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Join a friendly fee-for-service dental office as a bilingual receptionist. Fluency in English and Cantonese is preferred; English and Mandarin is also acceptable. The successful candidate must be available to work at least three days per week, including weekends. The office is conveniently accessible by subway. Benefits include dental coverage, paid sick leave, and a retirement plan.

Harmony Medical Care, PC is a multispecialty medical practice specializing in asthma, allergy, psychology, and cardiology. We are seeking an experienced, organized, and dependable Bilingual Medical Front Desk Receptionist to join our team. The candidate is required to be fluent in English and Spanish, comfortable using technology, and experienced in medical office administration, patient scheduling, insurance verification, and electronic medical records. This position provides an opportunity for professional growth, with the potential to advance into a Front Desk Manager role based on performance and leadership capabilities. Required Qualifications • Must be fluent in both English and Spanish., • Minimum of 3 years of medical front desk or medical office administrative experience; 3–5 years preferred., • Familiarity with MDLand, Electronic Medical Records (EMR) systems, and Zocdoc., • Proficiency with computers, digital scheduling systems, and office technology., • Experience verifying patient insurance eligibility, benefits, and collecting copayments., • Strong communication and customer service skills., • Ability to communicate professionally with patients, healthcare providers, and billing teams., • Excellent organizational skills, attention to detail, and ability to multitask., • Consistent punctuality, reliability, and dependability., • Professional appearance and conduct when representing the clinic. Preferred: Candidates living locally or within approximately 5–7 miles of the clinic. Key Responsibilities Patient Care & Front Desk Operations • Greet patients professionally and manage check-in and check-out procedures., • Answer incoming calls and respond to patient inquiries in English and Spanish., • Schedule, confirm, and coordinate appointments using MDLand and Zocdoc., • Contact patients regarding appointments, follow-ups, documentation, and administrative requests., • Maintain accurate patient information and confidential medical records., • Represent the clinic professionally and contribute to a positive patient experience. Insurance & Billing Coordination • Verify insurance eligibility, coverage, and patient benefits., • Collect copayments and other applicable patient payments., • Coordinate with the billing team regarding insurance issues, claims, and patient account inquiries., • Ensure accurate entry and maintenance of insurance and billing information. Administrative Responsibilities • Manage daily front desk operations and support efficient clinic workflows., • Generate weekly administrative and operational reports., • Maintain organized patient records, schedules, and office documentation., • Communicate effectively with physicians, administrative staff, and billing personnel., • Assist in improving front desk processes and overall office efficiency. Work Schedule • Monday through Friday, 9:00 AM–5:00 PM., • Mandatory in-office days: Tuesday, Thursday, and Friday., • Monday and Wednesday may be worked remotely or in person, depending on clinic needs., • Minimum of 3 days per week in person, with the possibility of working all 5 days on-site., • Reliable transportation and consistent attendance are essential. Compensation & Career Growth • Initial 90-day evaluation period to assess performance, reliability, and ability to fulfill job responsibilities., • Upon successful completion of the evaluation period, compensation will be reviewed based on performance and demonstrated responsibilities., • Opportunity for advancement into a Front Desk Manager position. Pay: From $22.00 per hour Expected hours: 40.0 per week Application Question(s): • Please describe your experience using medical office software (including MDLand, EMR systems, or Zocdoc) and handling patient insurance verification, eligibility checks, and billing coordination. Which systems have you used, and for how long? Experience: • Front desk: 3 years (Required) Language: • Spanish and English (Required) Ability to Commute: • New York, NY 10033 (Required) Work Location: Hybrid

Provide exceptional guest service by managing guest check-ins and check-outs, handling reservations accurately and efficiently, and coordinating with hotel departments to ensure a positive guest experience. Excellent communication skills are required, and prior hotel experience is preferred. *Applicants should include a brief video introduction describing their background and relevant experience.

HR Recruiter Location: 355 Food Center Drive, Bronx, NY 10474 Employment Type: Full-Time, Exempt Schedule: Monday–Friday, typically 9:00 AM–5:00 PM Salary: $75,000 – $95,000 annually About the Role Nebraskaland is seeking an energetic, resourceful, and highly organized HR Recruiter to join our Human Resources team. This is a hands-on role responsible for building strong talent pipelines and managing the full recruitment lifecycle across the organization, while also supporting broader HR initiatives as business needs evolve. The ideal candidate has experience in high-volume recruiting and knows how to find great people in a competitive labor market. You will recruit across a variety of positions, with a strong focus on warehouse, transportation/driver, operations, and office-based roles. What You'll Do • Manage full-cycle recruitment, from sourcing and screening through offers, pre-employment activities, and onboarding., • Partner closely with hiring managers to understand staffing needs, position requirements, and hiring priorities., • Develop creative sourcing strategies for high-volume hourly positions, including warehouse associates, drivers, and operational roles., • Build candidate pipelines through job boards, social media, employee referrals, career fairs, schools, community organizations, open houses, and other sourcing channels., • Develop and execute recruiting strategies that strengthen Nebraskaland's employment brand and attract qualified candidates., • Manage internal and external job postings and maintain consistent communication with hiring managers regarding candidate pipelines and open positions., • Effectively utilize and manage relationships with staffing agencies and contingent recruiters when additional recruiting support is required., • Work toward established time-to-fill, cost-per-hire, and staffing goals while maintaining candidate quality., • Track recruiting activity and provide regular reporting on openings, hires, candidate pipelines, turnover, and other key staffing metrics., • Monitor local labor-market conditions, compensation trends, competitor hiring activity, and candidate availability and share insights with HR and business leaders., • Partner with operational leaders to anticipate seasonal hiring needs and changes in workforce requirements., • Support recruiting-related compliance requirements, including applicable OFCCP and equal employment opportunity practices., • Facilitate New Hire Orientation and support onboarding activities that provide employees with a welcoming, consistent, and engaging introduction to Nebraskaland., • Partner with the HR team to identify turnover trends and develop initiatives that improve attraction, engagement, and retention., • Support additional HR-related projects, initiatives, and administrative responsibilities as needed, based on business and departmental priorities. What You'll Bring • 3+ years of recruiting experience, preferably including high-volume hourly recruitment., • Bilingual English/Spanish required, with the ability to communicate effectively with candidates and employees in both languages., • Demonstrated ability to independently manage multiple open positions and competing hiring priorities., • Experience recruiting within food distribution, transportation, warehousing, manufacturing, healthcare, hospitality, or another high-volume environment is a plus., • Strong sourcing skills with experience using job boards, social media, networking, referrals, career fairs, and community-based recruiting., • Working knowledge of recruiting compliance and OFCCP requirements., • Strong communication and relationship-building skills with the ability to work effectively with employees and leaders at all levels., • Highly organized, responsive, and able to follow through in a fast-moving environment., • Comfortable adjusting priorities as business and staffing needs change., • Interest in expanding beyond recruiting and supporting broader HR initiatives over time., • High school diploma or equivalent required; Bachelor's degree preferred. Schedule & Flexibility This is a full-time, exempt position with a typical schedule of Monday through Friday, 9:00 AM to 5:00 PM. Because recruiting and HR activities do not always occur during traditional business hours, flexibility is required based on business needs. This may occasionally include adjusted start or end times to support job fairs, hiring events, orientations, interviews, employee needs, or other HR initiatives. Compensation The salary range for this position is $75,000–$95,000 annually, commensurate with experience, qualifications, and other job-related factors. Join Nebraskaland At Nebraskaland, our people are essential to our success. We're looking for an HR Recruiter who enjoys connecting talented people with opportunities and wants to play an important role in building and strengthening our workforce. If you're a proactive recruiter who knows how to build relationships, find talent in challenging markets, and contribute beyond recruiting as the organization grows, we'd like to hear from you. Nebraskaland is an Equal Opportunity Employer. Job Type: Full-time Benefits: • 401(k), • 401(k) discretionary matching, • Dental insurance, • Employee assistance program, • Health insurance, • Life insurance, • Paid time off, • Parental leave, • Vision insurance

NYC Cake Academy Administrative Assistant duties and responsibilities include providing administrative support to ensure efficient operation of the Academy Department. Supports Director of Operations and head of department and employees through a variety of tasks related to organization and communication. Responsible for confidential and time sensitive material. Familiar with a variety of the field's concepts, practices and procedures. Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner. May direct and lead the work of others. Rely on experience and judgment to plan and accomplish goals and a wide degree of creativity and latitude is expected. Typically reports to a head of department and/or Director of Operations. Responsibilities: Creating and printing flyers weekly Answer, direct phone calls Organize and schedule meetings and appointments Maintain contact lists Produce and distribute correspondence memos, letters, faxes and forms Assist in the preparation of regularly scheduled reports Develop and maintain a data system and website Add new classes to the calendar Add new classes and events online Email customers about upcoming classes Send class reminders with equipment needed and directions Add Events to the calendar Check that everything is set for events Take attendance for classes and check against registered list Maintain missed classes and makeup class lists Submit and reconcile expense reports Provide general support to visitors Provide information by answering questions and requests Generate reports Handle multiple projects Prepare and monitor invoices Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques Maintaining supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies Contribute to team effort by accomplishing related results as needed Carry out administrative duties such as filing, typing, copying, binding, scanning etc. Write letters and emails on behalf of other office staff Cover the reception desk when required Maintain computer and manual filing systems Handle sensitive information in a confidential manner Take accurate minutes of meetings Coordinate office procedures Reply to email, telephone or face to face enquiries Develop and update administrative systems to make them more efficient Resolve administrative problems Receive, sort and distribute the mail Answer telephone calls and pass them on Manage staff appointments Oversee and supervise the work of junior staff Maintain up-to-date employee holiday records Coordinate repairs to office equipment Greet and assist visitors to the office Photocopy and print out documents on behalf of other colleagues Requirements: Proven admin or assistant experience Knowledge of office management systems and procedures Excellent time management skills and ability to multi-task and prioritize work Attention to detail and problem solving skills Excellent written and verbal communication skills Strong organizational and planning skills Proficient in MS Office At least 5 years of experience in the field or in a related area High school diploma or equivalent; college degree preferred Graphic design and social media experience preferred Take attendance of all classes and events Collect waivers for kids classes Send email reminders for upcoming classes Send out surveys when class is complete Create Blog Posts Post on Google Administrative Assistant top skills & proficiencies: Reporting Skills Administrative Writing Skills Microsoft Office Skills Analysis Professionalism Problem Solving Supply Management Inventory Control Verbal Communication Office Administration Procedures Typing Skills Attention to Detail Accuracy Multitask Telephone Skills Teamwork Discretion and Judgment Patience Job Type: Part-time Pay: $18.00 - $22.00 per hour Work Location: In person

We are seeking a dedicated and responsible intake coordinator who is fluent in English and either Cantonese or Mandarin. English proficiency is required. This is a part-time position requiring two days per week in a fast-paced home care agency environment. Please submit your resume through the platform Empire Care Agency LLC

We are seeking a proactive, organized, and people-oriented Recruiting & Growth Coordinator to support our company's continued growth by identifying, engaging, interviewing, and recruiting qualified candidates. This individual will play an important role in expanding our workforce by managing candidate outreach, conducting initial phone screenings, coordinating interviews, maintaining a strong recruiting pipeline, and ensuring candidates move efficiently through the hiring process. The ideal candidate is a strong communicator who enjoys speaking with people, building relationships, staying organized, and helping a growing company find the right talent. Responsibilities: • Make candidate calls and conduct initial phone screenings., • Schedule and coordinate interviews., • Build and maintain a strong recruiting pipeline., • Follow up with candidates throughout the hiring process., • Help recruit qualified candidates to support company growth. Requirements: • Strong communication and phone skills., • Organized, dependable, and self-motivated., • Comfortable making outbound calls and managing multiple candidates., • Recruiting or sales experience is a plus, but not required. Salary: Negotiable Join our team and help us grow!

Job Description: Clerical Assistant Job Summary: We are looking for a detail-oriented and organized Clerical Assistant to provide administrative support and ensure the smooth day-to-day operation of the office. Responsibilities: • Perform data entry, filing, and document organization., • Answer phone calls, respond to emails, and handle routine inquiries., • Prepare, photocopy, scan, and maintain office documents., • Assist with scheduling appointments and maintaining records., • Support other administrative tasks as assigned. Qualifications: • High school diploma or equivalent; administrative experience is a plus., • Basic computer skills, including Microsoft Office and email., • Good organizational, communication, and time-management skills., • Strong attention to detail and accuracy., • Ability to work independently and as part of a team.

Part-Time In-Office / full time Office Assistant / social media experience MUST We’re a growing service company in Great Neck, looking for a reliable male or female office assistant that can also code. Hours: Monday–Friday, from 12 to 5 pm Location: In-office only Responsibilities: • Speaking with customers and scheduling appointments • Communicating with field technicians/workers • Answering phone calls and emails • Posting on Instagram, Facebook & TikTok REEL • Processing customer payments over the phone • General office and administrative support Must be friendly, organized, and comfortable communicating with both customers and field staff. Experience with Outlook and social media is a plus.

Start up company in NYC getting ready for launch. We're looking for a sharp, organized personal assistant to support the founder and keep day-to-day operations running smoothly. What you'll do • Manage the founder's calendar, meetings, and follow-ups, • Handle inbox triage, scheduling, and vendor and partner communication, • Coordinate creator and influencer outreach, shipments, and returns, • Track orders, inventory, and production timelines, • Run errands and pickups around NYC as needed, • Keep notes, task lists, and simple trackers up to date, • Support event, pop-up, and content shoot logistics What we're looking for • Highly organized, reliable, and proactive, • Clear, professional communicator by email, text, and phone, • Comfortable with Google Workspace, spreadsheets, and basic CRM tools, • Able to keep business information confidential (NDA required), • Comfortable moving around NYC for errands and events, • Startup, retail, fashion, or creator experience is a plus Schedule and setup • Hybrid: some remote work, some in person in NYC, • Hours are flexible to start, with a path to full time as we scale, • Pay to be discussed during the interview If you like fast-paced work and want to help build a brand from the ground up, apply and tell us about your experience.

About the Company Nightingale Bakery & Beverage Distribution, Inc. is a wholesale distributor of bakery ingredients and food products serving bakeries, food manufacturers, and businesses throughout the Northeast. We are looking for a reliable, organized, and motivated office professional to join our growing team. About the Role We are seeking a dependable and detail-oriented Secretary / Office Administrator to support daily office operations, customer service, order processing, and administrative tasks. The ideal candidate should be comfortable working in a fast-paced wholesale food distribution environment and communicating professionally with customers, suppliers, and warehouse staff. Key Responsibilities • Answer incoming phone calls, emails, and customer inquiries., • Enter and process customer orders accurately., • Prepare invoices, purchase orders, delivery documents, and other office paperwork., • Maintain organized customer, supplier, and product records., • Assist with scheduling deliveries and coordinating with warehouse and sales teams., • Follow up on orders, pricing inquiries, and customer requests., • Perform general data entry, filing, and administrative duties., • Provide support to management and other departments as needed. Qualifications • Previous office administration, secretary, or customer service experience preferred., • Basic computer skills, including Microsoft Excel, Word, and email., • Strong organizational skills and attention to detail., • Excellent verbal and written communication skills., • Ability to multitask, prioritize responsibilities, and work independently., • Professional attitude, reliability, and a willingness to learn., • Experience in food distribution, wholesale, order entry, or inventory systems is a plus. What We Are Looking For We want someone who is dependable, proactive, friendly, and eager to contribute to a growing business. The successful candidate will be a team player who takes pride in accuracy, customer service, and keeping daily operations organized. Position Details • Position: Part time - Full-Time Secretary, • Company: Nightingale Bakery & Beverage Distribution, Inc., • Location: Carlstadt, New Jersey, • Compensation: Based on experience Equal Employment Opportunity Nightingale Bakery & Beverage Distribution, Inc. is an equal opportunity employer. We welcome qualified applicants and are committed to providing a respectful and inclusive workplace. Interested candidates are encouraged to apply and become part of our growing team!

We are seeking an energetic and organized Front Desk Associate FLUENT IN KOREAN & ENGLISH to be the welcoming face of our office. *Ideal schedule would be Monday to Friday 9:00am-5:00pm.* In this vital role, you will manage front desk operations, provide exceptional customer service, and support administrative functions to ensure smooth daily activities. Your positive attitude, strong organizational skills, and ability to multitask will help create a professional and friendly environment for clients, visitors, and team members alike. This paid position offers an exciting opportunity to develop office management skills while contributing to a dynamic team. Duties Greet visitors and clients warmly, ensuring they feel welcomed and attended to promptly Answer multi-line phone systems efficiently, directing calls with professionalism and courtesy Manage appointment scheduling and calendar coordination Handle data entry, filing, and document proofreading to maintain accurate records and correspondence. Assist with clerical duties including typing, photocopying, and organizing files for easy retrieval Provide excellent customer support by addressing inquiries via phone or email with clear communication and positive attitude Qualifications Proven office experience with strong computer literacy Bilingual abilities required Previous experience as a dental or medical receptionist or personal assistant is beneficial but not required Join our team as a Front Desk Associate where your enthusiasm and dedication will make a meaningful impact every day! This role offers valuable experience in office management while fostering a welcoming atmosphere for all visitors and staff. We are committed to supporting your growth through a positive work environment that values professionalism, efficiency, and excellent customer service. 함께 즐겁게 일할분 모십니다. Pay: $18.00 - $23.00 per hour Work Location: In person

We are seeking a reliable, organized, and detail-oriented Data Entry Clerk to support accurate recordkeeping and database maintenance. Responsibilities include entering and updating information, reviewing records for accuracy, correcting errors, organizing digital files, preparing reports, maintaining confidentiality, and communicating with team members to resolve inconsistencies. Applicants should have basic computer skills, familiarity with Microsoft Excel or Google Sheets, strong typing accuracy, good organizational skills, and the ability to follow instructions and work independently. Previous data entry experience is helpful but not required. Training may be provided, with opportunities to develop administrative and computer skills. Compensation, scheduling flexibility, remote work options, and career development opportunities may vary by position.

At Veraccura CPA & Business Advisory, we value our people above all else. We are growing quickly and looking for an organized, energetic, and detail-oriented HR assistant to join our HR team. If you thrive in a fast-paced environment and enjoy helping others, we’d love to meet you! What You’ll Do • Onboarding & Recruitment: Assist with job postings, screen resumes, schedule interviews, and guide new hires through their onboarding process., • Employee Records: Maintain up-to-date physical and digital employee files, ensuring compliance with privacy standards., • Daily HR Operations: Serve as the first point of contact for employee inquiries regarding benefits, policies, and company procedures., • Administrative Support: Prepare HR reports, manage attendance records, and track leave requests (vacation, sick leave, PTO)., • Culture & Events: Help plan company social events, team-building activities, and employee recognition initiatives. What We’re Looking For • 1+ years of administrative or HR experience (entry-level candidates with an HR degree/coursework welcome!)., • Strong written and verbal communication skills., • Excellent organization and time-management abilities., • Proficiency with Microsoft Office / Google Workspace (experience with HR software/ATS is a plus)., • Discretion and ability to handle confidential information responsibly.

About the Role Teampoint is looking for a reliable part-time Business Operations Assistant to provide basic administrative support and follow assigned business instructions. No software development experience is required. Responsibilities • Follow instructions provided by the assigned manager., • Complete assigned administrative and business tasks., • Attend occasional online meetings when requested., • Communicate with the team regarding assigned tasks., • Complete required company onboarding procedures., • Provide updates on assigned work. Requirements • Reliable and responsible., • Good communication skills., • Able to follow instructions accurately., • Comfortable working remotely., • No technical or programming experience required. How to Apply Send your application with a brief description of your background and availability. Selected applicants will be contacted for an interview.

Overnight Front Desk Receptionist — Hotel CityNest New York | 125 Bowery, New York, NY Night Shift: 12:00 AM–8:00 AM Weekend availability is required CityNest New York is looking for a friendly, responsible, and highly communicative Overnight Front Desk Receptionist to join our hospitality team. This is a guest-facing position. Please do not apply if you are not comfortable actively communicating with guests throughout your shift. Hospitality is about people, and we are looking for someone who genuinely enjoys helping others, solving problems, and creating a welcoming experience. Because this is an overnight position, we need someone who is dependable, independent, organized, and comfortable taking responsibility when management may not be physically present. Responsibilities • Welcome guests and create a warm, professional first impression, • Manage guest check-ins and check-outs, • Communicate with guests in person, by phone, email, and messaging platforms, • Manage reservations and maintain accurate guest information, • Complete daily reports and documentation through our hotel management system, • Use Excel for tracking, reporting, and internal records, • Coordinate with housekeeping and management, • Respond to guest requests and resolve minor issues professionally, • Monitor the property during the overnight shift and report any incidents or maintenance concerns, • Perform room inspections and cleanliness checks when required, • Help ensure common areas remain clean, organized, and guest-ready, • In urgent situations, assist with preparing or cleaning a room when necessary — hospitality is a team effort, • Follow hotel procedures for guest safety, security, deposits, and property issues, • Be able to lift up to 50 lbs when necessary We are looking for someone who takes ownership of their shift, notices problems before they become bigger issues, and is comfortable making responsible decisions. Requirements • Must be available to work overnight shifts from 12:00 AM–8:00 AM, • Weekend availability is mandatory, • Excellent communication and interpersonal skills, • Friendly, professional, and guest-focused personality, • Strong sense of responsibility and reliability, • Punctual and dependable, • Comfortable working independently overnight, • Ability to multitask and stay organized in a fast-paced environment, • Basic Excel knowledge is required, • Comfortable learning hotel reservation and property-management software, • English required, • Spanish strongly preferred, • Additional languages are a major plus Location CityNest New York 125 Bowery New York, NY If you enjoy meeting people, solving problems, staying organized, and taking responsibility for creating a great guest experience, we’d love to hear from you.

Financial services firm with 2 locations looking for a PT or FT office assistant to help with office tasks, client communications an marketing

Front Desk / Receptionist (Hotel) We are looking for a friendly, highly communicative, and responsible Front Desk Receptionist to join our hospitality team in New York. Please do not apply if you are not comfortable actively communicating with guests every day. Hospitality is about people and we need someone who genuinely enjoys helping others. This role is perfect for someone who knows how to stay organized, multitask under pressure, and maintain a calm, positive attitude in a fast-paced environment. Responsibilities: • Welcoming guests and creating a warm, professional first impression, • Managing check-in and check-out procedures, • Communicating with guests in person, by phone, and via email on a daily basis, • Working with reservations and guest information, • Maintaining daily reports and basic documentation through our channel manager, • Using Excel for tracking, reporting, and internal records, • Coordinating with housekeeping and management, • Handling guest requests and resolving minor issues professionally, • Performing room inspections and cleanliness checks, • In emergency situations, helping clean and prepare rooms when necessary - nobody is perfect :), • Ability to lift up to 50 pounds We are looking for a responsible person who is not afraid to take ownership and responsibility. Requirements: • Excellent communication skills and a friendly personality, • Strong customer service mindset, • Excel knowledge is mandatory, • Punctuality and reliability, • Ability to multitask and stay organized, • Comfortable working in a fast-paced environment, • English and Spanish (additional languages are a big plus) 📍 Location: 125 Bowery, New York🕒 Schedule: Shift-based(8AM–3PM; 3PM–10PM) If you enjoy meeting new people, staying organized, and being the face of a hospitality brand — we’d love to hear from you.

Our office in Bushwick, Brooklyn is looking for a in house Secretary / Personal Assistant for a Long terms full-time position. We will respond to experienced people only! Responsibilities: • Answer and direct phone calls from clients and vendors, • Prepare and process invoices, • Track, manage, and follow up on price quotes, • Enter and maintain job records in the system, • Schedule appointments and manage calendars Requirements: • Strong organizational and multitasking skills, • Reliable, responsible, and professional with strong interpersonal abilities, • Comfortable using CRM systems and proficient with general computer application Before applying, please take a moment to read the full job description and requirements carefully. We appreciate serious applicants who believe they are a good fit for the position. Applications submitted without relevant experience or without any introduction/message may not receive a response and will be rejected.

FLSA: Non-Exempt Benefits: Eligible Hours Per Week: 40/Full-time Met Council is America’s largest Jewish charity dedicated to serving the needy. We fight poverty through comprehensive social services and by treating each client with compassion, integrity, and respect. Our programs are staffed by experts who help over 350,000 clients each year and advocate on behalf of all needy New Yorkers. Our services include 100% affordable housing at 21 locations, family violence services, Holocaust survivor assistance, geriatric social work, crisis intervention and the largest free kosher food distribution program in the world. Our network of 101 food pantries, affordable housing sites, and affiliated JCCs provide services directly in neighborhoods across New York City. Position Summary: The Administrative Assistant will support the logistical and administrative needs of the Food Programs warehouse in Canarsie, Brooklyn. This role is based at our Brooklyn warehouse. This role is a great opportunity for someone who likes to make systems run effectively and collaborate with others for smooth warehouse and office operations. They will act as the primary receptionist for the warehouse, responsible for welcoming visitors, fielding inquiries, and answering and directing phone calls. The role supports facilities, operations, and program logistics, including supply management, visitor scheduling, and occasional event support. Principal Responsibilities: Perform office management tasks, such as scheduling vendors, repairs, and inspections, as well as ensuring team members have the supplies and information they need to accomplish their duties. Track and replenish office supplies, snacks, coffee station, and other inventory. Manage Receive incoming phone calls, forwarding them as appropriate and providing basic information when needed. Document processes related to administrative duties at the warehouse. Welcome and direct visitors, notifying the appropriate employee contact of arrivals. Participate in internal and external meetings as assigned. Receive, sort, and distribute mail, packages, and deliveries; process outgoing mail. Monitor common areas (breakroom, supply/mail room, etc.) and coordinate upkeep. Provide clerical support including filing, photocopying, scanning, and postage. Support the overall operations of the warehouse, food pantry, and on-site offices by following Standard Operating Procedures and suggesting new procedures as needs arise. Additional responsibilities as required. Competencies: Professional, approachable, and customer-service oriented Excellent organizational skills Ability to prioritize, multitask, and adapt in a fast-paced environment Ability to problem-solve and implement creative solutions as needed Ability to work independently as well as in a team Comfort using online technologies and database systems daily, or willingness to learn Solid verbal and written communication skills Dependability and follow-through on tasks and requests Comfort working in a warehouse office environment Skill and Education: Associate’s degree or equivalent work experience (required). 2+ years work experience in administrative, office, or warehouse/facilities work strongly preferred. Excellent communication skills are necessary; must be fluent in English (both written and oral). Additional language skills a plus. Experience with Microsoft Office suite (E.g. Word, Excel, Outlook, Teams) Compensation: $48,000 - $52,000 per year. Benefits: Major medical, dental, and vision insurance; pre-tax commuter benefits; FSA; 403(b); plus holidays.

⚠️ READ THE ENTIRE POST BEFORE APPLYING. THIS POSITION IS NOT FOR EVERYONE. ⚠️ We are looking for a soft-spoken, extremely helpful, thick-skinned Personal Assistant who genuinely enjoys making someone else’s life and business easier. This is NOT the position for someone who gets offended easily, argues over every instruction, or needs everything sugarcoated. We want someone who is naturally a PEOPLE PLEASER — accommodating, attentive, coachable, and willing to go the extra mile. 💰 PAY: $18–$20 PER HOUR YOU MAY BE A GREAT FIT IF YOU ARE: • Soft-spoken, calm, and pleasant, • Naturally a people pleaser, • Extremely helpful and attentive, • Thick-skinned and emotionally composed, • Highly coachable, • Comfortable receiving blunt/direct feedback, • Able to follow instructions without turning everything into a debate, • Reliable and punctual, • Organized and detail-oriented, • Comfortable working in a fast-moving environment, • Willing to jump in and help wherever needed 🔥 WHAT YOU’LL BE HELPING WITH: The company sells fragrance oils, body butters, incense, and exotic flavored lemonade at festivals, expos, conventions, vendor events, and other high-traffic locations. Your responsibilities may include researching major events and vending opportunities, helping with social-media promotion on TikTok and Instagram, assisting with event preparation, running errands, organizing business activities, communicating with customers and vendors, and handling miscellaneous personal-assistant duties. ⚠️ IMPORTANT: You need THICK SKIN. Feedback may be straightforward and expectations may be high. We need someone who can hear, “No, that’s not what I asked for—fix it,” make the adjustment, and keep moving without allowing it to ruin their day. At the same time, professionalism and mutual respect are expected. If you’re naturally supportive, enjoy helping people succeed, can take direction, and like being the dependable person behind the scenes, APPLY. 📩 WHEN APPLYING: Tell us about yourself, your availability, why you’re a good fit, and whether you consider yourself a people pleaser. Generic one-line applications will be ignored.

Part time or full time,Mia Wagner Salon

We are seeking a part-time office manager in Englewood Cliffs, NJ. Responsibilities include but not limited to: • Scheduling patient appointments, • Assisting incoming patients, • Verifying insurance coverage/ Collecting co-payment, • Entering patient demographics into the computer, • Pulling and filing medical charts, • Creating and Submitting CMS 1500s, • Assisting doctor as needed., • Great Computer Skills., • Great communication both verbal and written., • Good organizational skills. Job Type: Part-time (Mon, Wed, & Fri 9am-5pm) English & Korean speaker required

We are looking for a DO-er, a proactive, hands-on team member who takes initiative, embraces new challenges, and is willing to step outside their comfort zone to support the team. The ideal candidate is adaptable, dependable, and ready to take on a wide range of responsibilities. This is not your standard personal assistant job. I am looking for someone who is willing to do anything from answering calls, filing, booking appointments, researching better rates for services or even helping run errands or helping around the house. I am the CEO of a record store in midtown Manhattan. Much of the work will be there. But there will be tasks that are sometimes related to the home, like picking something up, or picking up one of my kids. Must be good with kids. Driving is a plus but not requirement, if you have a license. We are a family business and have a lot of different types of tasks that we need help with. You need to be computer savvy, be able to use excel and like to work with people. You need to be able to take initiative, and not be discouraged if the job seems too small or too big. I’m looking for a go getter and someone organized. And can help us build ways to be more organized. Before you apply or message, tell us why you are the best candidate for the job.

🚨 NOW HIRING: PERSONAL ASSISTANT — $18–$20/HR Fresh as Hell is expanding, and we’re looking for a bubbly, hardworking, highly coachable Personal Assistant who is excited about helping build and grow a developing brand. 🔥 ABOUT FRESH AS HELL Fresh as Hell is a growing lifestyle and vending brand specializing in:🧴 Fragrance Oils 🧈 Body Butters 🍋 Fresh as Hell Exotic Flavored Lemonade We sell our products at music festivals, conventions, expos, pop-ups and other high-traffic events, and we’re looking to dramatically expand our event presence and online visibility. 🎪 EVENT RESEARCH & EXPANSION A major part of your job will be finding opportunities for us to make money. You will: • Research major music festivals, conventions, expos, vendor markets and large special events, • Find events where we can sell our fragrance oils, body butters and exotic flavored lemonade, • Research vendor fees, application deadlines, attendance and requirements, • Contact event organizers when necessary, • Keep track of upcoming opportunities and deadlines, • Help us expand into bigger and more profitable events, • Actively look for opportunities instead of waiting to be told where to search 📱 TIKTOK, INSTAGRAM & BRAND PROMOTION You’ll also assist with building the Fresh as Hell online presence, including: • Helping promote the brand on TikTok and Instagram, • Researching trends and content ideas, • Helping create promotional posts and videos, • Promoting our products and upcoming appearances, • Helping turn festival/event footage into social-media content, • Brainstorming creative ways to increase followers, engagement and sales 💯 WHO WE’RE LOOKING FOR We want someone with a happy, bubbly and personable personality who is also serious about getting work done. You should be:✨ Energetic & positive🔥 Extremely hardworking🧠 Resourceful & able to research independently📱 Social-media savvy📋 Organized & dependable💬 A strong communicator🚀 Excited about helping a small business expand🎯 Highly coachable and compliant with legitimate work instructions You should be able to receive an assignment, understand what’s expected, and take ownership of getting it completed. We don’t want someone who simply waits for tasks. We want someone who notices opportunities and says: “I found something that could be BIG for Fresh as Hell.” 💰 PAY: $18–$20 PER HOUR Starting pay will depend on experience, skills and availability. Experience in personal assistance, social media, event planning, marketing, vendor events, content creation or brand promotion is a major plus.🚨 THIS IS FOR SOMEONE WHO WANTS TO HELP BUILD SOMETHING. Fresh as Hell is expanding beyond simply selling products. We’re looking for an assistant who can help us find bigger events, reach more customers, strengthen the brand and grow with the company. 📩 TO APPLY: Send a short introduction, your availability, relevant experience, social-media experience, and tell us why you’d be a strong addition to Fresh as Hell.

We are seeking a responsible and detail-oriented Office Administrator to support daily operations in our warehouse. The ideal candidate should be organized, efficient, and able to handle administrative tasks with accuracy. Responsibilities • Perform general administrative and clerical duties, • Manage data entry, documentation, and filing, • Communicate with warehouse staff and management, • Assist with inventory records and reports, • Support other office-related tasks as needed Requirements • Bilingual (English + Spanish), • Strong sense of responsibility and attention to detail, • Basic computer skills and proficiency in:, • Excel, • Word, • PowerPoint, • Gmail, • Google Drive, • Ability to multitask and stay organized Preferred Qualifications • Previous office or related work experience, • Bachelor’s degree or above preferred We welcome motivated candidates to join our team!

ESSENTIAL RESPONSIBILITIES The Bilingual Early Intervention ISC and OSC Service Coordinator’s responsibilities may include: • Serve as the primary Service Coordinator for assigned infants, toddlers, and families., • Explain the Early Intervention Program, service coordination process, family rights, procedural safeguards, and available services to families., • Communicate with families in their preferred language when qualified to do so., • Develop trusting, respectful, and family-centered relationships with parents and caregivers., • Assist families with navigating the Early Intervention system., • Coordinate and facilitate communication among families, evaluators, Early Intervention providers, Early Intervention Officials/Designees, and other professionals involved with the child., • Assist families with scheduling and coordinating multidisciplinary evaluations and other required appointments., • Participate in and coordinate IFSP meetings as required., • Assist families in identifying priorities, concerns, resources, and desired outcomes for their child and family., • Support the development, implementation, review, and amendment of the child’s IFSP., • Assist families with identifying available Early Intervention providers for authorized services., • Coordinate the initiation of authorized Early Intervention services., • Monitor whether services are being delivered in accordance with the child’s IFSP., • Follow up with families and providers regarding missed, delayed, interrupted, or unavailable services., • Identify barriers affecting service delivery and communicate concerns to the appropriate Early Intervention personnel., • Maintain ongoing contact with assigned families in accordance with program requirements and individual family needs., • Assist families with accessing community programs, healthcare resources, social services, educational resources, and other supports when appropriate., • Advocate for family participation and informed decision-making throughout the Early Intervention process., • Support transition planning as children approach age three and prepare to transition from the Early Intervention Program., • Collaborate with families regarding potential transition to preschool special education or other appropriate community services., • Complete all required case notes, service coordination documentation, contact logs, IFSP-related documentation, and other records accurately and within required timeframes., • Maintain accurate and current information within required Early Intervention systems., • Maintain confidentiality of child and family information in accordance with applicable federal and New York State requirements and Angel Community Alliance policies., • Participate in required orientation, training, supervision, quality-assurance activities, and professional-development activities., • Follow all applicable New York State Early Intervention Program requirements, policies, procedures, and ethical standards., • Bilingual Service Coordinators may be responsible for:, • Communicating directly with families in both English and their qualified second language., • Explaining Early Intervention processes and requirements in a manner families can understand., • Supporting culturally and linguistically responsive communication., • Helping reduce language-related barriers to participation in Early Intervention services., • Communicating effectively with bilingual families while maintaining professional boundaries and confidentiality., • Utilizing approved interpretation and translation resources when circumstances require services beyond the Service Coordinator’s language competency or role. MINIMUM QUALIFICATIONS Candidates must meet applicable New York State Early Intervention Program requirements for Service Coordinators and Angel Community Alliance credentialing requirements. Preferred qualifications include: • Bachelor’s degree or higher in psychology, social work, human services, early childhood education, special education, sociology, counseling, family studies, behavioral science, or a related field., • Experience working with infants, toddlers, children, or families., • Experience with children with developmental delays or disabilities., • Knowledge of Early Intervention, developmental disabilities, special education, Medicaid-funded programs, or community-based services., • Experience with case management or service coordination., • Strong written and verbal communication skills., • Strong organizational and time-management abilities., • Ability to manage multiple cases, deadlines, appointments, and documentation requirements., • Ability to communicate professionally with families, providers, government representatives, and other professionals., • Ability to work independently while remaining responsive to supervision and agency requirements., • Ability to maintain accurate, timely, and confidential records. Spanish-speaking candidates are highly preferred. Additional languages commonly spoken by families throughout New York City are also welcomed. PREFERRED EXPERIENCE Preference may be given to candidates with previous experience in: • New York State Early Intervention, • Initial Service Coordination (ISC), • Ongoing Service Coordination (OSC), • IFSP development and implementation, • Early Intervention transition planning, • Case management, • Family advocacy, • Developmental disabilities, • Early childhood development, • Community-based human services, • Working with culturally and linguistically diverse families, • EI-Hub or other Early Intervention documentation systems SKILLS & COMPETENCIES Successful candidates should demonstrate: • Compassion and professionalism, • Family-centered communication, • Cultural sensitivity, • Strong interpersonal skills, • Attention to detail, • Effective case-management skills, • Professional documentation skills, • Time management, • Problem-solving abilities, • Advocacy skills, • Reliability and responsiveness, • Ability to meet documentation deadlines, • Ability to work collaboratively with multidisciplinary professionals

ANY CANDIDATE INTERESTED MUST COME BY THE SHOP TO INTERVIEW ON Friday 9/25 FROM 1PM to 4PM !!! We are looking for a detail-oriented individual to handle and monitor the eBay operations for our online comic book store platforms. The candidate would be in charge of listing items and overseeing/keeping track of eBay operations(changing prices, relisting, monitoring auctions). Comics knowledge is preferred.

A leading fashion executive is seeking a polished, hardworking, and charismatic personal assistant with a strong interest in fashion and the fashion industry. The ideal candidate will bring professionalism, enthusiasm, and an extremely high level of dedication to the role.

We are seeking a highly organized, dependable, and resourceful Personal Assistant to provide hands-on support with day-to-day personal, administrative, and business-related responsibilities. This position is ideal for someone who is proactive, discreet, flexible, and able to anticipate needs without requiring constant direction. The role will require on-call availability at times, so candidates should have a flexible schedule and be comfortable assisting with tasks that may arise outside of traditional business hours. RESPONSIBILITIES • Manage and organize daily schedules, appointments, meetings, and reminders, • Assist with personal and business errands, • Coordinate reservations, appointments, deliveries, and other logistics, • Make phone calls, send emails, and follow up with vendors or contacts as needed, • Assist with organizing documents, files, receipts, and important information, • Help coordinate meetings, business projects, and special requests, • Handle last-minute tasks and time-sensitive assignments, • Pick up or deliver items when necessary, • Assist with purchasing supplies and completing local errands, • Help maintain organized task lists and ensure important deadlines are met, • Assist with basic social media, marketing, flyers, menus, invitations, or promotional materials when needed, • Communicate professionally with businesses, vendors, clients, and other contacts, • Maintain confidentiality regarding all personal and business matters, • Provide general day-to-day support wherever needed IDEAL CANDIDATE The ideal candidate is: • Extremely reliable and punctual, • Organized and detail-oriented, • Able to multitask and prioritize effectively, • Comfortable working independently, • Proactive and able to identify what needs to be done, • Professional in both communication and appearance, • Discreet and trustworthy, • Comfortable handling confidential information, • Able to respond quickly when assistance is needed, • Comfortable with a flexible and occasionally changing schedule, • Tech-savvy and comfortable using email, calendars, smartphones, Google applications, and general office software STRONGLY PREFERRED / PLUSSES • Local to Brooklyn or very familiar with Brooklyn, • Valid driver's license and reliable access to a car, • Graphic design or creative design experience, • Experience using Canva, Adobe Creative Suite, Photoshop, Illustrator, or similar programs, • Social media or marketing experience, • Experience creating flyers, menus, invitations, promotional graphics, or business materials, • Previous Personal Assistant, Executive Assistant, Administrative Assistant, or hospitality experience, • Familiarity with restaurants, nightlife, events, hospitality, or small-business operations AVAILABILITY This position requires someone with flexible availability who can be on call when necessary. There may occasionally be evening, weekend, or last-minute requests depending on the needs of the schedule. This is best suited for someone who understands that personal-assistant responsibilities can vary from day to day and is comfortable working in a fast-paced, changing environment. TO APPLY Please submit your resume along with a short introduction explaining: • Your current availability, • Your experience as a Personal Assistant, Executive Assistant, or in a similar role, • Whether you are local to Brooklyn, • Whether you have a valid driver's license and reliable access to a vehicle, • Any graphic design, Canva, Adobe, marketing, or social media experience, • Why you believe you would be a strong fit for this position We are looking for someone who is dependable, resourceful, creative, professional, and ready to become a trusted right hand for both personal and business needs.

Job description Color Gemstone manager We are a color gemstone supplier. Looking for stone room manager, 1- take orders from customers, by phone and email, enter into computer, create invoices, issue purchase orders to vendors. 2- Receive merchandise, do quality control, inspection, sorting and matching stones for color, quality etc... Pack and ship order. 3- Make price lists using excel and assist our bookkeeper in data entry 4- Must speak and write good English, neat and accurate, computer savvy, experience in color stones or jewelry helpful. Knowledge of Spanish helpful. . Process orders (select, sort, pick and pack gemstones) Place orders to vendors, Check the quality of incoming & outgoing shipments. Read & write English and familiarity with computers a must, - knowledge of Chinese and or Spanish will be very helpful. organized, motivated, neat, accurate and detailed oriented. Social media experience will be very helpful. Job Types: Full-time, Part-time, Commission Pay: From $18.00 to $ 25 per hour, plus commission Benefits: 401 k pension plan, bonus, commission

I am a blind senior citizen based in Astoria, New York and am looking to hire a worker to assist me with various tasks around the house. Here are all of the details: Days: Monday-Wednesday Time: 5-8 PM Tasks: Shopping, running errands, reading mail, and lots of computer work. Requirements: Must be fluent in english, both written and spoken, have excellent computer skills, be willing to work with a totally blind person, and be willing to travel to Astoria, New York. Pay: $17/hr

• Direct Interaction with members., • Member Retention: Using your energy and friendliness to make people love the gym., • Active Selling: Pitching the packages, and giving tours to prospective members., • Conflict Resolution: Acting as the first line of defense for complaints or entry issues., • Data Management: Updating member profiles, processing cancellations., • Inventory Control: Counting shop stock, towels, and basic cleaning supplies., • Internal Scheduling: Booking fitness assessments for personal trainers and sending internal emails.

MUST be fluent in both English and Mandarin. Acupuncture and Massage Office Manhattan, New York $18 per hour We are looking for a friendly, reliable, and organized part-time front desk receptionist. Full-day shifts are from 10:30 AM to 9:00 PM, and half-day shifts are from 10:30 AM to 3:00 PM. Responsibilities: • Greet and assist patients, • Answer phone calls and text messages, • Schedule and confirm appointments, • Process payments, • Maintain an organized and welcoming front desk, • Assist practitioners with basic office tasks Qualifications: • Strong communication and customer service skills, • Responsible, punctual, and detail-oriented, • Front desk experience is preferred but not required To apply, please send your résumé, availability, and a brief introduction.

Hotel Indigo Flushing – LaGuardia, an IHG Hotel Flushing, NY 11354 Pay: $21.00–$22.00 per hour (based on experience) Job Type: Full-Time Schedule: Flexible / Weekends & Holidays Required Work Location: In Person Job Summary Hotel Indigo Flushing is seeking energetic, service-oriented, and hospitality-driven Front Desk Agents / Guest Service Agents to join our Front Office team. As the first and last point of contact for guests, this role is essential in creating memorable experiences and delivering outstanding hospitality. The ideal candidate is personable, detail-oriented, and passionate about guest service. Key Responsibilities Guest Service & Front Desk Operations Greet and welcome guests with professionalism and genuine hospitality Perform check-in and check-out procedures efficiently and accurately Assist guests with reservations, room requests, and hotel information Provide recommendations for transportation, dining, and local attractions Handle guest concerns and service recovery professionally Maintain a clean, organized, and welcoming front desk environment Reservations & Communication Answer calls and respond to guest inquiries professionally Ensure reservation accuracy and guest profile completeness Coordinate with Housekeeping and Engineering to support guest needs Maintain clear communication during shift transitions Guest Engagement & Brand Standards Promote and support IHG One Rewards enrollment initiatives Recognize guest preferences and loyalty status Deliver service aligned with Hotel Indigo and IHG brand standards Support guest satisfaction and positive online reviews Qualifications Minimum 2 years hotel experience required Opera PMS experience preferred Strong communication and interpersonal skills Excellent customer service and problem-solving abilities Professional appearance and positive attitude Ability to work in a fast-paced hotel environment Flexible schedule including weekends and holidays Ability to commute to Flushing, NY required Benefits 401(k) Health Insurance Dental Insurance Vision Insurance Paid Time Off Employee Hotel Discounts Flexible Scheduling Career Growth Opportunities If you enjoy creating memorable guest experiences and want to grow your hospitality career with Hotel Indigo, we would love to meet you.

Job Title: Medical Receptionist – Audiology Office (Phones & Data Entry) Location: Brooklyn / Queens / Manhattan – Audiology practice About Us Busy, growing audiology practice looking for a friendly, reliable receptionist to be the first point of contact for our patients. We provide hearing evaluations, hearing aids, and related services in a professional but down-to-earth environment. Key Responsibilities Phone & Patient Communication • Answer high volume of incoming calls in a professional, warm manner, • Schedule, confirm, and reschedule patient appointments, • Check voicemails and return calls promptly, • Provide basic information about services, locations, and hours, • Transfer calls to the appropriate provider/office when needed Front Desk & Admin • Greet patients and check them in/out, • Verify and update patient demographics and insurance information, • Collect copays and outstanding balances when applicable, • Maintain a neat, organized, welcoming front desk area Data Entry • Enter patient information into EMR/practice management system accurately, • Scan and upload documents (ID, insurance cards, referrals, audiograms, etc.), • Update notes and appointment statuses in the system in real time General Support • Communicate with audiologists and support staff regarding schedule changes or urgent issues, • Help with basic office tasks: filing, faxing, printing, emailing documents, • Follow office protocols for HIPAA and patient privacy Requirements • Experience:, • Prior medical office or front desk experience strongly preferred, • Experience in audiology, ENT, or other specialty is a plus but not required, • Skills:, • Excellent phone etiquette and clear, friendly communication, • Strong typing and data entry skills with attention to detail, • Comfortable working with computers, email, and multi-line phone systems, • Able to multitask and stay calm when phones are busy, • Personality:, • Patient, kind, and professional with all patients, • Team player who is reliable and punctual, • Willing to learn audiology-specific terminology and office workflows, • Language:, • English required, • Bilingual (English/Spanish or English/Russian/other) is a big plus Schedule & Compensation • Schedule: Full-time (e.g., Monday–Friday, 9am–5pm), • Some flexibility for evenings or Saturdays is a plus, • Compensation: Competitive hourly rate based on experience, plus potential performance bonuses, • Benefits may include paid time off and holidays (can adjust based on what you offer)

We are looking for a secretary and assistant to support our management company with day-to-day administrative tasks.

Key Responsibilities • Coordinate day-to-day supply chain and logistics operations, ensuring timely and efficient movement of goods., • Manage and coordinate customs clearance processes, including required documentation and communication with customs brokers and logistics partners., • Oversee and coordinate operations with third-party logistics (3PL) warehouses, including inventory management, receiving, storage, and shipping., • Monitor and coordinate daily order fulfillment, ensuring orders are processed accurately and shipped on schedule., • Conduct and coordinate inventory audits to maintain accurate inventory records and identify discrepancies., • Maintain and organize operational records, shipping documents, invoices, and inventory-related documentation., • Communicate with suppliers, carriers, warehouse partners, customs brokers, and internal teams to resolve operational issues., • Track shipments and inventory movements and provide updates on order and logistics status., • Assist with general administrative and operational tasks as needed to ensure smooth business operations., • Identify opportunities to improve operational efficiency, accuracy, and cost-effectiveness. Qualifications • Bachelor’s degree in Logistics, Supply Chain Management, Business Administration, or a related field., • 3+ years of experience in logistics, supply chain, operations, or consumer goods preferred., • Experience working with 3PL warehouses, order fulfillment, inventory management, and customs clearance preferred., • Strong organizational and time-management skills with excellent attention to detail., • Strong communication and problem-solving skills., • Ability to manage multiple priorities and work effectively in a fast-paced environment., • Proficiency in Microsoft Office, particularly Excel, and familiarity with inventory or logistics management systems is a plus., • Fluent in both Korean and English, with strong written and verbal communication skills.