Executive assistant jobs in Mount Vernon, New YorkCreate job alerts

We are looking for an experienced and resourceful Executive Admin. Assistant to provide high-level support to senior leaders in New York. This role is ideal for someone who thrives in a fast-moving environment, anticipates needs before they arise, and keeps executive priorities organized and on track. The position partners closely with Finance and Technology leadership, contributing to daily operations, team coordination, and overall administrative efficiency while using modern tools to improve workflow. Responsibilities: • Oversee demanding executive calendars by arranging meetings, resolving scheduling conflicts, and aligning appointments with shifting business priorities., • Organize domestic and international travel plans, including itineraries, logistics, and supporting documentation to ensure seamless executive travel., • Develop presentations, briefing materials, agendas, and reports that help leadership prepare for meetings and decision-making discussions., • Monitor action items, milestones, and deadlines, following up with stakeholders to keep projects and leadership commitments moving forward., • Coordinate leadership meetings, team events, town halls, and off-site activities while ensuring communication and logistics are handled effectively., • Provide administrative support for cross-functional initiatives by maintaining trackers, records, and status updates related to ongoing projects and special assignments., • Process expense submissions, invoices, purchase requests, and related documentation with accuracy and timely follow-through., • Support budget-related administration, vendor coordination, and records management to maintain organized and reliable operational processes., • Identify opportunities to simplify administrative workflows and apply Microsoft 365 and AI-enabled tools to improve productivity and execution., • At least 5 years of experience providing executive or senior-level administrative support in a detail-focused business environment., • Strong command of Microsoft 365 applications, including Outlook, Excel, PowerPoint, and Teams., • Demonstrated ability to manage complex scheduling, travel coordination, and multiple competing priorities with precision., • Experience handling confidential information with sound judgment, discretion, and professionalism., • Excellent written and verbal communication skills with the ability to work effectively across departments and leadership levels., • Strong organizational skills and close attention to detail in preparing documents, tracking tasks, and maintaining records., • Comfortable learning and using AI-supported productivity tools to enhance daily administrative work., • Bachelor’s degree preferred.

Reports to: Executive Director / Director of Operations A Research Leadership Opportunity for an NP or PA Are you a Nurse Practitioner or Physician Assistant with substantial clinical research experience who wants to make research leadership—not routine patient care—the primary focus of your career? The Nuclear Imaging Institute (NII) seeks a highly organized, research-focused Clinical Trials & Regulatory Manager to lead the operational and regulatory execution of our expanding clinical research portfolio. At NII, you will participate across the clinical trial continuum—from early concept and protocol development through study execution and regulatory maintenance. Working directly with the Executive Director/Principal Investigator and the Director of Operations, you will help shape processes in a lean, collaborative environment where your contributions have visible impact. This opportunity is designed for a clinician who is enthusiastic about leading research programs and building regulatory and operational systems, while maintaining a meaningful clinical role. NP or PA credentials are required to support focused clinical assessments, CT contrast administration and oversight, and management of medical events during imaging and research visits. About Us The Nuclear Imaging Institute is advancing molecular imaging and radiopharmaceutical innovation through multiple clinical trials, including studies of advanced ultralow-dose positron emission tomography (PET), Magnetic Resonance Imaging (MRI) and other modalities. Our goal is to support earlier disease detection, increase health span, and facilitate healthy aging. Our work spans molecular imaging, neuroscience, and oncology. We offer an environment where research professionals can take ownership, influence strategy, and help build the infrastructure supporting innovative clinical studies. About the Role A research-focused leadership position for a Nurse Practitioner or Physician Assistant, with approximately 90% of responsibilities in clinical trials and regulatory affairs and 10% in clinical support, leading the operational and regulatory execution of an expanding clinical research portfolio while providing focused clinical support for imaging and research activities. Responsibilities Research Operations & Regulatory Affairs • Clinical Trial Leadership and Execution, • Guide protocol and informed consent development, integrating scientific objectives, participant safety, operational feasibility, and applicable FDA and ICH Good Clinical Practice standards., • Oversee trial start-up activities, including site regulatory packages, FDA Forms 1572 where applicable, investigator CVs, financial disclosures, delegation records, and coordination of radiation dosimetry documentation and required approvals., • Manage study implementation and ongoing operations, including screening and enrollment workflows, visit coordination, protocol adherence, participant follow-up, study documentation, and research milestones., • Coordinate ClinicalTrials.gov registrations, updates, and results reporting, as applicable, and support the PI in oversight of vendors and contract research organizations. Compliance and Quality Management • Develop and maintain standard operating procedures, policies, and regulatory templates to ensure consistent, compliant research practices., • Oversee essential regulatory documents and maintain complete, accurate, and inspection-ready electronic trial master files and investigator site files, as applicable., • Coordinate adverse-event and serious-adverse-event documentation, follow-up, and required reporting to sponsors, IRBs, and the FDA in collaboration with the PI., • Prepare for and support FDA, sponsor, and institutional audits and inspections; oversee protocol-deviation tracking, corrective and preventive actions, and continuous quality improvement. Regulatory Strategy and Submissions • Lead the preparation, submission, and maintenance of FDA Investigational New Drug applications (INDs), including exploratory IND studies, Investigational Device Exemptions (IDEs) where applicable, and associated amendments and regulatory responses., • Prepare and manage annual reports, safety reports, and Development Safety Update Reports (DSURs), as applicable., • Serve as a key point of contact for the FDA, institutional review boards, data and safety monitoring boards, sponsors, and research collaborators., • Draft, review, and coordinate finalization of briefing documents, meeting requests, and agency correspondence in partnership with the PI and relevant technical experts. Research Team Leadership and Collaboration • Partner closely with the PI, clinical research coordinators, imaging technologists, radiopharmacy, radiation safety, and data teams to support efficient study execution., • Train staff and investigators on regulatory processes, GCP compliance, study documentation, and participant-safety procedures., • Manage external consultants and research partners, coordinate deliverables, and identify practical improvements to research workflows and infrastructure. Clinical Provider Support • The clinical component supports NII’s imaging and research activities and is secondary to the position’s research and regulatory responsibilities., • Perform focused clinical assessments related to study eligibility, imaging readiness, contrast safety, and medical concerns arising during research or imaging visits., • Administer intravenous CT or MRI contrast and provide clinical oversight of contrast-related care, including supervision of administration where legally permitted, within the provider’s authorized scope of practice, NII protocols, and required physician-coverage arrangements., • Assess and initiate management of contrast reactions and other medical events, provide initial stabilization and appropriate treatment, and coordinate physician assistance, emergency medical services, or transfer when indicated., • Document clinical care and coordinate appropriate follow-up, serving as a sub-investigator when designated and helping maintain contrast-safety procedures, emergency readiness, and staff training., • The anticipated allocation reflects overall workload; clinical needs may vary with the study schedule. During assigned clinical coverage, participant safety and timely response to medical concerns take priority. Qualifications Required • Nurse Practitioner or Physician Assistant credentials, with graduation from an accredited NP or PA program, current unrestricted New Jersey licensure/certification as applicable, and current national certification appropriate to the role., • Clinical competence in patient assessment, medication administration, recognition of acute medical problems, and initial management of medical events., • Current Basic Life Support (BLS) and Advanced Cardiovascular Life Support (ACLS) certification; documented contrast-safety and contrast-reaction-management competency before assuming related clinical responsibilities., • Ability to obtain and maintain the clinical privileges, prescribing authority, and physician collaboration or supervision arrangements required for assigned duties., • Exceptional organizational, communication, and writing skills, with the judgment and initiative needed to work effectively in a small, collaborative research organization., • Prior experience with contrast-enhanced imaging, infusion care, emergency medicine, or acute care is valuable for the clinical-support component. Preferred • Substantial hands-on experience in clinical research operations and regulatory affairs, including preparation or maintenance of FDA IND submissions and participation in FDA and IRB interactions., • Demonstrated ability to manage multiple clinical studies, regulatory deadlines, essential documents, and cross functional research activities., • Strong knowledge of ICH GCP, applicable FDA regulations, human-subject protections, clinical trial design, safety reporting, and regulatory strategy., • Experience in molecular imaging, radiopharmaceuticals, oncology, early-phase studies, or investigator-initiated research is preferred. Familiarity with electronic data capture systems and electronic regulatory-document platforms is desirable., • Relevant research or regulatory certification, such as ACRP, SOCRA, or RAC Why Join NII? Make research your primary focus. Dedicate the great majority of your work to advancing clinical studies, developing regulatory strategy, and building effective research programs. Advance innovative science. Play a pivotal role in first-in-human and exploratory studies using next-generation molecular imaging and radiopharmaceutical technologies. Have ownership and impact. Work directly with the Executive Director/Principal Investigator and Director of Operations, influence decisions, and develop processes that support a growing research institute. Maintain a meaningful clinical connection. Apply your NP or PA expertise in a focused supporting role that contributes directly to participant safety without making routine clinical care the center of your position.

We are seeking an Executive Assistant to provide executive-level support to the CEO of an established media-only ad agency specializing in the pharmaceutical and life sciences vertical. This position will report directly to the CEO and collaborate closely with the management team. All team members share a common desire to learn, grow, and have a strong entrepreneurial spirit. We are looking for someone who will help the CEO stay focused on taking the company to its next stage. We are NYC-based, working 80% remotely, with light travel in the New York and New Jersey metro area when needed. In addition, the team meets at our Manhattan location approximately two times per month. Silverlight Digital is a top 100 MM&M recipient and well known within the pharma industry. The ideal candidate is intensely organized, process-driven, and trusted with confidential matters, with a track record of anticipating the needs of a busy executive across both professional and personal priorities. The salary range for this position is from $65,000 to $70,000. Key Responsibilities: CEO Support • Own the CEO's calendar (professional and personal), including meetings, travel, and personal appointments, and follow through on all of the CEO's commitments, including team deadlines and deliverables, • Prepare correspondence, proposals, presentations, and reports, and draft and edit internal announcements and communications on behalf of the CEO, • Handle information requests, research, file management, and special projects for the CEO and the management team, • Maintain strict confidentiality on all business and personal matters Company Operations • Manage calendars and scheduling for company-wide meetings and other team meetings as needed, • Manage travel logistics for the entire company and plan company events and client meetings, • Liaise with employees, clients, and partners of Silverlight Digital, and identify and implement improvements to workflow and internal processes Finance and HR • Work with the finance team to track and manage budgets, process expense reports, and assist with monthly reporting and timesheets, • Provide HR support, including but not limited to, new hire onboarding, interview scheduling, and PTO tracking, • Project manage statuses through Monday.com Client and Business Development Support • Support the preparation of RFP responses and pitch materials, and work with the business development department to keep CRM records up to date, • Coordinate gifts for clients Personal Support • Manage contractors and service providers for the CEO's two residences and support personal life management, including paying bills, deliveries and returns, research, and household purchases Qualifications include: • 2-5 years of experience as an Executive Assistant supporting a senior executive or busy professionals, • Familiarity with human resources and the ad agency environment is a plus, • Eager to learn about digital advertising and motivated by helping clients launch breakthrough treatments for their patients, • Intensely organized with painstaking attention to detail, • Process driven; able to bring order to fast-moving priorities and see every task through to completion, • Proactive; recognizes the patterns and rhythm of the CEO's work to anticipate needs before they arise, • Clear and concise communicator, both in writing and in person, • Team player who rallies colleagues in a positive, friendly way, • Reliable; follows through on commitments and keeps matters confidential, • Proficient with Microsoft Office (Excel, PowerPoint, Word), SharePoint, OneDrive, Zoom, and Slack; adapts easily to new technology, • Experience with Monday.com and AI tools is a plus Silverlight Digital is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or other fascinating characteristics that make us unique.

Controller Location: Fort Lee, NJ Job Type: Full-Time Position Summary A growing, high-volume organization is seeking an experienced Controller to lead its accounting and finance operations. Reporting to the CEO, the Controller will oversee financial reporting, accounting operations, cash management, budgeting, internal controls, compliance, and team leadership. This is a hands-on leadership role suited to a finance professional who can manage day-to-day accounting execution while also providing strategic financial insight to senior leadership. The ideal candidate will bring strong technical accounting skills, business judgment, process discipline, and experience operating in a fast-paced, transaction-heavy environment. Key Responsibilities Financial Reporting & Accounting • Lead monthly, quarterly, and annual financial close processes, targeting a monthly close within 7–10 business days., • Ensure accurate GAAP and tax-basis financial statements, reconciliations, schedules, and supporting documentation., • Prepare monthly management reporting comparing actual results to budget, forecast, and prior year., • Analyze revenue, COGS, gross margin, freight, rebates, commissions, credits, returns, and other key financial drivers., • Identify financial trends, variances, risks, and opportunities and provide actionable recommendations to executive leadership., • Maintain strong accounting policies, procedures, approval controls, and segregation of duties. Budgeting & Business Analysis • Lead annual budgeting and periodic forecasting/reforecasting in partnership with operating leaders., • Provide financial analysis to support pricing, customer and vendor programs, contracts, new products, capital expenditures, hiring, and other investments., • Support ownership, lenders, advisors, audits, transactions, and due-diligence requests as needed., • Serve as a trusted financial advisor to the CEO and senior leadership. Cash Flow & Working Capital • Own a rolling 13-week cash-flow forecast and provide ongoing visibility into liquidity., • Oversee bank reconciliations, treasury activities, payment controls, banking administration, and borrowing-base/covenant reporting., • Improve working capital across accounts receivable, accounts payable, inventory, customer deposits, and vendor terms., • Monitor and escalate significant liquidity, credit, collection, inventory, or financial risks. Accounts Receivable & Credit • Establish and enforce credit and collections policies, including customer onboarding, credit limits, exceptions, and escalation procedures., • Monitor aging, DSO, past-due exposure, disputes, deductions, bad-debt reserves, and customer concentration., • Oversee controls for cash application, credit memos, refunds, write-offs, and customer account changes., • Partner with sales and executive leadership to resolve significant credit and collection issues. Accounts Payable & Vendor Accounting • Ensure timely and accurate AP processing, invoice approvals, three-way matching, vendor-master controls, and duplicate-payment prevention., • Optimize payment terms and vendor-related cash-flow opportunities., • Oversee accounting for vendor rebates, allowances, billbacks, freight programs, accruals, returns, and other supplier economics., • Ensure amounts due from vendors are properly recorded, reconciled, and collected. Inventory & Cost Accounting • Oversee inventory valuation, product costing, and landed-cost accounting, including freight, duties, tariffs, and brokerage., • Manage cycle counts, physical inventories, warehouse/3PL reconciliations, shrinkage, obsolescence, reserves, and write-offs., • Reconcile inventory records, the general ledger, warehouse/3PL balances, and inventory in transit., • Investigate inventory variances and protect gross-margin accuracy across stocked, imported, drop-ship, private-label, special-order, and branded products. Payroll, Tax & Compliance • Oversee payroll, commissions, incentive compensation, and related accruals with appropriate controls and confidentiality., • Reconcile payroll to the general ledger and coordinate payroll tax filings and W-2/1099 reporting., • Coordinate financial administration and reconciliation of employee benefit programs with external providers., • Oversee multi-state sales and use tax compliance, exemption documentation, income/franchise tax support, property tax, and other required filings., • Coordinate audits, tax engagements, insurance audits, lender reporting, and other external financial requirements., • Maintain effective internal controls, documentation, record retention, and audit readiness. Systems & Process Improvement • Serve as the finance owner of the ERP environment and partner with IT to maintain accurate accounting configuration, workflows, permissions, and reporting., • Ensure data integrity across ERP, e-commerce, EDI, tax, banking, payroll, warehouse/3PL, and other integrated systems., • Monitor high-volume transactions and EDI activity and resolve interface or transaction issues., • Standardize and document accounting processes, automate appropriate activities, reduce manual errors, and improve reporting and close efficiency. Team Leadership • Lead, coach, and develop the accounting and finance team., • Establish clear responsibilities, deadlines, performance expectations, and accountability., • Build cross-training, documented procedures, and succession capabilities., • Partner effectively with Sales, Purchasing, Operations, E-commerce, IT, and Human Resources while maintaining financial discipline and independent judgment. Qualifications • Bachelor's degree in Accounting, Finance, or related field required., • 10+ years of progressive accounting and finance experience, including Controller, Assistant Controller, or comparable senior-level leadership experience., • Strong knowledge of the full accounting cycle, financial close, financial statements, budgeting, forecasting, cash management, internal controls, audit, and tax coordination., • Experience with inventory accounting, cost accounting, landed costs, freight, rebates, gross-margin analysis, and working capital., • Distribution, wholesale, e-commerce, multi-location, or other high-volume transactional experience strongly preferred., • NetSuite experience strongly preferred; strong ERP and financial reporting capabilities required., • Advanced Excel skills., • Strong analytical, organizational, communication, and problem-solving abilities., • High integrity, attention to detail, sound judgment, and ability to work with confidential financial information., • Comfortable operating as a hands-on leader in a lean, fast-paced environment., • CPA and/or MBA preferred. Benefits Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits, and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria. Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, pleasenavigate to _ The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state,and local laws and/or security clearance requirements.

Executive / Personal Assistant – Prestigious Financial Services Firm $100,000 – $150,000 base DOE + Benefits A sophisticated investment firm in Fort Lee, NJ is seeking a proactive, detail-oriented Executive / Personal Assistant. This role acts as a true right-hand to senior principals, handling a seamless blend of high-level corporate administration and complex lifestyle/personal support. This position requires a professional who brings a strong sense of urgency, exceptional follow-through, and absolute discretion to every task. This is a fantastic opportunity for an adaptable, team oriented individual who enjoys a dynamic role and wants to take full ownership of their role. Location: Fort Lee, NJ/ Monday-Friday in office Hours: 9:00 AM – 6 PM ET Key Responsibilities include but aren’t limited to: • Manage complex calendars and scheduling for the principals, • Coordinate domestic and international business and personal travel arrangements, including itineraries, accommodations, transportation, and last-minute changes, • Handle expense reporting, reimbursements, and invoice processing with strong attention to detail, • Liaise closely with internal team members, accountants, vendors, and external partners, • Collect and organize documentation, obtain signatures, and ensure timely submission of invoices and payments, • Screen and manage phone calls, correspondence, and communications as needed, • Assist with office management responsibilities, including ordering supplies, maintaining inventory, and ensuring the office and kitchen are fully stocked and organized at all times, • Event planning, assisting with logistics, vendors, caters, venue selection etc. The Ideal Candidate • Experience: 4+ years of dual Executive and Personal Assistant experience. Backgrounds from a variety of fast-paced corporate industries, • Mindset: A proactive "go-getter" who anticipates needs. You operate with a high degree of accountability, thrive under pressure, and can juggle multiple changing priorities simultaneously., • Technical Savvy: Highly proficient in Microsoft Office Suite (Outlook, Word, Excel) and modern expense/travel management software. You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting _. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Are you a recent law school graduate who wants to gain valuable trial and courtroom experience? Are you an experienced attorney who wants to protect the well-being of Westchester’s children? Then the Westchester County Family Court Bureau is the place for you! Join a diverse organization with multiple opportunities for professional growth while being in service to the success of Westchester County’s children, youth and families. Our work is rewarding, challenging and important. By joining our team, you're helping to create real, positive changes for many people and communities. Working as an Assistant County Attorney is a great opportunity for recent law school graduates and seasoned lawyers to work in the area of child welfare and gain significant and rapid litigation experience, appearing in court every day. You will build confidence in writing, presentation and time management while building daily relationships with judges and attorneys for parents and children. Responsibilities Include But Not Limited to: · Representing the Department of Social Services in Family Court on all aspects of child protective proceedings, from petition filing through contested trials and permanency hearings; · Interviewing witnesses and other relevant parties to the litigation to determine admissibility of various types of evidence; · Drafting legal documents, including pleadings, motions and memoranda of law; · Meeting with caseworkers to identify and analyze legal issues; · Handling a full caseload; case investigations, motion practice, discovery and courtroom advocacy including pre-trial hearings, trials and dispositional hearings; · Preparing and maintaining case files and documents in advance of court appearances; · Conducting legal research and regularly reviewing relevant case laws and regulations and providing advice to the Department of Social Services on issues relating to permanency and well-being of children in foster care; · Preparing and presenting trainings both within the Family Court Bureau and to other agencies and stakeholders; · May be required to attend various inter-agency and county meetings. Required Qualifications: The successful candidate must have graduated from a school of law with a JD degree and be admitted to the New York State Bar or pending admission. Experience in the Family Court is preferred but not required. Must be able to work collaboratively with County Attorney staff, other attorneys, court staff and other County agencies in a fast paced and demanding environment. COME JOIN OUR GROWING TEAM! Besides a competitive salary, our generous compensation package includes comprehensive benefits (including medical, dental, and vision), paid leave (including holidays, vacation and personal days), deferred compensation, tuition reimbursement and a retirement plan. Please submit a cover letter along with your resume to jobs@westchestercountyny.gov. Important: In The Subject Line of your email, please include “Assistant County Attorney, Family Court Bureau, Child Protection” Westchester County is an Equal Opportunity Employer Westchester County is an Equal Opportunity Employer About Westchester County Westchester County, located in the heart of the historic Hudson Valley, covers 500 square miles and has a population of just over 1 million. Originally home to Native Americans of the Lenape tribe, it is now a rich mix of diverse cultures and landscapes. The County is a blend of bustling cities, quaint villages, and picturesque towns, as well as open spaces and a network of beautiful parks. Westchester is made up of six cities, 19 towns, and 20 villages. The County is known for its top-notch public schools and high quality of life. It is also an intellectual capital, boasting a highly educated workforce, competitive colleges and universities, Fortune 500 companies, world-changing nonprofits, and cutting-edge research centers. Westchester is led by County Executive Kenneth W. Jenkins, who took office in January 2025 as the tenth County Executive. Focusing on innovation, Jenkins is leveraging technology and fostering business growth to position Westchester as a dynamic and inclusive destination where everyone can thrive. Learn more about Westchester County by visiting _

The Westchester County Law Department is actively seeking a recent law school graduate or early-career attorney to join its Appeals, Opinion, and Legislation Bureau. Attorneys in this role handle complex civil issues, including a broad range of appellate matters, researching and drafting legislation, and providing legal advice and guidance on a variety of issues affecting the operation of county government. Responsibilities Include but are Not Limited to: • Handle civil appellate matters, including drafting briefs and motions, and arguing cases before appellate courts, • Research and draft legislation to be considered by the County Board of Legislators; appear before the Board to provide advice and guidance on legislation, • Research legal issues related to constitutional law, state, county, and municipal law, • Meet with County personnel to identify and analyze legal problems and issues related to the operation of the County, • Provide well-reasoned, thorough legal opinions and guidance on all legal matters affecting the County, • Assist County clients to ensure compliance with federal, state, county, and local codes, laws, rules, guidelines, and regulations Required Qualifications: The successful candidates must have graduated from a school of law with an LLB or JD degree and be admitted to the New York State Bar. Appellate or moot court experience preferred. Must be able to work collaboratively with County Attorney staff, other attorneys, and other County agencies in a fast paced and demanding environment. This is a research and writing-focused position. COME JOIN OUR GROWING TEAM! Besides a competitive salary, our generous compensation package includes comprehensive benefits, including medical, dental, vision, deferred compensation, paid leave and retirement plan. Please submit a Cover letter along with your Resume and a writing sample (not to exceed 10 pages) to jobs@westchestercountyny.gov Important: In the Subject Line of your email, please include “Assistant County Attorney, Appeals, Opinions, and Legislation Bureau” Westchester County is an Equal Opportunity Employer About Westchester County Westchester County, located in the heart of the historic Hudson Valley, covers 500 square miles and has a population of just over 1 million. Originally home to Native Americans of the Lenape tribe, it is now a rich mix of diverse cultures and landscapes. The County is a blend of bustling cities, quaint villages, and picturesque towns, as well as open spaces and a network of beautiful parks. Westchester is made up of six cities, 19 towns, and 20 villages. The County is known for its top-notch public schools and high quality of life. It is also an intellectual capital, boasting a highly educated workforce, competitive colleges and universities, Fortune 500 companies, world-changing nonprofits, and cutting-edge research centers. Westchester is led by County Executive Kenneth W. Jenkins, who took office in January 2025 as the tenth County Executive. Focusing on innovation, Jenkins is leveraging technology and fostering business growth to position Westchester as a dynamic and inclusive destination where everyone can thrive. Learn more about Westchester County by visiting _

Dual Fuel Company LLC is a full-service Mechanical, Electrical, and Plumbing (MEP) contractor headquartered in Mount Vernon, NY, serving New York City's multifamily, commercial, and institutional markets. With over 100 employees and a reputation built on technical excellence and accountability, Dual Fuel designs, installs, maintains, and monitors HVAC and plumbing systems that deliver maximum comfort at the lowest possible lifecycle costs. Our team is guided by a set of core values: we want to see our colleagues develop and thrive, our customers' problems are our problems, every interaction matters, we are data driven, we leave no stone unturned, and we can master anything. Position Overview The Project Manager is the executive owner of every project they carry — accountable for schedule, financial performance, client relationship, contract compliance, subcontractor performance, and closeout from contract award through final billing. The PM leads a project team composed of an Assistant Project Manager, a Site Superintendent, and one or more Foremen, and is the single point of escalation for all project-level decisions. This is an office-based role with regular site visits. The PM must be equally fluent in construction documents, financial reporting, and client communication. Key Responsibilities Client & GC Relationship • Serve as the primary external point of contact for all client and GC communications on assigned projects., • Provide proactive project updates and ensure the client is never surprised by schedule, cost, or scope developments. The APM supports meeting documentation and tracking; the PM owns the relationship and the substance of all communications., • Attend all required project meetings with architects, engineers, customers, and city agencies. Financial Performance • Own job costing, billing projections, margin protection, and monthly pay application submissions., • Generate and submit accurate monthly requisitions; target first-submission approval through disciplined, well-documented billing., • Review cost reports and budget vs. actual regularly with the APM. Identify variances early and take corrective action., • Track and protect project margin through every phase of work. Change Order Management • Own the complete change order process: identify the trigger, price the work, review and approve the CO document prepared by the APM, send the formal request to the client, and ensure the approved amount is billed accordingly., • All change order communication with the client runs through the PM. No one in the field discusses scope changes or extra work with the client — a verbal agreement in the field without a PM-approved change order is a liability., • Submit formal time extension requests to the client for all approved change orders where schedule impact exists. Contract & Scope Management • Own all contract requirements and scope obligations from award through final completion., • Lead the internal contract document review process and translate contract scope into actionable construction tasks for the field team., • Identify and resolve scope gaps, RFIs, and scope change triggers before they become issues in the field. Schedule Ownership • Own the master project schedule: milestones, critical path dates, and ongoing updates throughout construction., • Submit 2-week look-aheads to the GC and review schedule health weekly with the Site Superintendent., • Hold the team accountable to schedule milestones and escalate risks proactively. Buyout & Purchasing • Own the full purchasing process for equipment and subcontractors: prepare scope of work documents, solicit and level competitive bids, prepare award recommendations, and obtain required approvals., • Coordinate with the APM on purchase order preparation, vendor follow-up, and delivery tracking., • Structure purchasing to maximize leverage — package multi-property or multi-scope buys where possible. Subcontractor Management • Own subcontractor scope leveling, award, contract execution, and on-site performance throughout the project., • Ensure all subcontractors are fully approved before being scheduled on site. Coordinate with the APM and the internal Compliance team to confirm COIs, badging, certified payroll, and all other compliance requirements are met for both subcontractors and internal personnel before work begins. Compliance Oversight • Own project-level compliance as it relates to scope, schedule, and personnel — both internal crews and subcontractors., • Coordinate directly with the internal Compliance team to ensure all prevailing wage, badging, certified payroll, COI, and regulatory requirements are met and current throughout the project., • Ensure compliance status is confirmed for all parties before mobilization and proactively managed through project completion. Safety • Own safety outcomes at the project level. While the Site Superintendent enforces safety standards in the field daily, the PM is accountable for ensuring the safety program is operating effectively across all assigned projects., • Review safety reports, near-miss documentation, and incident reports as they are submitted. Follow up on any identified hazards or corrective actions with the Site Superintendent., • Ensure JHAs are completed in advance of high-risk work sequences and that the field team is resourced to maintain full safety compliance throughout construction. Permits & Inspections Oversight • Own permit strategy, stamped drawing review, and inspection readiness across all permit types required for the project., • Coordinate with the APM, in-house expeditor, and licensee to ensure all permits are tracked, filed, tested, and inspected on schedule. Commissioning & Closeout • Own startup readiness, service handoff, and final billing. Communicate a clear written plan to the client in advance of all startup activities., • Run the project Handoff Meeting and ensure the complete closeout package — O&Ms, warranties, as-builts, and all required documentation — is assembled before releasing retainage. Team Leadership • Lead and mentor the assigned APM. Delegate administrative responsibilities clearly and hold the APM accountable to their role., • Conduct weekly project reviews with the Site Superintendent covering schedule, cost, field issues, compliance, and safety., • Ensure the field team has everything they need to execute: scope clarity, material readiness, and schedule alignment., • Participate in operational reviews with leadership and contribute to pipeline forecasting by providing accurate project revenue and completion projections. What Success Looks Like in This Role • Projects complete on schedule, on budget, and billing on time — with no surprises to the client., • First-submission requisition approval is the norm, not the exception., • Every change order is identified, priced, and submitted before the work is performed., • The APM is fully operational, the Site Super is aligned, and the PM is not in the field doing tasks that belong to others., • The PM hears about problems from the field first — not from the GC or client. Requirements & Qualifications Required • 5+ years of experience in construction project management focused on mechanical, plumbing, or MEP installations, • Strong knowledge of commercial boiler systems, steam and hydronic heating, domestic hot water, pumps, gas/fuel systems, and applicable NYC mechanical and plumbing codes, • Demonstrated experience owning job financials: pay applications, cost tracking, billing projections, • Experience managing subcontractors: scope leveling, award, compliance, and on-site performance, • Proficiency with project management and field management software (Asana, BuildOps preferred), • Strong written and verbal communication; able to interface with clients, GC partners, engineers, and field crews, • Highly organized, detail-oriented, and proactive — able to manage multiple active projects simultaneously, • Ability to make independent decisions and keep projects moving without waiting to be asked Preferred • Engineering background (MEP, Civil, or related), • Experience on prevailing wage, NYCHA, or affordable housing compliance projects, • Familiarity with DOB permitting processes in NYC What We Offer • Competitive salary commensurate with experience, • Project-based performance bonuses, • Medical, Dental, Vision, Life, and Disability insurance, • 401(k) with company matching (100% match up to 3%, 50% on the next 2%), • 10 days paid vacation, 7 sick days, and paid holidays, • A collaborative, high-performance team environment with direct visibility to leadership, • Opportunity to grow into a Senior PM or leadership role as the company expands Dual Fuel Company LLC is an Equal Opportunity Employer.

Job Description Executive / Personal Assistant – Prestigious Financial Services Firm $100,000 – $150,000 base DOE + Benefits A sophisticated investment firm in Fort Lee, NJ is seeking a proactive, detail-oriented Executive / Personal Assistant. This role acts as a true right-hand to senior principals, handling a seamless blend of high-level corporate administration and complex lifestyle/personal support. This position requires a professional who brings a strong sense of urgency, exceptional follow-through, and absolute discretion to every task. This is a fantastic opportunity for an adaptable, team oriented individual who enjoys a dynamic role and wants to take full ownership of their role. Location: Fort Lee, NJ/ Monday-Friday in office Hours: 9:00 AM – 6 PM ET Key Responsibilities include but aren’t limited to: • Manage complex calendars and scheduling for the principals, • Coordinate domestic and international business and personal travel arrangements, including itineraries, accommodations, transportation, and last-minute changes, • Handle expense reporting, reimbursements, and invoice processing with strong attention to detail, • Liaise closely with internal team members, accountants, vendors, and external partners, • Collect and organize documentation, obtain signatures, and ensure timely submission of invoices and payments, • Screen and manage phone calls, correspondence, and communications as needed, • Assist with office management responsibilities, including ordering supplies, maintaining inventory, and ensuring the office and kitchen are fully stocked and organized at all times, • Event planning, assisting with logistics, vendors, caters, venue selection etc. The Ideal Candidate • Experience: 4+ years of dual Executive and Personal Assistant experience. Backgrounds from a variety of fast-paced corporate industries, • Mindset: A proactive "go-getter" who anticipates needs. You operate with a high degree of accountability, thrive under pressure, and can juggle multiple changing priorities simultaneously., • Technical Savvy: Highly proficient in Microsoft Office Suite (Outlook, Word, Excel) and modern expense/travel management software. You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Job DescriptionAnatomic Pathology Operations ManagerRole Summary Drive operational excellence and clinical precision as the Anatomic Pathology Operations Manager within a premier, forward-thinking laboratory environment. In this high-impact leadership role, you will strategically coordinate, oversee, and review all activities across the Histology, Cytology, and MOHS laboratories. Serving as a crucial bridge between laboratory staff and executive leadership, you will directly supervise the Pathology Office Manager, Pathology Supervisor, and Chief Cytotechnologist. Your expertise will ensure maximum testing quality, optimal turnaround times, and total compliance with all strict regulatory and accreditation standards, all while fostering a collaborative, team-oriented culture hospital-wide. Key Responsibilities: Laboratory Operations Oversight: Direct, supervise, and review tests performed by scientists, cytotechnologists, histotechnicians, and laboratory assistants across Histology, Cytology, and MOHS specialties. Regulatory Compliance & Safety: Keep abreast of all accrediting agency standards to maintain total survey readiness; document test implementations, staff training, and competency validations to ensure a safe, compliant environment. Quality Control Leadership: Oversee the Laboratory Quality Control Program and compile comprehensive monthly QC reports to optimize assay turnaround times and present findings at section meetings. Financial & Administrative Management: Develop and submit departmental goals, operational objectives, and annual capital equipment budgets to the Senior Director and Medical Director; manage section payroll, time sheets, and vendor relationships. Talent Development & Leadership: Interview, hire, train, coach, and counsel laboratory personnel; serve as a mentor and positive change agent to promote professional image and customer service standards. Technical Integration: Actively assist in developing and maximizing laboratory information systems (LIS), including instrument interfacing, custom worksheets, and diagnostic report formatting. Clinical Continuity: Maintain the capability to step in and perform the operational duties of Sectional Supervisors and Assistant Supervisors as required by workflow demands. Other duties as assigned. Required Qualifications Education: Bachelor of Science (BS) Degree in Clinical Laboratory Technology or a closely related biological science. Experience: Minimum of six (6) years of relevant acute care hospital laboratory experience. Licensure: Current New York State (NYS) License as a Clinical Laboratory Technologist, Cytotechnologist, Histotechnologist, or Pathologists’ Assistant required. Core Skills: Demonstrated core knowledge of laboratory management skills, budget planning, and complex workflow scheduling. Desired Qualifications Specialty Certification: ASCP Certification (American Society for Clinical Pathology) is highly preferred. Systems Proficiency: Strong experience navigating enterprise laboratory computer software, instrument interfaces, and digital pathology tracking systems. Leadership History: Proven background supervising multi-disciplinary teams and managing complex quality assurance initiatives. Location and Work Type Work Setting: State-of-the-Art Acute Care Hospital Laboratory Location: White Plains, NY area Work Type: Full-Time | Direct Hire (Permanent) Schedule: Standard daytime management hours (Flexibility required to support night or weekend lab needs as operations dictate). Salary Range: $111,376.98 – $167,066.06 (Based on experience). Benefits: Full suite of comprehensive health benefits, onboarding orientation, and an industry-leading retirement plan. Interview Process: Onsite interview required. If you're interested, please reply to this advertisement or directly email your resume to me at DSalgado@teemagroup.com or by calling/texting (949) 295-5951. I strive to reply within 48 hours. Looking forward to connecting with you soon. Thank you!

Job Description Job Ad: Personal Lines Account Executive Assistant Location: Englewood Cliffs, NJ Company: Otterstedt Insurance Agency, Inc. Job Type: Full-time About Us: Since 1919, Otterstedt Insurance Agency has been a leading provider of innovative insurance solutions, dedicated to delivering exceptional customer service and value to our clients. We're looking for a dedicated and professional Personal Lines Account Executive Assistant to join our dynamic team and help us continue to grow and provide top-tier service. Position Overview: As a Personal Lines Account Executive Assistant at Otterstedt Agency you will be responsible for assisting the personal lines department in order to create a more efficient workflow that enables our account executives to be more proactive and consultative in the handling of their book of business. Key Responsibilities: • Processing all non-premium endorsements for the clients, including entering data into Applied, making changes in the company websites and following up on the open activities., • Following up on pending cancellations by checking company sites before cancellation and involving the AE on those that have not been paid as of the follow up date on the CNPF., • Reviewing Expiration Clean up sheets to make sure that any policies that should show as renewed are properly entered and giving back to the AE those items that need more involvement., • Reviewing Excess and Surplus lines renewal expiration sheets to put an activity in for the AE to follow up on @ 30 days prior to expiration so that these policies don't get overlooked., • Special company lists and projects assigned by the branch manager that need to be worked on. Qualifications: • 1+ years of experience in the insurance industry, preferred., • P&C license required, or willing to obtain insurance license upon hiring., • Excellent communication and interpersonal skills., • Strong problem-solving abilities and attention to detail., • Ability to manage multiple accounts and tasks effectively., • Knowledge of EPIC a plus., • Proficient in Microsoft Office including Outlook, Teams, Excel, etc. Why Join Us? • Competitive salary and performance-based incentives., • Comprehensive benefits package, including health, dental, potential for bonuses and retirement plans., • Career growth and development opportunities., • A supportive, collaborative, and inclusive work environment. If you're a motivated and customer-focused professional looking to make a positive impact in the insurance industry, we want to hear from you! Apply today! Otterstedt Insurance Agency is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Job DescriptionExecutive Assistant to the CEO United Hebrew of New Rochelle is seeking an experienced Executive Assistant to provide direct administrative support to the President & Chief Executive Officer. This full-time, Monday through Friday position is ideal for a highly organized professional who excels in a fast-paced environment and enjoys serving as a trusted partner to executive leadership. Hours may vary based on Board meetings and other community and organizational events. The Executive Assistant will oversee complex scheduling, coordinate meetings and communications, prepare correspondence and reports, manage confidential information, and assist with a variety of administrative projects that support the CEO and the organization's daily operations. This role requires exceptional organizational skills, strong attention to detail, sound judgment, and the ability to manage competing priorities with professionalism and discretion. Qualified candidates should have a minimum of five (5) years of administrative experience, preferably supporting senior leadership in a healthcare, medical, or other professional office environment. Proficiency with Microsoft Office is required, along with excellent written and verbal communication skills and the ability to work independently while collaborating effectively with leadership and staff. We offer a competitive salary, a comprehensive benefits package including medical, dental, vision, paid time off, and ongoing opportunities for professional development. If you are a dependable, proactive professional looking to make an impact within a collaborative healthcare organization, we encourage you to apply. Job Posted by ApplicantPro

Job DescriptionCompany Description At DataCatalyst, we enable enterprises to transcend data disorder and gain clarity—fostering smarter, faster decision-making. Our veteran team of data management, governance, and monetization specialists brings, on average, 15 years of experience to each engagement, and we're proud of our 100% project success rate. We take a hands-on, pragmatic approach—eschewing large junior consultant rosters and sales layers in favor of lean, deeply skilled teams focused on generating real business value. Using our proprietary Accelerate methodology, we swiftly deploy high-quality data strategies, governance structures, and MDM implementations across industries like financial services, healthcare, manufacturing & distribution, retail, energy, and more. We embrace a fully remote, low-travel model, enabling sustainable work-life balance across time zones without compromising client delivery. With a flat organizational structure, open collaboration, and software engineering-inspired rigor—particularly strong documentation and technical discipline—we cultivate an environment where each individual makes a direct and visible impact. Job Description We are looking for an experienced, highly organized Business Operations Coordinator to keep the firm running well and to own the operating processes behind our executive team, our partner program and our business development data. This is not a traditional administrative assistant role. You will support the Managing Partner and other leaders, but you will also own areas of the business end to end. We want someone who notices what needs attention, closes the loop without being reminded, improves recurring processes and puts spare capacity to productive use. What you will own Executive scheduling and firm coordination Manage calendars for the Managing Partner and other members of leadership, anticipate conflicts and propose solutions. Arrange travel, expenses submission and in-person logistics for the Managing Partner and other leaders. Coordinate internal, client, prospect and software-partner meetings across multiple calendars, including client calendars when authorized. Schedule interviews for candidates advancing through our ATS and make the candidate experience responsive and professional. Set up Zoom and Teams meetings, prep sessions and materials. Book in-office days and meeting space through Regus or similar providers. Run regular check-ins with leadership, maintain action lists and follow up with owners so commitments do not disappear after a meeting. Partner program operations Maintain the operating record for each software partner agreement: deal registrations, referral submissions, commission and referral revenue tracking, certification requirements and renewal dates. Maintain relationship maps of partner sales and alliance contacts, including the accounts and territories each covers. Flag to leadership when representatives from different partners are working the same target account. Coordinate partner-facing logistics: portal access, co-marketing assets, joint meeting scheduling and follow-up. Salesforce and business development data Own Salesforce data quality: keep account and contact records current, find and fix stale or inconsistent data, and drive the right person to supply missing information. Enrich accounts and contacts from conversations, public sources and partner intelligence so that account history and context live in one place. Perform account and contact research and build target lists in support of the SDR and leadership. Set up and maintain outreach lists and sequences in Mailshake for the SDR and produce simple outreach activity reporting. Maintain the firm's purchased and subscribed data sources and recommend additions or corrections. Build productive working relationships with executive assistants at clients, prospects and partners. Onboarding, offboarding and systems Own administrative onboarding for new employees and associates: first-month schedule with the manager, introductions, accounts, licenses, access and basic firm information. Be the first point of contact for new people during their initial weeks. Administer licenses and user access across Google Workspace, Zoom, Lucid, Salesforce, our ATS, Mailshake and other SaaS tools; identify unused licenses; coordinate AWS and Amazon Business account administration with the responsible engineer. Maintain the firm's access and credential inventory in the approved password manager, enforce MFA on administrative accounts, and remove access within one business day of a departure or role change. Manage Zoom cloud recordings and verify storage and delete redundant copies. Maintain naming conventions, folder structures and short written procedures so records can be found by anyone. LinkedIn, website and external providers Publish LinkedIn posts from content supplied by leadership and marketing, and keep the company page consistent and professional. Make routine WordPress updates to the website and coordinate larger changes with outside resources. Coordinate external marketing, graphics, content and legal providers: hand off assignments clearly, track open work and route completed deliverables to the right person. Presentations, spreadsheets and meeting support Build and format client-ready PowerPoint presentations from content supplied by leadership and subject-matter experts. Build and maintain Excel trackers, lists and basic analyses using formulas, filters, lookups and pivot tables. Prepare agendas for key internal meetings; attend selected meetings, capture decisions and actions, and file them in the right system. Continuous improvement and learning Continuously evaluate recurring work and implement better ways to do it, including standardization, automation and appropriate use of GenAI tools within the firm's data-handling rules. Build working knowledge of the firm's data management and consulting business so that your context and judgment improve over time. When core administrative work is under control, move capacity to partner operations, CRM enrichment, research and process improvement without waiting to be asked. Qualifications What we are looking for Several years of experience in business operations, executive support, professional-services administration, sales operations or a similarly broad coordination role, with a track record of staying long enough in prior roles to take real ownership. Demonstrated experience managing complex calendars and follow-up for executives or senior professionals. Exceptional organization and attention to detail; high responsiveness; a strong instinct to close the loop. A proactive operating style: you identify additional work, risks and improvements rather than wait to be assigned every task. Sound judgment about when to act, when to recommend and when a question genuinely needs an answer first. High integrity and discretion with confidential company, client, employee, partner and system information. A courteous, professional communication style, written and spoken, that sets a constructive tone with colleagues, candidates, clients, partners and providers. Solid PowerPoint and Excel skills. Experience with Salesforce or another CRM and a real appreciation for data quality and disciplined capture. Experience with Google Workspace and comfort learning and administering SaaS tools. Effective in a fully remote environment across countries and time zones, collaborating over Zoom, Teams and email. Curiosity, an interest in learning the data and consulting space, and a desire to become highly capable with GenAI tools. Comfortable with occasional travel or in-person meetings when there is a business reason. Helpful but not required Experience in consulting, professional services, technology, data management, legal, accounting or another client-service environment. Experience with ATS, WordPress, Zoom administration, LinkedIn company-page administration, Mailshake or similar tools. Experience supporting a software partner or channel program, or coordinating external vendors. Experience with prospect and account research. DataCatalyst is an equal opportunity employer. Employment is contingent on a background check conducted in accordance with applicable law. Additional Information What Sets Us Apart At DataCatalyst, you’re not a cog in a machine—you’re a trusted partner. Our culture is defined by: Impact-driven work: Your insights and execution shape client strategy and operational clarity. Collaborative excellence: We value respectful disagreement, diverse perspectives, and direct communication built for speed and precision. Entrepreneurial, low-bureaucracy environment: We move fast, make decisions with limited information, and rely on resourcefulness and clarity. Accelerated growth: By working alongside veteran consultants on focused, high-impact projects, you'll sharpen expertise swiftly—taking ownership and growing as a revenue-driving member of the team. Quality of Life: With our fully remote, low-travel model, you can do challenging, high-impact work without sacrificing personal priorities. We believe great consulting doesn’t require endless flights or late nights—it requires focus, autonomy, and sustainable balance. Ready to Apply? If you’re detail-obsessed, client-centric, and excited by the idea of crafting data clarity from chaos, we’d love to talk. Come help us bring trusted, high-impact data solutions to enterprises across the globe—without sacrificing balance, autonomy, or growth.

Executive Assistant to COO & Chief Legal Officer (one person) Salary: $130-200k Location: NYC Midtown Employment Type: Full-Time, In-Office About the Company & Opportunity Ascendo Resources is partnering with a diversified investment and operating organization with interests across multiple industries and a long-term approach to building and investing in businesses. The organization operates across a broad portfolio of businesses, bringing together investment, corporate strategy and business operations within a highly entrepreneurial environment. Its senior leadership team is actively involved across the organization and works closely with executives, operating companies and external partners on a wide range of strategic initiatives. The organization is seeking an exceptional Executive Assistant to support its Chief Operating Officer & Chief Legal Officer in New York City. This is not a traditional administrative support position. The successful candidate will operate as a true extension of a senior executive whose responsibilities span operations, legal, governance and strategic matters across the organization. The ideal candidate is highly polished, proactive and resourceful, exercises exceptional judgment and discretion, and has the ability to anticipate needs before they arise. Key Responsibilities • Provide comprehensive executive support to the COO & Chief Legal Officer, including management of a complex and frequently changing calendar., • Coordinate internal and external meetings, executive-level engagements, conference calls and events., • Anticipate scheduling conflicts, priorities and executive needs, proactively resolving issues before they arise., • Manage domestic and international travel, including detailed itineraries, accommodations, transportation and last-minute changes., • Serve as a key point of contact between the COO/CLO and senior executives, board members, outside counsel, business partners and other key stakeholders., • Coordinate meetings and materials related to operational, legal, governance and strategic matters., • Prepare and organize presentations, correspondence, briefing materials and executive-level documentation., • Track priorities, commitments and follow-up items to ensure important matters are executed on schedule., • Handle highly confidential, privileged and sensitive information with exceptional discretion., • Coordinate across departments and executive offices to facilitate communication and execution of key initiatives., • Manage expense reporting, documentation and other administrative responsibilities with accuracy and efficiency., • Support special projects and ad hoc initiatives on behalf of the COO/CLO., • Remain highly responsive and adaptable as priorities evolve throughout the day. Qualifications • 5+ years of Executive Assistant experience, ideally supporting a COO, Chief Legal Officer, General Counsel, CEO, founder or other senior C-suite executive., • Experience within financial services, private equity, investment management, family office, legal/professional services or another high-performance corporate environment strongly preferred., • Exceptional calendar management and organizational capabilities., • Demonstrated ability to anticipate executive needs rather than simply respond to requests., • Excellent written and verbal communication skills., • Strong judgment and the ability to operate independently with limited direction., • Exceptional attention to detail and ability to manage multiple priorities simultaneously., • High degree of professionalism, emotional intelligence and discretion., • Comfortable interacting with senior executives, board members, attorneys and other sophisticated stakeholders., • Strong proficiency with Microsoft Outlook, Word, Excel and PowerPoint., • Willingness to work in-office in New York City and provide flexibility when executive priorities require it. Ideal Profile The strongest candidate will be someone who is consistently two steps ahead and understands how to manage not only an executive's calendar, but also their priorities, information flow and follow-through. They will be poised, intellectually curious, highly responsive and exceptionally discreet. They should be comfortable navigating senior-level personalities and highly sensitive business and legal matters while taking ownership without requiring constant direction. The successful candidate will become a trusted partner to the COO & Chief Legal Officer, helping maximize the executive's effectiveness across a complex and dynamic organization.

Company Description Established in 2009, STRATA® is a luxury brand that thoughtfully blends heritage craftsmanship, music-inspired fashion, and bold modern design. With roots in creative culture and individuality, STRATA® creates distinctive and durable eyewear, leather goods, and ready-to-wear collections for those who value style, quality, and authenticity. Originating as a creator of custom high-end pieces for musicians, STRATA® has grown into a recognized name for timeless designs. Follow STRATA® or on social media platforms like Facebook, Instagram, TikTok, and YouTube at @strata. Role Description We are seeking a highly organized and motivated Sales Operations Coordinator to support the Director of Black Label in New York City. This is a full-time, on-site role which includes one remote day responsible for managing client accounts, coordinating production timelines, and supporting internal workflows across sales, production, and operations. The role includes overseeing project execution, maintaining clear communication between stakeholders, and ensuring all deliverables are completed accurately and on time within a fast-paced, detail-driven environment. Core Responsibilities • Prepare and deliver weekly client status reports, including sales, pipeline, and production updates, • Own client communication, including updates, approvals, follow-ups, and scheduling, • Maintain accurate and structured CRM data within HubSpot across all accounts Project Management & Execution • Manage client orders from concept through production and final delivery, • Build and maintain production WIP, costing sheets (advanced Excel), product calendars, and line sheets, • Track and drive progress on quotes, invoices, factory POs, and production timelines, • Proactively identify and communicate delays, ensuring projects stay on track Cross-Functional Coordination • Track tasks, timelines, and deliverables using Monday.com and HubSpot, • Act as the central point of coordination between Sales, Production, and Operations, • Lead internal check-ins and ensure deadlines are met across departments, • Partner with Finance to track AR, update payment schedules, and ensure timely invoicing and collections Studio & Showroom Operations • Manage daily operations of the NY showroom, including opening and closing procedures, • Welcome and coordinate visits for key clients, • Oversee showroom inventory, ordering, and general maintenance, • Manage appointment scheduling and showroom calendar, • Handle physical product movement as needed (up to 50 lbs) Qualifications 2–5 years experience in: • Sales support, • Sales operations, • Production coordination, • (Sales) Executive Assistant roles, • Apparel / merchandising / manufacturing experience preferred but not required, • Advanced Excel / Google Sheets skills, • Comfortable with formulas, costing models, and data tracking, • Experience with CRM systems (HubSpot strongly preferred), • Experience with project management tools (Monday.com or similar), • Strong understanding of sales pipelines and production timelines, • Comfortable working on Mac OS, • Ideal skills: organized, systems thinker, problem solver, • Works out of the NYC showroom 4 days per week, 1 remote day, • Light travel required, • Flexibility to attend events and functions outside of office hours

Harrison Gray Search has partnered with a leading global private wealth management firm to identify a proactive, client-focused Senior Administrative Associate to provide dedicated support to a rapidly growing advisory practice in New York City. The Opportunity This is a newly created role driven by growth. A Principal Wealth Advisor overseeing a $1.5–2 billion practice serving ultra-high-net-worth clients is adding dedicated, exclusive administrative support for the first time. You will support the Principal Advisor and two junior partners within one unified practice, working alongside a team of client service associates. This is more than a traditional executive assistant role. You will be the right hand to a highly sought-after advisor who is in meetings from morning to evening, and the first familiar face clients see when they walk through the door. What You’ll Do Executive Support & Logistics • Manage complex, fast-moving calendars, re-prioritizing quickly when urgent client needs arise and keeping the advisor in the right rooms at the right time., • Hold the advisor team accountable to commitments, deadlines, and follow-ups., • Coordinate travel, meetings, and logistics with accuracy, discretion, and diplomacy., • Prepare client review materials, presentations, reports, and meeting agendas. Client Service • Field inbound client calls and emails, ensuring every request is organized, tracked, and resolved promptly., • Greet and host clients for in-office meetings, building genuine relationships over time., • Maintain accurate client records and demographic information across firm systems (e.g., address changes and account updates)., • Anticipate client needs and add thoughtful personal touches, such as recognizing birthdays and milestones. Events & Marketing • Partner with the firm’s marketing team to plan and execute client events and marketing campaigns as the practice expands. Operations & Process • Identify ways to improve efficiency, including leveraging AI tools to add value to the practice., • Collaborate with the associate team and cross-functional partners to deliver seamless service. What We’re Looking For • 5–7 years of progressively responsible administrative or executive support experience, preferably in wealth management, financial services, or professional services., • Experience supporting senior leaders in a fast-paced, client-facing environment., • A genuine interest in client service: someone who wants to pick up the phone, get to know clients, and take service to the next level., • Proactive, quick on your feet, and able to anticipate needs before they arise., • Advanced proficiency in Microsoft Office (Outlook, Excel, Word, PowerPoint) and Salesforce., • Experience with AI tools (e.g., Microsoft Copilot) is a strong plus., • Event planning or marketing coordination experience is a plus., • Exceptional organization, attention to detail, discretion, and professionalism., • Bachelor’s degree or equivalent combination of education and experience. Schedule & Location • Hybrid: four days in office, one day remote, in Midtown Manhattan. The team is highly office-centric, and this role is best suited for someone who values being in person., • Core hours approximately 8:00–5:00 or 8:30–5:30, with occasional after-hours commitments for client events. Growth As a dedicated member of a growing practice, strong performers will be brought increasingly into the fold, with expanded responsibility and potential oversight of practice operations over time. Compensation & Benefits • Base Salary Range: $90,000 – $110,000, commensurate with experience., • Eligibility for year-end incentive compensation., • Retirement plan with matching employer contribution., • Comprehensive health and wellness benefits., • Flexible time off and mentoring programs.

The Client A leading global alternative investment firm is seeking Executive Assistants to support both its Investor Relations/Fundraising Team and Investment Deal Team. These are high-exposure opportunities partnering closely with senior professionals at the center of capital raising, investor engagement, transaction execution, portfolio oversight, and strategic decision-making. The ideal candidate will have experience supporting investor relations, fundraising, or deal teams within private equity, investment banking, asset management, or a similarly fast-paced financial services environment and will thrive in a role where priorities can shift at a moment's notice. The Role These positions will provide dedicated support to senior professionals within either the Investor Relations/Fundraising Team or the Investment Deal Team. The successful candidate will be a proactive partner who can anticipate needs, manage competing priorities, and operate with a strong sense of urgency while maintaining exceptional attention to detail. The Investor Relations/Fundraising role will support senior professionals responsible for capital raising initiatives, investor meetings, LP communications, and roadshow coordination. The Deal Team role will partner closely with investment professionals in a transaction-driven environment, supporting live deals, portfolio company activity, and investment-related initiatives. Key Responsibilities • Provide high-level executive support to senior professionals across the Investor Relations/Fundraising or Investment Team, • Manage complex, constantly evolving calendars with a focus on investor meetings, fundraising activity, deal-related priorities, and internal stakeholder coordination, • Coordinate extensive domestic and international travel, often with last-minute changes and tight turnaround times, • Support investor roadshows, fundraising initiatives, LP meetings, and related logistics, • Support a transaction-heavy environment where live deals and investment activity drive daily priorities, • Serve as a key point of contact between executives, investors, portfolio companies, advisors, and internal teams, • Anticipate scheduling conflicts and proactively resolve issues before they arise, • Track deliverables, action items, and key deadlines across multiple workstreams, • Coordinate meetings, presentations, conferences, offsites, and team-related logistics, • Handle confidential information with the utmost discretion and professionalism, • Partner closely with other Executive Assistants to ensure seamless team support and coverage, • Assist with ad hoc projects and special initiatives as needed Qualifications • 5-7+ years of Executive Assistant experience supporting senior executives, • Prior experience supporting an Investor Relations, Fundraising, or Deal Team required, • Demonstrated experience coordinating investor roadshows, fundraising initiatives, or transaction-related activity, • Private equity experience strongly preferred, • Experience supporting investment professionals in a fast-paced financial services environment, • Strong sense of ownership, accountability, and follow-through, • Proven ability to anticipate needs and think several steps ahead, • Excellent organizational, prioritization, and execution skills, • Comfortable managing multiple demanding stakeholders, • Highly proactive and resourceful with minimal direction, • Able to thrive in an environment characterized by ambiguity, change, and shifting priorities, • Strong communication skills and sound professional judgment Compensation & Benefits • Base salary: $130,000-$140,000, • Discretionary Bonus, • Comprehensive benefits package, • Hybrid schedule: 4 days in office / 1 day work from home Joss Search is proud to be an Equal Opportunity Employer, passionately supporting and promoting equality, diversity and inclusion. We are committed to building an inclusive culture, respecting our individual differences and bringing our community together.

Title: Legal Assistant Location: New York, NY Schedule: Hybrid (2 days per week on site) Compensation: $70,000-$100,000 We are partnering with a global organization seeking a Legal Assistant or Senior Legal Assistant to join its New York-based legal team. This position will play a key role in supporting the company’s U.S. legal function, with a particular focus on corporate governance, regulatory compliance, corporate secretarial matters, legal operations, and administrative support. This is an excellent opportunity for someone who is highly organized, detail-oriented, and comfortable working with senior legal professionals and cross-functional stakeholders in a fast-paced, international environment. Key Responsibilities • Provide administrative and operational support to senior legal leadership and the broader U.S. legal team., • Manage complex calendars, travel arrangements, expenses, meeting logistics, and other day-to-day administrative needs., • Coordinate meetings and workshops, including preparing agendas and presentations, taking minutes, and tracking follow-up items., • Support corporate governance and corporate secretarial activities for U.S. entities, including maintaining corporate records, resolutions, meeting minutes, officer documentation, and required filings., • Coordinate document execution, including signatures, notarizations, certifications, and corporate filings., • Monitor corporate compliance requirements, regulatory correspondence, governance obligations, and filing deadlines., • Assist with KYC, beneficial ownership requests, vendor onboarding, compliance questionnaires, and related due diligence., • Maintain legal records, matter files, document repositories, and knowledge management resources., • Support contract administration, including document routing, signature coordination, filing, retention, and tracking., • Assist with document collection and records management related to litigation, investigations, audits, and regulatory requests., • Maintain legal databases, operational systems, and reporting tools., • Support trademark and intellectual property administration, including coordinating filings and tracking deadlines., • Prepare presentations, reports, spreadsheets, correspondence, and other materials for legal and business stakeholders., • Assist with legal operations, budgeting, invoice processing, and outside counsel administration., • Coordinate legal training, knowledge-sharing, and team development initiatives., • Identify opportunities to improve processes and increase efficiency across the legal function., • Serve as a professional point of contact for internal teams, outside counsel, vendors, and other external stakeholders. Qualifications • Bachelor’s degree required., • 2+ years of relevant experience for the Legal Assistant level., • 4+ years of relevant experience for consideration at the Senior Legal Assistant level., • Previous experience supporting a legal, compliance, corporate governance, executive, or professional services function., • Strong organizational and time-management skills with the ability to manage multiple priorities., • Exceptional attention to detail and accuracy., • Strong written and verbal communication skills., • Ability to handle confidential and sensitive information with discretion., • Proficiency with Microsoft Outlook, Word, Excel, PowerPoint, and Teams., • Experience with document management, corporate governance, workflow, or legal operations systems is preferred., • Collaborative, proactive, and solutions-oriented approach., • Strong professional judgment, integrity, and customer-service skills.

Dual Fuel Company LLC is a full-service Mechanical, Electrical, and Plumbing (MEP) contractor headquartered in Mount Vernon, NY, serving New York City's multifamily, commercial, and institutional markets. With over 100 employees and a reputation built on technical excellence and accountability, Dual Fuel designs, installs, maintains, and monitors HVAC and plumbing systems that deliver maximum comfort at the lowest possible lifecycle costs. Our team is guided by a set of core values: we want to see our colleagues develop and thrive, our customers' problems are our problems, every interaction matters, we are data driven, we leave no stone unturned, and we can master anything. Position Overview The Project Manager is the executive owner of every project they carry — accountable for schedule, financial performance, client relationship, contract compliance, subcontractor performance, and closeout from contract award through final billing. The PM leads a project team composed of an Assistant Project Manager, a Site Superintendent, and one or more Foremen, and is the single point of escalation for all project-level decisions. This is an office-based role with regular site visits. The PM must be equally fluent in construction documents, financial reporting, and client communication. Key Responsibilities Client & GC Relationship • Serve as the primary external point of contact for all client and GC communications on assigned projects., • Provide proactive project updates and ensure the client is never surprised by schedule, cost, or scope developments. The APM supports meeting documentation and tracking; the PM owns the relationship and the substance of all communications., • Attend all required project meetings with architects, engineers, customers, and city agencies. Financial Performance • Own job costing, billing projections, margin protection, and monthly pay application submissions., • Generate and submit accurate monthly requisitions; target first-submission approval through disciplined, well-documented billing., • Review cost reports and budget vs. actual regularly with the APM. Identify variances early and take corrective action., • Track and protect project margin through every phase of work. Change Order Management • Own the complete change order process: identify the trigger, price the work, review and approve the CO document prepared by the APM, send the formal request to the client, and ensure the approved amount is billed accordingly., • All change order communication with the client runs through the PM. No one in the field discusses scope changes or extra work with the client — a verbal agreement in the field without a PM-approved change order is a liability., • Submit formal time extension requests to the client for all approved change orders where schedule impact exists. Contract & Scope Management • Own all contract requirements and scope obligations from award through final completion., • Lead the internal contract document review process and translate contract scope into actionable construction tasks for the field team., • Identify and resolve scope gaps, RFIs, and scope change triggers before they become issues in the field. Schedule Ownership • Own the master project schedule: milestones, critical path dates, and ongoing updates throughout construction., • Submit 2-week look-aheads to the GC and review schedule health weekly with the Site Superintendent., • Hold the team accountable to schedule milestones and escalate risks proactively. Buyout & Purchasing • Own the full purchasing process for equipment and subcontractors: prepare scope of work documents, solicit and level competitive bids, prepare award recommendations, and obtain required approvals., • Coordinate with the APM on purchase order preparation, vendor follow-up, and delivery tracking., • Structure purchasing to maximize leverage — package multi-property or multi-scope buys where possible. Subcontractor Management • Own subcontractor scope leveling, award, contract execution, and on-site performance throughout the project., • Ensure all subcontractors are fully approved before being scheduled on site. Coordinate with the APM and the internal Compliance team to confirm COIs, badging, certified payroll, and all other compliance requirements are met for both subcontractors and internal personnel before work begins. Compliance Oversight • Own project-level compliance as it relates to scope, schedule, and personnel — both internal crews and subcontractors., • Coordinate directly with the internal Compliance team to ensure all prevailing wage, badging, certified payroll, COI, and regulatory requirements are met and current throughout the project., • Ensure compliance status is confirmed for all parties before mobilization and proactively managed through project completion. Safety • Own safety outcomes at the project level. While the Site Superintendent enforces safety standards in the field daily, the PM is accountable for ensuring the safety program is operating effectively across all assigned projects., • Review safety reports, near-miss documentation, and incident reports as they are submitted. Follow up on any identified hazards or corrective actions with the Site Superintendent., • Ensure JHAs are completed in advance of high-risk work sequences and that the field team is resourced to maintain full safety compliance throughout construction. Permits & Inspections Oversight • Own permit strategy, stamped drawing review, and inspection readiness across all permit types required for the project., • Coordinate with the APM, in-house expeditor, and licensee to ensure all permits are tracked, filed, tested, and inspected on schedule. Commissioning & Closeout • Own startup readiness, service handoff, and final billing. Communicate a clear written plan to the client in advance of all startup activities., • Run the project Handoff Meeting and ensure the complete closeout package — O&Ms, warranties, as-builts, and all required documentation — is assembled before releasing retainage. Team Leadership • Lead and mentor the assigned APM. Delegate administrative responsibilities clearly and hold the APM accountable to their role., • Conduct weekly project reviews with the Site Superintendent covering schedule, cost, field issues, compliance, and safety., • Ensure the field team has everything they need to execute: scope clarity, material readiness, and schedule alignment., • Participate in operational reviews with leadership and contribute to pipeline forecasting by providing accurate project revenue and completion projections. What Success Looks Like in This Role • Projects complete on schedule, on budget, and billing on time — with no surprises to the client., • First-submission requisition approval is the norm, not the exception., • Every change order is identified, priced, and submitted before the work is performed., • The APM is fully operational, the Site Super is aligned, and the PM is not in the field doing tasks that belong to others., • The PM hears about problems from the field first — not from the GC or client. Requirements & Qualifications Required • 5+ years of experience in construction project management focused on mechanical, plumbing, or MEP installations, • Strong knowledge of commercial boiler systems, steam and hydronic heating, domestic hot water, pumps, gas/fuel systems, and applicable NYC mechanical and plumbing codes, • Demonstrated experience owning job financials: pay applications, cost tracking, billing projections, • Experience managing subcontractors: scope leveling, award, compliance, and on-site performance, • Proficiency with project management and field management software (Asana, BuildOps preferred), • Strong written and verbal communication; able to interface with clients, GC partners, engineers, and field crews, • Highly organized, detail-oriented, and proactive — able to manage multiple active projects simultaneously, • Ability to make independent decisions and keep projects moving without waiting to be asked Preferred • Engineering background (MEP, Civil, or related), • Experience on prevailing wage, NYCHA, or affordable housing compliance projects, • Familiarity with DOB permitting processes in NYC What We Offer • Competitive salary commensurate with experience, • Project-based performance bonuses, • Medical, Dental, Vision, Life, and Disability insurance, • 401(k) with company matching (100% match up to 3%, 50% on the next 2%), • 10 days paid vacation, 7 sick days, and paid holidays, • A collaborative, high-performance team environment with direct visibility to leadership, • Opportunity to grow into a Senior PM or leadership role as the company expands Dual Fuel Company LLC is an Equal Opportunity Employer.

We are looking for an experienced and resourceful Executive Admin.Assistant to provide high-level support to senior leaders in New York.This role is ideal for someone who thrives in a fast-moving environment, anticipates needs before they arise, and keeps executive priorities organized and on track.

Assistant to provide high-level support to senior leaders in New York. The position partners closely with Finance and Technology leadership, contributing to daily operations, team coordination, and overall administrative efficiency while using modern tools to improve workflow. Provide administrative

Job DescriptionExecutive Housekeeper (PT).Job #: J2389.Position Details: Part-Time, Live-Out. Location: Demarest, NJ. Schedule: Monday, Wednesday & Friday. Hours: 9:00 AM–5:00 PM. Compensation: $40–$45 per hour. Start Date: November 4, 2026. A private family in Demarest, NJ is seeking an experienced, proactive, and hands-on Executive Housekeeper to help maintain a well-organized and smoothly running household. The ideal candidate takes genuine pride in their work, has a positive attitude, and can confidently manage daily housekeeping responsibilities while anticipating the family's needs. This role is best suited for someone who enjoys taking ownership of their work and brings a caring, thoughtful approach to the home. Main Work Duties: • Perform thorough hands-on cleaning and maintain all areas of the residence to a high standard., • Manage family laundry, including washing, folding, putting away clothing, and occasional ironing., • Change and care for household linens., • Maintain cleanliness and organization throughout the home., • Organize and maintain closets, pantry, refrigerator, and household storage areas., • Monitor and replenish cleaning products, household essentials, and other supplies., • Assist with seasonal organization and household projects., • Identify household needs and take initiative to address them., • Handle grocery shopping and household errands as needed., • Manage returns, dry cleaning drop-offs and pickups, and packages., • Coordinate appointments with vendors, repair professionals, and household service providers., • Monitor household maintenance needs and communicate necessary repairs or services., • Assist with occasional light food preparation., • Provide general household assistance to ensure daily routines run smoothly., • Anticipate the family's needs and complete tasks independently without constant direction. Required Qualities: • Genuine pride in their work, with a caring and thoughtful approach to household responsibilities., • Positive, pleasant personality and a professional attitude., • Trustworthy, honest, and respectful of the family's privacy., • Proactive, self-motivated, and willing to take initiative., • Strong attention to detail and high personal standards., • Organized, efficient, and capable of managing multiple responsibilities., • Dependable, responsible, and committed to consistent, quality work., • Flexible, cooperative, and receptive to direction., • Brings positive energy to the household and takes ownership of assigned tasks. Qualifications: • Previous experience as an Executive Housekeeper, Housekeeper, or Household Assistant in a private residence., • Strong hands-on housekeeping skills and knowledge of proper cleaning techniques., • Experience managing family laundry, linens, and garment care., • Ability to organize and maintain closets, pantries, refrigerators, and household storage spaces., • Experience handling grocery shopping, errands, and household supply management., • Ability to coordinate vendors, repair appointments, and household services., • Comfortable assisting with occasional light food preparation., • Ability to work independently, prioritize responsibilities, and manage time effectively., • Strong communication and organizational skills., • Must have a valid driver's license, a clean driving record, and be comfortable driving for household errands., • Must be legally authorized to work in the United States. The Ideal Candidate:The client is looking for someone who treats the home with the same care and attention they would give their own. This individual is hardworking, takes their responsibilities seriously, and genuinely enjoys creating a clean, comfortable, and organized environment. They should be able to recognize what needs to be done, take action without being asked, and maintain a friendly, positive presence in the household.

A prestigious, boutique litigation law firm in White Plains, NY is seeking a dedicated Executive Assistant to support their Managing Partner. Highly proactive with a strong instinct for prioritization and flawless attention to detail.

A prestigious, boutique litigation law firm in White Plains, NY is seeking a dedicated Executive Assistant to support their Managing Partner. Highly proactive with a strong instinct for prioritization and flawless attention to detail.

We are seeking an Executive Assistant to provide executive-level support to the CEO of an established media-only ad agency specializing in the pharmaceutical and life sciences vertical. Executive Assistant supporting a senior executive or busy professionals. The ideal candidate is intensely organize

Executive / Personal Assistant – Prestigious Financial Services Firm. A sophisticated investment firm in Fort Lee, NJ is seeking a proactive, detail-oriented Executive / Personal Assistant. Experience: 4+ years of dual Executive and Personal Assistant experience.

A prestigious, boutique litigation law firm in White Plains, NY is seeking a dedicated Executive Assistant to support their Managing Partner. Highly proactive with a strong instinct for prioritization and flawless attention to detail.

We are seeking an Executive Assistant to provide executive-level support to the CEO of an established media-only ad agency specializing in the pharmaceutical and life sciences vertical. Executive Assistant supporting a senior executive or busy professionals. The ideal candidate is intensely organize

Executive / Personal Assistant – Prestigious Financial Services Firm. A sophisticated investment firm in Fort Lee, NJ is seeking a proactive, detail-oriented Executive / Personal Assistant. Experience: 4+ years of dual Executive and Personal Assistant experience.

Controller Luxury Lifestyle Hotel I New York, NY Position Overview We are seeking an accomplished, strategic, and hands-on Controller to lead the financial operations of a well-established hotel in the heart of Manhattan's Upper West Side. This is an excellent opportunity for an experienced hospitality finance professional who enjoys being an integral part of a hotel's executive leadership team. The ideal candidate combines strong financial expertise with operational insight, a collaborative leadership style, and a genuine passion for the hospitality industry. The Director of Finance will oversee all aspects of the hotel's financial operations, ensuring fiscal responsibility, accurate reporting, effective internal controls, and long-term financial performance. This individual will work closely with the General Manager and department leaders to support sound business decisions and maximize profitability while maintaining the hotel's commitment to an exceptional guest experience. Key Responsibilities Financial Leadership & Strategy • Direct all accounting and financial operations, including budgeting, forecasting, financial reporting, and cash flow management., • Serve as a strategic business partner to the General Manager and executive leadership team., • Analyze financial performance, identify trends, and recommend strategies to improve profitability and operational efficiency., • Lead the preparation of annual operating budgets, capital budgets, and financial forecasts., • Provide timely, accurate financial reporting and meaningful analysis to ownership and management. Accounting & Financial Controls • Oversee daily accounting activities, including accounts payable, accounts receivable, payroll, general ledger, and month-end and year-end closing processes., • Establish and maintain strong internal controls to safeguard hotel assets and ensure financial integrity., • Ensure compliance with applicable accounting standards, tax regulations, and financial reporting requirements., • Coordinate financial audits and maintain accurate financial records., • Monitor cash flow, working capital, and banking relationships. Team Leadership • Lead, mentor, and develop the hotel's accounting and finance team., • Foster a culture of accountability, collaboration, accuracy, and continuous improvement., • Establish clear financial processes and ensure the team operates efficiently and effectively., • Build strong working relationships across all hotel departments. Qualifications • Bachelor's degree in Accounting, Finance, Business Administration, or a related field., • Minimum of 5–7 years of progressive hotel accounting and finance experience, including leadership responsibilities., • Previous experience as a Director of Finance, Assistant Director of Finance, or Controller within a full-service, upscale, or luxury hotel environment., • Strong understanding of hotel financial operations, budgeting, forecasting, and the Uniform System of Accounts for the Lodging Industry (USALI)., • Demonstrated experience with financial reporting, internal controls, payroll, and regulatory compliance., • Proficiency with hotel accounting systems and Microsoft Excel., • Excellent analytical, organizational, communication, and problem-solving skills., • Ability to translate financial information into actionable recommendations for operational leaders., • Strong leadership skills with a collaborative, approachable, and solutions-oriented management style., • New York City hotel experience is highly desirable. The Ideal Candidate We are looking for more than someone who can manage the numbers. The successful candidate will be a trusted business partner who understands how financial decisions affect the entire hotel operation. This individual will be comfortable moving between detailed financial analysis and high-level strategic conversations, bringing a practical, thoughtful approach to both. They will be proactive, organized, and confident in their expertise, while remaining approachable and collaborative with colleagues across all departments. Most importantly, they will appreciate the unique dynamics of an established Manhattan hotel and recognize that strong financial leadership is essential to delivering both exceptional guest experiences and sustainable business results. Location New York, New York Position Type: Full-Time | On-Site

Carrie Amber, headquartered in L.A. with a showroom in NYC, redefines intimates as the art of self-expression, where confidence meets creativity in every mood: assertive, elegant, coy, or effortlessly comfortable. Position Overview The New York Showroom & Account Executive is responsible for leading Carrie Amber Intimates’ New York showroom presence, driving sales growth across key accounts, and overseeing account management activity across both the off-price and full-price retail channels. This role serves as a market-facing sales leader who elevates the showroom experience, strengthens retailer partnerships, drives profitable business, and ensures outstanding weekly support and responsiveness for retailers that are consistently going to market. The role is highly collaborative and works in close partnership with the Los Angeles sales account team and leadership to drive execution, strengthen alignment, and deepen customer business growth. The intimate apparel market calendar is anchored around February, May, August, and November to introduce new seasonal styles, and this role is pivotal in planning, preparing, and executing these markets successfully. Salary: $85,000-$100,000 annually Key Responsibilities Showroom Leadership · Lead and manage the Carrie Amber New York showroom as the central hub for customer presentations, market appointments, and brand storytelling. · Ensure the showroom consistently reflects a polished, organized, and elevated presentation of the company’s brands and product assortments. · Oversee showroom readiness for all market appointments, buyer meetings, seasonal reviews, and special presentations. · Partner cross-functionally to ensure samples, line sheets, pricing, merchandising tools, and sales materials are accurate, timely, and customer-ready. · Lead planning and execution for the intimate apparel market cycles in February, May, August, and November, when new seasonal styles are presented to retailers. · Be pivotal in preparing and executing each market by coordinating showroom readiness, sample organization, line presentations, pricing tools, selling materials, and market follow-up to maximize customer engagement and business conversion. Sales Leadership · Drive revenue growth across assigned off-price and full-price retail accounts through strong relationship management, strategic selling, and consistent follow-through. · Lead account strategy for key retailers, including seasonal opportunities, core replenishment, market recaps, assortment updates, and new business development. · Present, negotiate, and close business while ensuring profitable outcomes aligned with company goals. · Analyze customer performance, sales trends, assortment productivity, margin, and inventory flow to identify opportunities and risks. Current Retailer and Weekly Customer Management · Serve as a highly responsive point of contact for current retailers, recognizing that customers are going to market on a continual basis and require consistent weekly partnership. · Maintain regular weekly communication with assigned retailers to support immediate selling needs, new opportunities, follow-up requests, product updates, and in-season business decisions. · Ensure timely response and follow-through on retailer asks, reorders, sample requests, pricing needs, inventory opportunities, and presentation updates. · Support retailers with a high level of urgency as their businesses move quickly and require ongoing merchandise direction and service. · Anticipate customer needs by staying close to their market cadence, timing, and evolving assortment requirements. · Collaborate consistently with the Los Angeles sales account team and leadership to drive strong execution, alignment, and customer business growth. · Ensure that each customer’s business is valued, supported, and deepened through thoughtful partnership, consistent follow-through, and strategic attention to long-term opportunity. Customer Engagement and Partnership · Build and maintain strong relationships with buyers, assistant buyers, and retail partners across the off-price and full-price intimate apparel market. · Understand each customer’s business model, pricing architecture, competitive landscape, calendar, and product needs. · Act as a trusted business partner by bringing insight, ideas, and merchandise solutions that support retailer success and Carrie Amber growth. Merchandise and Brand Collaboration · Partner with merchandising, design, and production teams to shape assortments that are commercially viable and aligned with customer demand. · Provide market feedback on trends, pricing, item performance, competition, and whitespace opportunities. · Support brand-right product decisions across Carrie Amber’s portfolio, ensuring positioning is clear and assortments are tailored by retailer and channel. Operational Excellence · Maintain strong discipline around order follow-up, sample management, customer communication, account recaps, and internal coordination. · Ensure account activity is supported by accurate reporting, timely follow-up, and clear action plans. · Partner with operations, production, and planning teams to support smooth execution from order placement through delivery. Qualifications · 7+ years of sales, showroom, or account management experience in apparel, intimate apparel, or related categories. · Strong experience in the off-price channel required; experience with full-price retailers strongly preferred. · Strong understanding of merchandising, pricing, margin, sell-through, and assortment productivity. · Highly organized with strong follow-up and execution discipline. Key Measures of Success · Year-over-year sales growth across assigned accounts · Growth in account retention, reactivation, and new customer acquisition · Strong weekly service execution and responsiveness to current retailers · Showroom productivity, execution quality, and profitable sales growth We Offer: • 85% Health, 100% Dental, 100% Vision Insurance Premium coverage under company sponsored plan, • 3% 401k employer contribution, • Profit Sharing, • Paid Holidays, • 2+ weeks PTO, • Company Events & Lunch & Learns, • Generous Employee Discounts To Apply: • Please apply on LinedIn and email a copy of Resume with Job Title as subject to .

The time between late afternoon and early.Sharing its name with the French term for the liminal moment linking late afternoon and early evening, Cinq à Sept brings the intriguing tension between day and night to a new advanced contemporary collection.Inspired by the hours between 5 and 7 p.Cinq à

Executive Assistant to Principals and Team, Venture Capital Firm, Mid-town, NYC. A desire to help others on the executive team, particularly with meetings scheduled among them and travel. If you bring emotional intelligence, sound judgment and calm confidence to every interaction — and five or mor

We are partnered with a leading Private Wealth Management firm seeking a highly organized and proactive Senior Administrative Associate to join their New York team.This individual will be a trusted business partner to Senior Executives, Wealth Advisors, and cross-functional stakeholders.They will pr

The Executive Assistant / Craft Service Manager is a full-time, on-site role based in the New York City Metropolitan Area. The role also oversees craft services, including ordering and stocking food and beverages, managing kitchen and lounge areas. Candidates should possess experience in facilities

NY law firm seeking an Executive Assistant for their Finance department.

Our client, a fashion-focused brand based in New York City, is seeking an Executive Assistant & Operations Coordinator to join their team in NYC!.

Executive Assistant & Payroll Operations Coordinator Location: 250 Park Avenue, New York, NY 10016 Compensation: $65 per hour ($135,200 annually) Plus EOY Bonus of Up to $10,000 Schedule: Four days per week Work Arrangement: Primarily in-office during the first 90 days, with the opportunity to transition to 100% remote work thereafter Schedule Options Option 1 Sunday: 8:00 AM – 12:00 PM Monday: 8:00 AM – 8:00 PM Tuesday: 8:00 AM – 8:00 PM Wednesday: 8:00 AM – 8:00 PM Option 2 Wednesday: 8:00 AM – 8:00 PM Thursday: 8:00 AM – 8:00 PM Friday: 8:00 AM – 8:00 PM Saturday: 8:00 AM – 12:00 PM Job Description Haraka Headhunters is seeking a highly organized, resourceful, discreet, and tech-savvy Executive Assistant & Payroll Operations Coordinator to work directly with the Founder & CEO of our legal staffing agency. This is a unique role for someone who enjoys wearing multiple hats. The ideal candidate will be equally comfortable working with payroll spreadsheets, coordinating recruiting activities, managing a calendar, assisting with social media initiatives, organizing business operations, and handling personal administrative matters for the CEO. Haraka Headhunters specializes in recruiting legal professionals, particularly attorneys, for law firms. Accordingly, an interest in law, legal staffing, recruiting, business operations, technology, and social media is highly desirable. The successful candidate should be someone who sees a problem and thinks, “I can figure that out” Payroll & Financial Administration • Assist with the preparation, review, and administration of company payroll., • Utilize ADP for payroll processing and related payroll administration., • Assist with preparation and organization of expense reports., • Assist with tax-filing preparation by organizing financial documents and information for the company's tax professionals., • Assist with setting up and maintaining automatic payments for approved business and personal expenses., • Coordinate with accountants, bookkeepers, payroll providers, and other professional service providers as needed. Executive & Business Operations • Manage the CEO's calendar, appointments, meetings, reminders, and scheduling priorities., • Coordinate business and personal appointments, including medical and dental appointments., • Arrange travel, transportation, accommodations, itineraries, and other travel logistics., • Assist with scheduling and coordinating, • Handle confidential and sensitive information with a high degree of discretion., • Assist with purchasing and ordering merchandise, supplies, gifts, promotional materials, and other items for both the company and the CEO personally. Recruiting & Legal Staffing Support • Assist with recruiting lawyers and other legal professionals for law firm clients., • Utilize LinkedIn Recruiter to identify, research, contact, and organize prospective candidates., • Assist with recruiting-related research and administrative projects., • Communicate professionally with attorneys, law firms, candidates, vendors, and other business contacts., • Social Media, Marketing & AI Content, • Assist with management of the company's Instagram and other social media platforms., • Assist with recruiting AI cartoonists, illustrators, graphic designers, and other creative professionals to develop original social media content., • Develop an interest and working knowledge of Google Ads, paid social media advertising, algorithms, audience targeting, and digital marketing., • Assist with researching and testing strategies for growing the company's online presence. Personal Executive Assistance This position will also provide confidential personal administrative support to the CEO, including: • Paying and organizing parking tickets and other personal administrative obligations., • Scheduling doctors, dentists, hair, makeup, and other personal appointments., • Coordinating personal travel arrangements., • Researching and hiring household service providers, including cleaning professionals and vegan chefs., • Ordering personal merchandise and other approved purchases., • Coordinating personal appointments, errands, and administrative matters., • Researching vendors and service providers and managing scheduling and follow-up., • Assisting with other personal and professional matters that help the CEO operate efficiently. Technology & Software The ideal candidate should be comfortable learning and using a variety of technology platforms, including: • ADP — payroll administration, • Microsoft Excel — spreadsheets, tracking, reporting, and financial organization, • Microsoft Office Suite — including Outlook, Word, Excel, and related applications, • Google Workspace — Gmail, Google Calendar, Google Drive, Google Docs, Google Sheets, etc., • LinkedIn Recruiter — candidate sourcing and recruiting, • Social media platforms, particularly Instagram, • Google Ads and digital advertising platforms, • AI-powered productivity and content-creation tools The candidate should be technologically curious and comfortable learning new software quickly. Education Requirements • Bachelor's degree in business, Political Science, or a related field preferred, but not required., • Paralegal certification is a plus., • Notary Public commission is a plus., • Experience working in a family office or providing high-level executive/personal assistance is a plus., • Experience in legal recruiting, staffing, law firms, professional services, payroll, accounting, or executive administration is highly desirable., • Equivalent professional experience may substitute for formal educational credentials. What We're Looking For The ideal candidate is: • Exceptionally organized and detail oriented., • Highly trustworthy and discreet., • Comfortable handling confidential financial, business, and personal information., • Proactive rather than reactive., • A strong communicator, both verbally and in writing., • Resourceful and excellent at problem-solving., • Comfortable managing competing priorities., • Technologically savvy and eager to learn new tools., • Interested in law, recruiting, staffing, business, technology, and social media., • Comfortable interacting with attorneys, executives, vendors, candidates, and other professionals., • Someone who takes ownership rather than waiting to be told what to do., • Most importantly, we're looking for someone who understands that being an executive assistant is not simply about managing a calendar. It's about anticipating needs, solving problems, protecting the executive's time, and keeping the business moving. What We're Offering • $65 per hour / $135,200 annualized compensation, • End-of-year bonus of up to $10,000, contingent upon individual and overall company performance., • Four-day workweek., • Two schedule options designed to provide meaningful consecutive days off., • Opportunity to work 100% remotely after 90 days, based on successful performance and the needs of the business., • Opportunity to work directly with the Founder & CEO., • Exposure to legal recruiting, staffing, business operations, payroll, marketing, social media, and entrepreneurship., • Opportunity to develop a diverse and highly transferable professional skill set. Our Philosophy on Work-Life Balance At Haraka Headhunters, we believe productivity should be measured by results—not by how many days someone can sit at a desk Our Founder & CEO has a simple philosophy: five-day workweeks are not a badge of honor. We believe great people deserve time to work hard, recharge, have a life, and come back ready to perform at their best. We don't believe in glorifying burnout. We believe in working smarter, getting the job done, and leaving enough life outside of work to actually enjoy it. Because at Haraka Headhunters, we're in the business of finding exceptional people—and we intend to treat exceptional people exceptionally well. Feel free to submit your resume directly to: We are offering a $500 referral bonus in the event that our client hires the attorney you referred

Receptionist, Administrative Assistant, Virtual Assistant or Office Administrative Assistant. We have multiple clients looking for Receptionists/Administrative Assistants/Office Assistants on a temporary, temp to perm and permanent basis. Liaise with executive and senior administrative assistants to

Executive Administrative Assistant. Our client, a leading global financial services and investment management firm, is looking to hire an experienced Executive Administrative Assistant to support senior leadership in its New York office. This is an excellent opportunity for a highly organized, proac

We are seeking a highly polished, proactive, and discreet operations focused Personal Assistant to support our client, the CEO of a publicly traded company. This role sits within the broader “Office of the CEO” and partners closely with the Executive Assistant (corporate) to ensure seamless mana

FlexStaff is hiring an experienced Executive Administrative Assistant for our client, an industry leader representing securities firms, banks, and asset management companies. As an Executive Administrative Assistant, you will be responsible for supporting five Managing Directors with the following:.

Support Account Executives with daily account management and customer needs.

Previous experience as a Legal Secretary, Legal Assistant or Executive Assistant, ideally supporting a senior partner or regional lead in an international law firm or professional services environment. Previous experience as a Legal Secretary, Legal Assistant or Executive Assistant, ideally supporti

This is a traditional Executive Assistant role requiring an organized, proactive and resilient professional who thrives in a fast-paced environment and is confident managing competing priorities, changing demands and different working styles. We are seeking a solid Executive Assistant who takes prid

The Executive Assistant / Craft Service Manager is a full-time, on-site role based in the New York City Metropolitan Area.

HYBRID C-LEVEL EXECUTIVE ASSISTANT AT GLOBAL FINTECH FIRM Base Salary is $175K to $220K; Including Paid OT (if worked) Incredible Organization; Discretionary Year-end Bonus; and Excellent Benefits Solidly established Global Hedge Fund/FinTech Firm is looking for an experienced, highly capable, forward-thinking individual to serve as a strategic partner to a Senior Member of the Firm. This individual will enable high-functioning operations by anticipating needs, exercising exceptional judgment, and driving key initiatives that advance Executive Committee Priorities. This is a unique opportunity to gain deep insight into how the firm operates at the highest levels while working closely with Senior Leaders in a fast-paced, intellectually rigorous environment. We work in a hybrid model where you are in the office Tuesday through Thursday with the option of working from home on Monday and Friday. SKILLS AND QUALIFICATIONS • Bachelor’s Degree or Higher in any Academic Field is required., • At least Twelve to Fifteen (12-15) years of Work Experience, along with a demonstrated talent in academic and/or professional endeavors required., • We welcome applicants from a wide range of professional backgrounds; no prior finance experience is required but would be a decided plus., • Experience in Client Services or Other Customer-focused Roles is a meaningful plus., • Flexibility and diligence with well-developed organizational, analytical, time management, and multitasking skills., • Excellent judgement, meticulous attention to detail, and keen written and verbal communication skills., • The ability to manage confidential information with the utmost discretion is critical. DUTIES AND RESPONSIBILITIES • Manage a broad range of responsibilities supporting both strategic and administrative needs., • Maintain complex and dynamic calendars, prioritize and triage incoming communications, requests, and deliverables, and serve as a liaison with internal teams and external stakeholders., • Coordinate travel, meetings, and events with precision, providing high-quality administrative support ensuring seamless day-to-day operations., • Gain opportunities to own ad hoc projects that require proactive problem-solving, along with select personal support to ensure alignment between professional and personal commitments.

EA / Investor Relations Coordinator | VC / Growth Equity Firm.We are working on a high-priority search for a leading venture capital / growth equity investment firm in NYC looking to add an exceptional Executive Assistant / Investor Relations Coordinator to its Investor Relations team.This is a high