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  • Administrative and Operations Coordinator
    Administrative and Operations Coordinator
    12 days ago
    $21–$22 hourly
    Full-time
    Manhattan, New York

    Key Responsibilities • Coordinate day-to-day supply chain and logistics operations, ensuring timely and efficient movement of goods., • Manage and coordinate customs clearance processes, including required documentation and communication with customs brokers and logistics partners., • Oversee and coordinate operations with third-party logistics (3PL) warehouses, including inventory management, receiving, storage, and shipping., • Monitor and coordinate daily order fulfillment, ensuring orders are processed accurately and shipped on schedule., • Conduct and coordinate inventory audits to maintain accurate inventory records and identify discrepancies., • Maintain and organize operational records, shipping documents, invoices, and inventory-related documentation., • Communicate with suppliers, carriers, warehouse partners, customs brokers, and internal teams to resolve operational issues., • Track shipments and inventory movements and provide updates on order and logistics status., • Assist with general administrative and operational tasks as needed to ensure smooth business operations., • Identify opportunities to improve operational efficiency, accuracy, and cost-effectiveness. Qualifications • Bachelor’s degree in Logistics, Supply Chain Management, Business Administration, or a related field., • 3+ years of experience in logistics, supply chain, operations, or consumer goods preferred., • Experience working with 3PL warehouses, order fulfillment, inventory management, and customs clearance preferred., • Strong organizational and time-management skills with excellent attention to detail., • Strong communication and problem-solving skills., • Ability to manage multiple priorities and work effectively in a fast-paced environment., • Proficiency in Microsoft Office, particularly Excel, and familiarity with inventory or logistics management systems is a plus., • Fluent in both Korean and English, with strong written and verbal communication skills.

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  • Office Coordinator
    Office Coordinator
    15 days ago
    $17 hourly
    Full-time
    Constable Hook, Bayonne

    Job Summary We are looking for a reliable, organized, and detail-oriented Kitchen & Bath Office Assistant to support our designer with the day-to-day preparation and coordination of kitchen and bath projects. This is primarily a behind-the-scenes support position. The ideal candidate will be comfortable working with numbers, measurements, pricing, documents, and computer systems. You will help prepare cabinet pricing, estimates, invoices, schedules, and project information while also handling basic incoming client calls and messages. Kitchen and bath experience is a plus, but training will be provided to the right candidate. Responsibilities • Read and understand basic kitchen layouts showing base and wall cabinets, • Price cabinets from multiple cabinet lines based on layouts and specifications, • Assist with calculating countertop square footage, • Prepare estimates and invoices, • Double-check pricing, measurements, and project information for accuracy, • Answer incoming phone calls professionally, • Take basic client information and the reason for their call so the designer can follow up, • Send and respond to emails as needed, • Manage daily schedules and appointments using Google Calendar, • Create, update, and organize documents using Google Docs, • Maintain organized project files and paperwork, • File documents and keep project information up to date, • Assist with communication and follow-ups with cabinet companies and vendors when needed, • Help keep the showroom and office organized, • Provide general administrative support to the designer This position does not require providing design advice or detailed project information to clients. The primary role is to support the designer and help keep projects organized and moving efficiently. Requirements • Strong attention to detail and accuracy, • Comfortable working with numbers, measurements, and pricing, • Excellent organizational and time-management skills, • Ability to multitask, prioritize responsibilities, and meet deadlines, • Ability to work efficiently in a fast-paced environment, • Strong teamwork and collaboration skills, • Professional, dependable, and responsible work ethic, • Excellent written and verbal communication skills, • Professional and courteous phone etiquette, • Comfortable using computers and learning new software, • Familiarity with Google Docs and Google Calendar, Quick books, • Ability to follow instructions and work independently when needed, • Positive attitude and willingness to learn, • Kitchen & bath, cabinetry, construction, estimating, or office experience is a plus, but not required Why Join Us? This is a great opportunity for someone who wants to learn the kitchen and bath industry, develop valuable estimating and project coordination skills, and grow with the company. Pay: From $17.00 per hour Application Question(s): • what other languages can you speak?, • Willing to work Saturdays ?, • Are you comfortable working with numbers, measurements and pricing? Work Location: In person

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  • Teacher
    Teacher
    16 days ago
    $55000–$68652 yearly
    Full-time
    Brooklyn, New York

    The Early Childhood Education Teacher creates and establishes a solid educational foundation for young students. They encourage socio-emotional development by using one’s environment to mold “critical thinkers” and “young artists.” The Early Childhood Education Teacher builds and strengthens the community and family relationships that are integral to their student’s growth and creates pathways for engagement, including orientations, educational activities and events. DUTIES, TASKS, AND RESPONSIBILITIES Classroom Management • Prepare and maintain classrooms according to the Early Childhood Environmental Ratings Scale (ECERS) standard, • Maintain a clean and safe environment that encourages health and hygiene of students and staff, • Ensure the supervision of students and maintain sight lines at all times, • Establish classroom rules and guidelines that build on clear expectations of classroom behavior and promote order and effective routines for students, • Follow all COVID-19 protocols and guidelines recommended by the Center for Disease Control and Prevention (CDC) and the New York State Department of Health (DoH) Student Development • Maintain student logs i.e attendance roster, daily health inspection record, screening forms, incident reports, • Provide services to all students with respect and confidentiality in efforts to promote equity, diversity and an inclusive classroom, • Partner with the Education Director and the teaching staff on weekly/monthly instructional lesson plans that are both creative and engaging to students in accordance with the NYC Department of Education and HighScope Early Learning Curriculums AND that meet student developmental goals, • Work along with the Education Director and Teaching Assistant to host bi-annual student evaluation sessions with families that review student development and strengthens family partnership, • Implements appropriate behavior management strategies to achieve and maintain a functional learning classroom environment Family Engagement • Create and post monthly classroom newsletters keeping families regularly informed of, but not limited to, school requirements and upcoming events., • Plan, coordinate, and execute engaging classroom-level family events throughout the school year, including seasonal activities, multicultural gatherings, and end-of-year graduation/culminating celebrations that build community and honor student achievements., • Identify barriers to family engagement and provide resources for families as needed Administration • Prep your classrooms daily before the arrival of your students, • Participate in weekly and/or monthly staff meetings, • Attend professional development workshops and seminars as needed REQUIREMENTS • NY State Initial or Professional Teaching Certification (Early Childhood / Birth–Grade 2) or,, • A formally approved study plan, • State Central Registry (SCR) Child Abuse Clearance, PETS (Personnel Eligibility Tracking System) registration/clearance, up-to-date medical clearance / TB Test as mandated by NYC DOHMH Stillwell Avenue Inc. is an equal opportunity employer and does not discriminate in its employment decisions, in accordance with state and federal laws

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  • Independent Business Development Manager
    Independent Business Development Manager
    18 days ago
    $3000 monthly
    Full-time
    Manhattan, New York

    Overview Join our highly driven and successful team as a commission only Business Development Managers. In this energetic role, you will actively engage with clients, promote our products and services, and build lasting relationships that foster brand loyalty. This 1099 contractor position offers an exciting opportunity to develop and expand your sales skills while greatly increasing your earning potential. What You're Day to Day Looks Like • Proactively prospect, cold-call, and visit local merchants and businesses in person to introduce our services and generate new business opportunities., • Successfully bypass gatekeepers to secure appointments with business owners and decision-makers., • Deliver professional, tailored demonstrations of our POS system, emphasizing technology benefits (Backoffice reporting, P-Mix, labor management) and payment processing., • Apply effective sales and pricing strategies to negotiate agreements and maximize sales opportunities., • Identify opportunities to upsell additional products or services that meet clients' needs., • Manage the full sales cycle from initial contact to contract signing., • Attend meetings, training sessions, and administrative work at our Wall Street office or remotely as needed. What You Bring to the Table • Professional telephone etiquette and strong communication skills with the ability to clearly convey product benefits and listen attentively to customer needs, • Highly motivated with a "hunter" mentality, • Proficiency in upselling techniques to increase sales volume and enhance customer satisfaction, • Previous experience in outside sales, retail sales, customer service, or business development, • Excellent interpersonal and negotiation skills., • Confidence when networking meeting with perspective merchants and business owners Requirements for Success • Location: NYC area or Remote/Hybrid (Legal US citizenship status and residency required; relocation assistance and Visa sponsorship unavailable)., • Experience: Minimum 1 year of outside sales experience. Experience in retail store environments or customer service roles is highly desirable., • Industry Knowledge: Minimum 1 year of experience working in the restaurant industry (FOH or BOH)., • Technical Aptitude: Able to thoroughly learn and understand technical terminology and products, • Mindset: Highly motivated, career-oriented, entrepreneurial with a strong desire for growth and success. Why You Should Join Our Team of Go-Getters • HIGH** payout and upfront commissions as much as $3,000 per location, as well as generous performance incentives and** ongoing monthly residuals., • Opportunity to work both in the field and from our Downtown Office., • Ongoing training and professional development., • Supportive team environment with many opportunities for career advancement. (We're growing!), • The chance to make a meaningful impact by helping local businesses grow and access services they need at prices that are fair and even. Embark on a rewarding career where your energy fuels success! We are committed to supporting your growth through comprehensive training and a vibrant team environment. If you're passionate about connecting with people, enjoy face-to-face sales, and are looking for a rewarding opportunity to grow your career, we'd love to hear from you!

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  • Operations Coordinator
    Operations Coordinator
    20 days ago
    $20 hourly
    Full-time
    Manhattan, New York

    ENTRY-LEVEL SUPPORT ROLE AVAILABLE FOR 26-27 SCHOOL YEAR - NO PRIOR EXPERIENCE NEEDED About the Role Basic Office Support: • Greet and check-in visitors following school security protocols, ensuring all guests are properly signed in and receive visitor badges., • Coordinate with teachers and staff to deliver requested supplies from the main office to classrooms or workrooms as needed., • Monitor and restock frequently used office supplies, such as paper, pens, and forms (i.e. MAFs), to maintain a functional work environment., • Assist with digital filing and organizing important documents, ensuring that records are easily accessible and kept in the proper locations. Supporting Attendance Tracking: • Assist with daily attendance processes, ensuring accurate record-keeping and reporting as directed by the BOM., • Ensure arrival is set up each day (i.e.: stanchions, CAASS machines in place)., • Support at arrival by monitoring our CAASS scholar attendance scan-in system and escalating issues as needed. Assisting with Technology, Supply, and Inventory Management: • Check supply levels in the Teacher Work Room (TWR) daily and restock essential items (e.g., paper, pens, markers, snacks) to ensure teachers have the materials needed., • Carry and deliver scholar snacks throughout the school building as scheduled., • Monitor and document inventory levels regularly, noting when supplies are running low and informing the BOM to reorder as needed., • Respond promptly to teacher requests for specific supplies, • Troubleshoot basic scholar Chromebook issues and understand the system for distributing new technology, escalating more complex issues to the BOM or IT support. Facilities Support: • Conduct routine facility checks of the school building as directed by the BOM. (Building Operations Manager), • Ensure rapid acknowledgment of facilities slackbot issues and escalate them to the appropriate personnel (BOM or facilities team) according to established protocols., • Walk through hallways, classrooms, restrooms, and common areas, ensuring they are clean, safe, and free of hazards. General Support During Arrival & Dismissal: • Serve as extra support by being present and observant during arrival and dismissal times, while adhering to the guideline of not assuming any leadership and/or scholar management responsibilities., • Aid in recording tardy arrivals or early dismissals, ensuring that accurate records are kept and communicating any issues to the BOM., • Direct students, families, and staff to designated areas, helping manage foot traffic to keep arrival and dismissal processes efficient. Qualifications • 0-2 years of professional experience in an administrative or support role preferred., • High school diploma or equivalent required; Associate's or Bachelor's degree preferred., • Adaptable and flexible to a fast-paced environment., • Positive and proactive attitude with a strong work ethic., • Strong organizational skills and attention to detail., • Ability to follow instructions and complete tasks efficiently., • Basic computer skills and comfort with technology., • Good verbal communication skills., • Ability to work independently and as part of a team., • Eagerness to learn and contribute to the smooth operation of the school. Please submit your application if you are interested.

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  • MA, LPN, RN VIRTUAL Hiring Event
    MA, LPN, RN VIRTUAL Hiring Event
    24 days ago
    $24–$52 hourly
    Full-time
    Manhattan, New York

    Date: Tuesday, August 25, 2026 Time: 11:00AM- 3:00PM Positions: MA, LPN, RN Medical Assistant Locations: Bronx, Brooklyn, Manhattan, Queens Job Description: Patient Care: Manage patient intakes, ensuring accurate information is recorded, including vital signs, medical history, and patient concerns. Venipuncture & Specimen Collection: Perform blood draws, urine dipsticks, stool collection, and rapid tests such as Strep, Flu, COVID, and RSV, ensuring proper labeling and handling of all specimens. Diagnostic Testing: Perform EKGs and point-of-care testing, and assist in other diagnostic procedures under the direct supervision of a Physician or APP. Clinical Assistance: Prepare patients and exam rooms for visits and procedures, and assist providers during physical exams and in-office treatments. Instrument Sterilization: Clean, sterilize, and maintain medical equipment and instruments to ensure patient safety and infection control. Laboratory Support: Operate and maintain lab equipment such as CBC analyzers and urinalysis machines; prepare, process, and store specimens appropriately (room temp, refrigerated, or frozen). Requirements: High School Diploma or equivalent. Valid Medical Assistant Certification. Current Basic Life Support (BLS) certification. At least 1 year of relevant experience in outpatient care or lab settings. Proficient in EMR/LIS systems (e.g., LABDAQ). Reliable transportation to travel between NYCBS locations. TRAVEL REQUIRED FOR FLOAT POOL Strong attention to detail and ability to multitask in a fast-paced environment. Pay: Salary: Starting at $24 per hour Benefits from Day One: Health, Dental, and Vision Insurance, Life Insurance, Short- and Long-Term Disability, 401(k) Plan with Company Contributions, Generous Paid Time Off (PTO) and 8 Paid Holidays (2 Floating) Shift: Five 8.5 hour shifts, Mon-Fri between 7:30am-7:00pm Licensed Practical Nurse (LPN) Locations: Staten Island, Brooklyn, Manhattan, and FLOAT POSITIONS Job Description: Update and maintain the electronic medical record with up to date vital signs, patient demographics, medication reconciliation, allergies and medical diagnoses Manage Physician inbox messages and prioritize tasks assigned via the electronic medical record Assist in maintaining the medical inventory; place orders for new materials and stock rooms to ensure adequate supplies for physician staff Clean and prepare examination rooms prior to patient appointments Escort patients to exam rooms Requirements: Current NYS LPN license required. Basic Life Support (BLS) certification is required. Consistent professional conduct and meticulous attention to detail. Excellent verbal and written communication skills as well as excellent interpersonal skills with patients, staff, and other health care professionals. Experience with EMR’s Reliable transportation to any of NYCBS location for patient care needs Pay: Salary: Starting at $35.75 per hour based on experience Benefits: Health Insurance on day 1, Dental, Vision, Life Insurance, Short- and Long-term disability, 401k Plan, Paid Time off (PTO), 8 paid holidays (2 floating) Shift: Five 8.5 hour days, Mon-Fri between the hours of 7:30am-7:00pm Registered Nurses Locations: Manhattan, Bronx, Queens, Brooklyn, Long Island Job Description: Administer chemotherapeutic and biologic agents, as well as supportive care medications as prescribed by a physician Recognize and treat cancer-related and treatment-related issues. Monitor and chart vital signs, document in the medication administration record Requirements: Valid New York State RN License Basic Life Support (BLS) certification is required Excellent assessment, communication, and organizational skills Proficiency with an EMR (preferred) Prolonged periods of sitting at a desk working on a computer, standing, bending and reaching Knowledge of standard precautions and the ability to utilize appropriate PPE when administering cytotoxic agents and handling bloodborne pathogens and bodily fluids Must be able to lift up to 50 pounds at times Reliable transportation to travel to NYCBS locations for patient care needs At least 1 year of experience in an oncology outpatient center or at least 1 year of experience in administering medications preferred. At least 1 year of patient care experience REQUIRED Pay: Starting at $52 per hour + Benefits: Health Insurance on day 1, Dental, Vision, Life Insurance, Short- and Long- 401k Plan, Paid Time Off (PTO), 8 paid holidays (2 floating)term disability, Shift: Monday to Friday (7am-7pm); 10 Hour Shift X 4 Workdays | NO Weekends Sample Work Week: 10 Hour Shifts Mon, Tues, Thurs, Fri from 8:00am-6:00pm, RDO Wednesday Salary or Hourly Rate Multiple roles paying $24- 52/hour +

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  • Student Success & Pathways Officer
    Student Success & Pathways Officer
    29 days ago
    $25–$30 hourly
    Part-time
    Manhattan, New York

    The Part-time Student Success & Pathways Officer at The Cooper Union expands access to The Cooper Union’s precollege STEM programs by actively managing the student recruitment and engagement pipeline from initial outreach through application, enrollment, and early academic persistence. Student Success & Pathways Officer — Revised Job Description TITLE: Student Success & Pathways Officer DEPARTMENT: STEM Pre-College Programs (STEM Outreach), School of Engineering REPORTS TO: Director of STEM Outreach TYPE: Part-time: 25 hours/week, Exempt, Non-Union Last Edited: 08.15.2026 JOB SUMMARY The Part-time Student Success & Pathways Officer expands access to The Cooper Union’s precollege STEM programs by actively managing the student recruitment and engagement pipeline from initial outreach through application, enrollment, and early academic persistence. This is a high-autonomy, hands-on role for a fast-paced thinker and exceptionally strong independent operator who can move fluidly between strategy and execution. The successful candidate must be able to identify what needs to happen next, investigate details, solve problems, make sound judgment calls, and move work forward without waiting for step-by-step direction or administrative support. The Officer serves as a one-person recruitment, engagement, and student-pathways operation within the STEM Pre-College Programs team. This individual must be equally comfortable developing a recruitment strategy, calling a school counselor, analyzing application conversion data, cleaning a CRM record, following up with a family, troubleshooting an enrollment issue, creating a tracking system, and noticing that an important detail has fallen through the cracks. This role is best suited for someone who: • Thinks quickly and critically and can assess a situation, determine priorities, and act., • Is naturally inclined to get into the weeds and investigate details rather than assuming someone else will handle them., • Demonstrates exceptional follow-through and is persistent about closing loops., • Can manage multiple active recruitment and student-engagement priorities simultaneously., • Works independently and does not require an assistant or extensive administrative infrastructure to remain organized and effective., • Understands that successful recruitment depends not only on outreach, but also on meticulous tracking, timely follow-up, relationship management, and conversion., • Can distinguish between what is urgent, what is important, and what requires escalation to the Director., • Takes ownership of outcomes rather than simply completing assigned tasks. This is a student-facing, partner-facing, strategic and execution-oriented position grounded in relationship-based recruitment, pathway navigation, operational excellence, and data-informed decision-making. It is not a clerical or administrative “catch-all” position; however, the successful candidate must be willing and able to personally execute the detailed operational work necessary to produce results. CORE RESPONSIBILITIES AND TIME ALLOCATION 1. Strategic Access, Engagement & Recruitment — 6.5 Hours Strategic Focus: Build strong, productive referral pathways that generate qualified applicants while personally managing the details required to move prospective students from awareness to action. Responsibilities: • Build and deepen referral pathways with STEM teachers, guidance counselors, school departments, school leaders, and community-based organizations., • Identify high-potential schools, communities, organizations, and recruitment channels rather than relying solely on broad-volume outreach., • Prioritize fit, preparedness, and conversion over outreach volume alone., • Conduct school visits, information sessions, recruitment presentations, and Zoom meetings for prospective students, families, educators, and partners., • Proactively contact schools and community partners by email and phone rather than waiting for inbound inquiries., • Develop and maintain a comprehensive High School and Community Partner Database., • Maintain accurate records of outreach, responses, follow-ups, referrals, and recruitment outcomes., • Identify stalled relationships or recruitment opportunities and independently determine appropriate follow-up., • Track prospective students and referral sources through the recruitment funnel., • Coordinate recruitment activity with STEM Ambassadors and ensure outreach assignments are completed., • Continually assess which recruitment strategies are producing applicants and adjust efforts accordingly. 2. Student Pathway Navigation — 7.0 Hours Strategic Focus: Ensure students and families clearly understand program opportunities, admissions expectations, readiness requirements, deadlines, and next steps. Responsibilities: • Facilitate structured student and family touchpoints, including office hours, individual pathway consultations, and application support sessions., • Explain admissions standards, timelines, prerequisites, academic-readiness thresholds, and course requirements., • Help students determine which STEM Pre-College opportunities are appropriate for their interests, experience, and academic preparation., • Conduct virtual consultations to support students navigating the application process., • Identify application or enrollment barriers and actively work with families to resolve them., • Clearly communicate the Student and Parent Code of Conduct and program expectations., • Follow up with students and families when required information, documents, decisions, or actions remain outstanding., • Maintain accurate records of significant student and family interactions., • Recognize recurring areas of confusion and recommend improvements to communications, processes, FAQs, or recruitment materials. 3. Enrollment & Application First-Glance Review — 2.5 Hours Strategic Focus: Maintain momentum across active application cycles by identifying incomplete, incorrectly submitted, or stalled applications before they become lost enrollments. Responsibilities: • Conduct first-glance reviews of applications for Summer STEM, STEM Saturdays, and other assigned STEM Pre-College cycles., • Review applications for completeness, adherence to instructions, and required supporting materials., • Identify applicants requiring follow-up and act quickly to prevent unnecessary attrition., • Trigger and personally manage reminder communications through email, text, phone, or approved CRM workflows., • Move students from Incomplete → Submitted → Reviewed → Decision → Enrollment with disciplined follow-through., • Monitor patterns in application abandonment and identify opportunities to improve conversion., • Escalate substantive admissions questions appropriately while independently resolving routine application issues. 4. Persistence Supports — 3.0 Hours Strategic Focus: Identify students who may require additional academic or pathway support and coordinate timely interventions. Responsibilities: • Serve as the Student Success & Pathways Officer for students requiring bridge planning, readiness support, or referrals., • Identify students whose academic preparation, participation, or performance suggests that additional support may be beneficial., • Coordinate appropriate interventions and referrals in collaboration with the Director and instructional staff., • Maintain concise intervention records linking identified needs, actions taken, and outcomes., • Follow through to determine whether interventions were completed and whether additional action is required., • Identify recurring student-success patterns that may inform future recruitment, admissions, or program design. 5. Impact Analytics & Data Storytelling — 2.0 Hours Strategic Focus: Translate recruitment and enrollment activity into actionable information that informs decisions and demonstrates program impact. Responsibilities: • Maintain disciplined tracking of student pipeline movement:, • Interest → Application Started → Application Submitted → Accepted → Enrolled → Participated., • Produce concise, fact-based pipeline updates that quantify progress and identify areas requiring attention., • Compare recruitment channels and strategies to determine which approaches generate stronger engagement and conversion., • Produce reports such as:, • “85 applications started; 72 submitted; 51 accepted; 46 enrolled.”, • Identify bottlenecks, unusual trends, missing data, or conversion gaps rather than simply reporting totals., • Use data to recommend immediate adjustments during active recruitment cycles., • Help translate student recruitment and enrollment outcomes into clear narratives demonstrating reach, access, effectiveness, and ROI. 6. SLATE/CRM Data Hygiene & Systems Navigation — 1.0 Hour Strategic Focus: Maintain accurate systems and reliable student records so that recruitment and enrollment decisions are based on trustworthy information. Responsibilities: • Manage application bins and communication workflows using Bin Manager and related SLATE tools., • Update applications and processes for each new program cycle., • Create and run queries required for recruitment, admissions, enrollment, and reporting., • Generate and send Admission, Waitlist, and Deny communications for each program cycle., • Maintain accurate student records and identify missing, duplicated, inconsistent, or incorrect data., • Troubleshoot routine system issues independently and coordinate with the SLATE team when escalation is necessary., • Verify that reports, communications, and student statuses accurately reflect the underlying records., • Maintain disciplined data hygiene without allowing systems work to consume the broader student-facing purpose of the role. 7. Internal Collaboration & Planning — 3.0 Hours Strategic Focus: Mainta

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  • Front Desk Receptionist
    Front Desk Receptionist
    29 days ago
    $18–$30 hourly
    Full-time
    Manhattan, New York

    We are looking for a Front Desk Receptionist, Ukrainian & English Speaking. To join our Jewelry company in New York City`s Diamond District. This role offers an exciting opportunity to combine exceptional customer service skills with creative content development. The ideal candidate will be highly organized, tech-savvy, and passionate about engaging with clients both in person and through digital platforms. As a key member of our team, you will ensure smooth front desk operations and elevate our brand visibility through compelling social media content. This paid position is perfect for someone eager to grow their administrative and digital marketing skills in a vibrant environment. Duties • Welcome every client with warmth and professionalism., • Answer multi-line phone systems promptly with professional phone etiquette, • Manage front desk operations including scheduling, mail handling, and office supplies inventory, • Create engaging social media content across platforms such as Instagram, Facebook, and LinkedIn to promote our services and events, • Maintain an organized reception area that reflects a professional image, • Assist with clerical tasks such as data entry, proofreading documents, and word processing using Microsoft Office tools, • Support administrative functions by managing appointments, client communication, and basic office management tasks Skills • Strong English communication skills., • Excellent computer literacy including Microsoft Office (Word, Excel, PowerPoint) and social media platforms, • Organizational skills with the ability to prioritize tasks efficiently, • Customer service expertise with a focus on client communication and support, • Fast typing speed combined with proofreading skills for accurate document handling, • Time management skills to handle multiple responsibilities seamlessly, • Personal assistant or office experience preferred to support daily operations effectively

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  • Secretary / Office Manager for Real Estate Business
    Secretary / Office Manager for Real Estate Business
    1 month ago
    Part-time
    Manor Heights, Staten Island

    Secretary / Office Manager for Real Estate Business Position Overview We are looking for a highly organized, reliable, and proactive Secretary / Office Manager to support the day-to-day operations of a real estate business. The ideal candidate is detail-oriented, professional, trustworthy, and capable of managing administrative tasks, coordinating schedules, communicating with clients and agents, and keeping office operations organized and efficient. Key Responsibilities Administrative & Office Management • Manage daily office operations and administrative activities., • Organize and maintain physical and digital files, records, contracts, and documents., • Prepare letters, reports, presentations, forms, and other business documents., • Monitor office supplies and coordinate purchasing when needed., • Handle incoming calls, emails, inquiries, and correspondence professionally., • Maintain calendars, appointments, meetings, and reminders., • Coordinate meetings, property viewings, inspections, and other schedules. Real Estate Support • Assist with the preparation and processing of real estate documents, contracts, listings, and transaction files., • Maintain accurate records of properties, clients, buyers, sellers, tenants, and transactions., • Coordinate with brokers, agents, clients, property owners, contractors, and other service providers., • Follow up on documents, signatures, payments, appointments, and transaction requirements., • Assist in preparing property listings and marketing materials., • Update property information, availability, pricing, and client records as needed., • Help monitor deadlines and ensure transactions and administrative requirements are completed on time. Client & Communication Support • Respond to client inquiries promptly and professionally., • Welcome and assist clients and visitors., • Coordinate communication between management, agents, clients, and external parties., • Make follow-up calls and send emails or messages as required., • Maintain a professional and customer-focused image for the company. Finance & Records Support • Assist with basic bookkeeping and expense tracking., • Prepare and organize invoices, receipts, payment records, and supporting documents., • Monitor collections, deposits, and outstanding payments when assigned., • Coordinate with the accountant or finance team regarding financial documentation. Qualifications • Bachelor's degree in Business Administration, Real Estate, Office Administration, or a related field is preferred., • 2–5 years of experience in office administration, executive/administrative assistance, property management, real estate, or a similar role., • Previous experience in a real estate environment is an advantage., • Strong organizational and time-management skills., • Excellent written and verbal communication skills., • Proficient in Microsoft Office/Google Workspace, including Word/Docs, Excel/Sheets, and email., • Comfortable learning and using real estate, CRM, accounting, or document-management systems., • Strong attention to detail and accuracy., • Ability to handle confidential information with discretion., • Professional, dependable, proactive, and able to work independently., • Good follow-up skills and ability to manage multiple priorities. Preferred Skills • Knowledge of real estate transactions, property management, or leasing processes., • Familiarity with property listing platforms and CRM systems., • Basic knowledge of accounting, invoicing, and financial record-keeping., • Strong customer service and relationship-management skills., • Ability to coordinate with multiple people and meet deadlines., • Problem-solving and decision-making skills. Work Schedule Employment Type: Full-time Work Location: [Office Location] Schedule: [Monday–Friday / Specific Schedule] Reports To: [Owner / Managing Director / Broker / General Manager] Key Performance Indicators Success in this role will be measured by: • Accuracy and organization of office records and documents., • Timely completion and follow-up of administrative and real estate tasks., • Responsiveness to clients, agents, and business partners., • Effective calendar, appointment, and transaction coordination., • Efficient management of daily office operations., • Professionalism, reliability, and confidentiality., • Ability to anticipate administrative needs and proactively resolve issues. Ideal Candidate The ideal candidate is someone who takes ownership, follows through, stays organized, and can be trusted to keep the business running smoothly behind the scenes. Experience in real estate is highly desirable, but strong administrative and office-management experience with excellent organizational skills will also be considered.

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  • Secretary / Office Manager for Real Estate Business
    Secretary / Office Manager for Real Estate Business
    1 month ago
    Full-time
    Manor Heights, Staten Island

    Secretary / Office Manager for Real Estate Business Position Overview We are looking for a highly organized, reliable, and proactive Secretary / Office Manager to support the day-to-day operations of a real estate business. The ideal candidate is detail-oriented, professional, trustworthy, and capable of managing administrative tasks, coordinating schedules, communicating with clients and agents, and keeping office operations organized and efficient. Key Responsibilities Administrative & Office Management • Manage daily office operations and administrative activities., • Organize and maintain physical and digital files, records, contracts, and documents., • Prepare letters, reports, presentations, forms, and other business documents., • Monitor office supplies and coordinate purchasing when needed., • Handle incoming calls, emails, inquiries, and correspondence professionally., • Maintain calendars, appointments, meetings, and reminders., • Coordinate meetings, property viewings, inspections, and other schedules. Real Estate Support • Assist with the preparation and processing of real estate documents, contracts, listings, and transaction files., • Maintain accurate records of properties, clients, buyers, sellers, tenants, and transactions., • Coordinate with brokers, agents, clients, property owners, contractors, and other service providers., • Follow up on documents, signatures, payments, appointments, and transaction requirements., • Assist in preparing property listings and marketing materials., • Update property information, availability, pricing, and client records as needed., • Help monitor deadlines and ensure transactions and administrative requirements are completed on time. Client & Communication Support • Respond to client inquiries promptly and professionally., • Welcome and assist clients and visitors., • Coordinate communication between management, agents, clients, and external parties., • Make follow-up calls and send emails or messages as required., • Maintain a professional and customer-focused image for the company. Finance & Records Support • Assist with basic bookkeeping and expense tracking., • Prepare and organize invoices, receipts, payment records, and supporting documents., • Monitor collections, deposits, and outstanding payments when assigned., • Coordinate with the accountant or finance team regarding financial documentation. Qualifications • Bachelor's degree in Business Administration, Real Estate, Office Administration, or a related field is preferred., • 2–5 years of experience in office administration, executive/administrative assistance, property management, real estate, or a similar role., • Previous experience in a real estate environment is an advantage., • Strong organizational and time-management skills., • Excellent written and verbal communication skills., • Proficient in Microsoft Office/Google Workspace, including Word/Docs, Excel/Sheets, and email., • Comfortable learning and using real estate, CRM, accounting, or document-management systems., • Strong attention to detail and accuracy., • Ability to handle confidential information with discretion., • Professional, dependable, proactive, and able to work independently., • Good follow-up skills and ability to manage multiple priorities. Preferred Skills • Knowledge of real estate transactions, property management, or leasing processes., • Familiarity with property listing platforms and CRM systems., • Basic knowledge of accounting, invoicing, and financial record-keeping., • Strong customer service and relationship-management skills., • Ability to coordinate with multiple people and meet deadlines., • Problem-solving and decision-making skills. Work Schedule Employment Type: Full-time Work Location: [Office Location] Schedule: [Monday–Friday / Specific Schedule] Reports To: [Owner / Managing Director / Broker / General Manager] Key Performance Indicators Success in this role will be measured by: • Accuracy and organization of office records and documents., • Timely completion and follow-up of administrative and real estate tasks., • Responsiveness to clients, agents, and business partners., • Effective calendar, appointment, and transaction coordination., • Efficient management of daily office operations., • Professionalism, reliability, and confidentiality., • Ability to anticipate administrative needs and proactively resolve issues. Ideal Candidate The ideal candidate is someone who takes ownership, follows through, stays organized, and can be trusted to keep the business running smoothly behind the scenes. Experience in real estate is highly desirable, but strong administrative and office-management experience with excellent organizational skills will also be considered.

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  • Remote Personal Assistant
    Remote Personal Assistant
    2 months ago
    $18–$25 hourly
    Part-time
    New York

    We are seeking a reliable and detail-oriented Remote Personal Assistant to help maintain organized systems for both personal and business responsibilities while ensuring the smooth execution of daily operations. This role requires strong computer proficiency, excellent organizational abilities, professionalism, discretion, and the ability to work independently. A positive attitude, dependable character, attention to detail, and a good sense of humor are highly valued. Responsibilities: Provide remote administrative support. Assist with procurement coordination and related tasks. Manage emails, schedules, and documentation efficiently. Maintain organized systems for personal and business obligations. Coordinate meetings, appointments, personal commitments, and business activities. Monitor, organize, and filter high-volume personal and business emails. Support the professional, administrative, and personal needs of clients on a daily basis. Requirements: Excellent memory and attention to detail. Ability to work independently with minimal supervision. Proficiency in Microsoft Office Suite and strong overall computer skills. High level of loyalty, confidentiality, and dependability. Exceptional organizational and multitasking abilities. Strong problem-solving skills and the ability to take initiative. Ability to prioritize tasks effectively and work efficiently under pressure. Reliable internet connection.

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