Logistics administrator jobs in Newark, New JerseyCreate job alerts

Client Overview: Our client is a luxury beauty company. Role Overview: The Executive Assistant / Office Administrator will provide direct administrative support to the President and other senior leaders while ensuring the office operates efficiently and maintains a professional, welcoming environment. Executive Assistant / Office Admin Responsibilities: • Provide administrative assistance to the President, Vice Presidents, and other members of the leadership team as needed., • Coordinate calendars, schedule meetings, and arrange conference calls with internal and external participants., • Organize business travel and manage related logistics., • Prepare, review, and submit expense reports, invoices, and other administrative documentation., • Support general office needs, including document preparation, copying, scanning, printing, filing, and record organization., • Assist with special projects, departmental requests, and other administrative assignments., • Coordinate team lunches, dinners, outings, celebrations, and company-wide events., • Provide support for meeting logistics, catering arrangements, and other employee needs., • Oversee daily office operations to maintain an organized, efficient, and professional workplace., • Coordinate visitor access and security procedures, including arranging identification badges and photographs for new hires and extended-stay visitors., • Prepare meeting rooms before scheduled meetings and ensure spaces remain clean, organized, and properly equipped., • Monitor office equipment and replenish supplies for printers, copiers, and other shared resources., • Maintain inventory of office supplies and designated product storage areas., • Manage incoming mail and deliveries, ensuring items are sorted and distributed to the appropriate departments or individuals., • Oversee mailroom supplies and coordinate postage, overnight deliveries, and other shipping requirements., • Prepare shipping labels and ensure packages are assigned the appropriate shipping information and cost center., • Arrange courier and messenger services, including pickups and deliveries., • Package outgoing shipments securely and appropriately based on the contents and delivery requirements., • Maintain kitchen and breakroom supplies, including coffee, water, cups, sugar, and other essentials., • Liaise with building management, maintenance personnel, and external vendors to coordinate repairs, equipment servicing, recycling, shredding, printing, and other office services., • Assist with planning and execution of company events, celebrations, and office functions., • Provide additional operational and administrative support as business needs arise., • Welcome guests and visitors in a professional, friendly, and courteous manner., • Answer incoming calls, respond to general inquiries, and direct communications to the appropriate contacts., • Notify employees when visitors arrive and coordinate visitor sign-in and delivery acknowledgments., • Maintain accurate employee and department directories to assist with visitor direction and internal communications., • Help ensure reception and common areas remain clean, presentable, and welcoming., • Follow established office security procedures and support a safe, orderly workplace. Executive Assistant / Office Admin Qualifications: • Previous experience in an Executive Assistant, Office Administrator, Receptionist, or comparable administrative support role., • Strong organizational skills and exceptional attention to detail., • Excellent written and verbal communication skills., • Ability to manage competing priorities, multitask effectively, and meet deadlines in a dynamic office environment., • Professional demeanor with the ability to interact confidently and courteously with employees at all levels, senior leadership, visitors, and external vendors., • Proficiency in Microsoft Office and general office technology, with strong computer, data entry, and document management skills., • Experience coordinating calendars, meetings, travel arrangements, and expense reports preferred., • Comfortable managing office supplies, mail distribution, shipping logistics, and vendor communications., • Strong problem-solving skills, sound judgment, and the ability to work independently while contributing to a team., • Dependable, service-oriented, and proactive, with a strong work ethic and willingness to assist wherever needed., • Ability to maintain confidentiality and handle administrative information with discretion.

Facilities Coordinator 3+ month contract, potential for temp-to-perm Onsite in New York, NY 10027 $25-28 hr Must Haves • Bachelor's degree or equivalent experience, • 2+ years of relevant experience Preferred Qualifications • Experience with EMS Event Management System software preferred, • Personable demeanor with the ability to navigate competing requests from staff, faculty, and various departments to achieve successful outcomes, • Excellent organizational skills and strong attention to detail Position Summary Reporting to the Director of Facilities & Administrative Services, the Facilities Coordinator is responsible for coordinating and scheduling facilities and resources for all events, conferences, and meetings within the building. Utilizing EMS (Event Management System) software, this role serves as the primary administrator for room reservations and resource management. Responsibilities • Manage room and resource schedules by assisting requestors with reservations and confirming bookings through the EMS Web App, • Schedule rooms and facilities for affiliated departments and approved external users as needed, • Train faculty and staff on the use of the EMS Web App and assist with login credentials, • Provide guidance on room selection, event setup, furniture arrangements, staging, and related logistics, • Prepare cost estimates for room reservations and facility usage through EMS, • Coordinate with AV teams to include audiovisual costs in event estimates, • Send reservation details and cost estimates to clients for approval and confirmation, • Obtain billing information from requesters and coordinate with the finance team for payment processing, • Assist with monthly invoicing for reservations and event services, • Administer the EMS system, including user accounts, contacts, and access permissions, • Update EMS resource templates and selection menus as needed, • Ensure room and service pricing within EMS remains current, • Create service requests for furniture setup, custodial support, security services, and other facility-related needs, • Provide on-site support before, during, and after events, • Assist faculty, staff, and clients during events, meetings, and conferences to ensure smooth operations, • Work with leadership and team members to identify and report facility-related issues, • Direct vendors and facilities personnel to appropriate locations within the building, • Print and distribute event and meeting schedules to security staff, • Perform other related duties as assigned

Who we are New Fortress Energy Inc. (NASDAQ: NFE) is a global energy infrastructure company founded to help alleviate energy poverty and accelerate the world’s transition to reliable, affordable, clean energy. NFE owns and operates natural gas and liquefied natural gas (LNG) infrastructure and an integrated fleet of ships and logistics assets to rapidly deliver turnkey energy solutions worldwide. Responsibilities About the role New Fortress Energy (NFE) is seeking an Enterprise Applications & Master Data Analyst to serve as the first line of support for the company’s Oracle Fusion Cloud ERP and Oracle Enterprise Performance Management (EPM) applications, as well as related enterprise systems including Kyriba. Reporting to the Director – Digital, Data & Enterprise Applications within IT, this role combines master data management, user ticket triage, and application support, partnering closely with Accounting, FP&A, Treasury, and Procurement to keep data consistent and processes running smoothly across a complex, multi-entity, publicly traded organization. The role is central to building in-house support capability and alignment between business groups and external support partners. The ideal candidate combines hands-on Oracle experience with strong data discipline and a service-oriented approach to problem solving. What you will do: • Manage master data change requests and additions across Chart of Accounts (COA), supplier, customer, legal entity, and related domains, including maintenance of COA templates., • Serve as the first point of contact for all enterprise application user tickets, resolving & facilitating how-to, data, and simple issues in-house and escalating those that require the managed services partner, with clear documentation., • Validate data across applications and perform monthly supplier, customer, and COA quality checks, leading clean-up of duplicate and inactive records to reduce reconciliation issues., • Maintain system (EPM) dimensions and hierarchies aligned to the Oracle Fusion COA and manage Kyriba data and mappings to keep treasury data consistent with the ERP., • Maintain & share reports in Oracle Transactional Business Intelligence (OTBI), BI Publisher, and EPM reporting tools, enabling the business to obtain Master Data & related reports without a partner ticket., • Assist with the execution of regression test scripts for each Oracle quarterly update alongside the Oracle Administrator or managed services partner, documenting results and raising defects before changes reach production., • Develop job aids and deliver new-user training in support of master data & Oracle-related processes., • Support SOX compliance by following change control procedures, maintaining audit-ready documentation for master data changes, and supporting user access reviews., • Track and report service metrics to the Enterprise Applications Manager, including ticket resolution, response times, and master data turnaround., • Identify recurring issues and recommend process, configuration, or training improvements that reduce ticket volume. What you bring: • Bachelor’s degree in Information Systems, Accounting, Finance, or a related field., • 2–5 years of experience in enterprise application support, financial systems, or master data management., • Experience maintaining master data such as Chart of Accounts, supplier, customer, or legal entity records., • Hands-on experience with Oracle Fusion Cloud ERP, including General Ledger and supplier and customer data structures., • Working knowledge of accounting fundamentals and core finance processes (procure-to-pay, order-to-cash, record-to-report)., • Strong Excel and data analysis skills with high attention to detail., • Clear written and verbal communication skills and a customer-service mindset, with the ability to explain system issues to non-technical users. Preferred: • Experience with Oracle EPM Cloud (FCCS, EPBCS), including dimension and hierarchy maintenance., • Experience with Kyriba or another treasury management system., • Experience working in an IT service management/ticketing tool and alongside an external managed services partner., • Exposure to SOX controls and IT general controls in a public company environment., • Experience building reports in SQL, OTBI, and/or BI Publisher., • Experience executing test scripts for Oracle quarterly releases., • Oracle Cloud certification a plus.

Chief Operating Officer (COO) — Blue Standard Inc. Location: New York / New Jersey Work Structure: Primarily in-person, with regular presence at our Manhattan office and New Jersey production operations Travel: Regular international travel, particularly to Austria, Germany, and Hungary Reports to: CEO Compensation: $200,000–$260,000 base salary + performance bonus + equity - Depending on Experience About Blue Standard Inc. Blue Standard Inc. is a rapidly growing material science and manufacturing company developing and commercializing innovative, plant-based material systems for consumer products. We work with major brands and manufacturing partners across the United States and Europe and are entering an important new stage of growth: scaling our European manufacturing platform while establishing production in New Jersey. We are looking for a Chief Operating Officer who can help transform a fast-moving, entrepreneurial organization into a highly organized, scalable international operating company. This is not a role focused on maintaining existing systems. It is a role for someone who wants to build them. The Opportunity The COO will work directly with the CEO and leadership team to develop the operational infrastructure required to support Blue Standard's next stage of growth. A major focus of the position will be creating seamless operating systems between our U.S. and European organizations while helping establish and scale manufacturing in New Jersey. The COO will coordinate operations across our Manhattan headquarters, New Jersey production operations, and European manufacturing network. The successful candidate will be equally comfortable developing an operating strategy with senior leadership and spending time on the production floor understanding how products are actually being manufactured. Core Responsibilities Global Operations • Create an integrated operating structure across Blue Standard's U.S. and European businesses., • Establish clear responsibilities, decision-making processes, reporting structures, and accountability across regions., • Improve communication and coordination between U.S. leadership and European manufacturing operations., • Translate company strategy into measurable operating plans and execution. U.S. Manufacturing Expansion • Play a leadership role in establishing and scaling Blue Standard production in New Jersey., • Maintain a regular on-site presence at New Jersey production operations., • Coordinate equipment installation, production ramp-up, staffing, capacity planning, suppliers, and production systems., • Ensure knowledge and manufacturing processes developed in Europe are successfully transferred to U.S. production., • Develop repeatable manufacturing processes capable of supporting significant future growth. European & International Operations • Work closely with production teams and manufacturing partners in Austria, Germany, and Hungary., • Establish consistent operating processes across international entities., • Coordinate production planning, procurement, inventory, logistics, forecasting, and customer requirements across regions., • Travel regularly to European operations, particularly during the initial integration and scale-up period. Systems & ERP • Lead implementation and adoption of company-wide ERP and operating systems., • Establish reliable systems for purchasing, inventory, production planning, logistics, forecasting, and reporting., • Reduce reliance on disconnected spreadsheets, emails, and institutional knowledge., • Create scalable processes that allow the company to continue growing without adding unnecessary complexity. Production & Supply Chain • Develop company-wide production planning and capacity management., • Implement demand forecasting and S&OP processes., • Improve supplier management, purchasing, inventory levels, logistics, and working capital., • Establish operational redundancy and business continuity planning., • Develop processes for managing co-manufacturers and strategic production partners. Operational Excellence • Establish and monitor KPIs including:, • Production throughput, • Capacity utilization, • Cycle time, • Scrap and yield, • On-time delivery, • Inventory, • COGS, • Gross margin, • Working capital, • Forecast accuracy, • Identify opportunities to improve manufacturing economics, productivity, and margins., • Develop a culture of continuous improvement across the organization. Organization & Leadership • Build and develop the operations organization required to support Blue Standard's growth., • Establish clear responsibilities throughout manufacturing, logistics, procurement, and operations., • Develop a consistent operating cadence including weekly operations reviews and monthly business reviews., • Work closely with Finance, R&D, Commercial, and executive leadership. What We're Looking For We are looking for an experienced operational leader who has helped build and scale manufacturing organizations, rather than someone whose experience is limited to managing mature corporate infrastructure. Strong candidates will likely have: • 12+ years of experience in manufacturing, operations, supply chain, or industrial businesses., • Significant leadership experience at the VP, SVP, GM, President, or COO level., • Experience scaling manufacturing operations., • Experience operating within international or multi-entity organizations., • Experience connecting U.S. and European operations is highly desirable., • Demonstrated experience implementing ERP, MRP, or enterprise operating systems., • Strong understanding of manufacturing economics, inventory, supply chain, procurement, logistics, and working capital., • Experience managing contract manufacturers or external production partners., • Experience establishing new manufacturing facilities or production lines., • Strong financial and analytical capabilities., • Ability to operate effectively in a high-growth entrepreneurial environment. Experience with injection molding, polymers, plastics, material science, consumer products, industrial manufacturing, or related manufacturing technologies would be particularly valuable. The Type of Leader Who Will Succeed Here We are looking for someone who is: • A builder, not simply an administrator. Taking ownership is KEY., • Comfortable moving between executive strategy and factory-floor execution., • Highly organized without creating unnecessary bureaucracy., • Capable of turning institutional knowledge into documented, repeatable processes., • Financially disciplined and data-driven., • Comfortable working across different cultures, countries, and operating environments., • Naturally accountable and able to create accountability throughout an organization., • Willing to challenge existing processes when there is a better way to operate., • Excited by the opportunity to help build the operating platform of a rapidly scaling manufacturing company. Location & Travel This position will be based in the New York / New Jersey area. The COO will divide time between: • Blue Standard's Manhattan office, • New Jersey manufacturing operations, • International production operations and partners, primarily in Austria, Germany, and Hungary This is not intended to be a remote position. We believe the person responsible for building our manufacturing and operating infrastructure needs meaningful direct engagement with both our leadership team and production operations. International travel will be significant during the initial integration and scale-up period and will remain an ongoing component of the position. Compensation Blue Standard expects to offer: Base Salary: $200,000–$260,000 depending on experience Annual Performance Bonus: Target approximately 20% Equity: Equity participation based on experience and fit Benefits: Competitive executive benefits package For an exceptional candidate with particularly relevant international manufacturing and scale-up experience, compensation may be adjusted accordingly. Why Blue Standard This is an opportunity to join Blue Standard at an important inflection point. The company has already developed its technology, established international production, built meaningful commercial relationships, and demonstrated significant market demand. The next challenge is operational scale. The person joining as COO will have an opportunity to help design the systems, organization, manufacturing infrastructure, and operating discipline that support the company for the next decade. • We are looking for someone who wants to build that platform with us.

Job Description Logistics Manager Chase Office Furniture (Chase Office Supplies LTD) Brooklyn Navy Yard, Building 88, Brooklyn, NY 11205 Full-Time | On Site | Core hours 8:00 AM–4:00 PM, flexible Salary: $70,000–$80,000 per year ABOUT CHASE OFFICE FURNITURE Chase Office Furniture (Chase Office Supplies LTD) is a contract office furniture dealer with more than 50 years of service in New York City. Operating from the Brooklyn Navy Yard, we serve institutional clients including the NYC Department of Education, the School Construction Authority, government agencies, and nonprofits across the five boroughs. Our team of 25 professionals manages the full project lifecycle, from product sourcing and procurement through warehousing, delivery, and installation. POSITION SUMMARY The Logistics Manager owns transportation and the movement of product into, between, and out of company locations. That covers routing, deliveries, freight, carrier relationships, fleet utilization, inter-location inventory transfers, supply chain coordination, installation scheduling, and work order reconciliation. The role is measured on three things: delivering every load correctly, keeping stock where demand is, and getting the most out of every truck and every route. This function works alongside warehouse floor operations but is separate from it. CORE RESPONSIBILITIES Team Leadership • Direct the Warehouse & Logistics Administrator on logistics work under a shared reporting arrangement., • Set daily priorities for logistics support and hold the Administrator accountable to them., • Train the Administrator on purchase order status management and ongoing logistics processes. Fleet Utilization and Cost • Maximize productive use of the fleet: stops per truck, capacity used per run, and miles driven against deliveries completed., • Reduce empty and partial runs by consolidating deliveries wherever the schedule allows., • Track and manage cost per delivery, including fuel, tolls, and overtime., • Coordinate vehicle maintenance scheduling so trucks are available when routes require them., • Recommend fleet size and configuration changes based on demonstrated utilization data. Routing and Delivery • Build and optimize delivery routes., • Serve as system owner for Route4Me, including configuration and daily operation., • Track vehicle location and delivery status throughout the day., • Schedule delivery and installation appointments and confirm them with customers in advance. Freight and Carrier Management • Manage inbound and outbound freight scheduling., • Own carrier relationships: negotiate rates within approved parameters, monitor service performance, and hold carriers to committed transit times., • Maintain the approved carrier list and send each shipment with the right carrier for its lane, mode, and service level., • Resolve freight exceptions, damages, and shortages with carriers and vendors, including claims through to settlement., • Audit freight invoices against quoted rates and dispute discrepancies. Inter-Location Movement and Supply Chain Coordination • Plan and execute inventory transfers between company locations, including stock rebalancing to meet demand where it sits., • Maintain visibility of inventory in transit and confirm receipt at the destination so inventory stays accurate across every location., • Own the transfer record and reconcile it against system inventory., • Track purchase order status from issuance through receipt and keep Sales informed of committed dates., • Coordinate with vendors and manufacturers on lead times, production schedules, and delivery windows., • Manage direct ship and drop ship orders that bypass the warehouse, including confirmation of delivery to the customer., • Escalate any supply disruption that puts a committed customer delivery date at risk. Work Order Reconciliation • Reconcile each work order against what was delivered and installed., • Identify and document the cause of returns and reroutes., • Deliver a weekly exception report covering returns, reroutes, and failed deliveries. Analysis and Reporting • Compile historical return and reroute data to establish measurable performance baselines., • Deliver a logistics assessment covering current strengths, operational challenges, and recommendations., • Maintain ongoing logistics performance reporting once baselines are set, including fleet utilization and cost per delivery. SCOPE OF AUTHORITY Owns: • Route construction, delivery scheduling, and load consolidation, • Fleet assignment and utilization, • Carrier selection and routing within approved rates, • Inter-location transfer planning and execution, • Drop ship coordination, • Freight claims and work order reconciliation, • Routing system configuration Recommends for approval: • New carrier contracts and negotiated rate changes, • Logistics software spend, • Fleet additions or changes, • Stocking strategy across locations COORDINATION WITH WAREHOUSE OPERATIONS Logistics and Warehouse Operations are separate functions with a defined handoff point: • Warehouse Operations owns product handling through receiving, storage, picking, packing, shipping documentation, and loading., • Logistics owns the delivery from load confirmation through customer signoff., • The Warehouse & Logistics Administrator supports both functions under a shared reporting arrangement. WHAT SUCCESS LOOKS LIKE Deliveries arrive when promised, and the customer knows the window in advance. Trucks run full and routes make sense. Freight claims get paid. Stock sits where the demand is, and transfers between locations don't leave inventory unaccounted for. When a vendor slips, leadership hears about it before the customer does. HOW SUCCESS IS MEASURED • Historical return and reroute data compiled and documented, • Logistics assessment delivered within the first 90 days, • On-time delivery baselined, then improved quarter over quarter, • Stops per truck and capacity used per run tracked and improved, • Cost per delivery baselined, then managed against target, • Return rate baselined, then reduced against an agreed target, • Work order reconciliation completed within 3 business days of delivery, • Stock in transit tracked, with receipt confirmed at the destination, • Freight invoices audited against quoted rates, with discrepancies disputed, • Routing system configured and in daily operational use REQUIRED QUALIFICATIONS • Three or more years managing delivery routing, freight, or field service scheduling., • Hands-on experience configuring and operating routing software., • Demonstrated ability to compile, analyze, and act on operational data., • Experience managing carrier and vendor relationships, including rate negotiation and freight claims., • Experience coordinating inventory movement across multiple locations. PREFERRED QUALIFICATIONS • Experience delivering and installing furniture, fixtures, or other large-format products., • New York City delivery experience, including building access, freight elevators, and permitting., • Experience with Route4Me or a comparable platform. TOOLS AND SYSTEMS • Route4Me (routing and dispatch), • Khameleon ERP (orders and purchase orders), • Asana (task management), • Granola (meeting documentation) WHY CHASE OFFICE FURNITURE • More than 50 years serving New York City's institutions, including schools, government agencies, and nonprofits., • A hands-on role with real ownership: you'll set the baselines, build the routes, and shape how logistics runs., • A 25-person team where your work is visible and your recommendations reach leadership directly., • Based at the Brooklyn Navy Yard. HOW TO APPLY Please submit your resume with your application. Applications without a resume will not be considered. We review every application and will respond within 5 business days. EQUAL OPPORTUNITY EMPLOYER Chase Office Supplies LTD is an equal opportunity employer. We welcome applications from candidates of all backgrounds and do not discriminate on the basis of race, color, religion, sex, national origin, age, disability, or any other protected characteristic.

Job DescriptionPosition Overview DataCT LLC serves as the independent administrator of the Consolidated Tape Plan, responsible for the unified administration of Tapes A, B, and C under the CT Plan. The Office Manager will help keep the New York office running efficiently by overseeing day-to-day office operations, coordinating facilities needs, managing vendor relationships and supplies, and providing administrative support to the CAO and leadership team. This role also supports meeting, travel, onsite event, and new-hire onboarding logistics, serving as a central point of coordination for a professional and well-organized office environment. The role reports to Human Resources. DataCT operates under the independence, governance, and transparency framework established in the CT Plan and the Administrator RFP. All staff are expected to uphold the independence of the Administrator function, avoid actual or perceived conflicts of interest, and support the governance reporting obligations of the Operating Committee of CT Plan LLC. Core Responsibilities Manage NYC office facilities, vendors, and supplies. Provide executive administrative support to the CAO and leadership team. Coordinate meetings, travel, and onsite events. Support onboarding logistics for new hires. Qualifications 5+ years in office management or executive administration. Highly organized with strong vendor management skills. Location Requirement This position requires regular, in-person physical presence at DataCT's principal offices in New York City. DataCT's core staff, CT Plan stakeholders, SIP Processors, auditors, and principal service providers are concentrated in the New York metropolitan area, and on-site collaboration is essential to the Administrator function. Compensation and Benefits Base Salary Range - $90,000-100,000 (commensurate with experience, qualifications, skills, education, internal equity, and market data). Eligible for performance-based incentives consistent with the role level. Compensation is set in accordance with the DataCT Resourcing Experience and Expertise Classification Framework. Full benefits package including medical, dental, vision, 401(k) with employer match, life insurance, disability coverage, and paid time off. Reporting Structure Reports to: Human Resources About DataCTDataCT is the regulatory administrator for consolidated U.S. equity market data, entrusted with overseeing the collection, processing, and dissemination of market information that supports fair, transparent, and efficient markets.Leveraging the proven expertise developed through decades of leadership within Nasdaq's and NYSE's market data organizations, DataCT is positioned to modernize the consolidated data infrastructure for the next generation of market participants. Through innovation, operational excellence, and a commitment to transparency, DataCT helps ensure that investors and industry stakeholders have access to trusted market data that promotes confidence in the U.S. equity markets.DataCT LLC is a Delaware limited liability company headquartered in New York.Equal OpportunityDataCT LLC is an Equal Opportunity Employer. DataCT is committed to building a diverse and inclusive workforce and does not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth, and related conditions), sexual orientation, gender identity or expression, national origin, age, disability, genetic information, military or veteran status, marital or familial status, citizenship or immigration status, or any other characteristic protected by applicable federal, state, or local law.DataCT LLC is committed to building a diverse, accountable, and independent organization in service of the CT Plan, its Operating Committee, and the broader U.S. market-data community. The Office Manager is a key contributor to that mission. #hc232874

Job Description If you are a current YAI employee, please click this link to apply through your Workday account. YAI is seeking an Assistant Supervisor for our brand new Behavioral Health Stabilization (BHS) home in New Jersey. About the Position: Assists Program Supervisor with overall planning, logistics and oversight of a Behavioral Health Stabilization (BHS) home. Directly supervises direct support professional staff (DSP-RBT) and participates in employee selection, performance management and development. Serves as Transition Navigator for the BHS home, facilitating necessary coordination and supports for residents with community and other supports at intake, discharge and following discharge from the residence. Key/Essential Functions & Responsibilities Assists Program Supervisor in planning of all logistics for staffing and maintaining coverage, manages staff schedules, assists in managing the food, household, and recreation lines in the BHS budget, among other leadership responsibilities. Supports BHS home staff, providing leadership to the program, in the absence of the Program Supervisor. Ensures the appropriate, therapeutically documented level of supervision in the assigned program at all times to protect the health, safety and habilitation of the people we support, consistent with agency philosophy and department practices and in line with Federal, State, Local and regulatory requirements. Assists with the coordination of the interdisciplinary team, promoting and maintaining the excellence of the program and ensuring implementation of person-centered treatment and behavior plans and coordination of medical care, medication administration and other necessary services Directly supervises DSP/RBT staff, serving as a role model for the DSP/RBT staff, providing guidance and support Participates in the hiring process, interviewing and selecting qualified staff based on program needs. Assesses work performance and ensures quality service provision through ongoing staff supervision and observation. Serves as Administrator-on-Call (Available/On Call Supervisor) with other program leadership on an as needed basis and provides program/floor coverage, when necessary. Serves as Transition Navigator for the BHS Home, ensuring a comprehensive and person-centered approach to treatment and planning for continued success following discharge for each resident through: Planning each person’s admission to and discharge from the BHS home and establishing and monitoring necessary services and providers. Facilitating scheduling of general and psychiatric assessments and accessing medical and clinical providers. Conducting outreach to community providers and fostering communication between the BHS home and each person’s system of care. Identifying ongoing support and training needs of families and providers of people receiving services in the BHS home. Performing check-ins with BHS home staff on at least a daily basis to discuss the progress of people being supported and acquire updates for transition planning. Facilitating weekly treatment team meetings to discuss each person’s stay at the BHS home, planning for successful transition on an ongoing basis Maintaining documentation of meetings and progress, including attainment of performance deliverables during the person’s time at the BHS home and discharge/transition plans. Establishing post-transition supports and coordination including regular check-ins at predetermined intervals following discharge. Performs all other duties, as assigned. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or status as a Vietnam or disabled veteran. YAI is an Equal Opportunity Employer.

Job DescriptionRaphael & Associates is a globally recognized third-party claims administrator and independent claims adjusting firm, known for delivering exceptional service. We understand the importance of staying agile in a dynamic market and pride ourselves on tailoring our solutions to meet the unique needs of each client. While the work we do as a claims organization is complex, our mission is clear: to deliver outstanding service, attract and retain top-tier professionals, and leverage industry-leading technology to drive results. Join Our Team As a leader in the industry, we offer dynamic and rewarding career opportunities for individuals who are driven to make an impact. Our culture is built on collaboration, innovation, and a shared commitment to excellence. We value professionals who bring creativity, vision, and a proactive, results-oriented mindset. We are seeking experienced, motivated, and forward-thinking individuals to join our team and contribute to our continued success. The Opportunity The Finance Administrator is responsible for supporting the company's payroll, compensation administration, billing, accounts payable, independent contractor administration, expense reimbursements, and other day-to-day finance functions. A primary focus of the position is administering the company's 1099 network, including onboarding, documentation, ongoing maintenance, invoice and expense review, and payment processing. The role also supports the implementation of approved compensation changes, payroll processing, client invoicing, and financial recordkeeping, helping ensure financial information is accurate, complete, confidential, and processed on time. Key Responsibilities Payroll & Compensation Administration • Support the implementation and administration of approved employee compensation changes, including new hire compensation, promotions, salary increases, bonuses, and other adjustments., • Coordinate the administrative logistics of compensation changes, ensuring approvals are documented and updates are accurately reflected in payroll and employee records., • Support payroll processing by collecting, reviewing, and validating payroll information, including compensation, hours, deductions, bonuses, reimbursements, and other payroll-related data., • Review payroll reports for accuracy, identify discrepancies, and coordinate corrections as needed., • Assist with payroll reporting, reconciliations, audits, year-end activities, and employee payroll inquiries.1099 Contractor Administration, • Manage the administrative lifecycle of the company's 1099 network, including onboarding, ongoing maintenance, documentation, payment processing, expense reimbursements, and offboarding., • Administer contractor onboarding by collecting required agreements, tax forms, insurance documentation, payment information, and other required records., • Maintain accurate contractor profiles and monitor documentation for expiration, missing information, or compliance requirements; follow up as needed to obtain updates., • Coordinate changes to contractor information, payment details, rates, status, credentials, and other administrative records., • Review contractor invoices and expense reports for completeness, accuracy, appropriate approvals, and compliance with established requirements., • Process approved contractor payments and expense reimbursements in accordance with established schedules and procedures., • Maintain contractor payment and expense records and assist with year-end 1099 reporting and related documentation., • Identify opportunities to leverage technology and automation to improve 1099 onboarding, credentialing, documentation, assignment management, payment processing, expense reimbursement, and performance tracking., • Support the evaluation and improvement of the 1099 adjuster network process, including onboarding, credentialing, assignment, utilization, performance management, payment administration, expense reimbursement, and offboarding.Billing & Finance Administration, • Prepare client invoices using claim, service, time, expense, and other billing information., • Review billing information for accuracy, investigate discrepancies, and obtain required approvals or supporting documentation., • Distribute client invoices and maintain organized billing records., • Monitor outstanding billing items and assist with invoice questions, corrections, and account reconciliation., • Enter and maintain financial information in accounting, payroll, claims, billing, and payment systems., • Assist with accounts payable, expense documentation, financial reporting, reconciliations, audits, and other finance or administrative projects assigned.Qualifications, • High school diploma or equivalent; additional education in accounting, finance, business administration, or a related field preferred., • Prior experience in payroll, compensation administration, billing, accounts payable, bookkeeping, finance administration, or a similar administrative role., • Strong attention to detail and demonstrated ability to maintain accurate financial, payroll, contractor, and administrative records., • Highly organized with the ability to manage high volumes of documentation, recurring deadlines, multiple priorities, and follow-up activities., • Proficiency with Microsoft Excel and Microsoft Office applications, with the ability to learn and navigate accounting, payroll, billing, payment, and document-management systems., • Strong problem-solving skills with the ability to identify discrepancies, research issues, and follow them through resolution., • Clear and professional written and verbal communication skills., • Ability to handle confidential financial, payroll, compensation, tax, banking, employee, and contractor information with discretion., • Ability to work independently, prioritize competing deadlines, and maintain accuracy in a fast-paced environment.Benefits and Perks We are an organization that values and recognizes the contributions of our team members. We offer a competitive compensation and benefits package commensurate with experience, including base salary, performance-based incentives, paid time off, comprehensive medical, dental, vision, and life insurance, as well as a 401(k) plan with company matching. Raphael & Associates is an Equal Opportunity Employer. We are committed to building an equitable, collaborative and diverse workforce throughout our organization by providing equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, national origin, age, disability, genetic information, veteran status, or any other legally protected characteristic. This policy extends to all aspects of our employment practices, including but not limited to, recruiting, hiring, discipline, terminations, promoting, transferring, compensation, benefits, training, leave of absence, and other terms, conditions, and benefits of employment. The above is intended to describe this job's general requirements. It is not to be construed as an exhaustive statement of duties, responsibilities, or physical requirements. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. Powered by JazzHR WfvsTmamor

Job Description About Opus Regulatory: Founded in 1994, Opus Regulatory (Opus) is a consultancy providing experts in Regulatory Strategy, CMC, Labeling, and Advertising & Promotion. Our clients range from development-stage biotech companies to mid-size and large pharmaceutical organizations. Backed by Audax Private Equity, Opus has grown to roughly 120 consulting professionals across the US and UK. Our team is made up of biopharmaceutical leaders and innovators, and our mission is to provide the highest level of Regulatory Affairs consultancy in the industry—continually exceeding client expectations through excellence, partnership, and integrity. Position Overview Opus Regulatory is seeking a hands-on Manager, Total Rewards and HR Operations to own and evolve the programs and processes that support our employees throughout the employment lifecycle. Reporting to the Director of Human Resources, this role will have primary responsibility for benefits, payroll, leave administration and related HR operations, while partnering with HR leadership to develop a broader Total Rewards strategy. The role will serve as the subject matter expert and operational owner for Opus's health and welfare programs, including our self-insured/group captive medical plan, as well as multi-state payroll and related compliance. The role will also lead employee communications, wellness and engagement initiatives and provide data and insights to HR and business leadership. As Opus continues to scale, this position will expand its ownership of compensation, job architecture, pay equity and performance management, creating an opportunity to build a cohesive, competitive and equitable Total Rewards framework in partnership with the Director of HR. This is an ideal role for an experienced HR professional who enjoys both strategy and execution and is comfortable operating with significant autonomy in a lean, growing organization. Key Responsibilities Total Rewards Strategy & Leadership • Partner with the Director of HR to develop and evolve a cohesive Total Rewards strategy—spanning benefits, compensation, recognition, and well-being—that aligns with Opus's business goals, talent needs, and growth plans, • Serve as the subject matter expert on total rewards for HR and business leadership, providing market insights, program recommendations, and cost and competitiveness analysis, • Develop a phased Total Rewards roadmap, prioritizing initiatives as compensation, job architecture, and performance management responsibilities transition to this role, • Support annual benefits and total rewards budgeting and renewal planning with HR leadership and Finance, using claims, utilization, and market data, • Build and maintain total rewards metrics and reporting (e.g., plan costs, utilization, pay and turnover trends), delivering data and insights to HR leadership, Finance, and the board as needed Benefits & Well-Being • Own the day-to-day administration of the company's health & welfare benefits programs, including medical, dental, vision, life, disability, and ancillary offerings, • Serve as the operational owner of the self-insured/group captive medical plan, directly managing relationships with the benefits broker, captive program manager, third-party administrator (TPA), stop-loss carrier, and network partners, • Monitor plan performance, claims trends, and funding levels in partnership with HR leadership and Finance; support renewal strategy, marketing, and cost analysis, • Lead annual open enrollment, including system configuration, testing, vendor coordination, and post-enrollment audits, • Serve as the primary point of escalation for employee benefits questions and claims issues, • Support administration of the company's 401(k) plan in coordination with the recordkeeper, advisors, and Finance, • Ensure compliance with ERISA, ACA, COBRA, HIPAA, and other applicable regulations, partnering with Legal and outside advisors as needed, • Design and deliver wellness and well-being initiatives that reflect the needs of a remote, geographically dispersed workforce Payroll & HR Ops • Own end-to-end payroll processing for a multi-state (and potentially multi-country) employee and consultant population, ensuring accuracy, timeliness, and compliance with federal, state, and local wage and hour laws, • Serve as primary administrator for the ADP Workforce Now payroll platform, including system configuration, troubleshooting, and ongoing maintenance, • Manage payroll-related vendor relationships, escalations, and issue resolution, including coordination with ADP and any third-party payroll intermediaries, • Partner with Finance on payroll funding, GL mapping, reconciliations, and month-end/quarter-end close activities, • Ensure accurate tax filings, W-2/1099 processing, and year-end payroll compliance, • Manage leave of absence administration (FMLA, ADA, state leave programs) in coordination with HR and Legal, • Own the accuracy of payroll and HRIS data and support employee lifecycle transactions (new hire setup, status and pay changes, terminations) in partnership with the HR team, • Maintain payroll and HR operations policies, procedures, and internal controls; identify and drive process improvements and automation opportunities, • Support broader HR infrastructure projects, including system implementations, audits, and policy development Compensation & Performance • Partner with the Director of HR to administer compensation practices, including market pricing, salary structures, and merit and bonus cycles, • Support the career framework and job architecture, helping ensure roles are leveled and paid consistently and competitively, • Support pay equity reviews and analyses, and recommend corrective actions in partnership with HR leadership, • Provide compensation guidance and analysis for offers, promotions, and pay adjustments in partnership with HR leadership and Talent Acquisition, • Support the annual performance management cycle, including process design, system configuration, manager enablement, and calibration logistics, • Over time, assume ownership of compensation, job architecture, pay equity, and performance management programs, including related analytics, policies, and communications Employee Experience & Communications • Lead total rewards communications, including benefits guides, open enrollment materials, town hall content, and employee education, so that employees understand the full value of their rewards, • Design, administer, and analyze employee engagement and benefits surveys; translate results into clear insights and action plans for HR and senior leadership, • Partner with HR leadership to develop recognition, retention, and engagement programs that reinforce Opus's culture and values, • Track engagement and benefits utilization metrics and recommend improvements based on employee feedback and market trends, • Serve as a trusted, approachable resource for employees and managers on benefits, pay, and rewards questions Own (Accountable from Day One) • Benefits administration and annual open enrollment, • Day-to-day operation of the self-insured/group captive medical plan and its vendors (broker, captive program manager, TPA, stop-loss carrier), • Multi-state payroll and ADP Workforce Now administration, • Leave of absence administration, • Accuracy and controls for payroll, benefits, and HRIS data, • Total rewards communications and employee education, • Engagement and benefits surveys and wellness programs, • Total rewards reporting, metrics, and insights Support (Collaboration with HR and HQ Team) • Total rewards strategy and benefits plan design and renewal decisions (Director of HR, with Finance and leadership), • Captive funding, benefits budget, and payroll funding (Finance), • Individual pay decisions, such as offers, promotions, and adjustments (HR and business leadership), • Legal interpretation of ERISA, leave, and wage and hour requirements (Legal and outside counsel), • Recognition and retention programs (co-developed with HR leadership), • HR systems implementations and audits (partner with HR and IT/Finance) Grows Into Owning (As Opus Scales) • Compensation administration: market pricing, salary structures, merit and bonus cycles, • Career framework and job architecture maintenance, • Pay equity analysis and recommendations, • Performance management program: process, system, and manager enablement, • Co-leading total rewards strategy and benefits renewal with the Director of HR Required Qualifications • 5+ years of progressive experience in total rewards, benefits, and payroll administration, with direct ownership of benefits programs, • Required: Hands-on experience administering or managing a self-insured health plan or group captive medical program (e.g., working with a TPA, stop-loss carrier, or captive program manager), • Preferred: Experience with ADP payroll platforms (e.g., ADP Workforce Now); candidates with deep experience on other major payroll systems will also be considered, • Experience designing, running, and analyzing employee engagement or benefits surveys, • Working knowledge of compensation fundamentals, such as market pricing, salary structures, and merit cycles, and a desire to deepen that expertise, • Strong working knowledge of payroll tax regulations, wage and hour law, and multi-state payroll compliance, • Solid understanding of ERISA, ACA, COBRA, and HIPAA requirements as they apply to plan administration, • Strong analytical skills and comfort presenting data and recommendations to senior leaders, • High degree of accuracy, discretion, and confidentiality in handling sensitive employee data, • Excellent vendor management, communication, and cross-functional collaboration skills, • Ability to operate independently in a lean HR team and manage competing priorities At Opus Regulatory, we are committed to pay transparency and equitable compensation practices. Actual compensation will be determined based on factors such as experience, education, specialized expertise, geographic location, and internal equity. In select circumstances, compensation may fall outside of the posted range. US-Remote Pay Range $70,000—$110,000 USD Opus Regulatory is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability or any other legally protected status. Opus is committed to providing benefit-eligible employees with a comprehensive benefits package designed to support your health, financial well-being, and work-life balance. We offer medical, dental, vision, and prescription drug coverage for employees and their eligible family members. Additional benefits include Life Insurance, Short-Term Disability (STD), and an Employee Assistance Program (EAP), a 401(k) plan, and more. To support time away from work, we provide a paid time off package, which includes 20 vacation days, 5 sick days, & 10 paid company holidays annually.

Job Description Dreamwear is a leading wholesale intimate apparel and sleepwear company working with iconic brands such as Juicy Couture, Laura Ashley, Danskin, Nautica, and many more. Our longstanding global partnerships enable us to deliver beautifully designed, high-quality products with speed, value, and exceptional execution, making Dreamwear a trusted partner to many of the world's leading retailers. Learn more at dreamwear.com/our-brands. We are seeking a Business Administrator to support the day-to-day administrative and project needs of our operations and support teams. Reporting to the HR Manager, this role will help keep critical deadlines, documents, follow-ups, and operational details organized so that leadership can remain focused on strategy, decision-making, and key business relationships. The ideal candidate is proactive, highly organized, detail-oriented, and comfortable managing multiple priorities with limited supervision. This person should be able to build simple systems, close loops, handle confidential information appropriately, and communicate professionally with both internal teams and external partners. Finance & Business Operations Support: • Prepare a concise weekly list of upcoming deadlines and open items; follow up with internal teams, outside advisors, and counterparties to keep items moving and escalate when needed., • Handle day-to-day administrative work and operational tasks for the Finance team., • Maintain a master deadline tracker for licensor royalty reports, lender reporting, tax filings, insurance renewals, contract dates, and other recurring requirements., • Coordinate document requests from factors, auditors, tax advisors, outside counsel, licensors, and other business partners., • Assemble recurring financial report packages and supporting documentation for review, including materials needed for audits, tax returns, insurance renewals, and related requests., • Support office vendor, subscription, and supply administration, including renewal and billing tracking as assigned. Document & Contract Management: • Maintain license summary information, including key terms, renewal dates, minimum guarantees, and reporting requirements for each brand., • Organize and maintain files and shared-drive documentation, including license agreements and amendments, leases, lender/factoring documents, and board/owner materials., • Track signature routing, collect executed copies, and ensure documents are filed consistently and completely. Project & Meeting Coordination: • Support with cross-functional business and operations projects, including customer acquisitions, copyright/patent matters, third-party licensees, legal follow-up, communication logs, and building negotiations, as assigned., • Prepare meeting agendas, take notes, circulate action items, and follow up on outstanding deliverables., • Assist with ad-hoc administrative and project needs as priorities arise. HR Team Assistance / New Employee Coordination: • Partner with HR and hiring managers to coordinate onboarding logistics for all new employees., • Coordinate IT requests and IT orientation, HR orientation, systems training, and other required onboarding sessions., • Draft and finalize first-week schedules and send applicable calendar invitations, including 2-week check-ins, 60-day reviews, department orientations, and benefits orientations., • Coordinate with Reception on workspace set-up, including seat location, name tags, supplies, company equipment, desk needs, and other special requests., • Track onboarding details and follow up with the appropriate HR or office team members to ensure all steps are completed. *This job description is not intended to be exhaustive. Duties and responsibilities may be changed or modified at any time at the discretion of management. Qualifications: • 4-7 years of experience in an executive assistant, office manager, finance coordinator, business operations, or similar administrative role; experience supporting a CFO, Controller, owner, or Finance team is a plus., • Bachelor's degree or equivalent relevant experience., • Strong Excel skills, including lookups, pivot tables, and clean formatting, with proficiency in Outlook and Microsoft 365., • Proven ability to manage multiple deadlines and follow-ups with limited supervision., • Highly organized and detail-oriented, with the ability to create and maintain clear trackers, folder structures, and checklists., • Excellent verbal and written communication skills, including the ability to professionally follow up with lenders, licensors, advisors, vendors, and internal teams., • Ability to handle sensitive company, employee, and financial information with discretion and confidentiality., • Calm under pressure and able to prioritize effectively during month-end, audit, renewal, and other high-volume periods., • Must be able to work in our Midtown Manhattan office. Compensation & Benefits The base salary range for this position is $70,000–$85,000. This range represents the anticipated low and high end of base compensation. The actual salary offered will depend on numerous factors, including, without limitation, experience and business objectives. Our base salary is just one component of our total rewards package, which also includes other health and wealth benefits including: Medical, dental and vision insurance; pre-tax commuter/parking and other flex spending accounts; paid time off policy (with many additional holidays); 401k; gym discount and more!

Job Description Job Title: Generative AI Training Automation Specialist Location-Type: Hybrid Onsite in NYC Start Date Is: Mid June/Early July Duration: (contract, perm, etc) long term contract Compensation Range: $80-93/hr W2 Benefits: Eligible for Health, Dental, Vision, 401K Must be authorized to work in the U.S. This position is not eligible for sponsorship . Job Description: • Design and facilitate live and on-demand training on generative AI tools, including (but not limited to) HearstGPT, ChatGPT Enterprise, Microsoft Copilot, and Claude., • Develop clear, engaging learning materials, including guides, job aids, and video content, for employees at varying levels of AI fluency., • Support the Generative AI Champions community group and other Tech Academy programs by coordinating sessions, managing logistics, and contributing content., • Serve as a support resource for employee questions about AI tools, use cases, and responsible use guidelines., • Partner with HR, Legal, and HTS stakeholders to ensure training reflects current Hearst policies on data privacy and AI usage., • Partner with HR and corporate Learning and Development teams to design and develop AI-focused soft skill trainings in addition to tool-based trainings. For example, work on content such as "Leading Change in the Age of AI etc., • Track training participation, learner feedback, and engagement metrics to continuously improve program effectiveness., • Collaborate with vendors and internal teams to stay current on AI tool updates and surface relevant learning opportunities., • Serve as the primary administrator for ChatGPT Enterprise and Claude Enterprise environments, • Manage platform configuration, organizational settings, user provisioning, and workspace administration, • Maintain organizational structures, team workspaces, and access segmentation by department or business unit, • Serve as the primary liaison with OpenAI and Anthropic enterprise account teams. Escalate complex technical issues to vendor support teams when required, • Generate utilization reports for license consumption, compliance and chargeback Qualifications • 3–5 years of experience in training, instructional design, adult education, or a related field, • 1-2 years of experience with administration of enterprise AI platform like OpenAI, Claude enterprise, • Excellent documentation, communication, and organizational skills, • Strong understanding of enterprise security and compliance practices, • Hands-on experience with generative AI tools (e.g., ChatGPT, Claude, Gemini, Microsoft Copilot, or similar). Experience as a training with generative AI tools is preferred., • Holds a bachelor's degree in adult education, instructional design, communications, or a related field, or has equivalent work experience., • Strong written communication skills with the ability to explain technical concepts clearly to non-technical audiences, • Experience designing and facilitating both live (virtual/in-person) and asynchronous learning, • Understanding of adult learning theory and how to apply it to AI-related content, • Comfortable working in a fast-changing environment where tools, policies, and best practices evolve quickly, • Strong organizational skills and consistent attention to detail across multiple concurrent projects, • Proficiency with Microsoft 365 tools, specifically Teams, SharePoint, OneDrive, and Outlook, • Experience with Learning Management Systems is preferred, • Familiarity with responsible AI use principles and data privacy considerations is a plus

Job Description About The Company goop is a lifestyle platform dedicated to exploration, curation, and groundbreaking conversation. From its award-winning beauty and fashion lines to its expansive editorial lens, goop invites women to embrace the process of becoming, and to discover deep joy in the pursuit of pleasure, beauty, and growth in all phases of life. Gwyneth Paltrow began goop in the fall of 2008 as a weekly newsletter. It has expanded into a beauty, fashion, and food business that's also known for its products, curation, podcast, TV shows, live events, and retail stores. About You You're an executor. You take direction and turn it into action fast, with accuracy and follow-through. You live in Notion and Slack, you set up new tools with ease, and you run operations so smoothly that everyone knows what's happening, who owns it and when it's due. You're AI-native and use technology to make every workflow faster, simpler and more reliable. Who You Are • Extremely executional: you get things done quickly and correctly, and you close every loop, • Strong operational manager: you run the machine behind the business, including calendars, logistics, tools, vendors, budgets and follow-through, • Systems builder: you learn new tools fast, set them up right the first time, and get people using them, • Highly organized: you manage a high volume of parallel projects without dropping a thread, • Skilled researcher: you gather information quickly and present it clearly, • Thoughtful communicator, verbally and in writing: you're polished, considered and concise, you read the room, and you know how to communicate with a founder. Your updates, to-dos and summaries are clear, specific and easy to act on, • Collaborative, with a good sense of humor: you stay steady and easy to work with under pressure, • Trustworthy and discreet: you handle sensitive information with care How You Operate • You communicate early and often; proactive updates are your default, • You follow direction closely and ask the right questions when something is unclear, • You're warm and direct, • You understand that small details, done right, build long-term trust About the Role This role reports directly to goop's Founder & Co-CEO and is dedicated to the Founder's business. You'll work in close partnership with Co-CEO Moj Mahdara and the executive team, and you'll be a trusted, day-to-day point of contact for the Founder. Strategy and decisions are set by the two Co-CEOs; your job is to execute. You coordinate the projects and needs coming from both Co-CEOs and the executive team, and you make sure every action item is tracked, assigned and completed. Your number one responsibility is running the Notion calendar and logistics. You also set up and roll out the tools and systems the team relies on, and you manage a pipeline of research and trend reports. CALENDAR & LOGISTICS MANAGEMENT • Own the Notion calendar as the central view of meetings, travel, launches, partner deliverables and deadlines, • Work closely with the Founder's Executive Assistant(s) on scheduling holds, availability and logistics for projects, events and partner commitments, • Coordinate logistics for travel, executive meetings, offsites and company-wide meetings and events, • Produce executive dinners and events from start to finish: guest lists, invitations, RSVPs and follow-ups, vendors, menus, gifting, budgets and on-site coordination, • Flag calendar conflicts, gaps and upcoming deadlines weeks ahead PROJECT MANAGEMENT & EXECUTION • Execute projects led by the Co-CEOs: build the project plan in Notion, track milestones and owners, and drive every task to completion, • Capture action items from executive meetings and make sure every one is tracked, assigned and closed, • Keep a live view of all active projects showing what's in progress, what's at risk and what's blocked, and flag issues to the Co-CEOs early, • Follow up with senior leaders and teams to keep deliverables on schedule, • Coordinate with the podcast production team and the Co-CEOs on the guest tracker, booking follow-ups, scheduling and production sign-offs, • Route materials through the approval workflows set by the Co-CEOs, so items reach the Founder ready for review, • Keep a master budget and vendor tracker for each project, including payment status and anything outstanding, • Keep a current library of approved assets (bio, headshots, boilerplate, brand guidelines) so teams and partners always get the latest version STRATEGIC PARTNERSHIPS DELIVERY • Project manage brand partnership deliverables once agreements are signed: timelines, assets, approvals and deadlines, • Organize partner kickoff calls and keep a deliverables plan with owners, dates and approval status, • Coordinate across internal teams and partner teams so deliverables ship on time and to spec, • Keep partnership work-streams visible in Notion and Slack so the Co-CEOs always know their status TOOLS & SYSTEMS SETUP • Set up new tools and AI apps selected by the Co-CEOs for the Founder and the executive team, including configuration, accounts, permissions and integrations, • Onboard the Founder and executives into new systems with short training, simple guides and follow-up support until the tools are in daily use, • Carry out tool migrations and consolidations (for example email platforms, inboxes and task systems) with minimal disruption, • Connect tools so work flows between them automatically, for example meeting notes to Notion tasks, and Slack requests to tracked to-dos, • Coordinate outside developers, consultants and IT partners working on systems, and keep their work on schedule, • Work with IT and security to confirm new tools meet access and data-security standards before rollout SLACK, NOTION & WORKSPACE MANAGEMENT • Organize projects in Slack using canvases, lists, pinned files and links, so every project has one clear home, • Set up automated updates, summaries and reminders in Slack and Notion so the Co-CEOs and executive team get visibility without extra meetings, • Build and maintain Notion databases, dashboards and templates for projects, to-dos and follow-ups, • Administer the Slack and WhatsApp workspaces and keep them clean: channel and group structure, naming conventions, permissions, archiving and consistent project setup, • Keep contact records and trackers accurate, deduplicated and consistently structured RESEARCH & TREND REPORTS • Manage a pipeline of research requests from the Co-CEOs: log each request, track progress in Notion and deliver on deadline, • Research and compile trend reports across wellness, beauty, fashion, consumer, culture and AI, following the briefs set by the Co-CEOs, • Run quick research on companies, categories and markets as requests come in, and deliver clear, well-sourced summaries, • Maintain a tagged, searchable research and trend library in Notion, • Use AI research tools and agents to scan sources, summarize findings and track emerging signals LOCATION, TRAVEL & HOURS • This is a remote role. You must be based in a North American time zone, • You'll travel 8–10 times a year, for meetings, events and time with the team, • You work on the Founder's schedule and are available during her working hours, including early mornings or late evenings when needed, • Core hours align with Pacific or Eastern Time. The Founder travels regularly across time zones, so occasional flexibility is needed for time-sensitive travel, events and deadlines Qualifications & Experience • Experience: 3–5 years of business experience, including at least 2 years in project management or executive operations supporting C-level leaders. Consumer goods or brand partnership experience strongly preferred., • Technical skills: Expert in Notion (calendars, databases, dashboards, templates, automations). Administrator-level experience with Slack (workspace setup, permissions, canvases, lists, workflows, channel management) and WhatsApp (business accounts, groups, access and security settings). Advanced user of Claude, ChatGPT and Gemini, and of Google Workspace (Gmail, Calendar, Drive, Docs, Sheets, Slides). Hands-on experience building workflows, AI agents and automations that connect these tools (e.g., Zapier, Notion automations, Slack workflows)., • Education: Bachelor's or Master's degree in Business required., • Skills: Exceptional written and verbal communication, with experience communicating directly with a founder or CEO. Exceptional organization, speed and follow-through, and experience working across time zones with global, cross-functional teams., • Based in North America and able to travel 8–10 times a year. FAQ • Compensation: $100,000 base, with flexibility up to $125,000 depending on experience, plus equity. This is a full-time, exempt role. This range is the low and high end of the anticipated base salary for this position. goop, in good faith, reasonably expects to pay within this range, and provides it in compliance with all applicable federal, state and local laws. Actual base salary will depend on factors including experience, training, knowledge and skills, and a change in the job's location., • Benefits: A generous health benefits package, fertility benefits and paid parental leave., • Perks: Generous goop discounts; special offers with brand partners; and access to custom lifestyle resources and events., • Work philosophy: At goop, we believe creativity, innovation and camaraderie are essential to our business, our culture, and our employees' growth and development. goop is an Equal Opportunity Employer. goop does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need. All information provided by the applicant is collected, stored and processed in accordance with the terms of our CCPA Notice for Job Candidates. Job Disclosures: No applicant disclosures related to physical requirements or ADA-related considerations are relevant for this role.

Job Description Our Heritage: An American Original Since 1977 Founded on the Upper East Side of New York City by brothers Jay and Kevin McLaughlin, J.McLaughlin was built on a simple idea: great style feels personal. From a single neighborhood shop to nearly 200 stores nationwide, we have always believed in being local and loyal—to our customers, our communities, and one another. Today, nearly 1,000 employees bring the brand to life across the country, from Maine to Maui. For over 20 years, our corporate home has been in Greenpoint, Brooklyn, where creativity, craftsmanship, and collaboration continue to shape our next chapter. Giving back is part of who we are. We support the communities we serve through local partnerships, charitable initiatives, and a belief that businesses should leave places better than they found them. Overview We are seeking an Executive Administrator reporting to the Head of HR & Chief of Staff. This role provides executive support, office administration, and operational coordination for senior leadership. This role is ideal for a professional with 2+ years of experience who enjoys managing both executive priorities and the day-to-day functions of a dynamic office environment. The Executive Administrator will serve as a trusted partner to leadership by managing calendars, coordinating meetings and travel, supporting office operations, facilitating cross-functional projects, and ensuring an exceptional employee and visitor experience. The ideal candidate is resourceful, service-oriented, adaptable, and thrives in a fast-paced, collaborative workplace. This position is primarily based in our Greenpoint, Brooklyn office and follows a hybrid schedule, dependent on role and business needs. About the role Essential Functions*: About the role Communication & Collaboration • Help ensure smooth communication and coordination across functions., • Serve as a liaison between executives and internal departments., • Build strong partnerships across the organization and serve as a trusted resource for employees., • Support company-wide communications, leadership meetings, and special events., • Facilitate information flow between teams and help drive alignment on priorities., • Promote a positive, professional, and service-oriented culture. Office Administration & Workplace Operations • Serve as a primary point of contact for day-to-day office operations and administrative needs., • Coordinate office supplies, equipment, inventory management, and vendor relationships to ensure a well-functioning workplace., • Support conference room scheduling and manage shared workspace resources., • Coordinate employee and executive office visits, leadership meetings, and company events., • Welcome and support visitors, candidates, and external partners to ensure a professional and positive experience., • Maintain office procedures, contact lists, seating charts, and organizational directories., • Process office-related invoices, purchase requests, and expense documentation., • Partner closely with Human Resources, Information Technology, Finance, and Facilities teams to support workplace initiatives and employee experience programs., • Identify opportunities to improve operational efficiency, organization, and workplace effectiveness., • Support emergency preparedness and business continuity activities as needed. Executive Support • Manage complex calendars, scheduling meetings across multiple stakeholders and time zones., • Coordinate internal and external meetings, including agenda preparation, logistics, materials, and follow-up actions., • Screen and prioritize incoming communications on behalf of executives., • Draft correspondence, presentations, reports, and executive meeting materials., • Arrange domestic travel, itineraries, accommodations, and expense reporting., • Prepare executive briefing materials and organize key business information., • Track action items and ensure timely follow-up on leadership priorities., • Handle highly confidential information with discretion and professionalism. Operational & Administrative Support • Assist with day-to-day administrative operations for the executive team., • Maintain organized files, records, contracts, and critical business documents., • Support budget tracking, invoice management, and vendor coordination., • Assist in developing processes, templates, and workflows that enhance team productivity., • Coordinate logistics for leadership offsites, town halls, and strategic planning sessions. Additional Job Responsibilities: • Other related duties as assigned Other duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. What we are looking for Skills & Requirements: • 2+ years of experience in an administrative, executive assistant, coordinator, office management, or operations support role., • Demonstrated ability to manage multiple priorities in a fast-paced environment., • Strong organizational, problem-solving, and time-management skills., • Excellent written, verbal, and interpersonal communication skills., • Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams., • Ability to handle sensitive and confidential information with discretion., • Strong attention to detail and commitment to delivering high-quality work.’ Preferred Experience • Experience supporting executives in a retail, consumer, fashion, or multi-site organization., • Exposure to project management, operations, or business administration., • Familiarity with collaboration and project management tools such as Asana, Monday.com, Smartsheet, or similar platforms. Physical Requirements: • Prolonged periods of sitting at a desk, standing, bending and working on a computer., • Must be able to lift 15 pounds occasionally., • Must be able to access and navigate various department at the organization's facilities. Benefits at a Glance At J.McLaughlin, we design our benefits with the same care and intention as our product. Our benefits are designed to support well-being, flexibility, and long-term growth. • Comprehensive medical, dental, and vision coverage, • 401(k) retirement plan with company match (eligibility based on hours worked), • Generous paid time off and paid holidays, • Hybrid or flexible work environment (role-dependent), • Company-paid life insurance and disability coverage, • Optional Critical Illness and Accident insurance, • Employee Assistance Program (EAP), • Clothing allowance and generous discounts on J.McLaughlin merchandise, • Discretionary bonus opportunities (role-dependent), • Employee referral incentives and commuter benefits Pay Transparency & Disclaimer $67,000 - $72,000 depending on experience, skills, and qualifications. Compensation and benefits may vary based on role, location, and eligibility. J.McLaughlin reserves the right to modify compensation and benefit programs at any time, in accordance with applicable laws. Equal Opportunity J.McLaughlin is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability or any other legally protected status.

Job Description Business Development Administrator The Business Development Administrator provides operational, administrative, and relationship management support to the Business Development team. This role is responsible for coordinating conference and event activities, supporting new facility onboarding processes, maintaining customer relationships, assisting with contracts and credentialing, and ensuring seamless execution of business development initiatives. The Business Development Administrator serves as a key liaison between operations, clinical teams, facility leadership, and the sales organization to support growth, client retention, and market expansion. Essential Functions: Business Development Administrative Support • Provide administrative support to the Business Development team., • Assist with scheduling meetings, maintaining calendars, coordinating customer communications, and managing follow-up activities., • Prepare reports, presentations, meeting materials, and business development documentation as needed., • Maintain accurate records and activity tracking within CRM and other company systems., • Coordinate internal communications related to growth initiatives and onboarding activities. Conference and Event Coordination • Manage conference and event logistics, including registration, marketing materials, booth coordination, and attendee tracking., • Coordinate travel arrangements, hotel accommodations, transportation, and event schedules for Business Development team members., • Conduct pre-conference outreach to schedule meetings with prospective customers and invite attendees to company-sponsored events and booth activities., • Manage post-conference follow-up communications, meeting scheduling, and lead tracking activities from conferences., • Coordinate event-related marketing materials and promotional activities. Travel and Logistics Coordination • Track conference deadlines, registration requirements, and sponsorship deliverables to ensure timely completion., • Coordinate shipment and delivery of booth materials, promotional items, marketing collateral, and event supplies to conference venues., • Assist with planning annual conference calendars and maintaining event schedules for the Business Development department., • Coordinate team dinners, customer engagement events, networking receptions, and meeting locations during conferences and trade shows., • Monitor travel budgets and provide administrative support to help maximize cost-effective travel planning. Customer and Facility Relationship Management • Maintain regular communication with facility leadership and key stakeholders after the contract is sent to ensure smooth launch., • Conduct structured customer follow-up calls at 30-, 60-, and 90-day intervals following implementation or service launches., • Monitor leadership transitions and organizational changes within facilities and corporations to identify expansion opportunities via LinkedIn and relationships for growth opportunities. New Facility Onboarding Support • Coordinate onboarding activities for newly contracted facilities., • Assist with obtaining and tracking contract documentation., • Facilitate EMR access and integration requests and onboarding requirements for clinical and operational teams., • Support credentialing and enrollment processes for new facilities., • Coordinate communication between internal departments and facility leadership during implementation., • Monitor onboarding milestones to ensure timely facility launch and operational readiness. Facility Launch Support • Assist with planning and execution of new facility launches., • Support project timelines and implementation checklists., • Participate in launch meetings when needed. Lead Development and Market Support • Follow up with conference attendees who were not engaged onsite to schedule future conversations., • Contact individuals who participate in raffles, booth activities, or marketing campaigns and facilitate introductions to the appropriate Business Development representative., • Support business development efforts at networking events or health fairs in markets without dedicated field coverage., • Identify opportunities resulting from leadership movement between organizations and facilities., • Gather market intelligence and customer feedback to support strategic growth initiatives. Supervisor Responsibilities: N/A – this is an individual-contributor role with no direct reports. Qualities & Skills: • Highly organized, with strong attention to detail and the ability to manage multiple priorities and deadlines simultaneously., • Excellent written and verbal communication skills., • Professional, customer-service-oriented demeanor in interactions with facility leadership, customers, and internal teams., • Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint) and CRM systems., • Strong follow-through, responsiveness, and sense of ownership over assigned tasks., • Ability to work both independently and collaboratively in a fast-paced environment., • Discretion in handling confidential business and customer information. Education & Experience: • High school diploma or equivalent required; Associate’s or Bachelor’s degree preferred., • Minimum of two (2) years of administrative, sales support, or business development support experience., • Experience in healthcare, behavioral health, or skilled nursing environments preferred., • Experience coordinating conferences, events, or business travel preferred., • Experience with CRM platforms, Hubspot Preferred, • Ability to travel occasionally for conferences, trade shows, and events. Key Performance Indicators: • Timely completion of onboarding and credentialing support activities., • Successful coordination of conferences and events., • Completion of 30-, 60-, and 90-day customer follow-ups., • Lead follow-up and conversion support metrics., • Accuracy and completeness of CRM and administrative documentation., • Responsiveness to Business Development team support requests.

Job Description Why work at Greenwich House? At Greenwich House, we believe in empowering communities through transformative programs, we offer more than a job – we offer a mission. When you work with us, you become part of a passionate, collaborative team committed to making a difference in people’s lives. Every initiative, class, and outreach effort we deliver is fueled by a shared commitment to equity and compassion. Founded in 1902 as a settlement house aimed at supporting New York City's growing immigrant population, Greenwich House has since evolved into a dynamic nonprofit organization dedicated to fostering wellness, creativity, and connection across the city. Today, Greenwich House offers a diverse range of programs in health, human services, education, and the arts, serving thousands of New Yorkers each year. Learn more at www.greenwichhouse.org. The Opportunity The Older Adult Network Administrator supports the daily operations, program development, coordination, and service delivery of the Older Adult Network’s four sites. This role assists the Network across all four Greenwich House Older Adult Center locations by providing administrative, operational, and program support to ensure consistent, high-quality services and an exceptional member experience. In partnership with the Director of Older Adult Community Programming and Center Directors, this position helps design, implement, and enhance educational, recreational, wellness, cultural, and social programs that create welcoming and inclusive environments for older adults. Serving as a network-wide administrative resource, the Older Adult Network Administrator provides operational support, assists with member information and referrals, provides case assistance, coordinates administrative processes, supports program quality, and helps ensure compliance with NYC Aging standards, agency policies, and contractual requirements. This is an exciting opportunity for someone who is passionate about people and wants to be part of a mission-driven organization making a lasting impact in New York City. Primary Responsibilities • Provide administrative and operational support across all four Older Adult Center locations to promote consistent, high-quality service delivery., • Support Center Directors with scheduling, correspondence, purchasing, reports, documentation, calendars, and administrative processes., • Coordinate program activities, events, workshops, outings, and community initiatives, including logistics, materials, vendors, instructors, and partner coordination., • Provide members with information, referrals, case assistance, service navigation, and connections to community resources., • Assist with member intake, enrollment, assessments, follow-up, and maintaining accurate confidential records and documentation., • Support program development by identifying trends, building partnerships, and creating opportunities that promote wellness, learning, creativity, and social connection., • Monitor participation, engagement, and program outcomes while supporting reporting, data tracking, and continuous quality improvement., • Assist with budgets, purchasing, invoices, communications, and promotional materials to support program awareness and participation., • Maintain compliance with NYC Aging standards, agency policies, and contractual requirements through accurate documentation and reporting., • Provide administrative coverage and operational support at Greenwich House Older Adult Center locations as needed. What You'll Bring • Bachelor’s degree required., • Experience in older adult services, community programming, administration, program coordination, project management, case assistance, information and referral, or related human services., • Experience planning and implementing programs, activities, events, and community initiatives., • Strong organizational, administrative, and project management skills with the ability to manage multiple priorities across locations., • Ability to analyze data, maintain records, prepare reports, and support quality improvement efforts., • Knowledge of NYC Aging standards, community resources, and older adult programming preferred., • Excellent written, verbal, and interpersonal communication skills., • Proficiency in Microsoft Office, Canva, Adobe Acrobat, Zoom, database systems, and other technology platforms., • Must be able to travel independently between Greenwich House Older Adult Center locations., • Ability to work independently while supporting a collaborative, multi-site environment., • Commitment to enhancing the lives of older adults through inclusive, person-centered programming and compassionate service Employment Details • Location: Onsite, Across all Older Adult Sites as needed, • Schedule: 35 hours/week, Sunday – Thursday, 9:00 AM - 5:00 PM, • FLSA Classification: Non-Exempt, • Employment Type: Full-Time, • Reports To: Director of Older Adult Community Programing, • Union Representation: Non-Union Salary Range The expected base salary for this position is $52,000 (hourly equivalent of $31.32). This rate reflects the anticipated compensation at the time of this posting and may be adjusted based on experience, education, and organizational needs. Benefits Greenwich House is committed to supporting the well-being of our employees as a key part of delivering a strong overall workplace experience. Full time employees are eligible for various benefits, including medical/dental/vision insurance, 403(b) plan, generous paid time off, and other benefits in accordance with applicable plan documents. Employees also enjoy exclusive perks and discounts for Greenwich House programs and services, including classes, lessons, and events. Benefits for Union represented employees will be in accordance with the applicable collective bargaining agreement. Equal Employment Opportunity & Accessibility Greenwich House is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, national origin, age, veteran’s status, disability, or any other characteristic protected by applicable law. We are also committed to providing reasonable accommodations to qualified individuals with disabilities to ensure they can successfully perform the essential functions of their roles. If you require assistance or an accommodation during the application or interview process, please contact us.

Job Description Company Overview At NetCov, we specialize in delivering cutting-edge IT and cybersecurity solutions designed to protect and optimize the digital infrastructure for the industries we serve. We differentiate ourselves from our competition through our deep and intimate knowledge of our customers’ business. About the Role The Field Services Specialist acts as NetCov’s representative at our client's office(s). A member of our Service Desk team, they are dedicated to a client, or clients, and will have a hybrid work schedule with some travel to client offices. The Field Services Specialist is passionate about building relationships, problem solving, and working within the NetCov team to provide an exceptional experience for our client. They are responsible for day-to-day support for our client, while also participating in our daily meetings and on call processes for NetCov’s entire client base. Accountabilities Client Relationship: • Represent NetCov’s at our client offices by exhibiting professionalism and kindness., • Consult with client users and primary contacts on their technical needs, analyze data and provide recommendations to NetCov team members on technology solutions Tier 1: • Use expertise to research and resolve technical issues via incident management procedures (ITIL based) with proper communication and documentation., • Liaise in improvements of systems in place, communicate features and facilitate improvements to maximize productivity and utilization, • As needed, help with implementation of new network components as part of project assignments (network and workstation)., • Educate client team members on appropriate workflow and process related to incident management and established goals and metrics. Incident Logging & Documentation: • Ensure NetCov has updated environment documentation needed to provide best-in-class support., • Use current PSA to document work performed in real time so that we can analyse trends in issues reported., • Leverage dashboarding tools to track daily and weekly metrics. Highlight and escalate challenges related to identified critical support KPIs to dedicated Team Lead. Service Delivery: • Participate in the Client Service Desk queue by answering calls within designated windows and providing support as needed and hitting the billable department standard., • Participate in rotating NetCov on-call schedules so that clients can depend on us 24/7 to meet their business needs., • Be accountable for following incident management process for all emergency related issues., • Perform proactive network health evaluations while onsite for recurring visits when needed., • Perform additional tasks and responsibilities as assigned by your manager, which may include duties not explicitly outlined in this job description, in alignment with the overall needs of NetCov operations., • Maintain a daily 85% billable rate working tickets and answering phone calls., • Potential for 5 days a week of on-sites at customer offices. Other duties as assigned Knowledge, Skills, and Abilities Required Technical Expertise: • Technical knowledge of current IT infrastructures including standard client/server models, network topologies, Windows and Mac OS, network protocols, virtualization, cloud systems and security, • Knowledge with Microsoft server and client OS, Active Directory, DNS, DHCP, Exchange/Office365, printing and Microsoft Office, • Knowledge of LAN/WAN connectivity designs, firewalls, switching and wireless Problem-Solving and Time Management: • Ability to diagnose and resolve technical issues timely and effectively, • Experience with various troubleshooting tools and techniques, • Strong organizational skills and ability to prioritize tasks Communication and Interpersonal Skills: • Excellent verbal and written communication abilities, • Active listening skills to fully understand client issues and concerns, • High attention to detail to ensure accurate record-keeping Criteria for Success • Associates Degree in Information Technology, Computer Science, Network Administration or related business field is highly desirable., • 1-3 years of relevant IT experience as either a Help Desk Analyst, Desktop Administrator, IT Specialist or similar position., • Industry certifications (e.g., CompTIA A+, Network+, Security+, Amazon AWS, Microsoft Azure, Microsoft MCP, Cisco CCNA or similar) are highly desirable., • A people person who is an effective communicator, • Shows an interest in learning new materials and staying abreast of latest technical information; quickly learns new information. Why work at Netcov? • Innovative Solutions: Work with cutting-edge cybersecurity and IT services tailored to the financial sector’s evolving needs., • Competitive Compensation: Competitive base salary plus performance-based incentives and commissions., • Professional Growth: Access to continuous training, career development, and opportunities for advancement within a rapidly growing company., • Collaborative Culture: Join a team of passionate professionals who work together to solve complex challenges and deliver exceptional service to our clients. Role Logistics • This is a full-time position, • Standard hours based on defined business schedule; however occasional availability outside of these hours may be required to support urgent client needs or time-sensitive escalations, • Flexibility is expected during high-priority events or emergencies, and advance notice will be provided whenever possible., • This position will require participation in a recurring predetermined on-call rotation, • This position will require travel to client offices where locations will vary., • This position will require travel to the office on days where travel to client offices is not required., • This position may require travel to industry events, NetCov office locations, and NetCov events where locations will vary.

MIH Systems Group is hiring an Administrator to support back-office and executive operations across our New York business lines. This is a broad, hands-on role combining HR/payroll administration, customer and billing support, travel logistics, and direct executive assistant support to the Vice President and Operations Director. It's well-suited to someone who is detail-obsessed, comfortable handling sensitive financial and personnel information, and energized by supporting multiple business lines at once rather than a single narrow function. This role is a coordination/conduit function, not a decision-owning one: the Administrator submits payroll, requests COIs, and routes customer paperwork, rather than administering payroll or the insurance program itself. That keeps the required seniority consistent across the role's responsibilities this should be priced and titled as a coordinator-level position, not an HR/benefits-specialist role. • Submit payroll data on behalf of staff each cycle (manual process until automated), • Serve as the point of contact between the team and payroll provider, ensuring timely and accurate submission, • Request certificates of insurance (COIs) from the broker for projects, vendors, and contracts as needed, • Track COI requests through to completion and maintain records for project files, • Collect client information (W-9), and set up them up in our business systems, • Support billing and invoicing workflows; assist with accounts receivable follow-up as needed, • Book employee travel per existing SOP (refundable fares, corporate travel accounts), • Coordinate scheduling and logistics for field engineers and leadership travel, • Provide direct administrative support to the Vice President and Operations Director, including calendar management, correspondence, and task follow-up, • Assist with document preparation and light project coordination as needed, • Serve as a central administrative point of contact across business units, • Handle administrative projects as priorities shift across business lines, • 2+ years of administrative or coordinator experience; exposure to payroll submission, insurance/COI requests, or customer onboarding processes a plus (not required to have owned these functions), • Comfortable handling confidential financial and personnel data with discretion, • Strong follow-through this role is a conduit between the team and outside parties (payroll provider, insurance broker, customers), so nothing can fall through the cracks, • Strong organizational skills and ability to manage competing priorities across multiple business units, • Knowledge of HVAC/Construction background is preferred, • Experience with Dynamic365, CRM systems, or similar business platforms a plus, • Proficiency with Microsoft Office / Microsoft 365, • Excellent written and verbal communication skills, • Ability to work on-site in New York, NY Estimated Salary: $73,000 - $88,000 annually with flexibility based on experience and skills. Ambient Enterprises provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

The Post Award Administrator serves as the operational backbone for sponsored project administration within the School of Global Public Health (GPH). This position exists to drive the central coordination, tracking, and administrative execution of post-award lifecycles across a complex portfolio of grants and subawards. By actively managing submission timelines, subaward processing, procurement workflows, and sponsor reporting logistics, the Administrator ensures full compliance with NYU and sponsor guidelines while keeping project deliverables strictly on schedule. Operating as a key liaison among faculty, departmental teams, subrecipient institutions, and central university offices, this role streamlines day-to-day administrative operations. By managing non-financial compliance workflows, subaward setups, and Concur transaction tracking, the Administrator creates vital operational capacityenabling Senior Post-Award Analysts to concentrate on high-level financial strategy, complex forecasting, and strategic faculty consulting. In compliance with NYC's Pay Transparency Act, the annual base salary range for this position is USD $77,000.00 to USD $84,700.00. New York University considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as, market and organizational considerations when extending an offer. This pay range represents base pay only and excludes any additional items such as incentives, bonuses, clinical compensation, or other items. NYU aims to be among the greenest urban campuses in the country and carbon neutral by 2040. Learn more at nyu.edu/nyugreen. NYU is an Equal Opportunity Employer and is committed to a policy of equal treatment and opportunity in every aspect of its recruitment and hiring process without regard to age, alienage, caregiver status, childbirth, citizenship status, color, creed, disability, domestic violence victim status, ethnicity, familial status, gender and/or gender identity or expression, marital status, military status, national origin, parental status, partnership status, predisposing genetic characteristics, pregnancy, race, religion, reproductive health decision making, sex, sexual orientation, unemployment status, veteran status, or any other legally protected basis. All interested persons are encouraged to apply at all levels.

Chief Operating Officer (COO) — Blue Standard Inc. Location: New York / New Jersey Work Structure: Primarily in-person, with regular presence at our Manhattan office and New Jersey production operations Travel: Regular international travel, particularly to Austria, Germany, and Hungary Reports to: CEO Compensation: $200,000–$260,000 base salary + performance bonus + equity - Depending on Experience About Blue Standard Inc. Blue Standard Inc. is a rapidly growing material science and manufacturing company developing and commercializing innovative, plant-based material systems for consumer products. We work with major brands and manufacturing partners across the United States and Europe and are entering an important new stage of growth: scaling our European manufacturing platform while establishing production in New Jersey. We are looking for a Chief Operating Officer who will own and transform a fast-moving, entrepreneurial organization into a highly organized, scalable international operating company. This is not a role focused on maintaining existing systems. It is a role for someone who wants to build them. The Opportunity The COO will work directly with the CEO and leadership team to own the operational infrastructure required to support Blue Standard's next stage of growth. A major focus of the position will be creating seamless operating systems between our U.S. and European organizations while helping establish and scale manufacturing in New Jersey. The COO will coordinate operations across our Manhattan headquarters, New Jersey production operations, and European manufacturing network. The successful candidate will be equally comfortable developing an operating strategy with senior leadership and spending time on the production floor understanding how products are actually being manufactured. Core Responsibilities Global Operations • Create an integrated operating structure across Blue Standard's U.S. and European businesses., • Establish clear responsibilities, decision-making processes, reporting structures, and accountability across regions., • Improve communication and coordination between U.S. leadership and European manufacturing operations., • Translate company strategy into measurable operating plans and execution. U.S. Manufacturing Expansion • Play a leadership role in establishing and scaling Blue Standard production in New Jersey., • Maintain a regular on-site presence at New Jersey production operations., • Coordinate equipment installation, production ramp-up, staffing, capacity planning, suppliers, and production systems., • Ensure knowledge and manufacturing processes developed in Europe are successfully transferred to U.S. production., • Develop repeatable manufacturing processes capable of supporting significant future growth. European & International Operations • Work closely with production teams and manufacturing partners in Austria, Germany, and Hungary., • Establish consistent operating processes across international entities., • Coordinate production planning, procurement, inventory, logistics, forecasting, and customer requirements across regions., • Travel regularly to European operations, particularly during the initial integration and scale-up period. Systems & ERP • Lead implementation and adoption of company-wide ERP and operating systems., • Establish reliable systems for purchasing, inventory, production planning, logistics, forecasting, and reporting., • Reduce reliance on disconnected spreadsheets, emails, and institutional knowledge., • Create scalable processes that allow the company to continue growing without adding unnecessary complexity. Production & Supply Chain • Develop company-wide production planning and capacity management., • Implement demand forecasting and S&OP processes., • Improve supplier management, purchasing, inventory levels, logistics, and working capital., • Establish operational redundancy and business continuity planning., • Develop processes for managing co-manufacturers and strategic production partners. Operational Excellence • Establish and monitor KPIs including:, • Production throughput, • Capacity utilization, • Cycle time, • Scrap and yield, • On-time delivery, • Inventory, • COGS, • Gross margin, • Working capital, • Forecast accuracy, • Identify opportunities to improve manufacturing economics, productivity, and margins., • Develop a culture of continuous improvement across the organization. Organization & Leadership • Build and develop the operations organization required to support Blue Standard's growth., • Establish clear responsibilities throughout manufacturing, logistics, procurement, and operations., • Develop a consistent operating cadence including weekly operations reviews and monthly business reviews., • Work closely with Finance, R&D, Commercial, and executive leadership. What We're Looking For We are looking for an experienced operational leader who has helped build and scale manufacturing organizations, rather than someone whose experience is limited to managing mature corporate infrastructure. Strong candidates will likely have: • 12+ years of experience in manufacturing, operations, supply chain, or industrial businesses., • Significant leadership experience at the VP, SVP, GM, President, or COO level., • Experience scaling manufacturing operations., • Experience operating within international or multi-entity organizations., • Experience connecting U.S. and European operations is highly desirable., • Demonstrated experience implementing ERP, MRP, or enterprise operating systems., • Strong understanding of manufacturing economics, inventory, supply chain, procurement, logistics, and working capital., • Experience managing contract manufacturers or external production partners., • Experience establishing new manufacturing facilities or production lines., • Strong financial and analytical capabilities., • Ability to operate effectively in a high-growth entrepreneurial environment. Experience with injection molding, polymers, plastics, material science, consumer products, industrial manufacturing, or related manufacturing technologies would be particularly valuable. The Type of Leader Who Will Succeed Here We are looking for someone who is: • A builder, not simply an administrator. Taking ownership is KEY., • Comfortable moving between executive strategy and factory-floor execution., • Highly organized without creating unnecessary bureaucracy., • Capable of turning institutional knowledge into documented, repeatable processes., • Financially disciplined and data-driven., • Comfortable working across different cultures, countries, and operating environments., • Naturally accountable and able to create accountability throughout an organization., • Willing to challenge existing processes when there is a better way to operate., • Excited by the opportunity to help build the operating platform of a rapidly scaling manufacturing company. Location & Travel This position will be based in the New York / New Jersey area. The COO will divide time between: • Blue Standard's Manhattan office, • New Jersey manufacturing operations, • International production operations and partners, primarily in Austria, Germany, and Hungary This is not intended to be a remote position. We believe the person responsible for building our manufacturing and operating infrastructure needs meaningful direct engagement with both our leadership team and production operations. International travel will be significant during the initial integration and scale-up period and will remain an ongoing component of the position. Compensation Blue Standard expects to offer: Base Salary: $200,000–$260,000 depending on experience Annual Performance Bonus: Target approximately 20% Equity: Equity participation based on experience and fit Benefits: Competitive executive benefits package For an exceptional candidate with particularly relevant international manufacturing and scale-up experience, compensation may be adjusted accordingly. Why Blue Standard This is an opportunity to join Blue Standard at an important inflection point. The company has already developed its technology, established international production, built meaningful commercial relationships, and demonstrated significant market demand. The next challenge is operational scale. The person joining as COO will have an opportunity to help design the systems, organization, manufacturing infrastructure, and operating discipline that support the company for the next decade. • We are looking for someone who wants to build that platform with us.

Most boards and executives are currently flying blind when it comes to cyber risk. They are guessing. At Safe, we've built an AI-driven engine that finally gives the C-Suite a clear, quantified, and real-time view of their security posture. We don't just provide data; we provide certainty. We are a $170M Series C-funded category leader. We don't play in the mid-market; we operate at the highest levels of global enterprise. Today, we are proud to serve 10% of the Fortune 500, protecting global icons such as Apple, Netflix, AT&T, Verizon, and Victoria's Secret. As we scale toward our next chapter, we are looking for high-performers who want to do the best work of their careers at the intersection of AI and Cybersecurity. Safe is not a typical corporate environment. We are a high-intensity, mission-driven team. We value builders who want to define a category and work alongside people who are equally committed to excellence. Extreme Ownership: We don't do "not my job." We hire people who see a gap and own the solution from start to finish. The Elite Standard: We serve the most sophisticated companies on the planet. Our work must be bulletproof. Whether it's a line of code or a sales deck, we aim for Tier-1 quality every time. Methodology & Rigor: We don't wing it. From Force Management and MEDDICC in sales to data-driven sprints in engineering, we rely on proven frameworks to stay disciplined and predictable. Radical Candor: We move too fast for politics or sugar-coating. We value direct, honest feedback that helps us find the right answer quickly. The Series C Hustle: We have the stability of a well-funded leader but the heart of a startup. We want our team to feel like owners because they are owners. We trust our people to manage their results and their time. Meaningful Equity: Every "Safestar" is a shareholder. You aren't just an employee; you are a partner in our success. Unlimited Leaves: We don't believe in clock-watching. We offer unlimited leave because we trust you to take the time you need to recharge while staying committed to the mission. Comprehensive Benefits: We provide top-tier medical insurance and wellness benefits to ensure you and your family are well cared for. Career Trajectory: We are growing aggressively. For high-performers, the path for advancement moves at the speed of your ambition. We're looking for a People Operations Manager who is passionate about creating exceptional employee experiences while ensuring operational excellence across the employee lifecycle. This role will own day-to-day People Operations, support our managers and employees, and help build scalable people processes that enable our high-performance culture. You'll work closely with Talent Acquisition, Finance, IT, Legal, and business leaders to deliver seamless employee experiences from onboarding through offboarding while ensuring compliance, accuracy, and efficiency across our global workforce. What You'll Do: Own end-to-end employee lifecycle operations, including onboarding, offboarding, promotions, transfers, manager changes, and employee data management. Manage all employee records and documentation within BambooHR, ensuring data integrity and accuracy. Coordinate background verification, employment documentation, and onboarding logistics. Partner with IT, Facilities, Finance, and hiring managers to ensure a seamless onboarding and offboarding experience. Ensure compliance with federal, state, and local employment laws, with strong knowledge of US employment regulations. Maintain employee files, HR documentation, and audit-ready records. Support leave of absence administration, accommodations, employment verifications, and policy implementation. Partner with Legal on immigration documentation, employment compliance, and HR policies where applicable. Partner with payroll providers and Finance to ensure accurate and timely payroll processing. Administer employee benefits, enrollments, qualifying life events, and vendor coordination. Manage our Employer of Record (EOR) platform (Deel) for international employees and contractors, including onboarding, offboarding, employment changes, contract updates, invoicing, and compliance coordination. Partner with Finance and Talent Acquisition to support international hiring and ensure a seamless experience for globally distributed employees. Serve as the first point of contact for employee questions related to payroll, benefits, policies, and HR processes. Administer the company's performance management cycles through Leapsome, including review setup, calibration support, reporting, and employee communications. Support engagement surveys, feedback programs, and manager enablement initiatives. Drive employee engagement initiatives, recognition programs, and culture-building activities. Partner with managers to deliver a consistent and exceptional employee experience. Serve as the primary administrator for BambooHR, ensuring accurate employee records, organizational structures, reporting lines, and system maintenance. Generate People dashboards, reports, and metrics to support leadership decision-making. Ensure data accuracy across HR systems and identify opportunities for automation and operational improvements. Continuously improve HR processes to enhance efficiency, scalability, and employee experience. Create and maintain SOPs, process documentation, and internal knowledge resources. Lead or support cross-functional People initiatives and strategic projects. Recommend scalable solutions and best practices as the organization continues to grow globally. What We're Looking For: Bachelor's degree in Human Resources, Business Administration, Psychology, or a related field. 35 years of experience in People Operations, HR Operations, or HR Generalist roles, preferably within a high-growth technology or SaaS company. Hands-on experience with BambooHR or similar HRIS platforms. Experience administering performance management platforms such as Leapsome. Experience managing Employer of Record (EOR) platforms, preferably Deel. Strong understanding of U.S. employment laws and employment regulations. Experience supporting payroll, benefits administration, and global employee operations. Strong analytical, organizational, and problem-solving skills with exceptional attention to detail. Excellent communication skills and the ability to handle confidential information with discretion. A proactive, customer-first mindset with a passion for building outstanding employee experiences. Nice to Have Experience supporting a globally distributed workforce. Exposure to immigration and global mobility processes. Experience partnering with Finance, Legal, and Talent Acquisition on global hiring. If you're passionate about cyber risk, thrive

We're hiring our first People Operations Lead to own HR operations at Office Hours. This includes all of the programs and infrastructure that shape the employee experience: benefits and leave, HRIS management, compliance, onboarding and offboarding, performance cycles, people policies, and culture and engagement. You'll serve as the point person for employees to come to for anything HR related, providing clear, quick, and reliable support. As the company grows, so does this role, and the person who builds these foundations well will have a real say in what our people function becomes over time. This role sits on our Operations team, alongside Talent, and reports into our Chief of Staff & Head of Operations. What you'll do: • Own our HRIS (Rippling) as system administrator, including configuration, integrations, and data integrity. Maintain employee records and build the reporting that gives leaders reliable visibility into headcount, attrition, and other people metrics., • Manage our benefits programs end to end, from evaluation and renewals through open enrollment, new hire enrollment, life event changes, and terminations. Manage our broker, vendors, and 401k administrator. Coordinate leaves of absence from request through return. Serve as the point of contact for employee questions and report on utilization and spend., • Keep us compliant in every state where we employ people, covering registrations, I-9s, EEO and state filings, ACA reporting, workers compensation, and unemployment claims. Maintain the compliance calendar so deadlines are met well before they become problems., • Run our performance review and promotion cycles, owning the timeline, system setup, communications, and calibration materials. Support managers through each step so the mechanics never get in the way of the conversations., • Partner with the Head of Operations to design our onboarding and off-boarding programs, then run them. Guide new hires from offer acceptance through their first weeks, working closely with recruiting, and handle off-boarding end to end, including transition logistics and documentation., • Maintain our employee handbook and people policies. Partner with the Head of Operations on development of new policies or updating of existing policies. Own how policies are documented, rolled out, and communicated, and be the first stop for questions about how they apply., • Pay attention to what it's like to work here and invest in making it better. Propose and run the programs, rituals, and communications that strengthen how the team connects and recognizes each other, and find simple ways to hear from employees about what's working and what isn't. What you bring: • 4-7 years of progressive HR or people operations experience, including at least 3 years in a HR generalist role; you've owned a broad range of people responsibilities and are comfortable in the weeds of getting them done today and in thinking about how they'll need to scale a year from now., • HRIS system administration experience, including implementation or migration, workflow configuration, configuring and running performance cycles, integrations, audit, and reporting; you've been the person who set up the flows, fixed the broken integration, and cleaned up and maintained the data. Familiarity with Rippling strongly preferred., • Direct administration of employee benefits, including annual renewals, open enrollment, carrier and broker management, 401(k) administration, and leave coordination; you've owned the relationships with benefits vendors, run open enrollment end to end, walked employees through a leave from their first question to their return, and been the person everyone at the company comes to with a benefits question., • Working knowledge of federal and state employment regulations for a multi-state employer, including FMLA, ADA, FLSA, ACA, I-9 and E-Verify, EEO reporting, and state-specific leave and notice requirements; you keep a compliance calendar, you know which filings are due when, and you know when a question needs to be escalated., • Excellent written and verbal communication; you turn complicated policies into language employees actually understand and can walk the whole company through a benefits change so that it lands., • Comfort operating without a playbook; when a process doesn't exist, you don't wait for the template, you write it. When one is unclear or overly manual, you document, systematize, or automate it before anyone asks., • Exceptional attention to detail; you catch the enrollment error before it hits someone's paycheck, notice when a record in the HRIS doesn't match reality, and treat "close enough" as not done., • Service orientation and responsiveness; you get real satisfaction from making other people's lives easier, and you'd rather chase down an answer for someone than send them off to chase it themselves. Bonus Experience: • Experience at a high-growth company of 50 to 200 employees, • Experience as the first or sole HR resource, • Familiarity with Rippling, • Familiarity with supporting a distributed or international workforce Benefits + Perks • Competitive salary and equity, • Medical, dental, and vision coverage, • 401(k), • Monthly wellness and fitness stipend, • Paid time off policy, along with company holidays, • Annual company off-sites (Tahoe, Mendocino, Mexico City, San Diego, Park City), • Parent-friendly policies, remote flexibility, and paid family leave Pay Transparency Notice Full-time offers include base salary, equity, and benefits. Pay range: $140k-$160k base, based on seniority. This is a hybrid role, in our San Francisco or NYC office 2-3 times per week. Don't meet every single requirement? Studies have shown that some candidates, especially underrepresented groups such as women and people of color, are less likely to apply to jobs unless they meet every single qualification. At Office Hours we believe in building a diverse and inclusive workplace, so if you're excited about this role but don't meet every qualification in the job description, we still encourage you to apply. You could still be the right candidate for this or other roles at Office Hours!

Job DescriptionDescription: R.A.S. Logistics is a leader in the logistics industry providing final mile delivery services and we continue to grow thanks to the experience and excellent customer service of our staff. Position Summary: The Logistics Office Administrator is responsible for coordinating daily driver schedules, managing delivery routes, and ensuring timely, accurate communication between drivers, customers, and internal teams. This role plays a critical part in maintaining operational efficiency, resolving delivery issues, and ensuring compliance with company and regulatory requirements. (Logistics Dispatch Office Administration Preferred) Key Responsibilities: • Schedule, assign, and monitor daily delivery routes for drivers to ensure timely and accurate deliveries., • Serve as the primary point of contact for drivers, addressing questions, route changes, and delivery updates., • Communicate proactively with customers regarding delivery status, delays, or special instructions., • Maintain accurate dispatch logs, driver records, and delivery documentation in company systems., • Coordinate with warehouse staff to ensure orders are staged and ready for dispatch., • Monitor GPS tracking systems to ensure efficient route management and compliance with driving hours., • Address and resolve operational issues quickly to minimize disruptions., • Assist in onboarding new drivers, including providing route training and ensuring completion of necessary forms., • Support compliance with DOT and safety regulations by maintaining accurate records and reporting requirements., • Prepare and submit operational reports to management as required. Requirements: Qualifications: • High school diploma or equivalent, • Previous experience in dispatch, logistics, or transportation administration required., • Strong organizational and multitasking skills with attention to detail., • Excellent communication and problem-solving abilities., • Proficient in Microsoft Office Suite (Word, Excel, Outlook) and dispatch/logistics software., • Ability to work effectively in a fast-paced, high-pressure environment., • Knowledge of DOT regulations and transportation compliance is a plus. Work Environment: • Office-based role with frequent communication with drivers, customers, and warehouse staff., • May require occasional overtime or weekend work to meet operational needs. Physical Requirements: • Ability to sit and work at a computer for extended periods., • Light lifting of office materials and supplies may be required. Office Administrator benefits include the following. • Excellent base wage, • Insurance available 1st of month after 30 days; Retirement plan available 1st of month after 90 days; Retirement match provided after 1 year, • Affordable Medical, Dental and Vision Insurance., • Company provided life insurance and additional voluntary life insurance available., • Company provided short- and long-term disability., • Excellent 401k match of 100% on first 3% then 50% on next 2% R.A.S. Logistics is proud to be an Equal Opportunity employer.

Job Description About Us Founded in 1931, JBI Library is a nonprofit organization that supports anyone who is blind, has low vision, or has a print disability so that they may fully participate in Jewish life—from education and community to prayer and celebration. We are the heart of a community where our patrons can come for accessible books and texts, cultural programs, learning, and all things that connect people to Judaism, culture, and community. We strive to remove barriers to accessibility and inclusion, so that everyone can read, learn, and engage, both with JBI and their local Jewish community—independently and with dignity. Role Overview As a key member of the Operations and HR team, the Operations Administrator plays a vital support role in ensuring the smooth day-to-day functioning of JBI Library’s programs, communications, and administrative systems. Reporting to the COO and working closely with the operations, library, production, and development teams, this role coordinates logistics for programs and volunteers, supports patron and partner communications, provides general HR administrative support, maintains accurate records across multiple systems., and helps implement operational processes that enable staff to focus on mission-driven work. The Operations Administrator is highly organized, collaborative, and service-oriented, bringing strong attention to detail and technical follow-through to support accessible programming, volunteer engagement, and institutional efficiency across JBI Library. • Administration & Operations, • Coordinating volunteer communications including adding onboarded volunteers to Raiser’s Edge and managing regular contact, • Monthly uploads to Constant Contact for organizational partners, patrons, volunteers for communications, • Coordinating with our web developer to ensure the execution of new website pages, • Working on the back end of our website (ExpressionEngine) to make updates to various pages as requested, • Support the Wolfson Scholarship Outreach coordinator with tracking applications, coordination, • Support the maintenance of accurate records of library transactions and inventory., • Support the maintenance of patron and item records in our ILS database, place book orders in the system, run reports, and find efficiencies., • Assist with cataloging and classification of library materials as needed to support the library, • Support HR functions with routine administrative tasks, employee records, onboarding, benefits, and other day-to-day HR processes., • Programs, • Record monthly and yearly metrics goals for program participation and types of programming offered, • Support the library team in the creation, tracking, and publicizing of library programs (both in person and on zoom)., • Outreach & Communications, • Collaborate with the library department to send monthly patron newsletter to individual and organizational patrons, • Send out quarterly volunteer communication that includes new volunteer opportunities, seasonal updates and accomplishments, • Send out a quarterly communication to contacts on JBI Library’s organizations’ contact list reporting organizational updates and new ways to get involved, • Volunteers, • Track volunteer submissions and collaborate with the Director team to ensure they receive follow-up, • Establish and record monthly and yearly volunteer metrics, • Collaborate with other departments on any volunteer initiatives, • Accessibility Consulting Services Administration, • Support ACS (outside organizational) client relations and working closely with the production department and ACS coordinator Required Qualifications • Experience in an administrative, operations, or program support role, preferably in a nonprofit or mission‑driven organization., • Exposure to human resources functions, such as onboarding, recordkeeping, recruitment support, or benefits administration, gained through work experience, internships, or coursework, • Ability to handle confidential information with discretion and professionalism., • Strong organizational skills with the ability to manage multiple tasks and systems accurately and efficiently., • Clear, professional written and verbal communication skills., • Comfort using databases, spreadsheets, and digital tools; ability to learn new systems quickly., • Collaborative, service‑oriented approach and ability to work across teams., • Commitment to accessibility, inclusion, and respectful engagement with diverse communities. Preferred Qualifications: • Experience supporting programs, events, or volunteer initiatives., • Familiarity with tools such as Constant Contact, Raiser’s Edge, Zoom, or website CMS platforms., • Experience in a library, educational, disability‑focused, or Jewish communal setting., • Comfort providing basic technical support for virtual programs., • Familiarity with Jewish culture or an interest in learning. The salary range is $43,500-$50,000. The position also offers an attractive benefits package. The regular hours are 8:45 a.m.– 6:00 p.m., Mondays-Thursdays and in person (a 35-hour work week is standard). This position is open until filled. This is a non-exempt position and is eligible for overtime. Candidates must be authorized to work in the United States without the need for current or future sponsorship. Application Process Interested candidates should submit their application, resume, and cover letter to JBI’s employment portal: https://jbilibrary.bamboohr.com/careers/. In your cover letter, please highlight your relevant experience and your exposure to working with diverse communities. If you have any questions, please contact Andrew Goodman, JBI’s COO, at jobs@jbilibrary.org. Equal Opportunity Employer JBI Library is proud to be an equal opportunity employer and is deeply committed to building a workplace that reflects the diversity of the communities we serve. We celebrate and encourage applicants of all backgrounds, identities, and lived experiences, and we believe that inclusion, accessibility, and dignity strengthen our work and our mission. All employment decisions are made without regard to any protected characteristic and in accordance with applicable federal, state, and local laws.

Job Description • We are hiring immediately for a full time CATERING ADMINISTRATOR position., • Location: Kean University - 1000 Morris Avenue, Union, NJ 07083. Note: online applications accepted only., • Schedule: Full time schedule; days and hours may vary. More details upon interview., • Requirement: Prior experience as a catering coordinator is required; experience in higher education is a plus., • Pay range: $20.00 per hour to $25.00 per hour. *Internal Employee Referral Bonus Available Additional Job Duties: • Event Planning & Execution — Coordinate catering events from initial inquiry through completion, confirming menus, guest counts, timelines, room logistics, equipment, and service requirements to ensure successful execution., • Client Communication & Order Management — Serve as the primary point of contact for clients, accurately documenting event details, communicating policies and deadlines, processing changes, and ensuring final event specifications are confirmed in advance., • Operational Coordination — Communicate event requirements to culinary, service, delivery, and management teams; prepare event documentation and ensure staffing, food, beverages, equipment, and supplies are properly scheduled and available., • Billing, Documentation & Follow-Up — Maintain accurate event records, pricing, contracts, purchase orders, and billing information; reconcile event details after service and address client questions or service concerns promptly and professionally. The advertised program is a conversational recruiting assistant that helps you apply to jobs with Compass Group. Message frequency varies. Message and data rates may apply. Text STOP to opt out or HELP for help. Terms and conditions: http://olivia.paradox.ai/moSkg At Gourmet Dining & Chartwells Higher Education, people are at the core of our business. Together we build innovative food service concepts and serve fresh, local and nutritious meals at over 270 college campuses across the country. Twice named the Fastest Growing Brand by Nation’s Restaurant News, at Gourmet Dining & Chartwells we take pride in creating opportunities for associates to grow their careers and achieve their development goals within the company. Job Summary Summary: Responsible for clerical functions and administrative support of food service programs. Essential Duties and Responsibilities: • Answer telephones and direct inquiries in a professional and client centric manner., • Maintain confidential personnel files., • Assist management staff in preparing confidential employment and labor relations documents, including but not limited to proposed disciplinary notices., • Assist with staffing, including finding staff when employees call out on short notice., • Work effectively and maintain good working relationships with co-workers, school personnel, administrators, student's parents and Supervisor., • Complete and maintain accurate and up to date records of students eligible for free and reduced priced lunches if applicable., • Enter weekly cash sales and meal counts using computer., • Perform daily bank deposit reconciliation., • Process vendor invoices for payment - using computer, making sure addition is correct and checking item prices against bid specifications, making sure there is no discrepancy in pricing., • Perform monthly vendor statement reconciliation., • Prepare monthly state claim form for reimbursement., • Assist in preparation of end of month financial reports., • Attend in-service and/or safety meetings as required., • Maintain clean and safe work environment; ability to perform job safely., • Performs other duties as assigned. The Benefits We are always looking for ways to invest in our people both inside and outside of work to help them achieve their full potential. Full-time and part-time positions offer: Retirement Plan, Associate Shopping Program, Health and Wellness Programs, Discount Marketplace, Identity Theft Protection, Pet Insurance, Voluntary Benefits, including Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Legal Services, and Choice Auto and Home Program Full-time positions also offer the following benefits to associates: Medical, Dental, Vision, Life Insurance/AD, Disability Insurance, Commuter Benefits, Employee Assistance Program, Flexible Spending Accounts (FSAs) Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws. For positions in Washington State, Maryland, or to be performed Remotely, click here or copy/paste the link below for paid time off benefits information. https://www.compass-usa.com/wp-content/uploads/2023/08/2023WageTransparencyGourmetDining.pdf Our Commitment to Diversity and Inclusion Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law. Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation. Disclaimer: this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, the Company reserves the right to modify or change the essential functions of the job based on business necessity. Certain positions may require Florida Level 2 background screening. Details: https://info.flclearinghouse.com/ Applications are accepted on an ongoing basis. Gourmet Dining maintains a drug-free workplace. Gourmet

Job Description Job Title: Office Administrator Industry: Nonprofit Location (City, State): Newark, NJ Assignment Type: Contract (3 Months) Pay: $20.00-$22.00/hour Work Schedule: Full-time | Monday-Friday | 8:45 AM-5:00 PM | 35 hours/week | 100% Onsite Benefits: This position is eligible for medical, dental, vision, and 401(k). About The Company: Our client is a mission-driven nonprofit organization dedicated to advancing social impact through community engagement, advocacy, and collaborative partnerships. They foster an inclusive and values-driven workplace where employees are empowered to support meaningful initiatives that strengthen communities and create lasting positive change. Job Description: The Office Administrator will oversee daily office operations while supporting facilities management and administrative functions in a fast-paced corporate environment. This role is responsible for coordinating office moves and workplace projects, managing vendors and office logistics, maintaining supplies and facilities, and providing administrative support to ensure a seamless employee experience. The ideal candidate has experience balancing office administration, facilities coordination, and executive support, with exceptional organizational, communication, and project management skills. Key Responsibilities: • Manage daily office operations to ensure the workplace runs efficiently., • Coordinate office moves, renovations, and workplace reconfigurations from planning through execution., • Serve as the primary point of contact for building management, movers, maintenance providers, and office vendors., • Coordinate furniture deliveries, office equipment installations, and workspace setup., • Catalog office inventory, maintain supply levels, and oversee ordering of office supplies and equipment., • Create seating charts, workstation assignments, and office floor plans as needed., • Coordinate packing, labeling, storage, and organization of office materials during relocations., • Manage document retention, shredding services, and records organization., • Schedule preventative maintenance and coordinate office repairs., • Support onboarding by preparing workstations, office access, and employee welcome materials., • Provide administrative support including calendar management, meeting coordination, travel arrangements, expense reporting, and correspondence., • Coordinate meetings, catering, and company events., • Maintain office policies, procedures, and operational documentation., • Identify opportunities to improve workplace processes and enhance the employee experience. Qualifications: • 3+ years of experience in Office Administration, Facilities Coordination, Workplace Services, Executive Administration, or a related role., • Demonstrated experience coordinating office moves, relocations, or workplace projects., • Experience managing vendors, building management, maintenance requests, and office services., • Strong project coordination and organizational skills with the ability to manage multiple priorities simultaneously., • Excellent written and verbal communication skills., • Proficiency with Microsoft Office Suite, particularly Outlook, Excel, Word, and PowerPoint., • Experience creating seating charts, tracking inventory, and coordinating office logistics is highly preferred., • Ability to work independently while collaborating across multiple departments., • Comfortable in a fast-paced, changing environment with a proactive, solutions-oriented mindset. Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request. #Admin4

Logistics is a leader in the logistics industry providing final mile delivery services and we continue to grow thanks to the experience and excellent customer service of our staff. The Logistics Office Administrator is responsible for coordinating daily driver schedules, managing delivery routes, an

Firm Ranking: AmLaw20 Firm Location: Midtown Position: Legal Secretary, Corporate Support Model: 4 to 1 Pay Rate: $80,000 - $110,000 with OT and BONUS Onsite Logistics: 4 days a week onsite Hiring Manager: Office Administrator Job Description: Coordinates and tracks numerous legal matters of all typ

Job Description Job Title: Administrative Assistant Industry: Management Consulting Location (city, state): New York, NY (Hybrid) Assignment Type: Contract (through end of December 2026) Pay: $25 – $27 / hour (based on experience) Work Schedule: Full-time, 40 hours / week (8:00am – 5:00pm or 8:30am – 5:30pm); hybrid schedule, starting fully in-office during initial training with a transition to 3 days/week onsite once approved Benefits: This position is eligible for medical, dental, vision, and 401(k). About The Company: Our client is a global consulting and technology firm that helps organizations turn data, science, and innovative thinking into real-world results. They partner with leading companies to solve complex business challenges and drive meaningful outcomes. Job Description: A growing consulting firm is looking for a detail-oriented Administrative Assistant to support a busy team in a fast-paced environment. This role is ideal for someone who thrives on staying organized amid shifting priorities and enjoys being a dependable point of contact for scheduling and logistics. Key Responsibilities: • Manage a complex, high-volume calendar and coordinate meetings across multiple stakeholders, • Book and organize domestic and international travel arrangements, including flights, hotels, and ground transportation, • Submit and reconcile expense reports using expense management software (training available), • Stay flexible and responsive as priorities shift throughout the day, • Communicate professionally and clearly with both internal team members and outside contacts, • Support broader administrative needs across the team as they arise Qualifications: • 3 + years of experience in high-volume calendar management, travel coordination, and expense processing (backgrounds as an Office Administrator, Executive Assistant, or Legal Secretary welcome), • Prior experience in a consulting or professional services environment preferred, • Strong proficiency in Microsoft Office; familiarity with expense platforms (e.g., Chrome River) and systems like SAP or Concur is a plus, • Associate's or Bachelor's degree required, • Excellent organizational and prioritization skills, with the ability to manage competing demands, • Strong interpersonal skills — personable, team-oriented, and comfortable building relationships across all levels Additional Details: Candidates should be prepared for a multi-step interview process, which may include practical exercises related to inbox management and travel coordination. Perks: Opportunity to gain experience within a well-respected global consulting firm, with a collaborative and supportive team culture. Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

Job Description Department: Administration / Guest Services Reports To: Administrator or Designee Status: Full-Time Job Summary The Concierge serves as the welcoming face of the skilled nursing and rehabilitation facility. This role is responsible for creating a warm, professional, and supportive first impression for residents, families, visitors, and vendors while assisting with non-clinical needs and enhancing the overall resident and family experience. The Concierge plays a key role in customer service, communication, and coordination within the facility. Essential Duties and Responsibilities • Greet residents, families, visitors, and guests in a courteous, compassionate, and professional manner, • Serve as the primary point of contact, • Assist residents and families with general questions, directions, and facility information, • Coordinate visitation logistics and ensure compliance with facility policies and safety procedures, • Support admissions, discharges, and tours by welcoming new residents and families and assisting as directed, • Communicate resident or visitor concerns to appropriate departments promptly and professionally, • Monitor lobby and common areas to ensure a clean, safe, and welcoming environment, • Collaborate with nursing, social services, activities, and administration to enhance resident satisfaction, • Uphold resident rights, dignity, and confidentiality at all times, • Adhere to HIPAA regulations and facility privacy policies, • Perform other duties as assigned to support facility operations and resident experience Qualifications • Previous experience in customer service, hospitality, healthcare, or senior care preferred, • Strong interpersonal and communication skills, • Ability to interact compassionately with elderly residents and their families, • Professional appearance and demeanor, • Basic computer skills (email, phone systems, scheduling software), • Ability to multitask and remain calm in a fast-paced healthcare environment Hours 9am-5pm

Job Description $100,000 – $130,000 base DOE + competitive benefits package A global agency is seeking an operationally focused Executive Assistant to support a wonderful SVP on their team. The ideal candidate understands the fast-paced nature of media and advertising but maintains a corporate standard of excellence. You will serve as a key thought partner to the SVP, managing complex global workflows and participating in high-profile logistics. Location: Downtown, New York —Onsite (5 days/week, Monday-Friday) Hours: 9:00am – 6:00pm Responsibilities include (but not limited to): • Complex Calendar Management: Orchestrating intricate schedules for the SVP across multiple global time zones with extreme foresight and accuracy., • High-Intensity Travel: Arranging complex international and domestic travel (flights, airport services, ground logistics, and visas); 25% travel component required to support the SVP during major events., • Office Management (~15%): Serving as the sole administrator for the NY office—greeting guests, managing vendors, handling maintenance, and ensuring a seamless daily environment., • Project Management: Acting as a proxy for the SVP on priority projects; assisting with materials and logistics for large-scale global activations and brand partnerships., • Communication & Flow: Managing high-volume emails and correspondence; drafting professional correspondence and materials., • Expense & Operations: Tracking and reconciling complex expenses The Ideal Candidate: • Experience: 3+ years of experience supporting senior executives within media, advertising, or a creative agency environment., • Operational Mindset: Someone who understands creative workflows but is focused on creating process and structure., • Professional Poise: Impeccable discretion and judgment; you will be handling highly confidential projects and must be comfortable interacting with high-level stakeholders., • Technical Proficiency: Expert-level Google Workspace and productivity tools, • Adaptability: A proactive self-starter who remains calm under pressure and can make high-level judgment calls independently. You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Job Description AHEAD builds platforms for digital business. By weaving together advances in cloud infrastructure, automation and analytics, and software delivery, we help enterprises deliver on the promise of digital transformation. At AHEAD, we prioritize creating a culture of belonging, where all perspectives and voices are represented, valued, respected, and heard. We create spaces to empower everyone to speak up, make change, and drive the culture at AHEAD. We are an equal opportunity employer, and do not discriminate based on an individual's race, national origin, color, gender, gender identity, gender expression, sexual orientation, religion, age, disability, marital status, or any other protected characteristic under applicable law, whether actual or perceived. We embrace all candidates that will contribute to the diversification and enrichment of ideas and perspectives at AHEAD. The Executive Assistant serves as a trusted and highly proactive partner to one or more C-level executives at AHEAD. By protecting executive time, anticipating needs, organizing competing priorities, and driving follow-through, this role creates the leverage needed to focus on the highest-value work. A central part of the role is making day-to-day executive work easier by knowing what is needed before it is requested, removing friction, and creating a smooth, well-organized experience around the work. The ideal candidate brings exceptional judgment, discretion, organization, and communication skills. They are comfortable operating with limited direction, quickly distinguish what is urgent from what is important, and represent executive leadership and AHEAD with professionalism and polish in every interaction. Role & Responsibilities: Executive partnership and prioritization • Serve as a strategic thought partner and primary point of contact for executive leadership, internal leaders, employees, clients, partners, and other external stakeholders., • Develop a strong understanding of each executive’s priorities, working style, relationships, and decision-making preferences., • Anticipate needs, identify risks, and recommend solutions before issues become urgent., • Triage competing requests by determining what requires two or more executives’ attention, what can be delegated, and what should be deferred., • Maintain visibility into open commitments, decisions, and follow-up items, and drive accountability through completion. Calendar and meeting leadership • Own the complex and dynamic calendars of multiple executives, balancing strategic priorities, internal operating rhythms, client and partner commitments, travel, and personal focus time., • Protect executive time by resolving conflicts, managing tradeoffs, and ensuring that meetings have a clear purpose and the right participants., • Prepare the relevant executive for meetings by gathering background information, briefing materials, agendas, talking points, and relevant decisions or action items., • Capture and distribute action items as appropriate, ensuring that decisions and next steps are documented and advanced. Communications and information flow • Communicate on behalf of the executive in a tone that is clear, thoughtful, responsive, and aligned with AHEAD’s standards., • Monitor executive inboxes and incoming requests with sound judgment, confidentiality, and an understanding of organizational context., • When required to draft, edit, and proofread correspondence, presentations, meeting materials, and other communications in the appropriate executive’s voice., • Provide timely updates on emerging issues, organizational developments, upcoming commitments, and decisions requiring attention. Travel, expenses, and logistics • Coordinate domestic and international travel, including air, hotel, ground transportation, itineraries, changes, and travel-related materials., • Manage expense reporting and related approvals accurately and on time., • Own end-to-end logistics for executive meetings, offsites, and events, including:, • Room selection, setup, and AV or virtual platform readiness, • Catering and refreshment orders, dietary needs, and vendor coordination, • On-site hosting of guests, including greeting, directions, and parking or access, • Post-meeting cleanup and room reset, stepping in personally when needed Special projects and executive operations • Create practical systems, templates, and operating rhythms that improve executive effectiveness and reduce friction., • Partner with other Executive Assistants and cross-functional teams to coordinate coverage, improve processes, and provide consistent executive experience., • Support preparation for senior leadership, board, advisory, and client-facing engagements as assigned., • Handle sensitive information with the highest level of discretion and professionalism. Office Presence, Availability, and Responsiveness • Work in the office 4-5 days per week. An in-person presence is required when the executive(s) you support are in the office, when the office administrator needs backup coverage, as well as key meetings and events., • Treat the role as a 24/7 executive support position, remaining available and attentive beyond standard business hours., • Always respond promptly to time-sensitive needs., • Anticipate what the supported executives may need before they ask.Required Qualifications:, • Five or more years of experience supporting one or more C-level executives, senior executives, or equivalent leaders in a complex, fast-moving organization., • Demonstrated ability to manage a high-volume, constantly changing workload while maintaining accuracy, composure, and attention to detail., • Exceptional organizational, prioritization, and time-management skills., • Strong written and verbal communication skills, including the ability to draft polished executive communications., • High emotional intelligence, sound judgment, and the ability to handle confidential information appropriately., • Always demonstrates professionalism, including in high-pressure situations and when representing the executive and AHEAD., • A genuine can-do attitude. Always willing to roll up your sleeves and chip in. You move comfortably between strategic work, like advising on sensitive matters, and hands-on tasks, like resetting a room after an executive lunch., • Proven ability to anticipate needs, identify risks, and independently move work forward., • Strong proficiency with Microsoft 365, calendar and travel tools, virtual meeting platforms, and presentation and document tools., • A college degree or equivalent professional experience.Preferred Qualifications:, • Experience supporting an executive in a professional services, technology, consulting, or similarly client-focused environment., • Experience coordinating executive leadership meetings, offsites, board or advisory meetings, and high-visibility company events., • Experience working across multiple time zones and with geographically distributed stakeholders., • Experience managing projects, improving administrative systems, or coordinating work across an EA team.How You Work:, • You are proactive rather than reactive and bring solutions, not just problems., • You are discreet, dependable, and trusted with sensitive information., • You remain calm under pressure and are comfortable making informed decisions with incomplete information., • You stay above the fray, maintaining perspective, discretion, and professionalism even when circumstances are tense or competing priorities arise., • You communicate directly and thoughtfully, and you follow through on your commitments., • You know when to move independently and when to escalate., • You balance warmth and approachability with the confidence to protect priorities and maintain boundaries., • You take pride in creating a polished, seamless experience for the supported executives and everyone who works with them.What Success Looks like: Success in this role means enabling the executive and key stakeholders to work with greater focus, clarity, and consistency. • Executive time is aligned with the highest-value priorities, with fewer avoidable conflicts and interruptions., • Meetings are purposeful, well-prepared, and followed by clear decisions and next steps., • Important information reaches the appropriate executive at the right time, with appropriate context and a recommended path forward., • Commitments are tracked, stakeholders are informed, and follow-through is reliable., • Travel booking, expenses, events, and executive logistics are handled smoothly and proactively., • The supported executives, leadership team, and key partners experience the EA as a trusted, responsive, and highly capable representative of AHEAD. Progress in this role is demonstrated through increasing impact, autonomy, and scope—not simply through the volume of tasks completed. First 90 days • Build trusted working relationships with the supported executives and key stakeholders., • Establish a reliable understanding of each executive’s priorities, preferences, communication norms, recurring commitments, and decision-making patterns., • Bring the calendar, inbox, travel, expenses, and follow-up systems to a consistent and well-organized state., • Identify recurring friction points and implement at least two practical improvements to reduce avoidable interruptions, rework, or scheduling conflicts., • Consistently prepare the relevant executives for priority meetings with the right context, materials, and next steps. By six months • Independently manage each executive’s operating rhythm, including calendar strategy, meeting preparation, travel, communications, and follow-through., • Demonstrate measurable improvement in calendar quality, including fewer avoidable conflicts, clearer meeting purposes, better preparation, and protected focus time., • Maintain a dependable action-item and commitment-tracking process, with timely follow-up and clear ownership., • Earn strong trust from the supported executives and key partners through discretion, responsiveness, sound judgment, and proactive communication. Ongoing measures of success • Executive time is increasingly focused on the highest-value priorities., • Priority meetings are prepared, decisions are clear, and follow-through is visible., • Requests and information are triaged accurately and handled with appropriate urgency., • Stakeholders experience timely communication, clear expectations, and dependable execution., • Travel, expenses, events, and logistics are completed accurately with minimal escalation., • The scope of responsibility, level of independence, and strategic contribution continue to grow. Reporting Relationship: This role reports to the Manager, Executive Experience and Services, while receiving day-to-day direction from the C-level executive or executives it supports. The role works closely with the Executive Leadership Team, other Executive Assistants, and cross-functional partners across AHEAD. The compensation range indicated in this posting reflects the On-Target Earnings (“OTE”) for this role, which includes a base salary and any applicable target bonus amount. This OTE range may vary based on the candidate’s relevant experience, qualifications, and geographic location. Why AHEAD: Through our daily work and internal groups like Moving Women AHEAD and RISE AHEAD, we value and benefit from diversity of people, ideas, experience, and everything in between. We fuel growth by stacking our office with top-notch technologies in a multi-million-dollar lab, by encouraging cross department training and development, sponsoring certifications and credentials for continued learning. USA Employment Benefits include: - Medical, Dental, and Vision Insura

Job Description Executive Assistant & Office Administrator Twinings North America (TNA) PURPOSE Twinings North America is seeking an Executive Assistant & Office Administrator who will be responsible for delivering seamless executive support to the President & CEO and ensuring the efficient operation of our corporate headquarters. As the face of the office, this role helps create a professional, organized, and engaging workplace experience for employees, visitors, and business partners. Working across executive administration, office operations, event coordination, and marketing support, this individual serves as a key resource to the organization by anticipating needs, managing priorities, coordinating logistics, and fostering a positive and productive work environment. This role requires exceptional organizational skills, strong communication abilities, sound judgment, and a proactive approach to supporting both leadership and the broader business. CONTEXT Twinings North America (US and Canada) has been identified as a strategic focus for global growth, and our ambition is to deliver significant, sustainable growth over the next five years within the wellbeing drinks category. Twinings is a uniquely decentralized business that operates with local autonomy supported by a global partnership. This allows for local consumer centricity and decision making, backed by a global powerhouse that includes global support for our digital transformation. We are culturally in sync with our brand ethos of being a vibrant, well-being drinks brand. We are a vibrant and dynamic team that operates with a ‘one team mentality, valuing strong collaboration, ethical integrity, and a passion for winning. WORK LOCATION This role is based in our corporate headquarters in Rutherford, NJ, on a hybrid schedule, 3 days per week in office (Tuesday-Thursday) and reports to the President/CEO. RESPONSIBILITES Administrative Duties: • Support President/CEO and Leadership Team with administrative needs by function, • Maintain President/CEO calendar; schedule meetings, conference calls, field e-mails and phone calls requesting meetings, handle meeting conflicts and prioritization issues, • Arrange all aspects of travel for President/CEO; prepare itineraries, arrange flights, hotels, rental car, business meals, • Coordinate expense reimbursement for President/CEO on a timely basis, • Coordinator internal/external visitor meetings as needed, • Distribute office mail Office Operations: • Support the organization to maintain a tidy work environment, • Greet visitors and escort them to designated meeting area, ensuring a professional and friendly experience, • Maintain office supplies and replenish when inventory is low, including Twinings Merchandise (shirts, etc.), • Restock tea and other kitchen supplies, • Maintain order in conference rooms and focus rooms, • Manage catering for relevant company & office events (e.g. Wednesday all company lunch), • Support the planning and execution of internal events (e.g. Town halls, department team days, end-of-year celebrations)., • Coordinate the preparation, shipment, and tracking of packages (e.g product samples, proofs, PR/social packages) to internal and external stakeholders, • Maintain the main conference room planogram, ensuring product displays remain accurate, organized, and up to date KEY SKILLS & QUALIFICATIONS • 2-5 years of experience in an Executive Assistant, Office Administrator, or similar administrative support role., • Strong proficiency in Microsoft 365 applications, including Outlook, Word, Excel, and PowerPoint., • Exceptional organizational and time management skills, with the ability to manage multiple projects, deadlines, and competing priorities simultaneously., • Strong attention to detail and a demonstrated ability to work with accuracy and a sense of urgency., • Excellent written and verbal communication skills, with the ability to build effective relationships across all levels of the organization., • High emotional intelligence, professionalism, discretion, and sound judgment when handling sensitive and confidential information., • Ability to anticipate needs, solve problems proactively, and adapt to changing business priorities., • Experience creating, formatting, and supporting executive presentations and business communications., • Familiarity with AI-powered productivity tools, such as Microsoft Copilot, is preferred., • Ability to lift and move office materials, supplies, and packages weighing up to 20 pounds, as needed. We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Page Break

Location New York, New York Shift: Day (United States of America) Description: Manager – Facilities Operations - Electrical Shop The Manager of Facilities Ops assist in the development, implementation and administration of programs to maintain the mechanical and electrical equipment at specified N

We want to see you thrive in challenging work environments that bring you excitement and prosperity in your career! Apply Now! Are you ready to take the next step in your career and thrive in a challenging work environment? If so, apply today and let's see where this opportunity can take you! PART-T

FedEx Logistics provides freight forwarding, as well as import and export services that allow companies to reach markets throughout the world. We’re glad you stopped by and hope your job search experience with FedEx Logistics, Inc. We look forward to hearing from you! FedEx Logistics is an Equal O

Genesis10 is currently seeking a Senior Business Analyst - Hybrid for a contract position with a Major Financial Institution located in Jersey City, NJ.This is a 4 month contract opportunity.The Senior Business Analyst will lead User Acceptance Testing (UAT) activities for Regulatory Change Manageme

Know Your Rights Pay Transparency FedEx Logistics will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the FAIR Chance Initiative for Hiring Ordinance (FCIHOO) for the City of Los Angeles (LAMC 189. FedEx Logistics will not rely on

Our client, a preparatory school in the Upper West Side of Manhattan is looking to hire a Long Term Temp Greeter/Receptionist.Schedule is Monday - Friday onsite, 8am-4pm.The position starts late October 2026 through Friday, March 12th, 2027.School will be closed for winter break from December 21 - J

Judi Health is a health technology company providing benefit administration solutions to employers, unions, health plans, and government entities.Judi Health replaces fragmented, outdated systems with the industry's first Unified Claims Processing architecture, seamlessly consolidating pharmacy and

At Stout, we're dedicated to exceeding expectations in all we do - we call it Relentless Excellence.Both our client service and culture are second to none, stemming from our firmwide embrace of our core values: Positive and Team-Oriented, Accountable, Committed,.Super-Responsive, and being Great com

We want you to feel comfortable doing great work and bringing your best, authentic self to everything you do.We value your talents, traditions, and uniqueness-and we're committed to fostering a strong sense of belonging in a respectful workplace.We intentionally seek diverse perspectives, experience

Manage the growth program from end to end, including top-of-the-funnel growth / recruiting campaigns, applications processing, and hiring and onboarding.Represent and champion the brand, promoting its value proposition to candidates and stakeholders, driving engagement, and taking ownership of proce

Manager, Cardiac Cath Lab Operations.Radiology / Imaging / Radiation.Grand Street, Jersey CIty, NJ 07302.Location: Jersey City Medical Center.Department Name: Heart & Vascular Service Line.The above reflects the anticipated annual salary range for this position if hired to work in New Jersey.The com

The Operations Manager manages activities focused on optimizing and improving the effectiveness of existing processes.They strive to improve the overall functionality and efficiency of programs and services at SU Campus, often by managing human and financial resources.The Operations Manager manages

Volunteers of America-Greater New York (VOA-Greater New York).New York City, Northern New Jersey, and Westchester.Our staff are at the heart of this work, creating meaningful change every day.If you're passionate about making a difference and joining a mission-driven team, we invite you to explore t

This is a hybrid role with the expectation that time working will regularly take place inside and outside of a company office.This position provides support for the strategic analysis, planning, and implementation of business process enhancements and improvements required to drive scale and meet Ban

Judi Health is a health technology company providing benefit administration solutions to employers, unions, health plans, and government entities.Judi Health replaces fragmented, outdated systems with the industry's first Unified Claims Processing architecture, seamlessly consolidating pharmacy and