Trabajos executive assistant en Yonkers, New YorkCrear alertas

Reports to: Executive Director / Director of Operations A Research Leadership Opportunity for an NP or PA Are you a Nurse Practitioner or Physician Assistant with substantial clinical research experience who wants to make research leadership—not routine patient care—the primary focus of your career? The Nuclear Imaging Institute (NII) seeks a highly organized, research-focused Clinical Trials & Regulatory Manager to lead the operational and regulatory execution of our expanding clinical research portfolio. At NII, you will participate across the clinical trial continuum—from early concept and protocol development through study execution and regulatory maintenance. Working directly with the Executive Director/Principal Investigator and the Director of Operations, you will help shape processes in a lean, collaborative environment where your contributions have visible impact. This opportunity is designed for a clinician who is enthusiastic about leading research programs and building regulatory and operational systems, while maintaining a meaningful clinical role. NP or PA credentials are required to support focused clinical assessments, CT contrast administration and oversight, and management of medical events during imaging and research visits. About Us The Nuclear Imaging Institute is advancing molecular imaging and radiopharmaceutical innovation through multiple clinical trials, including studies of advanced ultralow-dose positron emission tomography (PET), Magnetic Resonance Imaging (MRI) and other modalities. Our goal is to support earlier disease detection, increase health span, and facilitate healthy aging. Our work spans molecular imaging, neuroscience, and oncology. We offer an environment where research professionals can take ownership, influence strategy, and help build the infrastructure supporting innovative clinical studies. About the Role A research-focused leadership position for a Nurse Practitioner or Physician Assistant, with approximately 90% of responsibilities in clinical trials and regulatory affairs and 10% in clinical support, leading the operational and regulatory execution of an expanding clinical research portfolio while providing focused clinical support for imaging and research activities. Responsibilities Research Operations & Regulatory Affairs • Clinical Trial Leadership and Execution, • Guide protocol and informed consent development, integrating scientific objectives, participant safety, operational feasibility, and applicable FDA and ICH Good Clinical Practice standards., • Oversee trial start-up activities, including site regulatory packages, FDA Forms 1572 where applicable, investigator CVs, financial disclosures, delegation records, and coordination of radiation dosimetry documentation and required approvals., • Manage study implementation and ongoing operations, including screening and enrollment workflows, visit coordination, protocol adherence, participant follow-up, study documentation, and research milestones., • Coordinate ClinicalTrials.gov registrations, updates, and results reporting, as applicable, and support the PI in oversight of vendors and contract research organizations. Compliance and Quality Management • Develop and maintain standard operating procedures, policies, and regulatory templates to ensure consistent, compliant research practices., • Oversee essential regulatory documents and maintain complete, accurate, and inspection-ready electronic trial master files and investigator site files, as applicable., • Coordinate adverse-event and serious-adverse-event documentation, follow-up, and required reporting to sponsors, IRBs, and the FDA in collaboration with the PI., • Prepare for and support FDA, sponsor, and institutional audits and inspections; oversee protocol-deviation tracking, corrective and preventive actions, and continuous quality improvement. Regulatory Strategy and Submissions • Lead the preparation, submission, and maintenance of FDA Investigational New Drug applications (INDs), including exploratory IND studies, Investigational Device Exemptions (IDEs) where applicable, and associated amendments and regulatory responses., • Prepare and manage annual reports, safety reports, and Development Safety Update Reports (DSURs), as applicable., • Serve as a key point of contact for the FDA, institutional review boards, data and safety monitoring boards, sponsors, and research collaborators., • Draft, review, and coordinate finalization of briefing documents, meeting requests, and agency correspondence in partnership with the PI and relevant technical experts. Research Team Leadership and Collaboration • Partner closely with the PI, clinical research coordinators, imaging technologists, radiopharmacy, radiation safety, and data teams to support efficient study execution., • Train staff and investigators on regulatory processes, GCP compliance, study documentation, and participant-safety procedures., • Manage external consultants and research partners, coordinate deliverables, and identify practical improvements to research workflows and infrastructure. Clinical Provider Support • The clinical component supports NII’s imaging and research activities and is secondary to the position’s research and regulatory responsibilities., • Perform focused clinical assessments related to study eligibility, imaging readiness, contrast safety, and medical concerns arising during research or imaging visits., • Administer intravenous CT or MRI contrast and provide clinical oversight of contrast-related care, including supervision of administration where legally permitted, within the provider’s authorized scope of practice, NII protocols, and required physician-coverage arrangements., • Assess and initiate management of contrast reactions and other medical events, provide initial stabilization and appropriate treatment, and coordinate physician assistance, emergency medical services, or transfer when indicated., • Document clinical care and coordinate appropriate follow-up, serving as a sub-investigator when designated and helping maintain contrast-safety procedures, emergency readiness, and staff training., • The anticipated allocation reflects overall workload; clinical needs may vary with the study schedule. During assigned clinical coverage, participant safety and timely response to medical concerns take priority. Qualifications Required • Nurse Practitioner or Physician Assistant credentials, with graduation from an accredited NP or PA program, current unrestricted New Jersey licensure/certification as applicable, and current national certification appropriate to the role., • Clinical competence in patient assessment, medication administration, recognition of acute medical problems, and initial management of medical events., • Current Basic Life Support (BLS) and Advanced Cardiovascular Life Support (ACLS) certification; documented contrast-safety and contrast-reaction-management competency before assuming related clinical responsibilities., • Ability to obtain and maintain the clinical privileges, prescribing authority, and physician collaboration or supervision arrangements required for assigned duties., • Exceptional organizational, communication, and writing skills, with the judgment and initiative needed to work effectively in a small, collaborative research organization., • Prior experience with contrast-enhanced imaging, infusion care, emergency medicine, or acute care is valuable for the clinical-support component. Preferred • Substantial hands-on experience in clinical research operations and regulatory affairs, including preparation or maintenance of FDA IND submissions and participation in FDA and IRB interactions., • Demonstrated ability to manage multiple clinical studies, regulatory deadlines, essential documents, and cross functional research activities., • Strong knowledge of ICH GCP, applicable FDA regulations, human-subject protections, clinical trial design, safety reporting, and regulatory strategy., • Experience in molecular imaging, radiopharmaceuticals, oncology, early-phase studies, or investigator-initiated research is preferred. Familiarity with electronic data capture systems and electronic regulatory-document platforms is desirable., • Relevant research or regulatory certification, such as ACRP, SOCRA, or RAC Why Join NII? Make research your primary focus. Dedicate the great majority of your work to advancing clinical studies, developing regulatory strategy, and building effective research programs. Advance innovative science. Play a pivotal role in first-in-human and exploratory studies using next-generation molecular imaging and radiopharmaceutical technologies. Have ownership and impact. Work directly with the Executive Director/Principal Investigator and Director of Operations, influence decisions, and develop processes that support a growing research institute. Maintain a meaningful clinical connection. Apply your NP or PA expertise in a focused supporting role that contributes directly to participant safety without making routine clinical care the center of your position.

A growing global organization is seeking a high-performing Executive Assistant to support their CEO. This is a critical, high-visibility role for someone who brings exceptional professionalism, strong communication skills, and the ability to operate with speed and polish. The client is looking for someone who is tech-savvy, proactive, and capable of being the trusted extension of the CEO. Responsibilities • Manage and prioritize the CEO’s inbox, communications, and daily workflow, • Serve as the primary point of contact and “face” of the Office of the CEO, • Own complex scheduling, meeting coordination, and calendar management, • Act as a gatekeeper, ensuring the CEO's time is protected and used effectively, • Prepare communications, drafts, briefs, and follow-ups with exceptional writing quality, • Coordinate travel, accommodations, logistics, and itineraries, • Support investor relations (IR) meetings, prep materials, and follow-up, • Handle confidential information with absolute discretion, • Work collaboratively with internal teams and external stakeholders What We’re Looking For • Minimum 5 years of experience as an Executive Assistant, ideally supporting a C-level leader, • Strong executive presence, polished, confident, and reliable, • Excellent written and verbal communication skills, • Tech-savvy with proficiency in MS Office, Excel, Google Suite, and modern productivity tools, • Highly organized with the ability to manage competing priorities, • Mature, resourceful, proactive, and able to operate with urgency, • A positive, engaging personality and the ability to represent the CEO professionally

Controller Location: Fort Lee, NJ Job Type: Full-Time Position Summary A growing, high-volume organization is seeking an experienced Controller to lead its accounting and finance operations. Reporting to the CEO, the Controller will oversee financial reporting, accounting operations, cash management, budgeting, internal controls, compliance, and team leadership. This is a hands-on leadership role suited to a finance professional who can manage day-to-day accounting execution while also providing strategic financial insight to senior leadership. The ideal candidate will bring strong technical accounting skills, business judgment, process discipline, and experience operating in a fast-paced, transaction-heavy environment. Key Responsibilities Financial Reporting & Accounting • Lead monthly, quarterly, and annual financial close processes, targeting a monthly close within 7–10 business days., • Ensure accurate GAAP and tax-basis financial statements, reconciliations, schedules, and supporting documentation., • Prepare monthly management reporting comparing actual results to budget, forecast, and prior year., • Analyze revenue, COGS, gross margin, freight, rebates, commissions, credits, returns, and other key financial drivers., • Identify financial trends, variances, risks, and opportunities and provide actionable recommendations to executive leadership., • Maintain strong accounting policies, procedures, approval controls, and segregation of duties. Budgeting & Business Analysis • Lead annual budgeting and periodic forecasting/reforecasting in partnership with operating leaders., • Provide financial analysis to support pricing, customer and vendor programs, contracts, new products, capital expenditures, hiring, and other investments., • Support ownership, lenders, advisors, audits, transactions, and due-diligence requests as needed., • Serve as a trusted financial advisor to the CEO and senior leadership. Cash Flow & Working Capital • Own a rolling 13-week cash-flow forecast and provide ongoing visibility into liquidity., • Oversee bank reconciliations, treasury activities, payment controls, banking administration, and borrowing-base/covenant reporting., • Improve working capital across accounts receivable, accounts payable, inventory, customer deposits, and vendor terms., • Monitor and escalate significant liquidity, credit, collection, inventory, or financial risks. Accounts Receivable & Credit • Establish and enforce credit and collections policies, including customer onboarding, credit limits, exceptions, and escalation procedures., • Monitor aging, DSO, past-due exposure, disputes, deductions, bad-debt reserves, and customer concentration., • Oversee controls for cash application, credit memos, refunds, write-offs, and customer account changes., • Partner with sales and executive leadership to resolve significant credit and collection issues. Accounts Payable & Vendor Accounting • Ensure timely and accurate AP processing, invoice approvals, three-way matching, vendor-master controls, and duplicate-payment prevention., • Optimize payment terms and vendor-related cash-flow opportunities., • Oversee accounting for vendor rebates, allowances, billbacks, freight programs, accruals, returns, and other supplier economics., • Ensure amounts due from vendors are properly recorded, reconciled, and collected. Inventory & Cost Accounting • Oversee inventory valuation, product costing, and landed-cost accounting, including freight, duties, tariffs, and brokerage., • Manage cycle counts, physical inventories, warehouse/3PL reconciliations, shrinkage, obsolescence, reserves, and write-offs., • Reconcile inventory records, the general ledger, warehouse/3PL balances, and inventory in transit., • Investigate inventory variances and protect gross-margin accuracy across stocked, imported, drop-ship, private-label, special-order, and branded products. Payroll, Tax & Compliance • Oversee payroll, commissions, incentive compensation, and related accruals with appropriate controls and confidentiality., • Reconcile payroll to the general ledger and coordinate payroll tax filings and W-2/1099 reporting., • Coordinate financial administration and reconciliation of employee benefit programs with external providers., • Oversee multi-state sales and use tax compliance, exemption documentation, income/franchise tax support, property tax, and other required filings., • Coordinate audits, tax engagements, insurance audits, lender reporting, and other external financial requirements., • Maintain effective internal controls, documentation, record retention, and audit readiness. Systems & Process Improvement • Serve as the finance owner of the ERP environment and partner with IT to maintain accurate accounting configuration, workflows, permissions, and reporting., • Ensure data integrity across ERP, e-commerce, EDI, tax, banking, payroll, warehouse/3PL, and other integrated systems., • Monitor high-volume transactions and EDI activity and resolve interface or transaction issues., • Standardize and document accounting processes, automate appropriate activities, reduce manual errors, and improve reporting and close efficiency. Team Leadership • Lead, coach, and develop the accounting and finance team., • Establish clear responsibilities, deadlines, performance expectations, and accountability., • Build cross-training, documented procedures, and succession capabilities., • Partner effectively with Sales, Purchasing, Operations, E-commerce, IT, and Human Resources while maintaining financial discipline and independent judgment. Qualifications • Bachelor's degree in Accounting, Finance, or related field required., • 10+ years of progressive accounting and finance experience, including Controller, Assistant Controller, or comparable senior-level leadership experience., • Strong knowledge of the full accounting cycle, financial close, financial statements, budgeting, forecasting, cash management, internal controls, audit, and tax coordination., • Experience with inventory accounting, cost accounting, landed costs, freight, rebates, gross-margin analysis, and working capital., • Distribution, wholesale, e-commerce, multi-location, or other high-volume transactional experience strongly preferred., • NetSuite experience strongly preferred; strong ERP and financial reporting capabilities required., • Advanced Excel skills., • Strong analytical, organizational, communication, and problem-solving abilities., • High integrity, attention to detail, sound judgment, and ability to work with confidential financial information., • Comfortable operating as a hands-on leader in a lean, fast-paced environment., • CPA and/or MBA preferred. Benefits Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits, and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria. Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, pleasenavigate to _ The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state,and local laws and/or security clearance requirements.

Atrium is seeking on behalf of our client an Executive Assistant to Chief Information Officer based in Paramus, NJ. A background check may be run only after a conditional offer is made, where permitted by law. Position: Executive Assistant to Chief Information Officer Location: Paramus, NJ Employment Type: Full-time Compensation: $100-120k Position Overview The Executive Assistant to the Chief Information Officer provides high-level administrative and operational support to ensure the efficient functioning of the Technology organization. This role manages complex scheduling, communications, and coordination across multiple departments and external partners. The position requires strong organizational skills, discretion, and the ability to anticipate needs and proactively manage priorities. Must be legally authorized to work in the United States. Responsibilities • Provide high-level administrative and operational support to the CIO, including calendar management, meeting coordination, travel, communications, and special projects., • Coordinate cross-functional meetings, initiatives, and deliverables involving Technology, Finance, Legal, Procurement, Human Resources, Operations, and external vendors., • Oversee technology contract and vendor administration, including renewals, documentation, onboarding, and ongoing vendor coordination., • Support vendor due diligence and compliance activities, maintaining accurate records and coordinating required reviews and documentation., • Coordinate technology purchasing, invoicing, budget tracking, and vendor payment activities in partnership with Finance and Accounts Payable., • Support technology projects, leadership meetings, audits, and other department-wide initiatives by maintaining schedules, documentation, status reporting, and follow-up., • Coordinate enterprise AI and technology enablement programs, including training, workshops, communications, and stakeholder engagement., • Serve as a central point of coordination for the Technology organization, ensuring information, approvals, and action items move efficiently across teams. Required Experience/Skills • Five or more years of administrative or executive support experience, preferably in a corporate, technology, or similarly complex environment., • Experience supporting senior executives or other members of organizational leadership., • Experience with contract administration, vendor management, procurement, or related business processes., • Understanding of vendor compliance and due diligence practices., • Advanced proficiency with Microsoft Office and workplace collaboration tools., • Excellent written and verbal communication skills, with the ability to interact professionally with executives, colleagues, vendors, and external partners., • Strong organizational skills and the ability to prioritize and manage multiple deadlines simultaneously., • Excellent attention to detail and strong analytical and problem-solving abilities., • Demonstrated ability to anticipate needs, take initiative, and independently drive follow-up., • Ability and willingness to quickly learn new technologies, software applications, and business processes, including emerging AI tools., • Ability to work independently while collaborating effectively with teams across the organization., • Adaptable, receptive to feedback, and comfortable taking direction when needed., • High level of discretion, sound judgment, professionalism, and follow-through. Preferred Experience/Skills • Prior experience supporting technology or IT leadership teams., • Familiarity with vendor security and compliance documentation, such as security assessment reports, insurance certificates, and questionnaires., • Experience coordinating technology projects or enterprise initiatives., • Strong understanding of organizational workflows and cross-departmental collaboration., • Experience managing confidential information and sensitive communications. Education Requirements • Bachelor’s degree preferred; equivalent experience considered., • Coursework or certification in business administration, project management, or information technology is a plus., • Ongoing professional development in administrative or technology-related fields encouraged., • Strong commitment to continuous learning and process improvement. Benefits If eligible under the ACA, medical, dental and vision benefits and time off in accordance with local paid sick time laws will be offered. Additional benefits may include paid holidays, a 401(k)-retirement plan, life insurance, disability coverage, and an employee assistance program, where applicable. Other compensation programs may include overtime, shift differentials, bonuses, commissions, or other incentive compensation, where applicable. Commitment to Diversity As a woman-owned firm, we value diversity. We are an equal opportunity and affirmative action employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided with reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Candidates who apply for roles through the Atrium website will be added to our candidate pool and may be considered for additional roles of a similar title. Please _ to request an accommodation. EOE/M/F/D/V/SO Applicant Communication Consent By applying to this job, you agree to receive calls, AI-generated calls, text messages, and/or emails from Atrium and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to opt out on any message you receive. For more details, please review our and . Job Wrapping ID : #LI-AJ3

We are seeking an Executive Assistant to provide executive-level support to the CEO of an established media-only ad agency specializing in the pharmaceutical and life sciences vertical. This position will report directly to the CEO and collaborate closely with the management team. All team members share a common desire to learn, grow, and have a strong entrepreneurial spirit. We are looking for someone who will help the CEO stay focused on taking the company to its next stage. We are NYC-based, working 80% remotely, with light travel in the New York and New Jersey metro area when needed. In addition, the team meets at our Manhattan location approximately two times per month. Silverlight Digital is a top 100 MM&M recipient and well known within the pharma industry. The ideal candidate is intensely organized, process-driven, and trusted with confidential matters, with a track record of anticipating the needs of a busy executive across both professional and personal priorities. The salary range for this position is from $65,000 to $70,000. Key Responsibilities: CEO Support • Own the CEO's calendar (professional and personal), including meetings, travel, and personal appointments, and follow through on all of the CEO's commitments, including team deadlines and deliverables, • Prepare correspondence, proposals, presentations, and reports, and draft and edit internal announcements and communications on behalf of the CEO, • Handle information requests, research, file management, and special projects for the CEO and the management team, • Maintain strict confidentiality on all business and personal matters Company Operations • Manage calendars and scheduling for company-wide meetings and other team meetings as needed, • Manage travel logistics for the entire company and plan company events and client meetings, • Liaise with employees, clients, and partners of Silverlight Digital, and identify and implement improvements to workflow and internal processes Finance and HR • Work with the finance team to track and manage budgets, process expense reports, and assist with monthly reporting and timesheets, • Provide HR support, including but not limited to, new hire onboarding, interview scheduling, and PTO tracking, • Project manage statuses through Monday.com Client and Business Development Support • Support the preparation of RFP responses and pitch materials, and work with the business development department to keep CRM records up to date, • Coordinate gifts for clients Personal Support • Manage contractors and service providers for the CEO's two residences and support personal life management, including paying bills, deliveries and returns, research, and household purchases Qualifications include: • 2-5 years of experience as an Executive Assistant supporting a senior executive or busy professionals, • Familiarity with human resources and the ad agency environment is a plus, • Eager to learn about digital advertising and motivated by helping clients launch breakthrough treatments for their patients, • Intensely organized with painstaking attention to detail, • Process driven; able to bring order to fast-moving priorities and see every task through to completion, • Proactive; recognizes the patterns and rhythm of the CEO's work to anticipate needs before they arise, • Clear and concise communicator, both in writing and in person, • Team player who rallies colleagues in a positive, friendly way, • Reliable; follows through on commitments and keeps matters confidential, • Proficient with Microsoft Office (Excel, PowerPoint, Word), SharePoint, OneDrive, Zoom, and Slack; adapts easily to new technology, • Experience with Monday.com and AI tools is a plus Silverlight Digital is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or other fascinating characteristics that make us unique.

Executive / Personal Assistant – Prestigious Financial Services Firm $100,000 – $150,000 base DOE + Benefits A sophisticated investment firm in Fort Lee, NJ is seeking a proactive, detail-oriented Executive / Personal Assistant. This role acts as a true right-hand to senior principals, handling a seamless blend of high-level corporate administration and complex lifestyle/personal support. This position requires a professional who brings a strong sense of urgency, exceptional follow-through, and absolute discretion to every task. This is a fantastic opportunity for an adaptable, team oriented individual who enjoys a dynamic role and wants to take full ownership of their role. Location: Fort Lee, NJ/ Monday-Friday in office Hours: 9:00 AM – 6 PM ET Key Responsibilities include but aren’t limited to: • Manage complex calendars and scheduling for the principals, • Coordinate domestic and international business and personal travel arrangements, including itineraries, accommodations, transportation, and last-minute changes, • Handle expense reporting, reimbursements, and invoice processing with strong attention to detail, • Liaise closely with internal team members, accountants, vendors, and external partners, • Collect and organize documentation, obtain signatures, and ensure timely submission of invoices and payments, • Screen and manage phone calls, correspondence, and communications as needed, • Assist with office management responsibilities, including ordering supplies, maintaining inventory, and ensuring the office and kitchen are fully stocked and organized at all times, • Event planning, assisting with logistics, vendors, caters, venue selection etc. The Ideal Candidate • Experience: 4+ years of dual Executive and Personal Assistant experience. Backgrounds from a variety of fast-paced corporate industries, • Mindset: A proactive "go-getter" who anticipates needs. You operate with a high degree of accountability, thrive under pressure, and can juggle multiple changing priorities simultaneously., • Technical Savvy: Highly proficient in Microsoft Office Suite (Outlook, Word, Excel) and modern expense/travel management software. You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting _. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Dual Fuel Company LLC is a full-service Mechanical, Electrical, and Plumbing (MEP) contractor headquartered in Mount Vernon, NY, serving New York City's multifamily, commercial, and institutional markets. With over 100 employees and a reputation built on technical excellence and accountability, Dual Fuel designs, installs, maintains, and monitors HVAC and plumbing systems that deliver maximum comfort at the lowest possible lifecycle costs. Our team is guided by a set of core values: we want to see our colleagues develop and thrive, our customers' problems are our problems, every interaction matters, we are data driven, we leave no stone unturned, and we can master anything. Position Overview The Project Manager is the executive owner of every project they carry — accountable for schedule, financial performance, client relationship, contract compliance, subcontractor performance, and closeout from contract award through final billing. The PM leads a project team composed of an Assistant Project Manager, a Site Superintendent, and one or more Foremen, and is the single point of escalation for all project-level decisions. This is an office-based role with regular site visits. The PM must be equally fluent in construction documents, financial reporting, and client communication. Key Responsibilities Client & GC Relationship • Serve as the primary external point of contact for all client and GC communications on assigned projects., • Provide proactive project updates and ensure the client is never surprised by schedule, cost, or scope developments. The APM supports meeting documentation and tracking; the PM owns the relationship and the substance of all communications., • Attend all required project meetings with architects, engineers, customers, and city agencies. Financial Performance • Own job costing, billing projections, margin protection, and monthly pay application submissions., • Generate and submit accurate monthly requisitions; target first-submission approval through disciplined, well-documented billing., • Review cost reports and budget vs. actual regularly with the APM. Identify variances early and take corrective action., • Track and protect project margin through every phase of work. Change Order Management • Own the complete change order process: identify the trigger, price the work, review and approve the CO document prepared by the APM, send the formal request to the client, and ensure the approved amount is billed accordingly., • All change order communication with the client runs through the PM. No one in the field discusses scope changes or extra work with the client — a verbal agreement in the field without a PM-approved change order is a liability., • Submit formal time extension requests to the client for all approved change orders where schedule impact exists. Contract & Scope Management • Own all contract requirements and scope obligations from award through final completion., • Lead the internal contract document review process and translate contract scope into actionable construction tasks for the field team., • Identify and resolve scope gaps, RFIs, and scope change triggers before they become issues in the field. Schedule Ownership • Own the master project schedule: milestones, critical path dates, and ongoing updates throughout construction., • Submit 2-week look-aheads to the GC and review schedule health weekly with the Site Superintendent., • Hold the team accountable to schedule milestones and escalate risks proactively. Buyout & Purchasing • Own the full purchasing process for equipment and subcontractors: prepare scope of work documents, solicit and level competitive bids, prepare award recommendations, and obtain required approvals., • Coordinate with the APM on purchase order preparation, vendor follow-up, and delivery tracking., • Structure purchasing to maximize leverage — package multi-property or multi-scope buys where possible. Subcontractor Management • Own subcontractor scope leveling, award, contract execution, and on-site performance throughout the project., • Ensure all subcontractors are fully approved before being scheduled on site. Coordinate with the APM and the internal Compliance team to confirm COIs, badging, certified payroll, and all other compliance requirements are met for both subcontractors and internal personnel before work begins. Compliance Oversight • Own project-level compliance as it relates to scope, schedule, and personnel — both internal crews and subcontractors., • Coordinate directly with the internal Compliance team to ensure all prevailing wage, badging, certified payroll, COI, and regulatory requirements are met and current throughout the project., • Ensure compliance status is confirmed for all parties before mobilization and proactively managed through project completion. Safety • Own safety outcomes at the project level. While the Site Superintendent enforces safety standards in the field daily, the PM is accountable for ensuring the safety program is operating effectively across all assigned projects., • Review safety reports, near-miss documentation, and incident reports as they are submitted. Follow up on any identified hazards or corrective actions with the Site Superintendent., • Ensure JHAs are completed in advance of high-risk work sequences and that the field team is resourced to maintain full safety compliance throughout construction. Permits & Inspections Oversight • Own permit strategy, stamped drawing review, and inspection readiness across all permit types required for the project., • Coordinate with the APM, in-house expeditor, and licensee to ensure all permits are tracked, filed, tested, and inspected on schedule. Commissioning & Closeout • Own startup readiness, service handoff, and final billing. Communicate a clear written plan to the client in advance of all startup activities., • Run the project Handoff Meeting and ensure the complete closeout package — O&Ms, warranties, as-builts, and all required documentation — is assembled before releasing retainage. Team Leadership • Lead and mentor the assigned APM. Delegate administrative responsibilities clearly and hold the APM accountable to their role., • Conduct weekly project reviews with the Site Superintendent covering schedule, cost, field issues, compliance, and safety., • Ensure the field team has everything they need to execute: scope clarity, material readiness, and schedule alignment., • Participate in operational reviews with leadership and contribute to pipeline forecasting by providing accurate project revenue and completion projections. What Success Looks Like in This Role • Projects complete on schedule, on budget, and billing on time — with no surprises to the client., • First-submission requisition approval is the norm, not the exception., • Every change order is identified, priced, and submitted before the work is performed., • The APM is fully operational, the Site Super is aligned, and the PM is not in the field doing tasks that belong to others., • The PM hears about problems from the field first — not from the GC or client. Requirements & Qualifications Required • 5+ years of experience in construction project management focused on mechanical, plumbing, or MEP installations, • Strong knowledge of commercial boiler systems, steam and hydronic heating, domestic hot water, pumps, gas/fuel systems, and applicable NYC mechanical and plumbing codes, • Demonstrated experience owning job financials: pay applications, cost tracking, billing projections, • Experience managing subcontractors: scope leveling, award, compliance, and on-site performance, • Proficiency with project management and field management software (Asana, BuildOps preferred), • Strong written and verbal communication; able to interface with clients, GC partners, engineers, and field crews, • Highly organized, detail-oriented, and proactive — able to manage multiple active projects simultaneously, • Ability to make independent decisions and keep projects moving without waiting to be asked Preferred • Engineering background (MEP, Civil, or related), • Experience on prevailing wage, NYCHA, or affordable housing compliance projects, • Familiarity with DOB permitting processes in NYC What We Offer • Competitive salary commensurate with experience, • Project-based performance bonuses, • Medical, Dental, Vision, Life, and Disability insurance, • 401(k) with company matching (100% match up to 3%, 50% on the next 2%), • 10 days paid vacation, 7 sick days, and paid holidays, • A collaborative, high-performance team environment with direct visibility to leadership, • Opportunity to grow into a Senior PM or leadership role as the company expands Dual Fuel Company LLC is an Equal Opportunity Employer.

Job Description The Henry Kaufmann Campgrounds (HKC) is seeking a part-time Accounting Assistant to work at our Pearl River site. This 25-hour a week position, paying $20 to $22* an hour, is primarily responsible for accounts payable and receivables and supports daily accounting operations for HKC. This position comes with some benefits including a matching 401(K) retirement savings plan, paid NY state sick leave and a confidential Employee Assistance Program (EAP) as part of our people-oriented culture. Also available is optional dental/vision insurance coverage. A DAY IN THE LIFE OF THE ACCOUNTING ASSISTANT The Accounting Assistant is key member of the administrative staff, focused on the accounting team. Daily responsibilities include processing incoming payable, generating outgoing invoices, running reports, and journal entries. Monthly responsibilities include importing credit card charges, assisting with bank reconciliation and credit card reconciliation. Other work entails assisting with month-end and year-end closings and audit. In this position, the Accounting Assistant regularly interfaces with members of the HKC executive team, managers and other employees, as well as vendors, auditors, insurance providers, and other external contacts. ABOUT THE HENRY KAUFMANN CAMPGROUNDS HKC is a small non-profit organization working in the Jewish day camp sphere, is responsible for the maintenance, upkeep and supervision of 500+ acres of property across three locations: Long Island, Rockland County, and Staten Island. As a seasonal organization, HKC hires 300 seasonal staff for our facilities management and aquatics teams to ensure we can carry out our mission to provide a safe environment and meet the needs of the camps who call HKC home. Our philosophy for success is to focus on the employee experience and ensure our staff have the training, tools and support they need to achieve excellence. QUALIFICATIONS • Proficiency with QuickBooks and Microsoft Office, with expertise in Excel, • Strong attention to detail and organizational skills, • Excellence at managing multiple priorities, • Ability and desire to learn new software systems, • Ability to work independently and collaboratively, • Strong interpersonal skills and the ability to get along with diverse personalities, • Excellent communication and organizational skills EDUCATION & EXPERIENCE The ideal candidate will have at least 5 years of general accounting knowledge and experience. High school diploma is required, bachelor's degree preferred. *based on education and experience

Job Description Job Ad: Personal Lines Account Executive Assistant Location: Englewood Cliffs, NJ Company: Otterstedt Insurance Agency, Inc. Job Type: Full-time About Us: Since 1919, Otterstedt Insurance Agency has been a leading provider of innovative insurance solutions, dedicated to delivering exceptional customer service and value to our clients. We're looking for a dedicated and professional Personal Lines Account Executive Assistant to join our dynamic team and help us continue to grow and provide top-tier service. Position Overview: As a Personal Lines Account Executive Assistant at Otterstedt Agency you will be responsible for assisting the personal lines department in order to create a more efficient workflow that enables our account executives to be more proactive and consultative in the handling of their book of business. Key Responsibilities: • Processing all non-premium endorsements for the clients, including entering data into Applied, making changes in the company websites and following up on the open activities., • Following up on pending cancellations by checking company sites before cancellation and involving the AE on those that have not been paid as of the follow up date on the CNPF., • Reviewing Expiration Clean up sheets to make sure that any policies that should show as renewed are properly entered and giving back to the AE those items that need more involvement., • Reviewing Excess and Surplus lines renewal expiration sheets to put an activity in for the AE to follow up on @ 30 days prior to expiration so that these policies don't get overlooked., • Special company lists and projects assigned by the branch manager that need to be worked on. Qualifications: • 1+ years of experience in the insurance industry, preferred., • P&C license required, or willing to obtain insurance license upon hiring., • Excellent communication and interpersonal skills., • Strong problem-solving abilities and attention to detail., • Ability to manage multiple accounts and tasks effectively., • Knowledge of EPIC a plus., • Proficient in Microsoft Office including Outlook, Teams, Excel, etc. Why Join Us? • Competitive salary and performance-based incentives., • Comprehensive benefits package, including health, dental, potential for bonuses and retirement plans., • Career growth and development opportunities., • A supportive, collaborative, and inclusive work environment. If you're a motivated and customer-focused professional looking to make a positive impact in the insurance industry, we want to hear from you! Apply today! Otterstedt Insurance Agency is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Job Description Executive / Personal Assistant – Prestigious Financial Services Firm $100,000 – $130,000 base DOE + Benefits A sophisticated investment firm in Fort Lee, NJ is seeking a proactive, detail-oriented Executive / Personal Assistant. This role acts as a true right-hand to senior principals, handling a seamless blend of high-level corporate administration and complex lifestyle/personal support. This position requires a professional who brings a strong sense of urgency, exceptional follow-through, and absolute discretion to every task. This is a fantastic opportunity for an adaptable, team oriented individual who enjoys a dynamic role and wants to take full ownership of their role. Location: Fort Lee, NJ/ Monday-Friday in office Hours: 9:00 AM – 5:30 PM ET Key Responsibilities include but aren’t limited to: • Manage complex calendars and scheduling for the principals, • Coordinate domestic and international business and personal travel arrangements, including itineraries, accommodations, transportation, and last-minute changes, • Handle expense reporting, reimbursements, and invoice processing with strong attention to detail, • Liaise closely with internal team members, accountants, vendors, and external partners, • Collect and organize documentation, obtain signatures, and ensure timely submission of invoices and payments, • Screen and manage phone calls, correspondence, and communications as needed, • Assist with office management responsibilities, including ordering supplies, maintaining inventory, and ensuring the office and kitchen are fully stocked and organized at all times, • Event planning, assisting with logistics, vendors, caters, venue selection etc. The Ideal Candidate • Experience: 4+ years of dual Executive and Personal Assistant experience. Backgrounds from a variety of fast-paced corporate industries, • Mindset: A proactive "go-getter" who anticipates needs. You operate with a high degree of accountability, thrive under pressure, and can juggle multiple changing priorities simultaneously., • Technical Savvy: Highly proficient in Microsoft Office Suite (Outlook, Word, Excel) and modern expense/travel management software. You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Job Description About the role: A prominent plaintiff’s law firm based in Bergen County, NJ is seeking an experienced Personal Injury Litigation Case Manager to join their team. The ideal candidate will be a highly organized and compassionate legal professional with a minimum of 3 years’ experience in plaintiff personal injury law. You will manage a full caseload (90-150 cases) under the supervision of attorneys, acting as the key point of contact for clients, providers, and insurers throughout the life of a case. Previous litigation and personal injury experience are required. Job Duties: Responsibilities including, but not limited to: • Handle all aspects of personal injury files from filing the complaint until conclusion of the case., • Maintain frequent and compassionate communication with clients regarding case status, treatment progress, and legal steps., • Draft correspondence, pleadings, discovery responses, and settlement demands., • Coordinate with medical providers to obtain and summarize records and bills., • Prepare cases for arbitration, mediation, and trial as necessary., • Track deadlines and manage attorney calendars to ensure timely filings and appearances., • Some executive assistant duties Requirements: • Minimum 3 years of experience in plaintiff's personal injury law (required)., • Strong understanding of New Jersey tort law, court procedures, and e-filing systems., • Excellent written and verbal communication skills., • Proficient in legal case management software, • Ability to multitask, work independently, and stay organized in a fast-paced environment., • Treat others with respect and contribute to a positive team environment, • Knowledge of Trial pad and/or TrialWorks a plus, • Strong computer skills with Microsoft Word and PDF conversion software. Excel and PowerPoint experience is necessary, • Knowledge of Local and State discovery rules, • Organization skills and attention to detail

Job DescriptionExecutive Assistant to the CEO United Hebrew of New Rochelle is seeking an experienced Executive Assistant to provide direct administrative support to the President & Chief Executive Officer. This full-time, Monday through Friday position is ideal for a highly organized professional who excels in a fast-paced environment and enjoys serving as a trusted partner to executive leadership. Hours may vary based on Board meetings and other community and organizational events. The Executive Assistant will oversee complex scheduling, coordinate meetings and communications, prepare correspondence and reports, manage confidential information, and assist with a variety of administrative projects that support the CEO and the organization's daily operations. This role requires exceptional organizational skills, strong attention to detail, sound judgment, and the ability to manage competing priorities with professionalism and discretion. Qualified candidates should have a minimum of five (5) years of administrative experience, preferably supporting senior leadership in a healthcare, medical, or other professional office environment. Proficiency with Microsoft Office is required, along with excellent written and verbal communication skills and the ability to work independently while collaborating effectively with leadership and staff. We offer a competitive salary, a comprehensive benefits package including medical, dental, vision, paid time off, and ongoing opportunities for professional development. If you are a dependable, proactive professional looking to make an impact within a collaborative healthcare organization, we encourage you to apply. Job Posted by ApplicantPro

Job DescriptionExecutive Housekeeper (PT).Job #: J2389.Position Details: Part-Time, Live-Out. Location: Demarest, NJ. Schedule: Monday, Wednesday & Friday. Hours: 9:00 AM–5:00 PM. Compensation: $40–$45 per hour. Start Date: November 4, 2026. A private family in Demarest, NJ is seeking an experienced, proactive, and hands-on Executive Housekeeper to help maintain a well-organized and smoothly running household. The ideal candidate takes genuine pride in their work, has a positive attitude, and can confidently manage daily housekeeping responsibilities while anticipating the family's needs. This role is best suited for someone who enjoys taking ownership of their work and brings a caring, thoughtful approach to the home. Main Work Duties: • Perform thorough hands-on cleaning and maintain all areas of the residence to a high standard., • Manage family laundry, including washing, folding, putting away clothing, and occasional ironing., • Change and care for household linens., • Maintain cleanliness and organization throughout the home., • Organize and maintain closets, pantry, refrigerator, and household storage areas., • Monitor and replenish cleaning products, household essentials, and other supplies., • Assist with seasonal organization and household projects., • Identify household needs and take initiative to address them., • Handle grocery shopping and household errands as needed., • Manage returns, dry cleaning drop-offs and pickups, and packages., • Coordinate appointments with vendors, repair professionals, and household service providers., • Monitor household maintenance needs and communicate necessary repairs or services., • Assist with occasional light food preparation., • Provide general household assistance to ensure daily routines run smoothly., • Anticipate the family's needs and complete tasks independently without constant direction. Required Qualities: • Genuine pride in their work, with a caring and thoughtful approach to household responsibilities., • Positive, pleasant personality and a professional attitude., • Trustworthy, honest, and respectful of the family's privacy., • Proactive, self-motivated, and willing to take initiative., • Strong attention to detail and high personal standards., • Organized, efficient, and capable of managing multiple responsibilities., • Dependable, responsible, and committed to consistent, quality work., • Flexible, cooperative, and receptive to direction., • Brings positive energy to the household and takes ownership of assigned tasks. Qualifications: • Previous experience as an Executive Housekeeper, Housekeeper, or Household Assistant in a private residence., • Strong hands-on housekeeping skills and knowledge of proper cleaning techniques., • Experience managing family laundry, linens, and garment care., • Ability to organize and maintain closets, pantries, refrigerators, and household storage spaces., • Experience handling grocery shopping, errands, and household supply management., • Ability to coordinate vendors, repair appointments, and household services., • Comfortable assisting with occasional light food preparation., • Ability to work independently, prioritize responsibilities, and manage time effectively., • Strong communication and organizational skills., • Must have a valid driver's license, a clean driving record, and be comfortable driving for household errands., • Must be legally authorized to work in the United States. The Ideal Candidate:The client is looking for someone who treats the home with the same care and attention they would give their own. This individual is hardworking, takes their responsibilities seriously, and genuinely enjoys creating a clean, comfortable, and organized environment. They should be able to recognize what needs to be done, take action without being asked, and maintain a friendly, positive presence in the household.

Job Description $22–$25/hour | Hawthorne, NJ | In-Office Pfister Energy, a growing renewable energy company, is hiring an experienced Office Administrator to manage daily office operations, provide executive and administrative support, and assist with basic accounting tasks. We're looking for a dependable, organized professional who can independently manage multiple priorities and keep a busy office running smoothly. What You'll Do • Manage office communications, phone calls, emails, correspondence, and visitor reception., • Coordinate executive calendars, meetings, appointments, and travel arrangements., • Provide administrative support to leadership and multiple departments., • Assist with basic accounting, bookkeeping, recordkeeping, and financial documentation., • Manage office supplies, vendor communications, deliveries, and building maintenance requests., • Maintain company equipment, vehicle, and insurance records., • Coordinate company events, new-hire workspace setup, and onboarding logistics., • Organize office files, process mail, and maintain accurate administrative records. Who We're Looking For • 2+ years of office administration, administrative assistant, or office management experience., • Proficiency in Microsoft Word, Excel, Outlook, and PowerPoint., • Experience managing calendars, office operations, records, and administrative workflows., • Strong organizational, communication, multitasking, and time-management skills., • Ability to work independently, prioritize competing deadlines, and support multiple departments., • Preferred: Basic accounting/bookkeeping experience and construction industry background. We Offer • $22–$25/hour, based on experience, • Opportunity to grow with an expanding renewable energy company, • Collaborative, professional work environment Apply Today! \nCompany Description Pfister Energy is a nationally recognized renewable energy company helping businesses control rising energy costs through turnkey onsite energy solutions. Since 2005, we’ve developed, designed, financed, and installed more than 900 MW of clean energy systems for commercial and industrial clients. Our expertise includes solar, storage, microgrids, EV charging, O&M, and asset lifecycle services. Known for trusted expertise and efficient execution, we deliver future-ready solutions that strengthen resilience, reduce costs, and support long-term sustainability goals. We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, veteran status, genetic information, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local law. Pfister Energy is a nationally recognized renewable energy company helping businesses control rising energy costs through turnkey onsite energy solutions. Since 2005, we’ve developed, designed, financed, and installed more than 900 MW of clean energy systems for commercial and industrial clients. Our expertise includes solar, storage, microgrids, EV charging, O&M, and asset lifecycle services. Known for trusted expertise and efficient execution, we deliver future-ready solutions that strengthen resilience, reduce costs, and support long-term sustainability goals.\r\n\r\n\r\nWe are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, veteran status, genetic information, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local law.

Minimum 5 years of experience as an Executive Assistant, ideally supporting a C-level leader. Strong executive presence, xklufbp polished, confident, and reliable.

A prestigious, boutique litigation law firm in White Plains, NY is seeking a dedicated Executive Assistant to support their Managing Partner. Highly proactive with a strong instinct for prioritization and flawless attention to detail.

A prestigious, boutique litigation law firm in White Plains, NY is seeking a dedicated Executive Assistant to support their Managing Partner. Highly proactive with a strong instinct for prioritization and flawless attention to detail.

Executive / Personal Assistant – Prestigious Financial Services Firm. A sophisticated investment firm in Fort Lee, NJ is seeking a proactive, detail-oriented Executive / Personal Assistant. Experience: 4+ years of dual Executive and Personal Assistant experience.

We are seeking a part-time, hourly Administrative Assistant to provide approximately 18 hours per week of on-site support (~6 hours, 3 days per week). This position is well suited for an experienced administrative or executive assistant who enjoys variety, values flexibility, and is looking for stea

Executive Assistant to Chief Information Officer. Executive Assistant to Chief Information Officer. The Executive Assistant to the Chief Information Officer provides high-level administrative and operational support to ensure the efficient functioning of the Technology organization.

We are seeking an Executive Assistant to provide executive-level support to the CEO of an established media-only ad agency specializing in the pharmaceutical and life sciences vertical. Executive Assistant supporting a senior executive or busy professionals. The ideal candidate is intensely organize

Minimum 5 years of experience as an Executive Assistant, ideally supporting a C-level leader. Strong executive presence, xklufbp polished, confident, and reliable.

We are seeking a part-time, hourly Administrative Assistant to provide approximately 18 hours per week of on-site support (~6 hours, 3 days per week). This position is well suited for an experienced administrative or executive assistant who enjoys variety, values flexibility, and is looking for stea

We are seeking an Executive Assistant to provide executive-level support to the CEO of an established media-only ad agency specializing in the pharmaceutical and life sciences vertical. Executive Assistant supporting a senior executive or busy professionals. The ideal candidate is intensely organize

Executive / Personal Assistant – Prestigious Financial Services Firm. A sophisticated investment firm in Fort Lee, NJ is seeking a proactive, detail-oriented Executive / Personal Assistant. Experience: 4+ years of dual Executive and Personal Assistant experience.

A prestigious, boutique litigation law firm in White Plains, NY is seeking a dedicated Executive Assistant to support their Managing Partner. Highly proactive with a strong instinct for prioritization and flawless attention to detail.

Executive Assistant to Chief Information Officer. Executive Assistant to Chief Information Officer. The Executive Assistant to the Chief Information Officer provides high-level administrative and operational support to ensure the efficient functioning of the Technology organization.

We are seeking an Executive Assistant to provide executive-level support to the CEO of an established media-only ad agency specializing in the pharmaceutical and life sciences vertical. Executive Assistant supporting a senior executive or busy professionals. The ideal candidate is intensely organize

The role of an Executive Assistant at ServiceMaster by Best is a highly involved position that requires a specialized skill set. At ServiceMaster by Best, we believe in investing in our employees. This position is a fantastic opportunity for an experienced and driven professional to become an integr

In conclusion, the Personal Assistant role at GreenLeaf Industries is an exciting opportunity for a highly organized and motivated individual to support our executive team and contribute to the efficiency of our operations. The role of a Personal Assistant at GreenLeaf Industries entails providing c

Our founder has a strong track record of execution and growth, and we’re looking for an Executive Assistant to help him move faster, stay focused, and operate at his highest level. As Executive Assistant to the Founder, you’ll be the right hand to a fast-moving, high-performing founder building

Conduct outreach through phone calls, email, and virtual communication.

Assistant Account Executive candidates should have relevant internship and/or minimum of one year practical work experience in advertising, marketing, or medical/health communications agency including responsibility in one or more of the following roles : Traffic, Project Management, or Account Mana

Executive Assistant to Chief Campus Operations Officer. The executive assistant provides front-line communications support for the Chief department by responding to e-mails, mail, and phone calls ensuring prompt responses with an incredible amount of judgment, confidentiality, and discretion. In add

The Legal Assistant will provide high-level administrative and operational support to the Legal Department, primarily supporting executive legal leadership while partnering with a small legal team. Prior experience supporting a legal department, attorney, or executive leadership team required; Legal

Our executive assistants are responsible for providing a wide variety of support services to clients.The EA may delegate some or all of his/her work, acting as a single point of contact for other EAs.Often, the EA serves in the role of an executive assistant, personal assistant or administrative ass

The Legal Assistant will provide high-level administrative and operational support to the Legal Department, primarily supporting executive legal leadership while partnering with a small legal team. Prior experience supporting a legal department, attorney, or executive leadership team required; Legal

Job Description Administrative Assistant for Marketing Department Dominican University New York seeks a full-time Administrative Assistant to provide support to the Marketing department. Reporting to the Executive Director of Marketing and Communications, the position will involve a combination of being responsible for marketing activities as well as administrative duties. Qualifications: The ideal candidate will be able to expand the University’s media role to cover both photo and video initiatives. Marketing responsibilities include updating headlines, news and events on the University’s web site, booking photography and video and accompanying photographer at events, overseeing the digital photo library and uploading new galleries using existing filing system, schedule and manage photo and video shoots and keeping all enrollment and student life events 100% current across the online calendar. Administrative duties include general clerical functions such as answering phones, scheduling appointments, tracking projects, ordering supplies, managing purchase orders and invoices preparation, budget monitoring, credit card reconciliation and vendor management. Bachelor’s degree or some college a plus. Dominican University New York is a private not-for-profit institution. The aim of Dominican University New York is to promote educational excellence, leadership, and service in an environment characterized by respect for the individual and concern for the community and its needs. Founded by the Dominican Sisters of Blauvelt, the University is an independent institution of higher learning, Catholic in origin and heritage. In the Dominican tradition, it fosters the active, shared pursuit of truth and embodies an ideal of education rooted in the values of reflective understanding and compassionate involvement. Committed to building its programs upon a strong foundation in the liberal arts and sciences, the University maintains a student-centered climate and serves a diverse community of students in undergraduate and graduate programs. Dominican University New York is an Equal Opportunity/Affirmative Action employer committed to excellence through equity and inclusion, and, in this spirit, particularly welcomes applications from members of historically underrepresented groups. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity or expression, age, status as a protected veteran, status as a qualified individual with a disability, or other protected category in accordance with applicable law. AA/EOE Salary: $21.55 per hour

Job Description Almstead Tree and Shrub Care Co. is a second-generation, family-owned arboriculture firm established in 1964 that services residential and commercial clients throughout the NY, NJ, and CT tri-state area. As a TCIA-accredited company, we are committed to environmentally responsible practices and to supporting our employees' professional growth, safety, and quality of life. We are seeking a highly organized, detail-oriented, and customer-focused Administrative Assistant to support our top-performing Sales Arborist. In this key role, you will help drive operational efficiency, ensure exceptional client service, and contribute to the seamless coordination of sales and administrative activities. As an Administrative Assistant, you will serve as a central point of coordination between clients, sales arborists, and internal teams. You will be responsible for preparing professional client proposals, managing communications, coordinating schedules, maintaining accurate customer records, and supporting daily business operations. Success in this role requires strong written and verbal communication skills, exceptional organizational abilities, attention to detail, and the ability to prioritize effectively in a fast-paced environment. Your responsibilities will include: • Prepare detailed, client-specific proposals in collaboration with Sales Arborists, • Manage incoming information requests, email correspondence, and client communications, • Coordinate meetings, conference calls, and appointments for the CEO and Sales Arborists, • Provide outstanding customer service and support throughout the client journey, • Maintain sales calendars and create accurate work orders, • Manage and update customer records, databases, and filing systems, • Process customer payments and related documentation, • Coordinate schedules, appointments, and project-related activities, • Ensure timely follow-up and a consistently exceptional client experience, • Support daily office operations and administrative processes, • Communicate office updates and customer concerns during regular meetings with the CEO, • Uphold company policies, procedures, and customer-service standards Requirements • Minimum of 5 years of experience in an Administrative Assistant, Executive Assistant, or similar administrative support role, • Bachelor's degree in Business Administration, Communications, English, Journalism, Marketing, or a related field preferred, • Proven experience preparing professional proposals, reports, presentations, and business correspondence, • Demonstrated commitment to delivering exceptional customer service and building positive client relationships, • Experience in a service-based industry is a plus, • Advanced proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint, • Excellent written and verbal communication skills, with strong attention to grammar, accuracy, and professionalism, • Strong organizational, multitasking, and time-management skills with the ability to prioritize competing deadlines, • Exceptional attention to detail and commitment to producing high-quality work, • Professional demeanor, sound judgment, and outstanding interpersonal skills, • Excellent telephone etiquette and the ability to communicate confidently with clients, executives, and team members, • Self-motivated, resourceful, and able to work effectively in a fast-paced environment with minimal supervision Benefits We offer a competitive compensation package, $60,000 - $75,000 based upon experience. Medical, Dental and Vision plans with employer contribution, 401K retirement savings plan, paid time off, and more! Almstead Tree & Shrub Care Company, LLC provides equal employment opportunities to all employees and applicants for employment.

Job Description Triman Holdings is a technology-enabled supply chain solutions company that is fast growing in the aerospace, government, defense and commercial markets. We are seeking self-motivated individuals who flourish in a dynamic and fast-paced work environment. If you are interested in a performance-driven company with opportunities for career advancement, then apply today! We offer competitive benefits: • Opportunities for growth and career advancement, • Medical, dental, vision and other insurance, • Generous Paid Time Off, • Retirement benefits such as 401k, • Employee discounts, • Training opportunities, • Daily lunch Basic Functions: Office Administrator is responsible for handling the day-to-day administrative tasks like supporting Yonkers based executives as an executive assistant, greeting guests and customers, and monitoring office supply inventory. This individual will also support the sales operations team in an administrative capacity. This will include filling in when sales representatives are out of the office or when volume requires it as well as pulling/scrubbing reports, maintaining data and sharing information with the sales team as necessary. Specific Duties: • Greeting visitors and facilitating visitor prescreening., • Maintains access to visual compliance to screen visitors., • Oversee daily facilities management activities., • Ordering additional lunch for the corporate office and maintaining the appearance and cleanliness of the break rooms and kitchen., • Monitors traffic of incoming visitors within company property by adhering to company’s visitation policy., • Purchasing office supplies with company purchasing policies and budgetary restrictions., • Maintaining consistent inventory of office, kitchen, and marketing supplies. Replenishing items when necessary, • Managing incoming and outgoing correspondence, include emails, faxes, mail, and packages., • Monitor inbound PO’s, outbound SO’s, Issued RMA’s, Discrepant Material and communicate with Sales to keep dates current/updated., • Assisting Sales with completion of company forms for new Vendors and Customer, • Supporting Sales with daily functions as needed., • Assist in coordination of all company events including parties, corporate events, and employee outings., • Act as the point of contact and communications hub among executives, employees, clients, and other external partners., • Manage information flow in a timely and accurate manner., • Assist with special projects as needed. Experience and Education: • High school diploma or equivalent. Bachelor degree, preferred., • 1+ years of office and/or executive administration experience in an office of at least 75 people., • Experience in a fast-paced environment., • Ability to multitask and complete tasks in a timely manner; deadline driven environment., • Proficiency with MS Office (Word, Excel, PowerPoint)., • Keen attention to detail., • Use known education principles and stay up to date on new training methods and techniques., • Adequate knowledge of learning management systems and web delivery tools., • Strong interpersonal communication skills., • Warm and welcoming personality and great organizational skills. About Triman Industries Inc. / Brighton Cromwell / CTG: Through the recent acquisitions of Brighton Cromwell and Crestwood Technology Group (CTG), Triman Industries has now become the leading military aftermarket supply chain management platform bringing significant scale, broad market reach and a unique value proposition for its U.S. and international customers and partners. We are committed to delivering best-in-class supply chain management solutions to ensure high levels of performance and operational readiness. Triman, based in West Berlin, NJ, is a premier provider of distribution, supply chain and repair management solutions to the military aftermarket. Triman represents a growing list of over 65 OEM partners and serves as the critical link between highly engineered systems and components and the military end user, providing a full suite of value-added services including inspection & testing, warehousing, packaging, contract administration, sales & business development, export management, repair management and engineering. Brighton Cromwell, based in Morristown, NJ, is a technology-enabled supply chain integrator providing distribution, logistics and kitting solutions to the Department of Defense, prime contractors and OEMs globally. It has established exclusive partnerships with over 20 OEMs, providing a large number of aftermarket parts and equipment for a wide variety of tactical military vehicles, aircraft and naval systems. Brighton Cromwell leverages its proprietary IT system, SEDNATM to drive workflow and provide unique data analytics to its OEM partners and customers. CTG, based in Yonkers, NY, provides supply chain solutions designed to keep fleets and systems operational, ready and safe by supplying parts, materiel and obsolescence management solutions to the Department of Defense, commercial airlines, MRO providers and OEMs. It specializes in sourcing obsolete and hard-to-find parts across a broad range of air, ground, sea, cyber and space domains, while meeting the cost, schedule and performance goals of its customers. CTG is also recognized as a leader in counterfeit avoidance testing and inspection and is the first to earn AC7402 CAAP (Counterfeit Avoidance Accreditation Program) certification, which is recognized by customers and the industry as the highest quality management and inspection standard for suppliers and distributors. Triman Industries is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, veteran status, disability status, genetics, or sexual orientation and gender identity. Job Type: Full-time Benefits: • 401(k), • 401(k) matching, • Dental insurance, • Employee assistance program, • Flexible spending account, • Health insurance, • Health savings account, • Paid time off, • Professional development assistance, • Vision insurance Schedule: • 8 hour shift, • Monday to Friday Ability to commute/relocate: • Yonkers, NY 10701: Reliably commute or planning to relocate before starting work (Preferred) Education: • High school or equivalent (Preferred) Experience: • Microsoft Powerpoint: 1 year (Preferred), • Microsoft Excel: 1 year (Preferred) Work Location: One location

Stand Together Fellowships that offers professional development, leadership training, and meaningful work experience at non-profits tackling some of our nation's most pressing policy challenges all over the United States.Early-career professionals including undergraduate/graduate/law students and re

Equivity is seeking a reliable and detail-oriented Legal Assistant with hands-on experience using Clio to support attorneys and paralegals with administrative, client-facing, and workflow support tasks. At least 1 year of experience in a legal administrative, legal assistant, or litigation support r

At least 1 year of experience in a legal administrative, legal assistant, or litigation support role. Legal Executive Assistant (LEA). Equivity provides virtual paralegal, legal administrative, and operational support services to attorneys and law firms nationwide.

The Legal Assistant will provide high-level administrative and operational support to the Legal Department, primarily supporting executive legal leadership while partnering with a small legal team. Prior experience supporting a legal department, attorney, or executive leadership team required; Legal

Assist with patient intake, medical records requests, and authorization tracking.

Support the CFO of BOCA Pharmacy Group by managing executive priorities, tracking meeting actions, and ensuring timely follow-through.

We are NYC-based, working 80% remotely, with light travel in the New York and New Jersey metro area when needed. Provide HR support, including but not limited to, new hire onboarding, interview scheduling, and PTO tracking. Proficient with Microsoft Office (Excel, PowerPoint, Word), SharePoint, OneD

We are seeking an Executive Assistant to provide executive-level support to the CEO of an established media-only ad agency specializing in the pharmaceutical and life sciences vertical.This position will report directly to the CEO and collaborate closely with the management team.All team members sha