Executive assistant jobs in Cicero, New YorkCreate job alerts

Job Description Job Title: Clinical Operations Executive Assistant (LPN) to the Director of Nursing (DON) Position Summary The Clinical Operations Executive Assistant (LPN) to the Director of Nursing (DON) provides advanced administrative, clinical coordination, and regulatory support within a long-term care facility. This role is integral to ensuring compliance with New York State Department of Health (NYS DOH) and Centers for Medicare & Medicaid Services (CMS) requirements, including adherence to federal regulations under 42 CFR §483 (Requirements for Participation for Long-Term Care Facilities). Acting as an extension of the DON, this position supports clinical oversight, survey readiness, quality improvement initiatives, and interdisciplinary communication to promote safe, effective, and resident-centered care. Key Responsibilities Executive & Clinical Administrative Support · Provide high-level administrative and clinical support to the DON, including calendar management, regulatory meeting coordination including spearheading meeting minutes, and prioritization of clinical issues. · Prepare and maintain survey-ready documentation, reports, policies, and meeting materials in accordance with NYS DOH and CMS standards. · Maintain strict confidentiality in compliance with HIPAA regulations. · Other duties as assigned Regulatory Compliance & Survey Readiness · Assist in ensuring ongoing compliance with CMS Conditions of Participation (42 CFR §483) and NYS DOH regulations for skilled nursing facilities. · Coordinate and participate in survey preparedness activities, mock surveys, and plan of correction (POC) development. · Track and monitor Statements of Deficiencies (Form CMS-2567) and ensure timely submission of corrective actions. · Maintain documentation for audits, including infection control, staffing, and quality metrics. · Other duties as assigned Clinical Operations Coordination · Support daily nursing operations, including staffing coordination to meet minimum staffing requirements and acuity needs. · Assist in clinical audits (e.g., documentation, medication administration, infection control practices). · Collaborate with unit managers to ensure compliance with care standards and documentation protocols. · Other duties as assigned Quality Assurance & Performance Improvement (QAPI) · Support the facility’s QAPI program in alignment with CMS and NYS DOH requirements. · Collect, track, and analyze quality indicators, including falls, pressure injuries, infections, and hospital readmissions. · Assist in developing performance improvement plans and monitoring outcomes. · Other duties as assigned Infection Control & Safety Monitoring · Assist the Infection Preventionist and DON in maintaining compliance with infection control regulations, including CDC and CMS guidance. · Track and report infection surveillance data and support outbreak management protocols. · Other duties as assigned Communication & Liaison · Serve as a liaison between the DON, interdisciplinary team members, physicians, residents, families, and external agencies. · Support communication related to regulatory updates, policy changes, and clinical initiatives. · Other duties as assigned Data Management & Reporting · Maintain accurate and up-to-date clinical and regulatory records. · Generate reports related to staffing (e.g., PBJ reporting), incidents, and quality measures. · Support electronic health record (EHR) documentation compliance and audits. · Other duties as assigned Qualifications Education & Licensure · Active and unrestricted Licensed Practical Nurse (LPN) license in the State of New York (required). · Associate’s degree or higher in Nursing or Healthcare Administration preferred. Experience · Minimum 3–5 years of clinical experience in a skilled nursing facility or long-term care setting. · Prior experience with regulatory compliance, survey processes, or quality improvement preferred. · Experience supporting nursing leadership or working in a supervisory/administrative capacity strongly preferred. Knowledge & Skills · Strong working knowledge of CMS regulations (42 CFR §483) and NYS DOH requirements. · Familiarity with survey processes, CMS-2567, and Plan of Correction (POC) development. · Proficiency in EHR systems and Microsoft Office Suite. · Excellent organizational, analytical, and communication skills. · Ability to manage multiple priorities in a fast-paced, highly regulated environment. Work Environment · Long-term care/skilled nursing facility setting with frequent regulatory oversight. · May require extended hours during NYS DOH or CMS surveys, audits, or outbreak situations. Reporting Structure · Reports directly to the Director of Nursing (DON). Key Competencies · Regulatory and compliance-driven mindset · Clinical knowledge applied to administrative functions · Attention to detail and survey readiness focus · Strong interpersonal and leadership support skills · Ability to handle confidential and sensitive information #upstate123

Job DescriptionBenefits: • 401(k), • Bonus based on performance, • Competitive salary, • Health insurance Alpha and Omega Staffing Services is seeking two QA/QC Electrical Managers for a long term microchip construction project in Syracuse, New York. Pay: $65 per hour Per diem: $150 per day for eligible travelers Type: 1099 independent contractor Duration: Approximately two years Candidates must have a journeyman electrician background or equivalent and at least two years of commercial or industrial electrical quality control inspection experience. Relevant electrical or quality certifications are preferred. Interested candidates should provide an updated resume and certifications. Kristin Ryan Executive Assistant Office: (844) 592 0872 Mobile: (661) 809 5912 Website: a-osafety.com

Job Description Director of Day Programs The Director of Day Programs is responsible for all day services offered by H.O.M.E. Inc. These services include Comm Habilitation, Prevocational, Day Habilitation, and Respite services. She/He performs a variety of oversight duties necessary for maintaining comprehensive and coordinated systems of daily living activities for developmentally disabled adults and children served by the Agency. She/He works with H.O.M.E. Inc.’s executive leadership team and other health and human service professionals to promote the highest quality of integrated care for clients. The Director of Day Programs plays a critical role in promoting positive and professional communications and effective working relationships among department and agency staff, consumers, service providers, families, employers, and the general public. This position is responsible for the supervision of program employees, training staff, and reports directly to the Assistant Director. Essential Functions: 1. Provide leadership, guidance, direction, and vision for the day programs – Respite, Prevoc, Comm Habilitation, and Day Hab., 2. Maintain adequate staffing levels for all programs., 3. Update Staff Action Plans every 6 months., 4. Support agency and program growth by attending any agency or non-agency sponsored outside events with HR or other agency staff as directed by Associate Director/Executive Director., 5. Verify daily documentation is completed, and all monthly summaries are completed no later than the 5th of the following month., 6. Verify billing through Therap; to include monthly reconciliation of billing to ensure no errors or missed billings., 7. Weekly review of employee timecards, to ensure no unauthorized OT and entries are correct; bi-weekly approval of all timecards & ensure all employees approve their timecards prior to payroll being released., 8. Complete, monthly, 10% audit of source documentation to include attendance sheets, daily documentation notes, COVID cleaning/screening documents, etc., 9. Develop, post, and monitor program activities to ensure that clients are adequately always engaged in developmental activities., 10. Train, educate, monitor, and evaluate program staff., 11. Engage in program budget development; monitor budget, keep expense records, complete billing, and report on budget as needed., 12. Develop, review, and monitor behavioral plans as needed for participants within the agency with behavioral challenges (especially in the Respite and Group Day Habilitation Programs)., 13. Provide triage consultation to staff upon request., 14. Attend all scheduled Life Plan meetings as scheduled and fully prepared; ensure that the Agency Nurse is included in the process., 15. Advise the agency of any concerns that may arise in the review process so that they can be addressed in a timely manner., 16. Work closely with H.O.M.E. Inc. staff/designee to ensure the success of the programs., 17. Reporting and monitoring client participation and sharing concerns/successes with H.O.M.E. Inc. staff during Evaluation meetings., 18. Complete and submit all required program reports (fiscal, program, surveys, etc.)., 19. Complete investigations as requested., 20. Always maintain a safe working environment and emphasize safety to staff., 21. Maintaining open lines of communication with clients and their families, as well as outside agencies., 22. Obtain and maintain AMAP Certification within 1 year of promotion to the position to always ensure AMAP staff are on-site and assist when needed with medications for individuals served., 23. Review all referrals to agency programs and follow up during monthly supervision as to the status of referrals. Secondary Functions: 1. Monitor, file, and secure all Life Plans for completeness to stay in compliance with OPWDD regulations and agency procedures., 2. Review and update Life Plans and participate in annual and semi-annual reviews., 3. Ensure that all Life Plans, annual and semi-annual reviews, and daily record service sheets are accurately filed and available for review while protecting the confidentiality of all persons served., 4. Perform administrative duties necessary to maintain accurate records, utilizing the computer system, software, and applications used in accordance with agency policies and procedures., 5. Conduct self in a manner as to always contribute to maximum participant growth and in accordance with all regulations, agency policy, and procedures., 6. Attend all staff meetings and mandatory training sessions to keep abreast of updated agency policies and OPWDD regulations., 7. Enhance professional knowledge by attending workshops and trainings, establishing professional networks, and reviewing professional publications., 8. Accomplish other job-related tasks and/or duties as needed or assigned., 9. Provide other job-related support and services as required or assigned by the Associate and Executive Director. Supervisory Responsibilities: This job requires direct responsibility for all program staff, direct support, and transportation. Job duties include supervisory activities such as training, assigning, monitoring, and assessing work. Work involves ensuring decisions follow HR and the organization’s policies, practices, and procedures. Minimum Qualifications: Bachelor’s Degree in a Human Service-related field, and three years of supervisory experience working with persons with disabilities; or a combination of education and experience which, in the judgment of the employer, equals the above standards. Familiarity with Medicaid Waiver and OPWDD funding and regulations is a plus. Knowledge, Skills, and Abilities: 1. Knowledge of the business community, Medicaid Waiver, OPWDD funding, and applicable federal and state regulations, 2. Ability and willingness to support the Agency's mission, ethics, and values., 3. Ability to work both independently and as an effective team member, organize and structure own work, and exercise initiative., 4. Ability to apply the knowledge and skills in a timely, accurate, and efficient manner to meet deadlines., 5. Good interpersonal and communication skills, Ability to supervise and coordinate the work of others with a variety of assignments, and maintain effective and harmonious working relationships with other employees and the public., 6. Excellent written and oral communication skills., 7. Strong ability to communicate in writing sufficient to prepare required service plans, document services rendered, and correspond with others, including funding agencies., 8. Creative problem solving., 9. Experience providing career advising and case management to persons with high barriers to employment. Other Requirements: Possession of a valid New York State driver’s license and use of a personal vehicle; must be able to lift up to twenty-five pounds. Must be flexible in scheduling. The normal work hours are from 8:30 AM to 4:30 PM. The duties and responsibilities described above are not an exhaustive list, and additional tasks may be assigned to the employee from time to time, or the scope of the job may change as necessitated by business demands.

Job Description ASSISTANT DIRECTOR OF FOOD & BEVERAGE - CATERING THE ROLE We are seeking an experienced Assistant Director of Food & Beverage to help lead catering and event operations within a high-volume hospitality environment. This role combines hands-on operational leadership with financial management, team development, client service, and event execution. The ideal candidate has experience overseeing catered events, banquets, or large-scale food and beverage operations and is comfortable balancing the guest experience with labor, cost, and revenue goals. KEY RESPONSIBILITIES • Lead the planning and execution of catering and food & beverage operations for meetings, receptions, banquets, private functions, and large-scale events, • Coordinate event logistics including staffing, scheduling, purchasing, ordering, setup, service, and post-event follow-up, • Support menu development and food & beverage programming based on client and event needs, • Manage departmental budgets, forecasts, revenue, expenses, and overall financial performance, • Monitor sales, labor, event volume, and other operational metrics to identify opportunities for greater efficiency and profitability, • Maintain high standards for service, presentation, consistency, and overall guest experience, • Ensure operations meet applicable food safety, alcohol service, health, and workplace safety requirements, • Monitor facilities, service areas, and equipment to ensure operational readiness, • Lead, coach, and develop food & beverage managers and team members, • Participate in hiring, onboarding, training, employee development, and performance management, • Manage labor planning and payroll processes while adjusting staffing levels based on business demands, • Coordinate with supplemental or temporary staffing partners when necessary, • Maintain productive employee and labor relationships, • Partner closely with culinary, operations, sales, finance, HR, and event teams, • Assist with vendor relationships, purchasing, and contract-related needs, • Participate in event planning meetings and contribute to operational strategy, • Identify opportunities to grow catering and food & beverage revenue, • Build relationships with existing and prospective clients and support account development, • Perform additional operational and leadership responsibilities as needed LEADERSHIP RESPONSIBILITIES This position will provide direct leadership to members of the food & beverage operation. Responsibilities may include interviewing, hiring, training, scheduling, assigning work, coaching, evaluating performance, resolving employee concerns, and maintaining operational standards. QUALIFICATIONS • Bachelor's degree in Hospitality, Business, Food & Beverage Management, or a related field preferred, • 5+ years of hospitality or food & beverage experience with progressive management responsibility, • Experience within catering, banquets, events, hotels, convention facilities, entertainment venues, or another high-volume hospitality environment strongly preferred, • Experience leading complex food & beverage operations and large-scale events, • Strong knowledge of budgeting, forecasting, labor management, cost controls, and operational planning, • Experience with POS, inventory, scheduling, and standard business software, • Understanding of purchasing, vendor relationships, and contract negotiations, • Experience working within a union or structured labor environment is beneficial, • Strong leadership and team-development skills, • Excellent communication and relationship-building abilities, • Highly organized with the ability to manage multiple events and priorities simultaneously, • Comfortable making decisions in a fast-moving operational environment, • Strong financial and business acumen, • Guest-focused approach with a commitment to service excellence, • High level of accountability, initiative, and professionalism, • Ability to work a flexible hospitality schedule, including evenings, weekends, early mornings, and holidays as business needs require WORK ENVIRONMENT This is an on-site position within a high-volume events and hospitality operation. The role requires significant time throughout the facility and active involvement during event execution. Candidates should be comfortable: • Standing and walking for extended periods, • Occasionally lifting or moving items up to approximately 50 pounds, • Working in active, high-volume event environments, • Moving between office, event, service, and operational areas, • Working both indoors and outdoors when necessary, • Using computers, POS systems, and standard office equipment COMPENSATION & BENEFITS Competitive salary based on experience, along with a comprehensive benefits package that may include medical, dental, vision, retirement benefits, paid time off, life insurance, and disability coverage. \nCompany Description The Restaurant Zone is a leading hospitality recruitment agency specializing in connecting top-tier talent with restaurants, hotels, and hospitality groups across the United States. We partner with growing brands and established operators to deliver high-quality candidates for management, executive, and specialized roles. Our team combines industry expertise, a vast candidate network, and a results-driven approach to help businesses build strong, reliable teams. At The Restaurant Zone, we focus on speed, quality, and long-term fit—ensuring both clients and candidates succeed. The Restaurant Zone is a leading hospitality recruitment agency specializing in connecting top-tier talent with restaurants, hotels, and hospitality groups across the United States. We partner with growing brands and established operators to deliver high-quality candidates for management, executive, and specialized roles. Our team combines industry expertise, a vast candidate network, and a results-driven approach to help businesses build strong, reliable teams. At The Restaurant Zone, we focus on speed, quality, and long-term fit—ensuring both clients and candidates succeed.

Job Description Abacus is looking to hire a Part-time Executive Assistant in the Syracuse, NY area. • This position will be acting as the EA to our Site Director and may also remotely assist the Toronto Site Director with minor tasks., • Shift: afternoon hours. Potentially 1:00 PM - 5:30 PM, totaling 22 hours per week. Primary Responsibilities Duties adapt based on executive focus and department needs, including but not limited to: • Executive Workflow Management: Oversee executive correspondence, track action items, and proactively resolve pending matters with minimal oversight., • Information & Communication Handling: Filter inquiries, draft high-priority communications for executive signature, and disseminate leadership directives across cross-functional departments., • Research & Data Analysis: Gather, evaluate, and synthesize complex datasets into comprehensive reports to inform executive decisions., • Logistics & Event Planning: Assists in the end-to-end planning for meetings, large-scale conferences, project milestones, complex global travel itineraries, and expense reconciliation., • Confidentiality: Maintain and safeguard sensitive organizational files, documentation, and records daily., • Operational Liaison: Act as a central point of contact to align departmental projects with broader company objectives. Administrative Overview Primary Responsibilities Duties adapt based on functional assignment, including but not limited to: • Office & Clerical Operations: Manage daily front-office functions, phone inquiries, incoming/outgoing mail, and digital and physical filing systems in alignment with company protocols., • Communication & Routing: Draft and manage standard correspondence, redirecting routine inquiries to free up departmental bandwidth., • Data & Report Preparation: Collect, organize, and compile data from specified sources to create routine business reports and documentation., • Schedule & Travel Logistics: Coordinate calendars, book internal/external meetings, arrange travel plans, and compile expense reports., • Stakeholder Interaction: Serve as a reliable touchpoint for internal staff, vendors, and clients to resolve routine operational issues smoothly. Overall Level Distinction: Senior Specialist • Reports to one or more Vice Presidents operating within 1–4 leadership tiers of the CEO., • Handles high-stakes internal and external interactions requiring extreme discretion, diplomacy, and integrity., • Operates with high autonomy to address and resolve intricate operational challenges., • May act as a team lead or working supervisor, offering guidance and problem-solving support to junior administrative personnel. Qualifications & Competencies • Education: High School Diploma or GED required; Associate's degree or higher preferred., • Experience: 8+ years of progressive administrative support experience, ideally backing senior leadership or large operational teams. Global corporate experience and international travel coordination required., • Technical & Analytical Aptitude: Proficient across relevant business software platforms; exceptional research, data compilation, and analytical capabilities., • Core Skills: Outstanding written and verbal communication, impeccable attention to detail, strong time management, and a high commitment to internal customer service.

At Legion Health, we believe everyone deserves fast, affordable, and effective mental health care, and we’re on a mission to deliver that at scale.AI agents automate all parts of our care operations (e.Our vision? A 10X better patient experience that’s higher quality, less expensive, and more sc

Executive Assistant, Senior Administrative Assistant, Operations Coordinator, or similar role supporting a CEO, founder, or senior executive. AOA is hiring an Executive Assistant to create the structure and proactive support that helps our CEO spend more of his time, energy, and focus where it creat

Job Description We are looking for our next great team member to join us as an Assistant Housekeeping Manager in our Housekeeping Department. We are committed to providing you with: • Highly competitive wages, • An exceptional benefit plan for eligible associates and their family members, • 401(k) matching program for eligible associates, • Flexible scheduling to allow you to focus on what is important to you, • Discounts at Crescent-managed properties throughout North America for you and your family members, • Additional hotel discounts through Marriott International brand hotels, • Free Parking, • Free Meal during your shift, • Quarterly employee appreciation events to celebrate all your hard work Marriott Syracuse Downtown is seeking an experienced and motivated Assistant Housekeeping Manager to support the daily operations of the Housekeeping Department. This role assists in ensuring guest rooms, public areas, and back-of-house spaces are maintained to the highest standards of cleanliness, safety, and service while providing leadership and support to the housekeeping team. What you will do each day? • Assist in overseeing the daily operations of the Housekeeping Department, including room attendants, housepersons, inspectors, and laundry staff., • Partner with the Executive Housekeeper to develop schedules, assign workloads, and ensure staffing levels meet operational needs., • Conduct inspections of guest rooms, public areas, and back-of-house spaces to ensure compliance with brand standards and guest expectations., • Train, coach, motivate, and develop housekeeping associates while promoting a positive and productive work environment., • Assist with performance management, including evaluations, coaching, corrective action recommendations, and recognition programs., • Monitor inventory levels of linens, guest supplies, uniforms, and cleaning chemicals and assist with ordering and cost-control initiatives., • Ensure compliance with all safety, sanitation, OSHA, and loss prevention policies and procedures., • Address guest concerns and service recovery opportunities promptly and professionally., • Support department budgeting goals by maintaining productivity standards and controlling labor and supply expenses., • Perform any other job-related duties as assigned. Does this sound like you? You possess a strong leadership presence, exceptional organizational skills, and a passion for delivering outstanding guest experiences. You communicate effectively with guests and team members, lead by example, and foster a culture of accountability, teamwork, and excellence. You are comfortable coaching and developing associates, managing multiple priorities simultaneously, and making sound decisions in a fast-paced hospitality environment. You have a solid understanding of housekeeping operations, cleaning procedures, chemical handling, and hotel service standards. You are adaptable, solution-oriented, and committed to maintaining a safe, clean, and welcoming environment for both guests and associates. At Crescent Hotels & Resorts, we strive to create a great place to work where associates at all levels of our organization are respected for their differences, just like the guests and owners we serve. That is why we are dedicated to creating an environment that facilitates open and honest conversations about race, equity, diversity, and inclusion. By examining our own beliefs and behaviors, we can create meaningful change through training, recruiting, and promoting diverse talent to strengthen our culture.

Job description: Executive Assistant – Location: Syracuse, NY Schedule: Monday–Friday, 1:00 PM–5:30 PM (Afternoon Shift) Hours: Approximately 22.5 hours per week Position Overview We are looking for an experienced Executive Assistant to provide administrative and operational support to the Syracuse Business Unit Director and senior leadership. This role requires strong organization, communication, discretion, and the ability to handle confidential information. Key Responsibilities • Manage calendars, meetings, correspondence, and follow-up items., • Prepare emails, reports, presentations, and other business documents., • Coordinate meetings, conferences, events, and business activities., • Arrange domestic and international travel, including itineraries and expenses., • Collect and organize information and data for reports and presentations., • Handle confidential documents and sensitive business information., • Communicate with internal teams, vendors, clients, and other stakeholders., • Track important tasks and deadlines and follow up as needed., • Provide general administrative and clerical support, including filing, phone calls, and document management., • Help resolve routine operational issues and ensure smooth day-to-day activities. Qualifications • High School Diploma or GED required; Associate’s degree or higher preferred., • 3-5 years of administrative or executive support experience preferred., • Experience supporting senior leadership, executives, or large operational teams., • Experience coordinating international travel is required., • Strong written and verbal communication skills., • Excellent organization, time management, and attention to detail., • Ability to handle confidential and sensitive information with professionalism., • Strong knowledge of Microsoft Office and other business software., • Ability to work independently, prioritize tasks, and manage multiple responsibilities. Application Question(s): • Do you have 3-5+ years of experience providing administrative or Executive Assistant support, preferably to senior leaders or executives?, • Are you available to work Monday–Friday from 1:00 PM to 5:30 PM in Syracuse, NY, and are you comfortable working this part-time schedule? Work Location: In person

Abacus is looking to hire a Part-time Administrative Assistant in the Syracuse, NY area. • This position will be acting as the Administrative Assistant to our Site Director and may also remotely assist the Toronto Site Director with minor tasks., • Shift: afternoon hours. Potentially 1:00 PM - 5:30 PM, totaling 22 hours per week. Primary Responsibilities Duties adapt based on executive focus and department needs, including but not limited to: • Executive Workflow Management: Oversee executive correspondence, track action items, and proactively resolve pending matters with minimal oversight., • Information & Communication Handling: Filter inquiries, draft high-priority communications for executive signature, and disseminate leadership directives across cross-functional departments., • Research & Data Analysis: Gather, evaluate, and synthesize complex datasets into comprehensive reports to inform executive decisions., • Logistics & Event Planning: Assists in the end-to-end planning for meetings, large-scale conferences, project milestones, complex global travel itineraries, and expense reconciliation., • Confidentiality: Maintain and safeguard sensitive organizational files, documentation, and records daily., • Operational Liaison: Act as a central point of contact to align departmental projects with broader company objectives. Administrative Overview Primary Responsibilities Duties adapt based on functional assignment, including but not limited to: • Office & Clerical Operations: Manage daily front-office functions, phone inquiries, incoming/outgoing mail, and digital and physical filing systems in alignment with company protocols., • Communication & Routing: Draft and manage standard correspondence, redirecting routine inquiries to free up departmental bandwidth., • Data & Report Preparation: Collect, organize, and compile data from specified sources to create routine business reports and documentation., • Schedule & Travel Logistics: Coordinate calendars, book internal/external meetings, arrange travel plans, and compile expense reports., • Stakeholder Interaction: Serve as a reliable touchpoint for internal staff, vendors, and clients to resolve routine operational issues smoothly. Overall Level Distinction: Senior Specialist • Reports to one or more Vice Presidents operating within 1–4 leadership tiers of the CEO., • Handles high-stakes internal and external interactions requiring extreme discretion, diplomacy, and integrity., • Operates with high autonomy to address and resolve intricate operational challenges., • May act as a team lead or working supervisor, offering guidance and problem-solving support to junior administrative personnel. Qualifications & Competencies • Education: High School Diploma or GED required; Associate’s degree or higher preferred., • Experience: 8+ years of progressive administrative support experience, ideally backing senior leadership or large operational teams. Global corporate experience and international travel coordination required., • Technical & Analytical Aptitude: Proficient across relevant business software platforms; exceptional research, data compilation, and analytical capabilities., • Core Skills: Outstanding written and verbal communication, impeccable attention to detail, strong time management, and a high commitment to internal customer service.

Backus Properties is a fast-growing real estate investment and property management company based in the U.We specialize in residential, commercial, and vacation rental properties.Our mission is simple: deliver exceptional results for our clients and create outstanding living and investment spaces.We

Manage daily administrative and operational tasks.Coordinate meetings, schedules, and calendar management.Maintain communication with providers, partners, and clients.Track project updates, submissions, and follow-up tasks.Conduct outreach through phone calls, email, and virtual communication.Organi

Has 5+ years of experience as an executive assistant to a CEO or senior executive, ideally at a high-growth or startup company. We're looking for an experienced Executive Assistant to our CEO. We want someone who's already done this well for a CEO or senior executive, and is hungry to keep growing t

We are seeking a highly organized and motivated Remote Executive Assistant to provide administrative support to our executive team. Manage the executive team's calendars, scheduling meetings and appointments. Handle incoming and outgoing communication on behalf of the executive team.

Executive Assistant or Chief of Staff. At Everest, we believe being an executive assistant is meaningful, impactful work—and it’s not going anywhere. Great executive assistants bring sound judgment, empathy, and partnership—things no tool can replace.

Manage inbound/outbound patient calls and triage inquiries.Schedule, reschedule, and confirm patient appointments.Send appointment reminders and coordinate pre-visit instructions.Provide general administrative support including correspondence and document management.Assist with patient intake, medic

The role of a Personal Assistant at GreenLeaf Industries entails providing comprehensive and proactive support to the Executive team.The individual in this position works closely with high-level executives, using excellent organizational and planning skills to manage the daily operations and long-te

Executive - Executive Management; Board and governance support contacts; executive assistants. In addition to comprehensive calendar, meeting, travel, and expense support, the Executive Assistant coordinates leadership routines, prepares briefing materials, tracks decisions and actions, supports sel

Executive Assistant, Administrative Assistant, or similar role. As an Executive Assistant, you will play a critical role in supporting busy professionals by managing schedules, communications, and day-to-day operations. Our Executive Assistants are committed to delivering efficient, proactive, and h

As an Executive Assistant & Special Projects Manager to the Executive Leadership Team (ELT), you will combine executive-level administrative support with strategic project management to drive alignment, operating rigor, and execution across the enterprise. Coordinate complex travel, logistics, and e

We're especially interested in candidates who are fluent with AI tools and know how to use them to work faster and smarter, whether that's drafting and refining communications, synthesizing research and briefing materials, or streamlining scheduling and administrative workflows. Provide scheduling s

The Signatry is a donor advised fund (DAF) sponsor, but we are more importantly a Christian ministry seeking to build the kingdom of God by inspiring world-changing generosity.The Signatry believes generosity is the heart of the gospel, and this drives us to equip people to lead generous lives that

We’re a stealth-stage fund and tech startup operating at the intersection of alternative markets and quantitative strategy.Backed by experienced operators and growing quickly, we’re building the infrastructure to scale a high-performance, data-driven business.We're currently a lean team with out

In the first 90 days, successful Chief Executive Assistants at Squared Away typically:. You'll work with a vetted client base across a wide range of industries, including venture capital, consulting, finance, marketing, nonprofit, real estate, technology, and more. Our assistants are not task-takers

This compensation range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to: skill sets, experience and training, licensure and certifications, and other business and organizational needs.

At Anchorage Digital, we are building the world’s most advanced digital asset platform for institutions to participate in crypto.Anchorage Digital is a crypto platform that enables institutions to participate in digital assets through custody, staking, trading, governance, settlement, and the indu

Coordinate and schedule all professional work calls.Proactively review calendar layouts to identify and resolve scheduling conflicts.Integrate personal and non-work appointments seamlessly around the established work schedule.Audit team time entries within the work system to ensure completeness and

Minimum of 3 years of experience as an Executive Assistant to C-levels (CEO, COO etc).

The best Executive Assistant at MARA is someone who makes life easier for everyone around them. Executive Assistant support for senior leaders. The Executive Assistant will serve as a trusted partner to MARA's leadership team, helping increase our effectiveness, capacity, and decision velocity by re

You have a demonstrated history of success in operations, administrative support, and or executive assistant roles. Fluidly providing a variety of virtual assistant services such as scheduling, emailing, lead conversion, research, data entry, and more.

PE-backed, global professional services firm of ~1,000 strategists, technologists, and operational specialists.We partner with leading law firms, corporations, and law departments to deliver high-impact strategy, legal technology, operations, and intelligence solutions.As we continue to scale global

Executive Assistant & Board Liaison.Remote; Minneapolis and Washington DC Preferred.The Executive Assistant provides administrative, planning, and coordination support to the Chief Executive Officer, collectively the Executive Team, and Board of Directors to advance our work.They will manage and per

At least 3 to 5 years of solid experience working as an Executive Assistant, with explicit preference for individuals coming out of insurance brokerage firms, TPA setups, boutique corporate law, or specialized healthcare administration. This is the central administrative role inside our executive of

COYL provides highly trained, remote professionals in bookkeeping, executive assistance, human resources, marketing, web design, and IT Support on a pay-what-you-need model so our clients can focus on what matters most – their business. Manager of the executive assistant team.

Check Off Your List (COYL) is hiring a.COYL provides highly trained, remote professionals in bookkeeping, executive assistance, human resources, marketing, web design, and IT Support on a pay-what-you-need model so our clients can focus on what matters most – their business.We work remotely, but w

A high degree of discretion and sound judgment when handling sensitive executive communications and confidential information. Its purpose is to increase organizational capacity by protecting executive and team focus, strengthening meeting discipline, keeping information and unresolved work moving to

The role of an Executive Assistant at ServiceMaster by Best is a highly involved position that requires a specialized skill set.The ideal candidate for this role will excel in a fast-paced, dynamic environment, and will bring a high level of professionalism, initiative, and resourcefulness to every

Executive Assistant, Chief of Staff, or Operations Manager supporting a CEO/executive. Executive Assistant — Luxury Automotive Customization. A fast-growing, high-end company is looking for a sharp, proactive Executive Assistant to support the CEO directly.

Proven ability to work as a personal or executive assistant. We are seeking a highly organized and tech-savvy Executive/Personal Assistant to support our leadership team. Provide personal assistance to executives.

Equivity is seeking a reliable and detail-oriented.Legal Executive Assistant (LEA).This role is ideal for someone who enjoys being the organizational backbone of a legal practice, thrives in a remote environment, and values building long-term working relationships with attorneys and clients.Provide

Ready to supercharge executive searches at a global firm impacting top talent worldwide? Join Keller Executive Search and thrive in a fast-paced, collaborative environment as our dedicated Administrative Assistant. In this role, you'll provide essential support to our executive search professionals,

Executive Assistant to Chief Campus Operations Officer.The role of the Executive Assistant is to support the Chief with calendaring logistics, planning, and execution to ensure that team meetings and events are executed with strong vision and contribute to a high-quality experience.The Executive Ass

Experience as an Executive Assistant, Administrative Assistant, Office Manager, or similar role. Executive Assistant to provide direct support to company leadership. We are looking for someone who thrives in a fast-paced environment, can manage multiple priorities, and takes pride in helping executi

Chief of Staff / Executive Integrator. RankBell is seeking a Chief of Staff / Executive Integrator to act as the CEO’s right hand and operational partner. Able to manage both operational leadership and executive support responsibilities.

We are hiring a force multiplier who can take ownership of how a senior executive's time, communications, and operating cadence run day to day. The role is dedicated to 2-3 senior executives, with light support to their broader team — onsites, internal events, and select client-facing events on a

We are currently searching for a highly organized and proactive Executive Assistant to support our executive team. Proven experience as an Executive Assistant or in a similar administrative role, preferably within the construction or service industry. Provide administrative support to the executive

The ideal candidate will bring strong executive support experience, proficiency with productivity and collaboration tools, and a proven track record of maintaining organization, improving coordination, and supporting business operations in a fast-paced environment.Preference for candidates aligned t

The role of the Executive Assistant is to support the Chief with calendaring logistics, planning, and execution to ensure that team meetings and events are executed with strong vision and contribute to a high-quality experience. The Executive Assistant will also manage the travel support for the Chi