliable teams. At The Restaurant Zone, we focus on speed, quality, and long-term fit—ensuring both clients and candidates succeed. The Restaurant Zone is a leading hospitality recruitment agency specializing in connecting top-tier talent with restaurants, hotels, and hospitality groups across the United States. We partner with growing brands and established operators to deliver high-quality candidates for management, executive, and specialized roles. Our team combines industry expertise, a vast candidate network, and a results-driven approach to help businesses build strong, reliable teams. At The Restaurant Zone, we focus on speed, quality, and long-term fit—ensuring both clients and candidates succeed.

Job Description Job Title: Chief Financial Officer (CFO) Syracuse, N.Y. Job Type: Full-Time Reports To: Chief Executive Officer (CEO) A General Contractor doing business in all sectors of commercial construction including: Medical facilities, Federal, local Municipal construction, Distribution centers, Gas stations, industrial, retail, office, Military facilities,Schools, Church, various other building disciplines. We are seeking a dynamic Chief Financial Officer (CFO) with a strong background in a hands-on leadership role. The successful candidate will lead our financial department, and the company financial strategy reporting directly to the company CEO. This role requires someone who can provide high-level financial oversight while also collaborating closely with the Controller, Assistant Controller, and Project Administration Team to ensure financial accuracy, efficiency, and compliance. Job Summary As CFO, you will be responsible for the overall financial health and strategy of the company. This includes managing financial planning, risk management, accounting, and compliance while ensuring that project financial tracking systems and reports are accurate and efficient. You will work alongside and supplement the Controller and Assistant Controller, providing leadership and strategic guidance to optimize financial processes and support business growth. Key Responsibilities Strategic Financial Leadership • Develop and implement financial strategies to drive profitability and long-term growth., • Collaborate with the CEO and executive leadership to align financial planning with business goals., • Evaluate and manage financial risks while ensuring the company’s financial stability., • Oversee Cash flow including collections, payables and overhead, • WIP Job Costing & Project Financial Management, • Oversee WIP job costing, ensuring real-time accuracy in project financial tracking., • Work closely with the project administration team to analyze job costs, forecasts, and margins., • Ensure accurate revenue recognition and cost tracking for ongoing projects., • Improve processes for budgeting, forecasting, and financial reporting related to project accounting., • Financial Planning & Analysis, • Lead financial modeling, budgeting, and forecasting to support strategic decision-making and reporting to the CEO., • Provide financial insights to enhance cash flow, working capital, and profitability., • Accounting & Compliance, • Oversee financial reporting, audits, and tax compliance to meet regulatory requirements., • Ensure internal controls, policies, and procedures align with best practices and industry standards., • Work in tandem with the Controller and Assistant Controller to maintain accurate financial records., • Operational Leadership & Team Collaboration, • Provide leadership and mentorship to the finance team, ensuring strong cross- departmental collaboration., • Work closely with operations, project managers, and executive leadership to align financial processes with business needs., • Drive continuous improvement in financial workflows, systems, and technology., • Oversee Controller, Assistant Controller, Project Administration team and reporting, • Review Analysis of monthly and yearen financial statements Legal issues, • Insurance issues and remewals, • Oversee information systems and software with controller, project administration and IT., • Human resources with Controller., • Cash, year end and tax planning, • Budgeting, • Controller, CA and office staff and Project administration job review., • Maintain up to date tax compliance., • Qualifications Experience, • Bachelor’s degree in Finance, Accounting, or a related field., • Proven experience in WIP job costing, project financial management, and revenue recognition., • 5+ years of experience in a senior financial leadership role, • Strong knowledge of financial regulations, corporate finance, and risk management., • Knowledge of timberline, sage intacct and sage cm software programs is PLUS Experience working alongside controllers, accounting teams, and project Background in construction, engineering, manufacturing, or similar project-based industries is highly preferred. • Excellent leadership, communication, and analytical skills. Why Join Us? • Opportunity to lead financial strategy in a dynamic company., • Work alongside a collaborative and skilled financial team while shaping the future of the department., • Competitive salary, bonuses, and benefits package.

Job Description Director of Day Programs The Director of Day Programs is responsible for all day services offered by H.O.M.E. Inc. These services include Comm Habilitation, Prevocational, Day Habilitation, and Respite services. She/He performs a variety of oversight duties necessary for maintaining comprehensive and coordinated systems of daily living activities for developmentally disabled adults and children served by the Agency. She/He works with H.O.M.E. Inc.’s executive leadership team and other health and human service professionals to promote the highest quality of integrated care for clients. The Director of Day Programs plays a critical role in promoting positive and professional communications and effective working relationships among department and agency staff, consumers, service providers, families, employers, and the general public. This position is responsible for the supervision of program employees, training staff, and reports directly to the Assistant Director. Essential Functions: 1. Provide leadership, guidance, direction, and vision for the day programs – Respite, Prevoc, Comm Habilitation, and Day Hab., 2. Maintain adequate staffing levels for all programs., 3. Update Staff Action Plans every 6 months., 4. Support agency and program growth by attending any agency or non-agency sponsored outside events with HR or other agency staff as directed by Associate Director/Executive Director., 5. Verify daily documentation is completed, and all monthly summaries are completed no later than the 5th of the following month., 6. Verify billing through Therap; to include monthly reconciliation of billing to ensure no errors or missed billings., 7. Weekly review of employee timecards, to ensure no unauthorized OT and entries are correct; bi-weekly approval of all timecards & ensure all employees approve their timecards prior to payroll being released., 8. Complete, monthly, 10% audit of source documentation to include attendance sheets, daily documentation notes, COVID cleaning/screening documents, etc., 9. Develop, post, and monitor program activities to ensure that clients are adequately always engaged in developmental activities., 10. Train, educate, monitor, and evaluate program staff., 11. Engage in program budget development; monitor budget, keep expense records, complete billing, and report on budget as needed., 12. Develop, review, and monitor behavioral plans as needed for participants within the agency with behavioral challenges (especially in the Respite and Group Day Habilitation Programs)., 13. Provide triage consultation to staff upon request., 14. Attend all scheduled Life Plan meetings as scheduled and fully prepared; ensure that the Agency Nurse is included in the process., 15. Advise the agency of any concerns that may arise in the review process so that they can be addressed in a timely manner., 16. Work closely with H.O.M.E. Inc. staff/designee to ensure the success of the programs., 17. Reporting and monitoring client participation and sharing concerns/successes with H.O.M.E. Inc. staff during Evaluation meetings., 18. Complete and submit all required program reports (fiscal, program, surveys, etc.)., 19. Complete investigations as requested., 20. Always maintain a safe working environment and emphasize safety to staff., 21. Maintaining open lines of communication with clients and their families, as well as outside agencies., 22. Obtain and maintain AMAP Certification within 1 year of promotion to the position to always ensure AMAP staff are on-site and assist when needed with medications for individuals served., 23. Review all referrals to agency programs and follow up during monthly supervision as to the status of referrals. Secondary Functions: 1. Monitor, file, and secure all Life Plans for completeness to stay in compliance with OPWDD regulations and agency procedures., 2. Review and update Life Plans and participate in annual and semi-annual reviews., 3. Ensure that all Life Plans, annual and semi-annual reviews, and daily record service sheets are accurately filed and available for review while protecting the confidentiality of all persons served., 4. Perform administrative duties necessary to maintain accurate records, utilizing the computer system, software, and applications used in accordance with agency policies and procedures., 5. Conduct self in a manner as to always contribute to maximum participant growth and in accordance with all regulations, agency policy, and procedures., 6. Attend all staff meetings and mandatory training sessions to keep abreast of updated agency policies and OPWDD regulations., 7. Enhance professional knowledge by attending workshops and trainings, establishing professional networks, and reviewing professional publications., 8. Accomplish other job-related tasks and/or duties as needed or assigned., 9. Provide other job-related support and services as required or assigned by the Associate and Executive Director. Supervisory Responsibilities: This job requires direct responsibility for all program staff, direct support, and transportation. Job duties include supervisory activities such as training, assigning, monitoring, and assessing work. Work involves ensuring decisions follow HR and the organization’s policies, practices, and procedures. Minimum Qualifications: Bachelor’s Degree in a Human Service-related field, and three years of supervisory experience working with persons with disabilities; or a combination of education and experience which, in the judgment of the employer, equals the above standards. Familiarity with Medicaid Waiver and OPWDD funding and regulations is a plus. Knowledge, Skills, and Abilities: 1. Knowledge of the business community, Medicaid Waiver, OPWDD funding, and applicable federal and state regulations, 2. Ability and willingness to support the Agency's mission, ethics, and values., 3. Ability to work both independently and as an effective team member, organize and structure own work, and exercise initiative., 4. Ability to apply the knowledge and skills in a timely, accurate, and efficient manner to meet deadlines., 5. Good interpersonal and communication skills, Ability to supervise and coordinate the work of others with a variety of assignments, and maintain effective and harmonious working relationships with other employees and the public., 6. Excellent written and oral communication skills., 7. Strong ability to communicate in writing sufficient to prepare required service plans, document services rendered, and correspond with others, including funding agencies., 8. Creative problem solving., 9. Experience providing career advising and case management to persons with high barriers to employment. Other Requirements: Possession of a valid New York State driver’s license and use of a personal vehicle; must be able to lift up to twenty-five pounds. Must be flexible in scheduling. The normal work hours are from 8:30 AM to 4:30 PM. The duties and responsibilities described above are not an exhaustive list, and additional tasks may be assigned to the employee from time to time, or the scope of the job may change as necessitated by business demands.

Job Description Company: Renewal by Andersen of CNY Location: Syracuse, NY Position Type: Full-Time, Exempt Reports To: Regional Operations Manager About Us At Renewal by Andersen of CNY, we don't just install premium windows and doors—we improve homes, enhance lives, and build community connections. We are difference makers, and we believe that every great achievement starts with a strong foundation. Our Proximity Marketing Department is the driving force behind our growth, bringing our brand directly into the neighborhoods we serve. We are looking for a sharp, organized, and proactive Administrative Marketing Assistant to be the operational heartbeat of our field marketing team. If you thrive in a fast-paced environment and love turning logistics into success, you belong here. Position Overview Are you an experienced logistics professional who thrives on optimization, leadership, and precision? We are seeking a dynamic Regional Warehouse Supervisor to oversee and elevate our warehouse operations within the Syracuse region. In this role, you won't just manage a facility—you will drive strategy across multiple regional locations. You will lead procurement efforts, spearhead strict safety and asset-protection protocols, optimize a high-value technology inventory system, and guide a dedicated team. If you are an analytical problem-solver who leads with empathy and excellence, we want you on our team. Key Responsibilities • Multi-Site Operations & Leadership: Oversee daily operations across multiple regional warehouse locations. Recruit, train, mentor, and evaluate warehouse staff while cultivating a positive, inclusive team culture., • Inventory Control & Technology: Implement and manage advanced inventory control systems. Conduct regular audits, analyze data trends to minimize loss, and coordinate directly with Sales, Service, and Production teams to forecast demand., • Procurement & Vendor Management: Build and maintain strategic supplier relationships. Negotiate vendor contracts and pricing to secure cost savings and ensure a timely supply of materials., • Safety & Compliance Enforcement: Serve as the primary contact for regional safety and incident notifications. Partner with HR and Executive leadership to develop Emergency Action Plans, lead safety meetings, conduct audits, and ensure 100% OSHA compliance., • Logistics & Distribution: Coordinate with third-party logistics (3PL) providers and transportation companies to ensure accurate, on-time product delivery to our customers., • Financial Management: Prepare, monitor, and manage the regional warehouse budget while actively implementing cost-saving measures. What We Are Looking For (Requirements) • Experience: 3 to 5+ years of progressive experience in warehouse management, logistics, or supply chain., • Education: High School Diploma or equivalent required (Associate or Bachelor's degree in a related field is a plus)., • Technical Savvy: High proficiency in Warehouse Management Systems (WMS), Enterprise Resource Planning (ERP) software, and MS Office (especially Excel and Outlook)., • Safety Focused: Proven experience managing OSHA compliance and safety training., • Negotiation Skills: Strong track record in vendor management and contract negotiations., • Mobility: A valid driver's license with an acceptable motor vehicle record is required, as this role involves regional travel to oversee multiple sites. Must pass and maintain a valid DOT medical examination/physical Key Competencies for Success • Leadership with Empathy: The ability to listen actively, seek feedback, and build trusting relationships with team members, vendors, and internal departments., • Adaptability: Comfort working in a fast-paced environment, handling multiple changing priorities seamlessly., • Analytical Skills: Strong problem-solving abilities rooted in data and operational metrics. Physical Demands & Work Environment • This role requires frequent travel within the region to visit and manage multiple warehouse locations., • Must be able to work flexible hours, including occasional weekends or holidays, to meet shifting operational demands., • Regularly required to sit, stand, walk, climb stairs, reach, push, pull, and lift/move up to 50 pounds., • Occasional exposure to dust, noise, vibration, and changing weather conditions. What We Offer • Competitive salary based on experience., • Comprehensive benefits package (Medical, Dental, Vision)., • Paid Time Off (PTO) and paid holidays., • 401k match, company vehicle access, product discounts and other great perks. To Apply: Please submit your resume outlining your multi-site warehouse management experience. Our company is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Company Description Private Company AI is a growing organization focused on leveraging artificial intelligence to improve business operations and decision-making. The company values innovation, efficiency, and thoughtful problem-solving, offering team members the opportunity to contribute to impactful projects. As a remote-first workplace, Private Company AI supports flexible collaboration across distributed teams. The company emphasizes professionalism, clear communication, and a supportive environment where individuals can develop their skills and grow their careers. Role Description This is a full-time remote role for an Executive Assistant at Private Company AI. The Executive Assistant will provide high-level administrative support to senior leadership, including managing calendars, scheduling meetings, coordinating travel, and preparing documents, presentations, and reports. The role includes handling correspondence, organizing virtual and in-person meetings, maintaining accurate records, and supporting general office administration in a remote environment. The Executive Assistant will also help prioritize tasks, track follow-ups, and ensure effective communication between executives and internal or external stakeholders. The position requires strong organizational skills, attention to detail, discretion with confidential information, and the ability to manage multiple priorities in a fast-paced setting. Qualifications • Executive Administrative Assistance and Administrative Assistance skills to support senior leadership, manage schedules, and coordinate complex logistical needs., • General Administration skills to handle documentation, meeting preparation, record-keeping, and operational support in a remote setting., • Strong Communication and Interpersonal Skills to interact effectively with internal teams, external partners, and executives, both in writing and verbally., • Proficiency with common productivity tools (e.g., email, calendars, spreadsheets, video conferencing platforms) and the ability to learn new software quickly., • Excellent time management, organization, and attention to detail, with the ability to work independently and handle multiple tasks simultaneously., • Demonstrated discretion and professionalism when working with sensitive or confidential information., • Previous experience as an executive assistant or in a similar administrative role; experience in a technology or AI-focused environment is a plus., • Associate or bachelor’s degree in Business Administration, Communications, or a related field is preferred but not required if experience is equivalent.

We are seeking an Executive Assistant to provide executive-level support to the CEO of an established media-only ad agency specializing in the pharmaceutical and life sciences vertical. Executive Assistant supporting a senior executive or busy professionals. The ideal candidate is intensely organize

We are NYC-based, working 80% remotely, with light travel in the New York and New Jersey metro area when needed. Provide HR support, including but not limited to, new hire onboarding, interview scheduling, and PTO tracking. Proficient with Microsoft Office (Excel, PowerPoint, Word), SharePoint, OneD

Job Title: HR/Recruiting Coordinator Compensation: $25/hr. - $28/hr. Work Arrangement: Remote Employment Type: Contract, 3–6 months with potential to convert About the Opportunity: Our client is seeking a highly organized and proactive HR/Recruiting Coordinator to provide administrative and scheduling support to their HR and Talent Acquisition team. This role is primarily focused on calendar management, interview coordination, and administrative support, allowing HR leadership to focus on strategic initiatives and recruiting efforts. Approximately 70% of the role will involve scheduling and coordination, with the remaining time dedicated to HR operations, recruiting administration, process documentation, and special projects. The ideal candidate is resourceful, detail-oriented, and comfortable working independently in a fast-paced environment with shifting priorities. Key Responsibilities: • Coordinate interviews, meetings, and appointments across multiple calendars., • Manage scheduling logistics, confirmations, and follow-up communications., • Support HR leadership with calendar management and general administrative needs., • Maintain organized candidate pipelines and accurate recruiting documentation., • Track outstanding administrative items and ensure timely completion., • Assist with recruiting coordination, candidate communication, and pipeline management., • Review resumes and assist with sourcing as needed, depending on experience., • Support HR documentation, paperwork, and administrative processes., • Assist with performance management and goal-setting administration., • Develop and document standard operating procedures (SOPs)., • Organize and maintain internal SharePoint files and Microsoft Teams channels., • Assist with process improvements and additional HR and recruiting projects., • Handle sensitive employee and candidate information with discretion., • Manage competing priorities while maintaining accuracy and strong follow-through. Qualifications: • Previous experience in an HR Coordinator, Recruiting Coordinator, Talent Acquisition Coordinator, Executive Assistant, or Administrative Assistant role., • Strong calendar management and scheduling experience required., • Experience supporting executives, leadership teams, or multiple complex calendars preferred., • Strong organizational skills and attention to detail., • Ability to manage administrative workflows and coordinate across multiple stakeholders., • Excellent written and verbal communication skills., • Ability to work independently with minimal supervision., • Proactive mindset with the ability to anticipate needs and take initiative., • Strong follow-through and ability to manage competing deadlines., • Comfortable working in a fast-paced environment with changing priorities., • Experience with HR or recruiting processes preferred but not required., • Familiarity with recruiting pipelines, candidate scheduling, and applicant tracking systems is a plus., • Comfortable handling confidential information., • Education requirements are flexible. Technology: • Microsoft Outlook, including advanced calendar management., • Microsoft Teams and Word., • Microsoft SharePoint., • Microsoft Copilot and other AI tools., • Familiarity with AI tools such as Claude is a plus., • Experience with ADP Recruiting Management, LinkedIn Recruiter, Greenhouse, Workday, Paylocity, or other applicant tracking systems is preferred. Work Environment & Schedule: • Full-time, remote position., • Must be able to work within Central Time business hours., • Initial contract duration of 3–6 months., • Potential to convert to a permanent position, pending headcount approval., • Training will include shadowing, hands-on learning, and guidance from HR leadership., • Must be comfortable learning processes quickly and working independently. Ideal Candidate Profile: The ideal candidate is an organized, proactive, and resourceful administrative professional who excels at scheduling and coordination. They should be comfortable supporting multiple stakeholders, managing complex calendars, and independently identifying ways to improve processes and keep work moving forward. A background in HR or recruiting is beneficial, but strong administrative and scheduling experience is the top priority. This person should be eager to learn, adaptable, detail-oriented, and capable of handling confidential information with professionalism and discretion. Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants without regard to race, color, religion, sex, sexual orientation, national origin, age, disability, genetic information, veteran status, or any other protected characteristic in accordance with applicable federal, state, and local laws. Reasonable accommodations are available for qualified individuals with disabilities upon request.

Design a career and build your future... Because it matters! Executive Assistant McMillen, Inc is seeking an Executive Assistant to support daily operations in a fast-paced engineering and construction environment. This role is ideal for a highly organized, proactive professional who enjoys variety in their workday and thrives under pressure. The Executive Assistant will act as the ultimate gatekeeper, managing global logistics, high-end client hospitality, and executive meetings. Who we are: McMillen, Inc. designs and builds solutions that shape the future of water resources. As an employee-owned firm, we take pride in every project because we know our work truly matters. Our people thrive on solving complex challenges, pushing boundaries, and refining their craft. We don’t look for the complacent or the comfortable. We seek problem solvers, innovators, and experts who are always striving to be better. We support continuous learning, cutting-edge technology, and a balanced work-life environment so our employees can build careers they’re proud of. We are focused in the dams, energy, fisheries, natural resources, and infrastructure markets. With staff across the United States and Canada we bring global best practices to our clients. Our people integrate engineering, environmental, and construction expertise to deliver practical, results-driven outcomes. From concept to completion, projects are guided through feasibility studies, permitting, design, construction, and commissioning, ensuring technical precision and real-world functionality. Responsibilities: include the following. Other duties may be assigned. • Coordinates complex, multi-leg domestic and international travel arrangements., • Books commercial and chartered flights, FBO ground transportation, and hotel accommodations., • Creates comprehensive and flexible travel itineraries that align with executive preferences and loyalty programs., • Proactively manages flight changes and handles travel disruptions., • Manages dynamic, overlapping calendars for up to 5 C-suite staff, preventing conflicts and prioritizing high-level strategic commitments., • Prepares and edits board-level documents, presentations, reports, and agendas., • Reconciles complex credit card statements and process individual detailed expense reports for C-suite staff., • Act as liaison between the executive team and internal departments, board members, and external clients as appropriate., • Protects the confidentiality of highly sensitive corporate, financial, and strategic information., • Assists with meeting preparations by ensuring executives have all briefing materials and presentation decks., • End-to-end execution of corporate events, including sourcing venues, negotiating contracts, arranging audio-visual setups, and managing catering., • Plans and executes client entertainment, including meals and VIP sporting event experiences, ensuring a white-glove experience from start to finish., • Track event budgets, process invoices, and reconcile corporate credit card statements for all associated travel and hospitality., • Travels to and attends client and corporate events to ensure execution., • Regular, predictable attendance is required., • Ability to get along and work effectively with others. Qualifications: • Associate’s degree (A.A.); or five to seven years related administrative experience supporting C-level executives in a fast-paced corporate environment; or equivalent combination of education and experience., • Proficient in Microsoft 365, including PowerPoint, SharePoint, Forms, and Teams; and Smartsheet., • Exceptional verbal and written communication skills with a polished, professional demeanor, and ability to interact professionally across all levels of the organization., • Strong problem-solving skills with the ability to exercise sound judgement under pressure and pivot rapidly, without direct supervision., • Outstanding organizational skills with the ability to manage multiple tasks, prioritize, and meet deadlines in a fast-paced environment while maintaining exceptional attention to detail and accuracy. Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The inability to cope with a stressful work environment does not constitute a protected disability. While performing the duties of this job, the employee is frequently required to sit. The employee is frequently required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl and talk or hear. The employee must occasionally lift and/or move up to 25 pounds. Must be able to travel with luggage and be able to transport materials and personal overnight supplies. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus. Compensation Package: • Pay Range: $27.86 - $41.33 hr. (DOE), • Benefits: McMillen provides a full Benefits Program comprising medical, dental, vision, life, disability, FSA, EAP, HSA, 401(k) and match, 9 paid holidays, generous PTO, opportunity for stock ownership, and wellness reimbursement. EEO: McMillen, Inc. is an EEO/Affirmative Action Employer and will make all employment related decisions without race, color, religion, sex, national origin, disability or protected veteran status. Visa sponsorship, including renewal during employment, will not be provided for this position. No recruiters, please.

Own, manage and maintain marketing calendars, project timelines, and operational planning tools. Schedule Marketing & Creative teams meetings. Coordinate & schedule Marketing leadership and cross-functional meetings with brand stakeholders alignment.

Reporting directly to and working under the direction of the General Counsel, the Full-Time Executive Legal Assistant to the General Counsel will provide confidential administrative and paralegal support to the General Counsel and be a critical part of the organization’s Legal Team.

Previous experience supporting senior-level executives (10 years +). Chairman and executive leadership team. Manage complex calendars, schedules, appointments, and meetings for senior executives.

The scope of the role will also handle a lot of Personal Assistant tasks, office management, and catering requests. Support personal matters as trust builds, where professional and personal domains naturally overlap. Executive Personal Assistant experience, ideally in venture capital, hedge funds, p

Eagle Alloy is a steel foundry located in Muskegon, MI and is looking for an Executive Sales Assistant to support the Sales Department. Formalize proposals from hand-written document and email to customers and sales reps.

VikingCloud is looking for an experienced Executive Assistant to support a team of executives based across the US and Europe. A minimum of three years' experience in an executive assistant role, supporting one or more senior leaders, is essential. Manage complex, high-volume calendars for multiple e

Manage inbound/outbound patient calls and triage inquiries.Schedule, reschedule, and confirm patient appointments.Send appointment reminders and coordinate pre-visit instructions.Provide general administrative support including correspondence and document management.Assist with patient intake, medic

Great executive assistants bring sound judgment, empathy, and partnership—things no tool can replace. In this role, you’ll work directly with executives, help manage their day-to-day priorities, and mentor other assistants, sharing your experience to help them grow and deliver great support by c

In conclusion, the Personal Assistant role at GreenLeaf Industries is an exciting opportunity for a highly organized and motivated individual to support our executive team and contribute to the efficiency of our operations. The role of a Personal Assistant at GreenLeaf Industries entails providing c

Manage daily administrative and operational tasks.Coordinate meetings, schedules, and calendar management.Maintain communication with providers, partners, and clients.Track project updates, submissions, and follow-up tasks.Conduct outreach through phone calls, email, and virtual communication.Organi

You have a genuine interest in eventually growing into full executive or business partner support.

The assistant’s primary functions will include conducting research and writing research briefs for our Executive Director.

At least 3 to 5 years of solid experience working as an Executive Assistant, with explicit preference for individuals coming out of insurance brokerage firms, TPA setups, boutique corporate law, or specialized healthcare administration. This is the central administrative role inside our executive of

The Executive Assistant will provide high-level administrative support to company executives by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and s

Assistant Account Executive candidates should have relevant internship and/or minimum of one year practical work experience in advertising, marketing, or medical/health communications agency including responsibility in one or more of the following roles : Traffic, Project Management, or Account Mana

Have 2+ years of experience in an executive assistant, chief of staff, or operations role at a startup or fast-paced environment. Our founder has a strong track record of execution and growth, and we’re looking for an Executive Assistant to help him move faster, stay focused, and operate at his hi

Minimum of 5 (five) years’ experience in an Executive administrative assistant capacity. Experience supporting Executive Personnel in an industrial sector such as: oil & gas, construction, chemical manufacturing, mining, utilities, power generation, engineering services, or similar. Provide high-l

The Executive Assistant supports the CEO in day-to-day executive operations — documentation, planning cadence, structured follow-ups, and internal coordination. The Executive Assistant strengthens the CEO’s office by applying founder-level thinking and analytical rigor to executive documentation

Equivity is seeking a reliable and detail-oriented Legal Assistant with hands-on experience using Clio to support attorneys and paralegals with administrative, client-facing, and workflow support tasks. At least 1 year of experience in a legal administrative, legal assistant, or litigation support r

At Legion Health, we believe everyone deserves fast, affordable, and effective mental health care, and we’re on a mission to deliver that at scale.AI agents automate all parts of our care operations (e.Our vision? A 10X better patient experience that’s higher quality, less expensive, and more sc

This is our first Executive Assistant hire, supporting three members of our founding and executive team: our CEO, COO, and CTO. This role is ideal for someone who has operated in an early-stage startup, thrives in ambiguity, anticipates what’s needed, and is excited to build the Executive Assistan

Report to the Project Manager and Manager of the Executive Assistant team. COYL provides highly trained, remote professionals in bookkeeping, executive assistance, human resources, marketing, web design, and IT Support on a pay-what-you-need model so our clients can focus on what matters most – th

Executive Assistant, Senior Administrative Assistant, Operations Coordinator, or similar role supporting a CEO, founder, or senior executive. You'll own the operating rhythm of the executive office, including the Daily Executive Briefing, inbox triage, calendar protection, AR/AP coordination, third-

The Executive Administrative Assistant will be responsible for, but not limited to, the successful completion of the following tasks:. Working from a home office within South Carolina, the Executive Administrative Assistant provides high-level administrative support to school leadership and plays a

We are seeking a highly organized and tech-savvy Executive/Personal Assistant to support our leadership team. Proven ability to work as a personal or executive assistant. Manage email and calendar for executives.

Ready to supercharge executive searches at a global firm impacting top talent worldwide? Join Keller Executive Search and thrive in a fast-paced, collaborative environment as our dedicated Administrative Assistant. Join a top-tier international executive search firm with worldwide reach. For all pos

Experience as an Executive Assistant, Administrative Assistant, Office Manager, or similar role. Executive Assistant to provide direct support to company leadership. We are looking for someone who thrives in a fast-paced environment, can manage multiple priorities, and takes pride in helping executi

Company Description STELLAR SUPPORT SERVICES LLC is a professional services company headquartered in Virginia Beach, Virginia, serving clients across the United States. The organization focuses on delivering reliable and efficient support solutions designed to help businesses streamline their operations. Team members work closely with clients to provide high-quality administrative and customer support services. The company values professionalism, accountability, and strong communication in all client interactions. STELLAR SUPPORT SERVICES LLC offers remote opportunities that enable team members to contribute from various locations while maintaining consistent service standards. Role Description The Administrative Assistant is a part-time remote role responsible for providing day-to-day support to ensure smooth business operations. Typical tasks include managing emails, organizing digital files, scheduling appointments, and maintaining calendars for leadership or project teams. The role involves handling phone calls with professional etiquette, responding to inquiries, and routing information to the appropriate contacts. The Administrative Assistant may prepare basic reports, update spreadsheets or databases, and assist with clerical tasks such as data entry, document formatting, and record keeping. Collaboration with team members, timely communication, and attention to detail are essential to performing effectively in this position. Qualifications • Strong Administrative Assistance and Clerical Skills, including scheduling, data entry, and document organization., • Professional Phone Etiquette and Communication skills for managing calls, emails, and client interactions., • Experience with Executive Administrative Assistance, such as calendar management and support for leadership or project teams., • Proficiency with common office software (e.g., word processing, spreadsheets, email and calendar tools) and comfort working in a remote, technology-driven environment., • Excellent time management, organizational skills, and the ability to prioritize tasks in a part-time schedule., • Attention to detail, reliability, and the ability to work independently with minimal supervision., • Previous experience in administrative or office support roles is preferred; high school diploma or equivalent required, additional education or certifications are a plus.

Company Description Stryker is a global leader in medical technologies, partnering with healthcare professionals to make healthcare better through innovative solutions in MedSurg, Neurotechnology, and Orthopaedics. The company impacts more than 150 million patients annually and generates over $22 billion in sales, with products sold in approximately 75 countries. With about 53,000 employees, 44+ manufacturing and R&D locations worldwide, and $1.5 billion invested in research and development in 2024, Stryker offers a dynamic and growth-focused environment. Recognized as a Fortune 500 company and named a World’s Best Workplace for nine consecutive years, Stryker emphasizes integrity, innovation, and responsible use of social media. More information about the company and careers can be and careers.stryker.com. Role Description This part-time remote Administrative Assistant role supports daily operations by handling a variety of administrative and clerical tasks. Responsibilities include managing calendars, scheduling meetings, organizing digital files, and preparing basic documents, reports, and presentations. The role also involves answering and directing phone calls and virtual inquiries, maintaining professional communication with internal and external stakeholders, and assisting with executive administrative support as needed. The Administrative Assistant will use office software and collaboration tools, help track tasks and deadlines, and ensure accurate record-keeping in alignment with company policies and procedures. This position requires consistent, reliable remote availability during agreed-upon working hours. Qualifications • Strong Administrative Assistance and Clerical Skills to manage schedules, documentation, and daily office tasks., • Experience in Executive Administrative Assistance, including calendar management, meeting coordination, and confidential information handling., • Excellent Communication and Phone Etiquette skills for professional interaction with colleagues, customers, and partners., • Proficiency with productivity and collaboration tools (e.g., Microsoft Office or Google Workspace, virtual meeting platforms, shared drives)., • High level of organization, attention to detail, and ability to prioritize multiple tasks in a remote environment., • Demonstrated reliability, integrity, and discretion when working with sensitive information., • Prior experience in a healthcare, medical technology, or corporate environment is beneficial., • High school diploma or equivalent required; additional education or certifications in business administration or related fields are a plus.

ABOUT OUR DISTRICT: The Syracuse City School District is undergoing a new phase of innovation and transformation with the goal of ensuring that all students graduate high school with the skills needed to be ready for college and career. For Syracuse, all means all. The School Board and Syracuse community have charged the Superintendent with improving student achievement, and she is seeking a dedicated and diverse team of educators to partner with her in moving the district toward its goals. The Syracuse City School District represents 35 schools and programs, including 6 high schools, 6 middle schools, 6 K-8 schools, 13 elementary schools, and 4 alternative education programs, serving approximately 19,000 students Pre-K-12. Of these students, 82.3% qualify for free or reduced-price lunch, 20.1% are served by the Office of Special Education, and 83% are students of color. ABOUT THIS POSITION: The Assistant Director for 504s is responsible for supervising the preparation for, chairing, and facilitation of the 504 processes for students with disabilities. The Assistant Director will work with the Executive Director of Integrated Student Support Services, leaders in Student Support Services, school-based administrators, and relevant school staff and families to support the 504 process and follow-through with communication of plans of support and/or required program changes. The Assistant Director for 504s will be responsible for compliance reporting, recordkeeping, and providing recommendations to the district in collaboration with the larger Student Support Services team to address questions with respect to supporting students with disabilities and the 504 process. REPORTS TO: Deputy Chief of Student Support Services DUTIES AND RESPONSIBILITIES: • Supervise the chairing of all 504 meetings, including documenting all meeting discussions in minutes and updating current documents to reflect current student needs while incorporating medial evidence, school input, and student and family requests; chair meetings as needed, • Respond to inquiries from students, families, and staff regarding 504 plans and accommodation implementation;, • Produce quarterly reports of all students with 504s to track behavior, attendance, and academic performance and suggest revisions to 504 plans as a result of quarterly analysis;, • Engage in supervision and support meetings with the 504 chairperson/coach, Student Support Services leaders, and other leaders, as needed;, • Utilize strong systems for data collection and tracking to document needs, services, and progress towards student behavioral goals;, • Develop and provide training and support to staff on Section 504 compliance and best practices, in partnership with the 504 chairperson/coach;, • Consult with school leaders regarding student discipline process for students with 504s;, • Partner with school and site supervisors about the development and implementation of 504 plans;, • Attend meetings to maintain current knowledge of new legislation and requirements. QUALIFICATIONS: • In-depth understanding of Section 504 and the Americans with Disabilities Act Amendments Act (ADAAA), • Proven experience accelerating measurable student learning in urban schools (preferred), • Training and or experience with Culturally Relevant Education (preferred), • Excellent communication and interpersonal skills, • Experience with chairing special education or 504-accommodation meetings (preferred), • Prior demonstration of exemplary attendance is expected of any candidate for hire, • All candidates must possess New York State administrative certification, or qualify to obtain it by the first date of employment., • Familiarity with federal and state regulations regarding disability accommodations., • City Residents are encouraged to apply! SALARY/SALARY RANGE: • Per the Unit 2 Contractual Agreement. Starting salary for the 2026-2027 school year is $129,960. recblid hrcsj8d2hb1sz24drsvbzstnd6of2p

We are seeking an Executive Assistant to provide executive-level support to the CEO of an established media-only ad agency specializing in the pharmaceutical and life sciences vertical. Executive Assistant supporting a senior executive or busy professionals. The ideal candidate is intensely organize

Recently named Tech Agency of the Year and one of the Best Agencies in the US by PRovoke Media, PAN Communications is looking for a standout Assistant Account Executive to support integrated public relations programs for its B2B technology clients, particularly within the cybersecurity, health-tech,

Weeks Group, LLC is a leading data center construction and consulting firm committed to innovation, quality, execution, and client satisfaction. We deliver high-impact solutions for the fast-moving data center industry, and as we continue to grow, we are looking for a skilled and detail-oriented TA to join our dream team. We are not headhunters. We do not simply fill seats. We are a team of industry experts who thrive on solving problems, creating clarity, and getting things done. This role is for someone who takes ownership, values accuracy, understands the importance of strong financial systems, and wants to support a growing company doing meaningful work in the data center construction industry. Our Values We Answer the Call Integrity. Honesty. Trust. Nimbleness. We Don’t Take No for an Answer Persistence. Determination. Accountability. We Solve Problems Experts on the side of the solution. We Expect the Best from Each Other Teamwork. Communication. Ownership. We BTFM Innovation. High standards. Disdain for mediocrity. Executive Assistant — Remote, potential for Full-Time or Part-Time. We are seeking a highly experienced, driven, and proactive Executive Assistant to support a direct, fast-moving executive with an intense schedule and frequent travel. This role requires someone who takes ownership, pursues results, and ensures important details and commitments never fall through the cracks. The successful candidate will have at least 10 years of executive-support experience and be comfortable working with a decisive executive who communicates candidly, maintains high standards, and expects accuracy, urgency, and consistent follow-through. This is a remote, work-from-home position that may be structured as full-time or part-time, depending on the candidate and the executive’s needs. Key Responsibilities Calendar and priority management • Manage an extremely active and frequently changing calendar., • Coordinate meetings, appointments, calls, events, and selected personal commitments across multiple time zones., • Anticipate scheduling conflicts, protect priority work, and ensure the executive’s time is used effectively., • Confirm appointments and provide reminders, directions, preparation materials, and background information., • Respond quickly to last-minute schedule changes., • Keep the executive aware of upcoming deadlines, commitments, and decisions. Travel coordination • Manage frequent and sometimes complex domestic and international travel., • Research and book flights, hotels, ground transportation, dining reservations, and other arrangements., • Prepare detailed, easy-to-follow itineraries containing confirmations, schedules, addresses, and contact information., • Monitor flights and respond quickly to delays, cancellations, missed connections, and itinerary changes., • Coordinate travel across different cities, countries, and time zones., • Maintain the executive’s travel preferences, loyalty accounts, passport information, visas, and related documentation., • Track and organize travel expenses, receipts, reimbursements, and credits., • Remain reachable when necessary to resolve time-sensitive travel problems. Email and communications • Monitor, organize, and prioritize a high volume of email., • Identify urgent matters, important requests, deadlines, and items requiring the executive’s attention., • Draft routine correspondence and prepare suggested responses., • Track unanswered messages and proactively follow up until matters are resolved., • Communicate clearly, concisely, and professionally on the executive’s behalf., • Maintain organized inboxes, contacts, folders, and distribution lists. Meeting and project support • Prepare agendas, briefing materials, reports, presentations, and other documents., • Capture decisions, commitments, action items, and next steps., • Follow up persistently with internal and external parties to keep work moving., • Conduct research and provide concise summaries and recommendations., • Coordinate meetings, events, conferences, and special projects., • Maintain project timelines, checklists, files, and status updates. Administrative and operational support • Maintain organized digital records and filing systems., • Prepare, format, proofread, and distribute documents., • Manage contact lists, subscriptions, memberships, records, and renewals., • Complete expense reports and track invoices, receipts, credits, and reimbursements., • Coordinate with vendors, contractors, service providers, and other stakeholders., • Order supplies, meals, gifts, and other business necessities., • Document recurring processes and identify ways to improve efficiency., • Assist with occasional personal appointments, reservations, purchases, or other logistical needs. Required Qualifications • At least 10 years of experience supporting senior executives, business owners, entrepreneurs, or other demanding leaders., • Significant experience managing complex calendars and frequent domestic and international travel., • A demonstrated ability to work successfully in a fast-paced, high-expectation environment., • Exceptional organization, attention to detail, and follow-through., • Excellent written and verbal communication., • Strong judgment, maturity, professionalism, and discretion., • Ability to work independently and make sound decisions without constant direction., • Confidence receiving candid feedback and communicating directly and respectfully., • Proficiency with Microsoft 365 or Google Workspace, video-conferencing platforms, and cloud-based file systems., • A dependable home-office setup and reliable high-speed internet. Working Style and Personal Qualities The executive is highly driven, decisive, direct, and frequently traveling. The pace is intense, priorities may change quickly, and communication is straightforward. The successful candidate will view this environment as energizing and will respond with urgency, resilience, and a solutions-focused mindset. We are looking for someone who: • Is highly motivated and personally driven to achieve results., • Takes ownership and follows assignments through to completion., • Anticipates needs rather than waiting to be told what to do., • Pursues answers, decisions, and deliverables persistently., • Moves quickly while maintaining accuracy and attention to detail., • Remains calm and resourceful when plans change., • Is comfortable with direct communication and candid feedback., • Knows when to act independently and when to escalate an issue., • Can push back diplomatically or raise concerns when appropriate., • Is reliable, responsive, accountable, and trustworthy., • Respects confidentiality and handles sensitive information carefully., • Wants to build a trusted, long-term working relationship. Schedule and Availability • Remote, work-from-home position., • May be structured as full-time or part-time, based on experience and availability., • The executive maintains an intense schedule and travels frequently, so flexibility and responsiveness are essential., • Some availability outside traditional business hours may occasionally be required for urgent travel or scheduling matters., • Specific working hours and expectations will be established in advance. Compensation The anticipated salary range is $65,000–$80,000 per year, depending on experience, qualifications, schedule, and final scope of responsibilities. Compensation for a part-time arrangement would be adjusted proportionately. To Apply Please submit a résumé and a brief note describing: • Your experience supporting a driven, direct, and frequently traveling executive., • How your background meets the requirement of at least 10 years of relevant experience., • Your experience managing complex calendars, email, and travel., • Your preferred full-time or part-time schedule and general availability., • An example of how you took ownership of a problem and pursued it through to a successful result.

Hours 7-3 or 8-4. 4 10's are possible. This is NOT a Hybrid position. Location is College of Nursing on the 3rd floor Position Summary: Under the direction of senior management, assist in the completion of administrative tasks. Maintain a close working relationship with executive personnel and ensures the efficient operation of the administrative office. Manage and coordinate executive calendars, including executive meetings, committees and monthly board meetings, including agenda creation, meeting logistics, and preparation of meeting materials. Make decisions and good judgement and discretion in dealing with the public in a tactful and diplomatic manner. Communicate with a large number of technical and professional personnel within the network and the greater community. Handle several situations at one time and gives evidence of a good command of business procedures. Must maintain confidentiality. Flexibility in working hours is required. Responsibilities: • Prepare and edit correspondence, presentations, reports, and other documents on behalf of senior executives., • Coordinate and prioritize incoming requests, emails, and phone calls, ensuring timely responses and follow-up actions., • Anticipate the needs of senior executives and proactively address any administrative challenges or issues., • Take initiative in managing all meeting logistics, including preparing meeting spaces, ensuring technology functions smoothly and maintaining a clean, professional environment with minimal oversight., • Collaborate with other members of the administrative team to ensure seamless coordination and support across the organization., • Handle confidential information with discretion and professionalism, maintaining the highest standards of confidentiality and integrity., • Take meeting minutes and author correspondence and / or replies to correspondence., • Proven experience providing executive-level support to executives in a fast-paced environment., • Exceptional organizational skills and the ability to prioritize and manage multiple tasks simultaneously., • Strong attention to detail and the ability to produce high-quality work with accuracy and efficiency., • Excellent written and verbal communication skills, with the ability to interact professionally with individuals at all levels of the organization., • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications., • Ability to maintain confidentiality and handle sensitive information with discretion and professionalism., • Flexibility and adaptability to changing priorities and deadlines., • Strong problem-solving skills and the ability to anticipate needs and proactively address issues., • Professional demeanor and the ability to represent the executives and the organization with integrity and professionalism. Timeliness, thoroughness, accuracy and the quality of written and spoken communications are required., • A dedication to our value system that promotes kindness, inclusion and teamwork. Education, Training, Experience, Certification and Licensure: • Two years of college or appropriate experience required. Previous secretarial experience is mandatory and prior office management experience is preferred., • Must be a commissioned Notary Public, or willing to obtain certification upon hire, • Good communication skills both oral and written, as well as good interpersonal and organizational skills are required., • Participates in orientation and continuing education. Updates and maintains knowledge and skills related to specific areas of expertise., • Completes population specific competency annually on populations served as identified in scope of care and service. Special Equipment, Skills or Other Requirements: PC and appropriate software knowledge, and knowledge of office equipment. A solid understanding of service related terminology. Customer service orientated. Work Environment and Hazards: Office setting. Exposure Class I - routine or potential exposure to blood, body fluids, excretions and secretions. Physical Demands: Light work: Must be able to lift, bend, stoop, push and pull. Mission Statement: We, St Joseph's Health and Trinity Health, serve together in the spirit of the Gospel as a compassionate and transforming healing presence within our communities. Vision: To be world-renowned for passionate patient care and outstanding clinical outcomes. Core Values: In the spirit of good Stewardship, we heal by practicing Justice in fostering right relationships to promote common good, Reverence in honoring the dignity of every person, Excellence in expecting the best of ourselves and others; Integrity in being faithful to who we say we are. Pay Range: $26.24-34.65 Pay is based on experience, skills, and education. Exempt positions under the Fair Labor Standards Act (FLSA) will be paid within the base salary equivalent of the stated hourly rates. The pay range may also vary within the stated range based on location Our Commitment Rooted in our Mission and Core Values, we honor the dignity of every person and recognize the unique perspectives, experiences, and talents each colleague brings. By finding common ground and embracing our differences, we grow stronger together and deliver more compassionate, person-centered care. We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other status protected by federal, state, or local law.

Job Summary: Medical Assistants perform clinical, laboratory, and clerical support activities in inpatient care areas of the hospital, hospital ambulatory services, outpatient clinics, and laboratories. Incumbents assist physicians or other hospital/medical personnel in providing patient care, preparing patients for procedures and examinations, recording vital patient data, and performing standardized routine laboratory procedures such as phlebotomy, patient specimen collection, and specimen processing. Incumbents also perform routine clerical activities such as greeting and directing patients, accessioning tests, producing reports, answering telephones, gathering and entering data, and scheduling appointments. Minimum Qualifications: The NYS Department of Civil Service has developed the Hiring for Emergency Limited Placement (HELP) Program, Effective April 5th, 2023. During this program, the NYS Civil Service Exam requirements are suspended for the Medical Assistant, SG08 title. For consideration for this title, you must meet the following minimum qualifications: Either 1: One year of full-time experience performing clinical and clerical support activities in a health care setting. Or 2: completion of a college, university, technical school or vocational school medical assistant program. Preferred Qualifications: Work Days: Schedule based on a 40 hour work week. Monday-Friday, Day Shift. Hours depend on operational needs. Located in the Nappi Wellness Center. Message to Applicants: Position Status: Permanent Recruitment Office: Human Resources Executive Order: Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov. We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran status or disability or other protected classes under State and Federal law.

Professional demeanor and the ability to represent the executives and the organization with integrity and professionalism. Communicate with a large number of technical and professional personnel within the network and the greater community. Take initiative in managing all meeting logistics, includin

The Executive Assistant provides executive-level administrative support to the SVP for Business Development and the Executive Director, Operations, serving as a key liaison between these leaders and external partners, university leadership, and the broader university community. The Executive Assista