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Job Description At The Smilist, we are committed to providing high-quality dental care in a warm, welcoming, and professional environment. Our team is passionate about creating positive patient experiences and making lives better, one smile at a time. We are looking for a reliable, friendly, and motivated Patient Coordinator to join our growing team and support our commitment to exceptional patient care. Take a Glance at the Role! • Location: Brooklyn, NY (Greenpoint), • Schedule: Full Time - Monday through Friday, • Pay Range: $24.00-$28.00 per hour, • Benefits: Health, dental, and vision insurance, plus opportunities for professional growth What You’ll Do • Welcome and assist patients: Create a warm, positive first impression and ensure every patient feels welcomed upon arrival., • Handle front desk communications: Answer incoming calls, direct inquiries, relay messages, and communicate professionally with patients and other team members., • Coordinate patient check-in: Verify patient information, confirm insurance details, and ensure records are accurate and up to date., • Support payment collection: Collect patient payments, communicate balances clearly, and assist with front-office financial transactions., • Keep the office organized: Maintain accurate administrative records and support efficient daily front-office operations., • Support the patient schedule: Help coordinate appointments, encourage patients to schedule recommended follow-up care, and minimize gaps in the schedule., • Partner with the clinical team: Communicate patient arrivals promptly and collaborate with the dental team to keep the daily schedule running efficiently., • Contribute to practice growth: Help patients navigate their dental visits, address routine questions, and create an experience that encourages them to return for continued care. Who You Are • Previous experience as a dental receptionist or dental front desk coordinator., • Dentrix experience preferred, but not required., • Excellent communication and interpersonal skills., • Strong organizational skills and attention to detail., • Ability to multitask, prioritize responsibilities, and work effectively in a fast-paced environment., • A friendly, professionalism and patient-focused attitude., • A collaborative mindset and willingness to contribute to the success of the entire organization., • Comfort discussing appointment scheduling, insurance information, and patient payments What We Offer • Competitive compensation, • Comprehensive benefits package, including health, dental, and vision insurance, along with additional benefits., • Opportunities for professional development and career growth, • A supportive team environment where your contributions make a difference., • The opportunity to help patients maintain healthier smiles while building lasting relationships within the community. If you are passionate about patient care, enjoy working as part of a collaborative dental team, and are looking for an opportunity to grow your career, we encourage you to apply and join The Smilist team. Powered by JazzHR kkjxxxMlmq

OPERATIONS & BRAND COORDINATOR (ASPEN) Start Date: TBD Location: Aspen, CO Hours of Work: Part-Time (approx. 10-30 hours per month) Pay: $25/hour About Us: Velour Medical is not a med spa – Velour is a collective of the nation’s leading cosmetic injectors. Velour is a brand where clients go to find the right injector for their aesthetic journey, and where injectors go to run their business. At Velour, we encourage clients to explore our collective of injectors to discover the provider best suited for them. Our advanced clinical MDs, PAs, NPs, and RNs offer tailored, results-driven treatments including Neurotoxins, Hyaluronic Acid Dermal Fillers, PRP, PRF, and Medical Grade Chemical Peels. Position Overview: The Operations & Brand Coordinator is responsible for supporting the day-to-day operations of Velour’s Aspen location while serving as a local representative of the Velour brand. This role works closely with on-site providers and partners with the New York-based Operations and Marketing teams to support clinical operations, inventory, client experience, and local brand development. Our Aspen location currently operates seasonally with limited provider availability; this is a flexible, part-time role that combines operational support with local relationship building and brand coordination. The ideal candidate is organized, proactive, hospitality-minded, and comfortable representing a growing luxury aesthetic brand within the Aspen community. Key Responsibilities: ● Manage inventory, supplies, shipments, and operational needs for the Aspen location ● Prepare the location and treatment rooms and support providers and clients during appointments ● Serve as the on-site liaison between Aspen providers and Velour’s New York-based Operations,gram. Qualifications • Strong Communication skills for client interaction, internal collaboration, and clear documentation., • Analytical Skills to track operational efficiency, interpret client feedback, and support data-informed decisions., • Brand Strategy and Brand Management capabilities to align local initiatives with Velour’s overall positioning., • Experience with Branding to maintain consistent visual and verbal identity across in-clinic and digital materials., • Organizational and time management skills to handle multiple tasks in a fast-paced clinical environment., • Customer service experience, ideally in healthcare, aesthetics, or hospitality settings., • Comfort with basic office software and digital tools; experience with scheduling or CRM systems is a plus., • High level of professionalism, discretion, and respect for client confidentiality., • Associate or bachelor’s degree in business, marketing, communications, or a related field preferred, or equivalent experience. Client Experience, and Marketing teams, • Build relationships with local businesses and community partners and identify opportunities to grow Velour’s presence in Aspen, • Partner with Marketing on local partnerships, events, social media content, and promotional opportunities Qualifications: ● Prior experience in hospitality, luxury retail, client experience, or operations ● Strong organizational, time management, and prioritization skills ● Highly proactive and comfortable working independently ● Excellent communication and relationship-building skills ● Comfortable representing a luxury brand in both client-facing and community-facing settings ● Strong attention to detail, adaptability, and follow-through

Organization History & Mission \n The MinKwon Center for Community Action was established in 1984 to meet the needs and concerns of the Korean American community. Since our founding, we have made a profound presence through various grassroots organizing, education, and advocacy initiatives that address important community issues, including immigration policies at the national, state and city levels, voter rights, and cultural awareness. MinKwon Center places a special emphasis on meeting the needs of our marginalized community members, including youth, elderly, recent immigrants, low-income residents, and limited-English-proficient residents. \n \n Job Description \n Essential duties and responsibilities include the following: \n\n • Develop and implement social media strategies. Create and publish content for MinKwon’s social media accounts, including Facebook, X, Instagram, YouTube, and TikTok.\n, • Monitor social media and website performance and use analytics to improve content and audience engagement.\n, • Organize and maintain archive of photos, videos, graphics and other content.\n, • Draft speeches, talking points, press materials, and other strategic communications.\n, • Maintain media contact lists and oversee media requests.\n, • Produce and send MinKwon’s monthly e-newsletter and update MinKwon’s listserv as needed.\n, • Design and create print and digital materials, including the annual report, gala journal, sponsorship packages, brochures, and flyers.\n, • Maintain MinKwon’s website, including updating and creating new content, pictures, and multimedia.\n, • Design, edit, and distribute flyers, social media graphics, brochures, fact sheets, and other promotional and informational material.\n, • Work closely with the Development, Executive, and other program-level staff to highlight MinKwon’s work and events, and to develop new ways of storytelling and connect with funders and partners.\n\n \n Qualifications: \n Candidates will be evaluated on the basis of the following: \n\n • At least 1-2 years’ experience managing content across multiple social media platforms and analytics tools.\n, • Knowledge of Canva, Adobe and other design software.\n, • Experience with photography, videography, and editing preferred.\n, • Interest, experience, and demonstrated commitment towards working on social justice issues in the context of the immigrant, Asian American or Korean American community.\n, • Korean proficiency preferred.\n, • Excellent oral and written communication skills.\n, • Ability to be highly organized, to meet deadlines, and take initiative on projects with minimal supervision.\n, • Ability to work well both independently and in teams.\n, • Ability and willingness to participate in occasional evening/weekend events.\n, • Bachelor’s degree required.\n\n \n The MinKwon Center will accept applications on a rolling basis until the position is filled. Due to the high volume of applications, the MinKwon Center will only contact applicants who have been selected for an interview. \n \n Please send a cover letter and resume to hr@minkwon.org. \n \n Note: Please write ‘Communications Coordinator” in the subject line of the email.

Talent Acquisition Coordinator – Citadel Location- New York, New York (Midtown) Schedule- On-site, 5 days a week Pay- $31-35/hr. (+compensated overtime) Type- Indefinite, ongoing contract Job Summary Citadel is seeking a driven, detail-oriented professional to join its Talent Acquisition team in a fast-paced, high-performance environment. This is an excellent opportunity for someone looking to launch or build their career in Human Resources and gain hands-on experience within a world-class organization. As a Talent Acquisition Coordinator, you will play an important role in supporting the recruiting process and delivering a seamless candidate experience. You’ll partner closely with recruiters, hiring teams, and candidates across a variety of business areas, helping coordinate the interview process from initial scheduling through pre-onboarding. What You'll Do • Partner with recruiters to support recruiting activities across multiple business functions., • Coordinate phone, video, and onsite interviews with candidates, recruiters, hiring managers, and internal stakeholders., • Manage candidate information and maintain accurate records within the applicant tracking system., • Collect and organize interviewer feedback and help facilitate timely communication throughout the hiring process., • Prepare offer letters and coordinate candidate communications through the pre-onboarding stage., • Support recruiting and HR initiatives, including process documentation, candidate tracking, reporting, and survey management., • Serve as a key point of contact for candidates throughout the interview process, providing a professional and positive candidate experience. What We're Looking For • Bachelor's degree required., • Previous internship or full-time experience in a corporate or professional environment., • Prior experience in recruiting or HR is a plus, but not required., • Proficiency in Microsoft Outlook; experience with calendar coordination is a plus., • Strong organizational and multitasking skills, with the ability to prioritize effectively in a fast-paced environment., • Excellent written and verbal communication skills., • Exceptional attention to detail and a strong commitment to follow-through., • Proactive, resourceful, and comfortable working both independently and collaboratively., • Ability to handle sensitive information with professionalism and discretion. Why Citadel • Gain hands-on Talent Acquisition experience at one of the world's leading financial institutions., • Work alongside experienced recruiters and partner with professionals across the firm., • Develop valuable skills in recruiting coordination, candidate experience, and HR operations., • Build relationships with recruiters, hiring teams, and business leaders across multiple functions., • Opportunity to grow within the organization, with former Recruiting Coordinators having successfully transitioned into full-time roles across the firm. Competitive compensation and benefits package, including: • Medical, dental, and vision coverage, • Generous paid time off, • Daily catered breakfast and lunch, • Overtime eligibility About Citadel Citadel is a global financial leader that uses cutting-edge technology and data-driven strategies to shape markets and drive performance. The firm fosters a culture of intellectual rigor, continuous improvement, and excellence, guided by its core principles of integrity, meritocracy, learning, collaboration, and ambition. Citadel is committed to solving some of the industry's most complex challenges while providing an environment where talented individuals can learn, grow, and make an impact.

Company Description Francesca Simons Consulting is a New York-based firm specializing in tailored public relations and communications services for a diverse range of clients. The consultancy focuses on building strong brand narratives, securing impactful media coverage, and nurturing long-term relationships with key stakeholders. Team members work closely with clients to develop strategic campaigns that elevate visibility and reputation. The environment is collaborative, fast-paced, and well suited for individuals who enjoy both creativity and structured, results-driven work. Role Description The Public Relations Coordinator is a full-time, on-site role based in New York, NY. This position supports the planning and execution of PR campaigns, including drafting and distributing press materials, updating media lists, and tracking coverage. Day-to-day responsibilities include coordinating interviews and briefings, monitoring media for client mentions and trends, and preparing recap reports and performance metrics. The coordinator will assist with event logistics, handle routine media inquiries, and help maintain consistent communication with clients and internal teams. The role involves working closely with senior staff to ensure all PR activities align with each client’s strategic goals and brand voice. Qualifications • Strong foundation in Public Relations and Media Relations, with the ability to build and maintain professional relationships with press and industry stakeholders., • Experience drafting Press Releases and other written materials, including pitches, talking points, and briefing documents., • Excellent Communication and Strategic Communications skills, with clear, concise writing and confident verbal communication., • Ability to manage multiple projects, meet deadlines, and stay organized in a fast-paced environment., • Proficiency with media monitoring tools, PR databases, and standard office software (e.g., Google Workspace or Microsoft Office)., • Bachelor’s degree in Public Relations, Communications, Journalism, Marketing, or a related field, or equivalent practical experience., • Prior internship or professional experience in a PR agency or in-house communications role is preferred., • Attention to detail, professional demeanor, and interest in staying current with media and industry trends.

Job Summary: The Sales Coordinator would support the Senior Coordinator by following orders from sample to delivery, assist in managing retail relationships, and ensuring smooth communication between internal and external teams. This role is ideal for someone with 1 year of experience who has a passion for fashion, strong organizational skills, and an understanding of seasonal sales cycles. Key Responsibilities: • Assist the coordinator with sample management, • Create and maintain costing sheets, • Support showroom operations during client visits and seasonal market appointments, • Sample life-cycle management, • Prepare sales reports, order summaries, and maintain roadmaps, • Manage customer communications, including order updates and issue resolution, • Assist in planning and executing seasonal strategies, • Monitor trends and provide insights to support sales strategies, • Ensure accurate documentation of SKUs, sizes, colors, and product details, • Keep on calendar Requirements: • Bachelor’s degree in Fashion Merchandising, Business, Marketing, or related field (preferred), • 1 year of experience in fashion sales support, retail coordination, or merchandising, • Strong proficiency in MS Excel and reporting tools, • Familiarity with PLM systems and inventory management tools, • Basic understanding of fashion retail cycles (seasonal collections, buying calendars), • Strong attention to detail, especially with product specifications Key Skills: • Knowledge of fashion trends and market dynamics, • Strong organizational and multitasking abilities, • Excellent communication and client-handling skills, • Visual merchandising awareness, • Ability to work in a fast-paced, deadline-driven environment Preferred Qualifications: • Experience working with fashion brands, showrooms, or wholesale accounts, • Exposure to fashion weeks, trade shows, or showroom sales environments, • Understanding of garment production and supply chain processes Work Environment: • Office and showroom-based role

Cumulus Coffee About Cumulus Coffee Cumulus Coffee is redefining how people experience cold coffee. Our innovative coffee machine and capsule platform delivers exceptional cold brew, nitro cold brew, and cold espresso at the touch of a button. We’re a fast-growing consumer brand expanding across retail, hospitality, workplaces, and direct-to-consumer channels. We’re building something ambitious, and we’re looking for exceptional people to help us get there. About the Role We’re looking for a highly organized, detail-oriented, and resourceful Sales & Marketing Coordinator to help keep our growing commercial organization running smoothly. You're the right hand to our sales team. You'll own orders, samples, HubSpot, scheduling and follow-ups so our reps can sell. This is a support role, not a quota-carrying sales role. We’re looking for someone who doesn’t need to be told what to do every step of the way. Someone who takes initiative, figures things out, follows through, and genuinely enjoys making things happen. You’ll be working across multiple areas of the business, so being adaptable, proactive, and exceptionally organized is essential. What You’ll Do Sales Coordination & Support • Coordinate day-to-day activities across our internal sales team and field sales representatives., • Ensure sales representatives have the information, materials, samples, and resources they need., • Track sales activities, opportunities, outstanding requests, and follow-ups., • Help coordinate sales meetings, presentations, and communications., • Maintain accurate records and information in HubSpot and other systems., • Identify gaps and proactively follow through to keep initiatives moving. Marketing Coordination & Execution • Help with launches, events and sampling when the team needs it. Organization & Execution • Keep multiple projects and priorities organized and on schedule., • Follow up with team members, partners, and vendors to ensure things get done., • Build and maintain trackers, reports, and simple processes that improve efficiency., • Anticipate needs, identify problems, and take initiative to solve them., • Make sure details don’t get missed and commitments don’t fall through the cracks. Who We’re Looking For More than anything, we’re looking for someone who knows how to get things done. • Exceptionally organized: You’re meticulous about details, deadlines, and follow-through., • Self-starter: You don’t wait around for someone to tell you what to do., • Resourceful: When you don’t know something, you figure it out., • Independent: You work well with minimal direction and know how to move things forward., • Accountable: You take ownership and pride in completing things correctly and on time., • Strong communicator: You’re clear, responsive, and comfortable coordinating across different teams., • Adaptable: You thrive in a fast-paced environment where priorities can change quickly., • Proactive: You anticipate what needs to happen next rather than simply reacting to requests., • Team player: You enjoy supporting others and making the entire organization more effective., • Ambitious, early in your career and excited about a fast-growing consumer brand. You love people, and people like working with you. Qualifications • 0–2 years of experience. Recent grads welcome, especially if you've interned or worked in sales support, order management or customer service at a consumer product, CPG or food & beverage brand., • Strong organizational and multitasking skills., • Proficiency in Google Workspace, spreadsheets, presentations, and common business tools., • Experience with HubSpot or another CRM is a plus., • Excellent written and verbal communication skills., • Comfortable managing multiple priorities with limited supervision., • Experience with startups, consumer brands, or fast-growing companies is a plus. What Success Looks Like Our sales team is supported, marketing initiatives are executed, projects move forward, and nothing falls through the cracks. You become the person everyone can count on to keep things organized, solve problems, and make sure things happen. Why Cumulus? We’re building a new category in coffee, and we’re doing it with a small, ambitious team that values initiative, creativity, accountability, and execution. You’ll have the opportunity to work across multiple parts of the business, take real ownership, and make a meaningful impact as we grow. How to Apply Along with your resume, please send us a short note sharing five specific reasons why you believe you’d be a great fit for this role. We’re not looking for a generic cover letter. We want to understand how you think, how you work, and what makes you someone who gets things done. • Be specific, be yourself, and please don’t use AI to write your response. We want to hear from you.

The Experiential Marketing Production Manager is responsible for overseeing the execution of experiential marketing programs by managing project timelines, creative assets, budgets, and production logistics. This role will facilitate vendor communications, contribute to creative ideation, and provide coaching and training to coordinator-level staff. The ideal candidate is a detail-oriented leader with strong project management skills, a creative mindset, and the ability to manage multiple moving parts in a fast-paced environment. Key Responsibilities: • Oversee and manage the execution of experiential marketing activations, ensuring all elements are delivered on time and within budget., • Develop and maintain key production documents, including project timelines, creative decks, run-of-show schedules, creative assets lists, and production sheets., • Track and manage Certificates of Insurance (COIs) and ensure compliance with company and vendor requirements., • Maintain and oversee working budgets, ensuring financial accuracy and cost efficiencies., • Act as the primary point of contact for vendors, negotiating contracts, managing expectations, and ensuring successful execution of deliverables., • Lead and contribute to creative ideation, working closely with internal teams and external partners to develop innovative experiential concepts., • Coach, mentor, and train Experiential Marketing Coordinators, ensuring their professional growth and effectiveness in supporting production needs., • Collaborate with cross-functional teams, including design, operations, and finance, to ensure seamless execution of projects., • Identify and implement process improvements to enhance production efficiency and overall project execution., • Troubleshoot any on-site production challenges and ensure smooth event execution. Qualifications: • Bachelor’s degree in Marketing, Communications, Event Management, or a related field., • 4 to 5+ years of experience in event production, experiential marketing, or a related field., • Strong organizational and project management skills, with the ability to juggle multiple projects and deadlines., • Experience in vendor management, budget tracking, and production logistics., • Proficiency in project management tools and software., • Excellent communication and negotiation skills., • Creative thinker with an eye for detail and a passion for bringing brand experiences to life., • Willingness to travel and work non-traditional hours as needed for event execution.

SolComms, a high-energy PR agency for start-ups and scale-ups, sitting at the intersection of corporate and consumer, is hiring an Account Coordinator for our Digital Health and Tech division! Launched in 2023 with a firm belief that PR agencies should and could do better for their teams and clients, SolComms takes a human-first approach in everything we do, prioritizing empathy, mentorship, and fierce collaboration. This approach has led us to become the agency of record for cutting-edge companies across healthcare, consumer, and technology verticals, catapulting these companies and their executives into relevancy. Role & Responsibilities Administrative Tasks: • Conduct daily and weekly audits, flagging coverage, and relevant news pertaining to your clients across all mediums, • Daily management of PR trackers; drafting call agendas and recaps; leading real-time and monthly reporting; scheduling meetings with clients, and more, • Set up Google Alerts for all clients and relevant keywords Media Relations: • Participate in media relations activities, such as building thoughtful and targeted media lists, • Begin to build foundational media relations skills such as sourcing Qwoted/HARO for media opportunities, pitching, securing coverage, and developing relationships with editors, • Draft media materials, including pitches, briefing docs, etc, tapping senior team members, as needed, • Conduct in-depth research and industry monitoring; track coverage, flag relevant news, and deliver actionable insights to inform client strategy Events & Partnerships: • Manage expenses and budget trackers, • Participate in ordering and retrieving event materials (branded assets, gift bag contents, etc.), • Begin to source event partners, vendors, and venues, and inquire about pricing and availability, • Build and manage all event recapping, • Monitor social for tags/coverage and capture for reporting purposes, • Build out invite lists inclusive of media, influencers, tastemakers, etc., dependent on industry, • Be on-site for event setup and, on occasion, assist with check-in and staffing Client Communications: • Demonstrate professionalism in front of external partners and clients, • Participate in client calls, brainstorms, and planning sessions Here's what you'll get: • Salary: $45k - $50k annually, • Annual bonuses; monthly commissions for new business you sign, • Access to Healthcare, dental, and vision coverage, • Hybrid work schedule and "Work-from-Anywhere" August, • Unlimited PTO, • Mentorship: we firmly believe in the importance of taking time to connect outside of daily tasks to help build and grow our team - both personally and professionally. That's why we emphasize mentorship - ensuring all employees have a direct line to senior leadership to learn and grow, • Strong Culture: we're a tight-knit, collaborative team that works hard and likes to have a good time. From workout classes to happy hours and more, we'll plan something for everyone on a monthly basis We're a Latino and queer-owned agency - diversity is a priority in how we build and grow. We strongly encourage folks of all backgrounds to apply.

About Savills Savills is an organization full of extraordinary individuals. Brilliant people who are driven to succeed, hungry to remain at the forefront of their specialties, and eager to propel themselves, our clients, and our business forward. We are one of the preeminent commercial real estate firms with services ranging from tenant representation and project management to workplace strategy and occupant experience - showcasing the breadth and depth of our expertise. Find your place to thrive No matter the role you’re in, we all share one purpose: to help people thrive through places and spaces. The DNA ingrained in our business guides us on this mission, shaping the way we behave to deliver the best results. When you join Savills, our ask for you is simple: Be extraordinary, together. About the Role Savills is looking for a Client Services Coordinator in Rutherford, NJ to join our team. You will serve as an integrator for a team of high-producing real estate advisors, ensuring timely execution, process orientation, and taking ownership of producing high-quality deliverables as well as recommending and implementing process improvements. You will utilize administrative and technical skills to provide support to the assigned brokerage team; to help them excel and grow. You will prepare proposals, presentations, and activity reports. You will coordinate with the internal Savills expert verticals (research, GIS, industrial services, global occupier services, etc.) to initiate expert deliverables and then synthesize that information into a holistic work product to review with the brokers and ultimately the clients. Key Responsibilities • Coordinate with the internal Savills expert verticals (research, GIS, industrial services, global occupier services, creative services, etc.) to initiate expert deliverables and then synthesize that information into a holistic work product to review with the brokers and ultimately the clients., • Support brokers with tasks such as preparation and production of various reports and pitch presentations, market surveys, tour books, etc., • Maintain live project tracking and activity dashboards, • Organize client events including venue selection, vendor selection, client invitations, etc., • Coordinate on/offsite meetings including scheduling appointments, keeping calendars, and arranging travel itineraries., • Update and maintain various information databases, CRM, and tracking indices., • Manage marketing email communications to clients and prospects – including curating lists within CRM and marketing automation applications., • Help with office accounting, including inputting billings, preparing commission invoices, reconcile cash receipts, send out reminder invoices, follow up on past due invoices, process co-broker payments and submit expense reports., • Perform all activities related to the accounts payable function including reviewing, coding, and processing payments., • Perform account receivable functions including invoicing, deposits, collections, and revenue recognition., • Complete ad hoc and special projects as directed by the Director of Operations or brokerage team. Qualifications Strong computer proficiency, including utilizing AI, crafting AI prompts, and leveraging AI to increase overall efficiency and scalability. You must like technology and not have a philosophical opposition to using AI. Specific software programs used in the performance of this role include: • Microsoft Office Suite, • Adobe Acrobat, • CoStar/Loopnet, • Salesforce, • Slack, • Smartsheet, • Internet Research, • Claude (including Claude Cowork) Competencies (attributes i.e., flexibility, collaboration skills) • Effectively communicate and interact with brokers, staff, vendors, and clients., • Consistently demonstrate a high level of performance and professionalism., • Ability to multi-task and meet deadlines in a high-pressure environment., • Excellent verbal and written communication skills., • Maintain discretion and exhibit sound decision-making skills., • Exhibit a high level of attention to detail., • Self-starter and strong time management skills., • Strong work ethic and positive attitude., • Ability to adapt to company specific software., • Creative, curious, and possessing a sense of humor. Savills values a diverse work environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, sexual orientation, national origin, genetic information, disability, age, veteran status, or any other protected characteristic. Savills participates in the E-Verify program

About Us Perform Properties is a Blackstone Real Estate portfolio company focused on high‑performing retail and office properties with people‑appeal - vibrant spaces where people actively choose to work, shop, and gather. With expertise in transactions, development, leasing, and management, we oversee approximately 30 million square feet of properties across the U.S. Our culture is built on our OneTeam foundation - a shared commitment to collaboration, innovation, and knowledge sharing across roles, teams, and time zones. Guided by this foundation, our OneTeam Core Values define how we show up every day: · Act with Intention · Make It Happen · Raise the Bar · Stay Curious · Win as One Join a team where performance and partnership go hand in hand. Primary Roles And Responsibilities The Office Coordinator will play a critical role in providing excellent service and ensuring the smooth operation of Perform Properties New York Office. This position requires a combination of exceptional interpersonal skills, organizational abilities, and a customer-focused mindset. The Office Coordinator serves as the primary point of contact for visitors, clients, and is responsible for delivering a positive experience while efficiently managing various office tasks. Essential Job Functions Office Coordination • Managing guest access using property management visitor portal, including sending and tracking guest invitations, providing instructions, and providing support to guests with access issues, • Welcoming any guests and visitors, providing clear direction of where to go and creating atmosphere of hospitality, • Overseeing the workspace reservation system, including scheduling conference room reservations, confirming bookings, and notifying employees of any changes, • Light a/v support and troubleshooting in conference room, • Coordinating daily lunch orders for employees, • Ordering and managing inventory of office supplies and kitchen inventory, • Assist in implementing office policies and procedures, • Assist with property facilities management requests, • Assist with space planning including managing the seating chart, • Oversee office calendar with birthdays,holidays, and execute office celebrations, • Support printing for employees, as needed, • Primary point of contact for mail and Fedex and any other deliveries, both incoming and outgoing Provide Logistical Support For Offsite And Regional Events, Including • Planning and organizing offsites, team-building activities and other recognition events, • Attending offsites and assisting with coordinating events, materials, and other logistical needs Qualifications • Two or more years of office management and support experience in real estate, consulting and/or financial services industries, • Excellent communication skills in written and oral communications; able to communicate effectively with individuals at all levels of the organization, • Strategic thinker who can frequently assess the “why” and tailor work product and communication as needed; escalate issues with potential solutions and pivot with changes, • Meticulous planner who is detailed in planning, execution and follow-up, • Excellent technical, interpersonal, and analytical skills required; utilization of previous file sharing and collaboration software to understand capabilities and leverage to get things done, • Works well as part of a team, takes ownership in projects, and works quickly and effectively under strict deadlines, • Proficiency with Teams, Zoom, Adobe Acrobat, • Advanced skills with Microsoft Excel, Word, PowerPoint required, • Ability to multitask in a fast-paced growth-oriented company, • Be available to travel as needed Base Salary Range: $80,000-$90,000. This represents the presently-anticipated low and high end of the Company’s base salary range for this position. Actual base salary range may vary based on various factors, including but not limited to location and experience. Benefits: The Company provides a variety of benefits to employees, including health insurance coverage, retirement savings plan, paid holidays and paid time off (PTO). The additional total direct compensation and benefits described above are subject to the terms and conditions of any governing plans, policies, practices, agreements, or other materials or documents as in effect from time to time, including but not limited to terms and conditions regarding eligibility. EEO Statement Our company is proud to be an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Our employment decisions are based on individual qualifications, job requirements and business needs without regard to race, color, marital status, sex, sexual orientation, gender identity and/or expression, age, religion, disability, citizenship status, national origin, pregnancy, veteran status and or any other legally protected characteristics. We are committed to providing reasonable accommodations, if you need an accommodation to complete the application process, please email recruiting@performproperties.com

Our client is seeking a detail-oriented and strategic Legal Client Services Marketing Coordinator to join their dynamic team. In this role, you will assist in key data management and retention projects, ensuring the accuracy, completeness, and consistency of data across various proprietary systems. You will play a pivotal role in organizing and maintaining data to support the growing needs of the firm. • Preparing initial drafts of written client and marketing communications;, • Maintaining calendars for group tasks and deadlines;, • Maintaining and updating charts and client communications;, • Work on RFPs writing original content and gathering data for submission;, • Write client presentations using research and information provided., • Organize and maintain data records within proprietary systems to support growing organizational needs., • Assignment of special projects. Qualifications • Proficiency with computer systems and software;, • Ability to write original content professionally and accurately;, • Strong time management and organizational skills and attention to detail;, • Eagerness to learn and grow;, • Ability to work both independently and collaboratively in a team environment; and, • Bachelor's degree required;, • Must have 2+ years of experience at a New York litigation and/or securities law firm.

Corporate Events Coordinator Jefferies is seeking an Event Coordinator to support the planning and execution of a wide range of client and internal events and sponsorships. Events include meetings, dinners, cocktail receptions, speaker series, sporting events, seminars, and hospitality programs. This role will partner closely with various business groups across the U.S., Canada, and Latin America to help deliver high-quality, well-executed events that support business objectives and enhance the client and employee experience. Team The Event Coordinator will be based in New York and will handle corporate events needs for Equities, Fixed Income, Investment Banking, Asset Management, and Corporate across the Americas. Responsibilities include: • Own the planning and execution of designated client-facing and internal events, meetings, industry sponsorships, charitable sponsorships, and virtual programs., • Manage event logistics for assigned programs, including venue coordination, room setup, AV, catering, registration, name badges, attendee materials, and onsite execution., • Develop event invitations and communications, including RSVP tracking, attendee list management, and registration details for assigned events., • Coordinate virtual meetings and webinars using platforms such as Zoom and Microsoft Teams., • Track event budgets, invoices, receipts, and expenses, while ensuring documentation is accurate and submitted in accordance with internal processes., • Support vendor management by coordinating with venues and event partners, gathering proposals, tracking deliverables, and maintaining strong working relationships., • Assist with contract and legal review workflows by collecting required information, submitting materials for review, and ensuring proper approval and signatory procedures are followed., • Partner with internal stakeholders, including business groups, Marketing, Compliance, Legal, and Travel & Expense to help ensure events are executed smoothly and in accordance with internal procedures., • Provide onsite event support, including guest check-in, vendor and venue coordination, real-time troubleshooting, and post-event wrap up., • Maintain event trackers, vendor directories, process documents, and other team resources to support organization and efficiency., • Contribute to post-event follow-up, reporting, and process improvements to help deliver a consistent, high-quality event experience. Preferred Qualifications: • 1+ years of event planning or relevant industry experience, • Experience working in, or with, the financial services industry a plus, • Highly motivated, proactive self-starter with a demonstrated ability to learn quickly, • Collaborative and team-oriented, with the ability to work independently and exercise sound judgment, • Proven ability to manage multiple projects, priorities, and stakeholder requests simultaneously, • Highly organized and adaptable, with exceptional attention to detail, • Strong interpersonal, verbal, and written communication skills, • Flexibility to work early mornings, evenings and weekends as event schedules require, • Composed, resourceful, and solutions-oriented when operating under pressure, • Technologically proficient, including strong Microsoft Excel skills; experience with CRM systems, automation tools, registration platforms, and Airtable a plus Primary Location New York Full Time Salary Range of $75,000-$85,000 + OT

Job Description The Business Development Coordinator will support the firm’s Private Equity and related practices by assisting with client development, marketing initiatives, and business development projects. This role will work closely with attorneys and internal teams to support new business opportunities and strengthen client relationships. Responsibilities • Assist with pitches, proposals, RFPs, and client presentations., • Coordinate information and deadlines for business development projects., • Prepare and maintain attorney, matter, and practice-area materials., • Support legal rankings, awards, and directory submissions., • Assist with events, conferences, speaking opportunities, and thought leadership., • Research clients, prospects, competitors, and market trends., • Maintain CRM records, target lists, and relationship information., • Help identify new business and cross-selling opportunities., • Support reporting, meetings, business plans, and special projects., • Collaborate with attorneys and business development teams across the firm. Requirements • Bachelor’s degree required., • 1-2 years of experience in marketing, business development, communications, or a related field., • Law firm or professional services experience preferred., • Excellent written and verbal communication skills., • Strong organization, attention to detail, and project management abilities., • Ability to manage multiple deadlines in a fast-paced environment., • Comfortable working independently and as part of a team., • Proficiency with Microsoft Office, particularly Excel and PowerPoint., • Experience with CRM and business development platforms preferred., • Interest in private equity, corporate law, financial services, or related industries is a plus., • Willingness to occasionally travel for events and conferences.

We are hiring Digital Project Management Coordinator – Digital Platforms - Hybrid Role. Please let me know if you are interested or anyone who might be interested. Client: Major Cosmetics Client Position: Digital Project Management Coordinator – Digital Platforms - Hybrid Role Duration: 12+ months on W2 Location: New York NY 10001 Pay Rate: $40.00-$50.00/ Hr on W2 _ Job Description This role reports directly into the Director, Digital Innovations and will be responsible for spearheading the development and execution of a best-in-class mobile app experience, the launch/localization of digital services across countries, and supporting website enhancements and the digital roadmap across multiple brands. The Digital Coordinator will work with their manager, along with multiple marketing stakeholders, agencies, and global partners, to help define the mobile app enhancement and content roadmap, lead development and localization of digital services, and support website enhancements, bugs, and technical support. The successful candidate will be responsible for maintaining and supporting their manager in the planning and evolution of the website, mobile app, and service activation across multiple markets. Responsibilities • Point person for day-to-day mobile app activities including localization, content updates, QA, and ticket management., • Manage website enhancement roadmap and bug fixes to ensure seamless feature rollout to markets., • Support markets across AMER, EMEA, and SAPMENA in service localization and activation., • Manage mobile app enhancement and service localization roadmap., • Oversee the planning and development of app/website initiatives and ensure all cross-functional deliverables are met in accordance with assigned deadlines., • Develop insights from analytic tools and take decisive action on app, website, and services based on performance., • Create and manage detailed project plans, identify key milestones, dependencies, and resources to manage the execution of all projects., • Work closely with marketing to develop clear and solid digital briefs related to new app enhancements and content planning/production., • Work with global and agency counterparts to establish best practices. Qualifications • Candidate must have a proven track record in digital project management, including large-scale projects., • Strong marketing brief and business requirement development skills., • Solid understanding of app and/or website management., • Experience with Sitecore, Amplience, ServiceNow, and Google Analytics., • Must have experience in creative development., • Digital experience spanning business requirements, wireframes including UX, and QA testing., • Strong presentation skills and a particular aptitude for synthesizing complex material so that it is clear, meaningful, and actionable to a variety of stakeholders., • Excellent teamwork skills., • A facilitator and collaborator who is able to work in a fast-paced, demanding environment., • Technical familiarity and experience with back-end technologies and content management systems., • Strong analytical skills are required, with data-mining and in-depth database segmentation experience preferred., • Ability to work closely with a diverse group of individuals across various functional disciplines., • Big-picture thinker with experience in a dynamic, high-growth environment., • Must possess excellent creative, organizational, verbal, and written communication skills. Education / Experience • BA / BS in Marketing, Communications, Business Management, or a related field., • Minimum 2 years of experience in digital marketing; industry-specific experience is not required., • Strong and proven interactive track record/performance., • Proven expertise in key digital disciplines/platforms including:, • Brand website creative and technical development, • User experience expertise, • Integrated marketing campaigns, • User-generated content, • Analytics, • Background or interest in cosmetics, beauty, fashion, or related consumer industries preferred. Regards Vishnu Das Natesan dvishnu@radiants.com

Job Description This position supports the business development and marketing activities of the firm’s Energy & Infrastructure sectors, with a particular focus on digital infrastructure. The Marketing & BD Manager will provide marketing support (including but not limited to events and seminars, award and directory submissions, database maintenance, market research, etc.) to the practice, reporting to the Associate Director BD for Energy & Infrastructure and with oversight from the BD Manager for Project Finance. Key Responsibilities • Serve as the primary point of contact for assigned practice groups, providing guidance and support on business development and marketing needs., • Partner with practice group leaders and partners to develop and execute business development and marketing initiatives., • Identify prospective clients and new business opportunities; support client targeting by tracking outreach, pursuits, and follow-up activities., • Collaborate with partners and BD colleagues to identify and support cross-selling opportunities across practices and offices., • Draft and tailor pitches, proposals, RFP responses, and presentations, managing timelines, coordination, and delivery., • Maintain and update practice materials, experience lists, matter descriptions, client-facing collateral, and other BD content., • Prepare award, directory, and league table submissions in collaboration with partners and the Communications team., • Work with the Communications team on press releases, media placements, thought leadership opportunities, and related initiatives., • Evaluate and coordinate sponsorships, memberships, speaking engagements, and conference participation to enhance practice visibility., • Support the planning and execution of practice events, including webinars, client programs, and receptions, and track outcomes., • Assist with onboarding and business development support for lateral partners., • Collaborate with colleagues across BD, Communications, Recruiting, and other business services functions to provide coordinated support., • Supervise a Business Development Coordinator, as needed., • Perform additional responsibilities as assigned. Qualifications • Bachelor’s degree required., • Five to seven years of relevant business development or marketing experience in professional services; law firm experience preferred., • Energy and infrastructure sector experience preferred; familiarity with the sector’s clients, market trends, and commercial drivers will be beneficial in supporting the practice., • Exceptional written and verbal communication skills, including the ability to draft and edit persuasive, polished client-facing content., • Professional presence, poise, and confidence when working with partners and senior professionals, with the ability to offer thoughtful recommendations and move projects forward., • Excellent project management skills, with the ability to prioritize competing demands and manage multiple deadlines in a fast-paced environment., • Strong interpersonal skills and the ability to work independently and collaboratively across teams and offices., • Strong organizational skills, attention to detail, and a commitment to producing accurate, high-quality work., • A proactive approach, sound judgment, and the ability to anticipate needs and take initiative. Compensation The anticipated annual base salary range is $140,000-$180,000. The salary offered will depend on the candidate’s relevant experience, performance, qualifications, degrees, location, and the Firm’s needs.

Benefits Coordinator (Temp-to-Perm) Location: New York, NY (Upper West Side) Schedule: Monday-Friday, 9:00 AM-5:00 PM Hourly Rate: $34-$38/hour, dependent on experience Salary Upon Conversion: Up to $70,000 Position Overview Our client is seeking a Benefits Coordinator to support the day-to-day administration of employee benefits programs. This role serves as a key resource for employees regarding benefits eligibility, enrollment, coverage, and related inquiries while ensuring accurate data management and compliance with applicable regulations. The Benefits Coordinator will work closely with benefit carriers, brokers, payroll, and internal stakeholders to maintain and improve benefits administration processes. Responsibilities: • Administer employee benefit programs including medical, dental, vision, life insurance, disability, retirement, and voluntary benefit plans., • Process benefit enrollments, changes, terminations, and qualifying life events., • Coordinate new hire benefits orientations and support annual open enrollment activities., • Maintain accurate employee benefit records and supporting documentation., • Ensure benefit data is accurately maintained within HRIS and payroll systems., • Review and reconcile benefit invoices and coverage records., • Manage retirement plan enrollments, changes, and related recordkeeping., • Prepare and distribute required benefits communications and notices., • Administer COBRA-related processes and maintain compliance documentation., • Maintain confidentiality and security of employee health and benefits information., • File and monitor Workers' Compensation, Short-Term Disability, and Paid Family Leave claims., • Serve as the primary point of contact for employee benefits questions and issue resolution., • Generate and maintain benefits-related reports for management and HR initiatives., • Coordinate with payroll to ensure benefit deductions and employee data are processed accurately and timely., • Compile census data and assist with benefits renewals., • Build and maintain relationships with insurance carriers, brokers, and third-party administrators., • Support the implementation of new benefits programs and special projects as needed. Qualifications: • 2+ years of experience supporting benefits administration, payroll, HRIS, or related HR functions., • Experience administering employee benefits including medical, dental, vision, life insurance, disability, and retirement plans., • Working knowledge of COBRA, HIPAA, FMLA, ERISA, ACA, and related federal and state regulations., • Experience with Workers' Compensation, disability, and leave administration preferred., • Strong proficiency with Microsoft Office, particularly Excel., • Experience working with HRIS and payroll systems; Paycom experience is a plus., • Excellent customer service, communication, and problem-solving skills., • Strong organizational skills with high attention to detail., • Ability to manage multiple priorities in a fast-paced environment., • Demonstrated ability to handle confidential information with discretion. This role offers an excellent opportunity to join a collaborative HR team with the potential to transition into a permanent position. Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to _

BrightTower is a New York investment bank specializing in mergers and acquisitions (M&A). We advise software and tech-enabled services companies, including marketing, IT and information services businesses, through one of the biggest moments a company can have: their sale. We’re seeking a highly motivated Marketing and Business Development Intern to join our seasoned Development team for Summer 2027. Because we’re a boutique firm, you’ll work directly with senior executives on the marketing and business development initiatives that win new clients. Along the way, you’ll get something rare for a marketing student: an inside look at how an investment bank operates day to day. We’ll count on you to communicate and present with clarity and build strong working relationships across the firm. In return, you’ll gain hands-on experience, regular mentorship and professional development opportunities, plus a competitive salary and the chance to earn a full-time return offer as a Marketing and Business Development Coordinator. Please Note: This is a marketing and business development role - not an Analyst track. What you’ll do here: • Create external marketing materials that showcase the firm across channels, • Produce high-quality deliverables for internal stakeholders and prospective clients, • Plan and execute thought leadership events such as virtual roundtables and networking dinners, • Help plan our annual executive conference, from creative branding and design to venue and vendor logistics, attendee tracking and communications, • Identify, track and nurture prospective clients and investors across our sector coverage, • Conduct in-depth research on industry trends, precedent M&A transactions and specific companies and investors, • Maintain internal databases tracking company information, transaction data and deal management workflow Who we’re looking for: • Rising senior as of Summer 2027 at a full-time university, • 3.5+ GPA, • Demonstrated interest in financial services, professional services or B2B marketing, • Proficiency in Excel and PowerPoint, • Excellent analytical and communication skills with attention to detail, • Integrity, sound judgment, proactivity and an eagerness to learn, • Strong desire to join a team-oriented entrepreneurial culture Location: New York City Internship Dates: June 7 through August 13, 2027 Candidates must be authorized to work in the U.S. without visa sponsorship or transfer now or in the future.

JONESWORKS, a strategy-driven communications, marketing, and management agency, is seeking a driven, creative, and highly organized Social Media Coordinator to join our New York office. The Social Media Coordinator role combines creative and analytical skill sets: managing content and community for our clients, developing short form video and copy, and using performance data to inform strategy. The ideal candidate has a deep understanding of social trends, sports, and entertainment, and a proven ability to build engaged, growing audiences. This is a fast-paced environment, and nights and weekends may be required to support clients and real time moments. We're looking for someone detail oriented, adaptable, and eager to grow, with no task considered too small. Responsibilities: • Develop and maintain content calendars, balancing brand voice, real time trends, cultural moments, and campaign/marketing objectives, • Manage and prioritize multiple creative projects simultaneously across multiple clinets and competing deadline, • Manage the JONESWORKS social media accounts end to end, including community management, content calendars, content creation, and publishing, • Assist in day to day community management and content execution across Instagram, TikTok, and other platforms for multiple clients, • Assist in developing social media strategies for talent and brand clients that drive engagement and growth across various social media platforms, • Create and edit content, including short form video (CapCut or Premiere), photo editing, graphics, and copy, tailored to each platform and each client's distinct voice, • Write and adapt social media copy across clients, shifting tone and voice depending on the brand or talent, • Compile social media reporting for both organic and paid social clients, pulling data accurately and using it to inform recommendations for future campaigns, • Conduct daily social media monitoring and develop monitoring reports, • Track trends, sounds, formats, and platform updates in real time and translate them into timely content opportunities, • Flag risks or opportunities proactively and bring solutions, not just problems, • Oversee preparation for meetings/calls, including agendas and recaps, • Support digital team by assisting with various administrative tasks, such as event and travel logistics and calendar management, • Maintain sound judgement and discretion when handling sensitive and confidential information Qualifications: • Bachelor's degree in marketing, communications, or a related field, • 1-2 years of experience in social media, preferably in a fast-paced and dynamic environment, working with both brands as well as talent, • A genuine interest in social platforms, trends, sports, and entertainment culture, • Creative thinker who can approach content ideas outside the box, • Short form video and photo editing experience (CapCut or Premiere), • Familiarity with social media KPIs, analytics, and reporting tools (e.g. Sprout Social, Meta Business Suite, TikTok Analytics), • Detail oriented and highly organized, • Strong prioritization skills, able to juggle multiple clients and shifting deadlines, • Fast learner and ability to apply direction from supervisors, • Strong written voice, able to shift tone across different client personas, • Willingness to work nights and weekends as needed Benefits • JONESWORKS offers medical, dental, vision and 401(K), unlimited Paid Time Off, Summer Fridays, Extended PTO for December/January holiday, bonus incentives and other perks! *We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.*

Madan+, a firm specializing in strategic wealth planning and advisory services for high-net-worth clients is seeking a sharp, proactive Administrative Assistant (AA) to support a Senior Leader in the Firm. This high-impact role serves as a point person to ensure the Senior Leader remains focused on high-value initiatives by managing schedules, communications, and special projects. Ideal candidates thrive in fast-paced environments, exercise discretion, and excel at anticipating needs and solving problems. A high-performing Administrative Assistant in this role will make the leader organized, prepared, and supported. They will ensure advisors have better visibility into their pipeline, marketing receives what it needs earlier, internal teams have clearer ownership, and clients and partners experience faster and more professional follow-through. The role is both proactive and reactive — but skews heavily proactive. Key Responsibilities • Strategic Partnership & Executive Support: Serve as a trusted strategic partner to senior leadership by proactively anticipating needs, preparing leaders for meetings and decisions, and surfacing relevant information before it's requested. Exercise exceptional discretion in managing sensitive and confidential information, including board matters, personnel issues, and M&A activity. Act as a primary gatekeeper and liaison for all incoming communications, prioritizing and triaging on behalf of the senior leader, and building strong relationships with key internal and external stakeholders., • Calendar & Travel Management: Own and manage complex, high-volume senior leadership calendars across multiple time zones, resolving conflicts and making independent prioritization decisions aligned with business objectives. Coordinate end-to-end domestic and international travel logistics including flights, accommodations, ground transportation, visa requirements, and detailed itineraries., • Communications & Correspondence: Draft, edit, and proofread executive-level communications including board reports, client correspondence, internal memos, and presentation materials. Develop and maintain the senior leader's voice across written communications. Manage inbox priorities and draft responses on the senior leader's behalf, ensuring timely and professional engagement with all stakeholders., • Project & Initiative Management: Serve as a project coordinator for cross-functional strategic initiatives by tracking action items, deadlines, and deliverables across internal teams and external partners. Create and maintain project tracking tools (dashboards, trackers, status reports) to ensure leadership has real-time visibility into progress. Follow up proactively with stakeholders to remove roadblocks and maintain momentum on priority workstreams., • Administrative Operations & Team Support: Oversee all meeting logistics including agendas, pre-read materials, AV/technology setup, and post-meeting follow-ups with action items and minutes. Support high-visibility company events such as client briefings, board presentations, town halls, and investor meetings. Collaborate with and provide backup coverage to administrative staff, contributing to a cohesive and high-performing administrative function. Manage expense reporting, budget reconciliation, and invoice processing for the executive's office. Qualifications & Requirements Required • 3+ years of progressive administrative experience supporting senior leaders., • Advanced proficiency in MS Outlook, PowerPoint, and Excel., • Experience with Asana and Salesforce is a plus.

Hybrid. 3 day per week in office. Tuesday is a must. 9-5pm Contract Duration: 12 months Role purpose The Emerging Talent Recruitment Coordinator delivers high-quality coordination and administration across the full US emerging talent recruitment lifecycle, from requisition creation and application processing through assessments, offers, pre-employment checks and onboarding readiness. Working closely with recruiters, programme managers, hiring managers and recruitment operations partners, the role ensures consistent processes, accurate data, timely candidate communications and effective operational control across high-volume, time-sensitive campaigns. Top 3 Must-Have Core Skills We are looking for a baseline profile defined by three critical behavioural and technical strengths: 1. Exceptional Organization & Multi-Tracking: Candidates must have proven experience managing and maintaining multiple data trackers simultaneously without letting details slip., 2. Proactivity & Creative Problem Solving: This is a high-support role for our core team. The ideal candidate doesn't just surface problems; they proactively find creative solutions to keep operations moving., 3. High-Touch Communication & Customer-Facing Personality: Excellent verbal and written communication skills are non-negotiable. They will be a primary face of our program to external talent and internal partners. Ideal Background & Experience • Target Sectors: Strong preference for candidates coming out of Staffing, Hospitality, Operations (Ops), or previous Coordinator roles., • Financial Background: Not required. We care much more about operational execution, agility, and a service-oriented mindset than specific financial industry knowledge. Team Structure & Scope The candidate will join a collaborative, fast-paced team of 5 core members: 3 PMs and 2 Recruiters. These hires will act as a shared support engine across all areas of the business. The 12-Month Seasonal Focus (What the Year Looks Like) Because the work follows a distinct seasonal lifecycle, candidates must be adaptable and ready to pivot focus each quarter: Q1: Evaluation & Deep Dive Main Focus: Deep dive into video scoring and candidate assessment data to shape the upcoming cohort. Q2: Readiness & Tracking Main Focus: Executing summer onboarding procedures. This requires rigorous tracking to ensure every candidate's status is moving along smoothly through the pipeline. Q3: Delivery & High-Stakes Operations ("The Big Show") Main Focus: Delivering our flagship Internship Program. Strict Constraints in June for the hires to be entirely in-office the first week. August (Last Week): Absolute must-have availability to be in-office for program wrap-up. Q4: Pipeline & Branding Main Focus: Recruitment marketing events. Hosting, welcoming, and exciting prospective talent about future internship opportunities. Principal accountabilities 1. Requisition and vacancy administration • Create and maintain job requisitions in the relevant applicant tracking systems., • Validate requisition information before submission, approval and posting., • Prepare job advertisements using approved job descriptions and templates., • Complete requisition closure and deactivation activities at campaign end. 1. Application and candidate management • Process high volumes of applications against agreed criteria and eligibility requirements., • Undertake initial application screening in line with defined guidance., • Support video-assessment processing, scoring administration and candidate progression., • Manage candidate queries through designated email/shared mailboxes., • Provide proactive updates on progress, outcomes, and next steps at each recruitment stage., • Support the administration of candidate accommodation requests, referring decisions or complex cases to the appropriate specialist. 1. Interview and assessment coordination • Coordinate interviews, assessments, Superdays and other selection activities., • Schedule candidates, interviewers and assessors within agreed timelines., • Support the collation of results and preparation of candidate outcomes. 1. Offer administration • Manage handoffs across the offer process, ensuring confirmed details progress through production, approval, issue and acceptance without delay., • Create offer documentation using approved systems and templates., • Track offer approvals and follow up on outstanding actions., • Support candidate communications post-offer, including queries and acceptance follow-up., • Support intern-to-graduate conversion offer processes. 1. Pre-employment screening and onboarding • Initiate and track vetting and other applicable pre-employment checks., • Follow up with candidates and internal teams to resolve missing information for clearance., • Support applicable pre-employment health-check documentation and process administration., • Coordinate reminders and completion follow-up assigned within the recruitment process., • Support hire-record creation, employee identification and electronic-file administration where these activities fall within the service scope., • Escalate cases that could affect the candidate’s agreed start date. 1. Programme and conversion support • Maintain programme calendars and coordinate cohort-level readiness activity and communications before each programme begins., • Assist with operational arrangements for programme launch, induction and welcome activity., • Assist with other operational activities associated with programme delivery., • Provide operational evidence for end-of-cycle reporting and lessons for future delivery. 1. Data management and reporting • Consolidate candidate and vacancy data across systems and trackers to provide a reliable operational view of campaign progress., • Produce regular operational status reports for recruiters and programme leads., • Highlight overdue actions, process exceptions and emerging delivery risks., • Support data preparation for recruitment governance, audit and campaign reviews., • Protect candidate and business information and manage it in line with stated policies/controls. 1. Stakeholder and service management • Act as the operational point of contact connecting Emerging Talent recruiters, programme managers, hiring managers and recruitment operations teams., • Deliver agreed activities within established service standards and campaign timelines. 1. Process improvement and quality assurance • Identify recurring issues, unnecessary manual activity and process inefficiencies., • Recommend improvements to recruitment administration and candidate communications., • Participate in user testing, training and adoption activity for system / process changes Knowledge and experience Essential • Experience in recruitment coordination, talent acquisition operations, HR administration or a comparable operational role., • Experience managing multiple recruitment activities and deadlines concurrently., • Experience maintaining candidate/employee information in an applicant tracking/HR system., • Proficiency in standard workplace productivity and reporting tools. Desirable • Experience supporting graduate, intern, campus or other high-volume recruitment., • Experience supporting US recruitment or onboarding processes., • Familiarity with Eightfold, SuccessFactors or comparable recruitment platforms., • Experience working within a shared-services, recruitment-process-outsourcing or geographically distributed delivery model. Skills and capabilities • Candidate focus: Provides timely, accurate and professional support for recruitment journey., • Planning and organisation: Prioritises competing tasks, delivers on campaign milestones., • Problem solving: Resolves routine operational issues and identifies practical improvements., • Adaptability: Responds positively to changes in volumes, priorities, systems and processes. Measures of success • Accuracy and completeness of recruitment-system data., • Timeliness of requisition, interview, offer and onboarding administration., • Quality and timeliness of candidate communications., • Compliance with documented procedures and controls.

CBTS is in search of a highly organized and execution-oriented Organizational Change Management (OCM) Analyst / Coordinator to support Project Leap, the Global IT Service Management (GITSM) transformation program. The program is establishing standardized global ITSM processes and a unified ServiceNow platform across the Americas, EMEA, Japan, and EAGS. The contractor will work under the direction of the GITSM OCM Lead and collaborate with Program Management, Regional ITSM Leads, Global Process Owners, ServiceNow delivery teams, business stakeholders, and Accenture OCM advisors. The role will provide hands-on support for stakeholder engagement, communications, training coordination, readiness, adoption tracking, UAT, Go-Live, and Hypercare activities. ROLE PURPOSE Provide disciplined day-to-day OCM execution so the OCM Lead can focus on leadership alignment, regional stakeholder management, readiness decisions, and executive engagement. Program Context and Scope Project Leap includes global process and platform changes affecting both end users and IT support teams. The contractor will support change activities associated with rolling out of the Global IT Service Management platform with the following capabilities. Responsibilities • Incident, Problem, Change, Request, and Knowledge Management processes., • Service Portal, Service Catalog, user feedback surveys, and AI-enabled self-service experiences., • CMDB foundation, ITOM / AIOps capabilities, reporting, integrations, and automation., • Global process standardization, regional adoption, and transition to the target GITSM operating model. DUTIES Communications and Stakeholder Engagement • Support execution of the GITSM communication and stakeholder engagement plan across regions and functions., • Maintain the stakeholder register, communication calendar, audience segmentation, distribution lists, and engagement tracker., • Draft leadership messages, project updates, email campaigns, FAQs, announcements, town hall content, and Go-Live communications., • Coordinate reviews, translations where required, approvals, and distribution with global and regional stakeholders., • Support regional change networks, change champions, and stakeholder feedback activities. Training and User Readiness • Coordinate training for end users, fulfillment teams, Service Desk personnel, process roles, and other impacted groups., • Maintain the training schedule, audience roster, invitations, attendance records, completion status, and follow-up actions., • Assist with training materials, quick-reference guides, job aids, FAQs, knowledge content, and recorded-session coordination., • Coordinate updates to materials arising from UAT feedback, solution changes, or approved process decisions., • Support preparation and maintenance of the Operational Readiness Guide for in-scope processes. Readiness, Adoption, and Reporting • Administer business and operational readiness assessments and consolidate results across regions., • Maintain readiness dashboards and track communications, training completion, stakeholder engagement, user feedback, and adoption indicators., • Identify gaps, overdue actions, regional dependencies, and OCM risks for escalation to the OCM Lead and PMO., • Prepare concise weekly OCM status reports, leadership summaries, and decision or action logs. UAT, Go-Live, and Hypercare Support • Coordinate UAT awareness, participant communications, training alignment, reminders, and feedback consolidation., • Support Go-Live readiness checkpoints, cutover communications, launch materials, and stakeholder briefings., • Monitor and consolidate user feedback during Hypercare, identify recurring themes, and route actions to the appropriate owner., • Support issue communications, frequently asked questions, office hours, lessons learned, and post-Go-Live adoption reporting. OCM Project Coordination • Maintain the integrated OCM workplan, deliverable tracker, RAID items, dependencies, meeting notes, and action log., • Coordinate OCM workshops, leadership briefings, regional sessions, town halls, training events, and readiness reviews., • Work closely with the GITSM PMO, Process Governance, Platform, Service Management, regional teams, and Accenture advisors., • Ensure OCM activities remain aligned with design, build, testing, deployment, and Hypercare milestones. Qualifications • Approximately 5+ years of experience in organizational change management, change communications, training coordination, PMO, or enterprise transformation., • Hands-on experience supporting a large-scale technology implementation or digital transformation., • Demonstrated ability to create polished stakeholder communications, presentation materials, trackers, and status reports., • Strong organizational skills, attention to detail, and ability to manage multiple deadlines and stakeholders., • Excellent written and verbal communication skills in English., • Advanced proficiency with Microsoft PowerPoint, Excel, Word, Teams, and SharePoint. Required Skills • Approximately 3-7 years of experience in organizational change management, change communications, training coordination, PMO, or enterprise transformation., • Hands-on experience supporting a large-scale technology implementation or digital transformation., • Demonstrated ability to create polished stakeholder communications, presentation materials, trackers, and status reports., • Strong organizational skills, attention to detail, and ability to manage multiple deadlines and stakeholders., • Advanced proficiency with Microsoft PowerPoint, Excel, Word, Teams, and SharePoint. Preferred • Experience with ServiceNow implementations or IT service management transformation., • Working knowledge of ITIL practices and ITSM processes., • Experience supporting global, geographically dispersed, or multicultural teams., • Experience in pharmaceutical, healthcare, life sciences, or another regulated environment., • Exposure to UAT, Go-Live, Hypercare, readiness assessments, training operations, and adoption measurement., • OCM certification or familiarity with a recognized change framework is beneficial but not require.

Overview of the Organization: Studio RRD is a full-service lighting design and installation studio fueled by limitless thinking, precision, and exacting visual mastery. We explore the intersection of design, technology, and architecture to push boundaries and deliver the intended human experience. • Our studio was assembled through years of collaborative visual mastery across a variety of disciplines in art, theater, fashion, music, and architecture., • Our team composed of shared but singly distinctive talent includes designers, renderers, draftsmen, and production professionals brought together by a desire to push the limits of light., • Our collaborative experience and inspired arts training has informed a cross-pollinated team aesthetic, merging compelling and striking elements from every corner of the globe to shape both the visual and visceral human experience. Job Summary: The Operations Coordinator is a hands-on, cross-functional role supporting the day-to-day operations of Studio RRD. Reporting directly to the Director of Operations, you will support three members of the leadership team: the Director of Operations, the Design Director, and the Senior Operations Manager – Equipment & Logistics. This position touches software and systems, recruiting and onboarding, finance support, and marketing, making it an ideal launchpad for an early-career go-getter who wants broad exposure to how a creative studio runs. The ideal candidate is highly organized, proactive, and energized by a fast-paced environment. They take ownership, communicate clearly, and approach every task, large or small, with care and attention to detail. Expected Qualifications: • 1–3 years of experience in operations, administration, recruiting coordination, or marketing support (relevant internships count)., • Interest in or experience with creative, design, live events, or production environments is a plus., • Highly organized and detail-oriented, with the ability to juggle multiple projects and see each one through to completion., • Clear, professional written and verbal communication skills., • Proficiency in Google Workspace, Slack, and Dropbox, and a quick learner of new software., • A true go-getter: takes initiative, asks good questions, and looks for better ways to get things done., • Collaborative team player who is eager to pitch in wherever needed; no task too big or too small., • Adaptable, unflappable, and positive in a fast-paced environment., • High School Diploma Required. Bachelor’s Degree is preferred. Desired Qualifications: • Familiarity with Ramp, LinkedIn, and job posting platforms., • Experience working at a fast-growing company or startup., • Experience with CRM tools and social media management (Instagram, LinkedIn)., • Experience drafting communications while maintaining an organizations unique voice. Job Responsibilities: Software & Systems • Administer all company software accounts, ensuring accurate billing, user access, and onboarding., • Partner with the operations team to streamline the company’s software stack and identify cost savings., • Support long-term operations projects as time allows, such as software rollouts and finance process improvements. Recruiting, Onboarding & Offboarding • Post open roles on LinkedIn, Playbill, Indeed, and other relevant platforms, aligning with the hiring manager on where to post, ad spend, and key role details., • Under the supervision of the Director of Operations, draft first versions of job descriptions and conduct the first review of applicants., • Download all resumes from job platforms and organize them in Dropbox., • Monitor the jobs@studiorrd.com inbox, routing messages to the right people and keeping it sorted and organized., • Serve as the onboarding point person: create software accounts, send pre-start checklists and surveys, and issue entry instructions, codes, and keycards for the NY Office, Warehouse, and LA Apartment (as needed)., • Coordinate tech offboarding for departing full-time employees and in-office freelancers, working with their supervisors to ensure everything is handled on time. Leadership & Finance Support • Manage calendars for the Director of Operations, Design Director, and Senior Operations Manager – Equipment & Logistics: schedule meetings accurately, keep them running on time, and follow up with team members, vendors, and clients as needed. (The Founder’s calendar is owned by the Office Manager & Executive Assistant.), • Support the finance team in upholding company spending policies, adding and removing freelancers from company cards as appropriate, and ensuring receipts are submitted on time., • Provide administrative support for new business efforts: maintain a follow-up calendar, schedule meetings, and keep CRM records accurate. Marketing & Brand • Meet monthly with the Founder and Director of Operations to review upcoming shows and identify photography and videography needs., • Source quotes from and coordinate photographers and videographers, providing schedules, shoot details, and CoMa information., • Manage the studio’s photo library under the supervision of the Design Director., • Organize digital assets in Dropbox and curate collateral, including GIFs, pitch-deck videos, photos for social media and LinkedIn, and music for photo/video edits., • Select shows to feature in the pitch deck, social media, and website; present recommendations to leadership and make updates as needed., • Create and maintain the bi-monthly social media calendar and post content to Instagram and LinkedIn at least monthly, following brand guidelines., • Relay website updates to the developer, ensuring accurate information and consistent brand standards., • Support year-end client gifting by gathering the client list from designers and sales reps and researching gift options., • Other duties as assigned. This is a full-time exempt salaried position, with a salary range of $60,000 - $75,000 per year commensurate with experience. This is paid on a bi-weekly basis and includes health insurance, employer-matched 401k, annual bonuses and other benefits. Interested candidates should send a resume and cover letter to jobs@studiorrd.com with Operations Coordinator in the subject line. No phone calls please.

Our client, a non-profit media organization, is seeking a Temporary Gala & Special Events Coordinator to support the planning, administration, and execution of the organization's annual gala and related fundraising events. We are looking for someone with fund raising experience. This role is responsible for managing the many logistical and operational details required to deliver successful, high-profile events while ensuring an exceptional experience for donors, sponsors, members, board members, and VIP guests. The ideal candidate is highly organized, proactive, and resourceful, with the ability to manage multiple priorities simultaneously while maintaining exceptional attention to detail. Working closely with the Development team, the coordinator will oversee guest management, registration, seating logistics, event communications, vendor coordination, and onsite execution, allowing fundraising staff to focus on donor cultivation and solicitation activities. • Fully onsite in New York City, • Pay Rate $25-28/hour depending on experience Responsibilities • Own the entire fundraising workflow, from identifying potential donors and researching prospects to actually making the asks and closing gifts, • Coordinate all logistical aspects of the annual gala and related special events from planning through execution., • Manage guest invitations, registrations, RSVP tracking, seating layouts, nametags, guest lists, and attendee communications., • Maintain detailed event timelines, project plans, and tracking documents to ensure key milestones and deadlines are met., • Coordinate with venues, caterers, production teams, vendors, consultants, and other service providers., • Prepare event materials, reports, briefing documents, sponsor information, and guest-facing communications., • Serve as a primary point of contact for event-related inquiries, providing professional and responsive customer service., • Support sponsorship fulfillment and ensure accurate execution of sponsor benefits and event deliverables., • Maintain accurate event records and participant data within organizational databases and tracking systems., • Coordinate volunteer and temporary event staff assignments as needed., • Assist with VIP guest management and special accommodations., • Support onsite event execution, including registration, guest services, troubleshooting, and operational oversight., • Collaborate closely with the Development team to ensure event logistics align with fundraising objectives., • Engage as an Ambassador for social media initiatives by actively sharing social media posts within one's own networks to amplify the organization's reach and foster community engagement., • Support special projects or tasks as assigned. Core Competencies: • Highly organized with exceptional attention to detail and accuracy., • Ability to independently manage multiple projects, priorities, and deadlines simultaneously., • Strong project management and administrative skills., • Outstanding verbal communication and superior business writing skills., • Professional presence and excellent interpersonal skills., • Resourcefulness and ability to anticipate needs before they arise., • Strong problem-solving skills and sound judgment in fast-paced environments., • Exceptional customer service orientation with an ability to work effectively with donors, members, sponsors, and VIP stakeholders., • Ability to remain calm, flexible, and solutions-focused under pressure. Required Qualifications: • 3-5+ years of experience in event planning, special events, nonprofit administration, hospitality, fund raising experience or a related field., • Demonstrated experience supporting or coordinating fundraising galas, nonprofit events, conferences, or large-scale special events., • Proven ability to manage guest lists, RSVP tracking, seating assignments, registration processes, and event logistics., • Strong organizational and project management skills with meticulous attention to detail., • Exceptional written and verbal communication skills., • Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint., • Experience working with constituent management, event registration, or CRM platforms preferred., • Ability to multi-task, prioritize, and immediately respond to internal and external stakeholders in a professional and organized manner., • Strong work ethic and self-starter with the ability to work independently with minimal supervision., • Extremely comfortable in a fast-paced environment with shifting priorities., • Ability to work flexible hours, including occasional early mornings, evenings, and event days., • Bachelor's degree preferred. If you meet the required qualifications and are interested in this role, please apply today. The Solomon Page Distinction Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve. About Solomon Page Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: and connect with us on , and _. Opportunity Awaits.

Katten is a fullservice law firm with approximately 650 attorneys in locations across the United States and in London and Shanghai. Clients seeking sophisticated, high-value legal services turn to Katten for counsel locally, nationally and internationally. The firm’s core areas of practice include corporate, financial markets and funds, insolvency and restructuring, intellectual property, litigation, real estate, structured finance and securitization, transactional tax planning, private credit and private wealth. Katten represents public and private companies in numerous industries, as well as a number of government and nonprofit organizations and individuals. Professional Development Manager Under the direction of the Director of Professional Development and Well-Being, the Professional Development Manager (“PDM”) is responsible for managing a full range of professional development (“PD”) programs, processes, and initiatives attorneys at the firm. In addition to these core responsibilities, this position serves in a leading role on the firm’s non-partner lawyer evaluation process, working closely with the Director and other Professional Development Managers on the non-partner lawyer evaluation process. This position supports the Litigation Department and leads the firm's Mock Trial Advocacy Program, Mock Deposition Training Program, and Litigation Fundamentals Series. Additional departments and practice groups will be assigned. The PDM will engage Department Heads, Practice Group Leaders, Chiefs, Directors, and other firm management with developing lawyers to their highest potential. The PDM will also design and implement substantive and skills-based curricula, and support milestone events. The PDM collaborates with the Talent, Practice Management, Marketing & Business Development, and other administrative teams to develop effective programs that positively contribute to staff and attorney development, retention, and progression. The Professional Development Manager maintains professionalism and strict confidentiality in all client and firm matters. The Professional Development Manager can be located in our New York, Chicago, or Dallas offices. Katten offers a hybrid work model, allowing the flexibility to work both on-site and remotely on a regular basis (KattenFlex). This role will require working onsite a couple days a month or on an as needed basis due to PD-related events. Essential Duties and Responsibilities include, but may not be limited to, the following. Other duties may be requested and/or assigned. Regular and predictable attendance is an essential function of the position. Essential functions are primary job duties that an individual must be able to perform successfully with or without a reasonable accommodation. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Training and Development Initiatives: • Responsible for the selection, development, and execution of training and development initiatives for lawyers., • Partner with management to analyze performance gaps, identify needs, and present recommendations for training and development., • Plan, design, and implement training programs in alignment with the firm's Lawyer Success Factors and Associate Competency Frameworks and to meet the objectives of the Department / Practice Group. Department / Practice Group Support: • Partner with department heads, practice group leaders, and talent development partners to assess and support the professional development needs of lawyers within assigned practice groups., • Manage and deliver tailored mentoring programs, training initiatives, coaching opportunities, and other development resources to support the growth, retention, and success of attorneys., • Serve as a strategic advisor to practice group leadership, leveraging insights and best practices to foster an environment that prioritizes learning, engagement, and career progression. Milestone Events / Department Training Events: • The PDM will design and implement Firmwide Academies and other practice group/department specific training programs, including the firm’s Mock Trial Advocacy Program and Mock Deposition Training Program, that align with the firms strategic goals and support the growth and progression of lawyers and staff at key career stages. Performance Evaluations: Evaluation Process Management: • Serve in a managing role in the design, implementation, communication, and execution of the firm's non-partner lawyer evaluation processes., • Partner with the PD team on the redesign of the evaluation framework and on the selection, configuration, testing, and rollout of a new evaluation system., • Develop communications, guidance materials, and training to ensure reviewers and lawyers understand the process, tools, and expectations. Process Administration: • Manage the administration of the evaluation process, including scheduling, monitoring completion, quality control of written feedback, preparation of review messaging, and facilitation of the delivery of formal reviews., • Produce reporting for firm and practice group leadership and identify trends that inform curricula, coaching, and retention strategy., • Advise partners on specific and sensitive performance-related situations and coach lawyers on implementing the feedback they receive. Individual Development Plans and Performance Improvement Plans: • Support a structured IDP process for lawyers in assigned practice groups, working with individuals to translate evaluation feedback and competency expectations into concrete goals and measurable milestones, with follow-up throughout the year., • Collaborate with the Talent Management team on the development, documentation, and monitoring of PIPs, including identifying appropriate development resources and tracking progress against defined expectations. Career Coaching / Advising: • For attorneys, provide individually tailored guidance in development of both near and longer-term career goals, and then provide advice and feedback on strategic plans to achieve those goals., • Coach attorneys through the process of identifying a range of possible career options, taking into account attorney's professional and personal background, needs, goals, and preferences. PD Intelligence: • Keep abreast of trends in professional development for attorneys. Evaluate content and presenter effectiveness to ensure efficient delivery of content and that the topic is of interest to the firm., • Assist Talent team on other projects, as required. Supervisory Responsibilities • Directly supervises professional development staff (specialist/coordinator/assistant) and is responsible for their overall direction, coordination, and evaluation. Carries out supervisory responsibilities in accordance with firm’s policies and applicable laws. Responsibilities include interviewing and training; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems; making recommendations for hiring, promotion, compensation, and termination. Knowledge, Skills, and Abilities • Bachelor’s degree is required; a JD is highly preferred. Five or more years of professional development experience at a law firm, law school, or other professional services firm is required. Two or more years of previous supervisory experience is required., • Working knowledge of CLE rules and requirements and best practices regarding CLE processes and procedures. Familiarity with California, Florida, Illinois, New York, North Carolina and Texas, CLE requirements preferred., • Comfort with emerging technologies, including artificial intelligence tools, and an interest in thoughtfully applying them to professional development programs, processes, and content in a manner consistent with firm policy., • Advanced knowledge of Windows-based systems, particularly the Microsoft Office 2010 suite. Familiarity with viDesktop/Aderant Eval and LMS, CE Manager, and SharePoint highly desirable. Familiarity with document management systems and other legal applications highly desirable., • Excellent interpersonal, oral, and written communication skills. Written work products are appropriate to the audience and written in a clear and concise manner that effectively gets the message across. Ability to communicate with courtesy, diplomacy, and discretion, efficiently follow written and verbal instructions, provide information, and maintain effective relationships with a diverse group of attorneys, firm management, clients, staff, and outside contacts, including speaking before groups of individuals., • Excellent organizational, planning and project management skills including accuracy, record keeping, data collection and system information. Ability to compile and analyze data and furnish concise, detailed information in report format, written correspondence, e- mail or verbally., • Highly motivated, strategic focus: ability to understand and support firm goals, services, culture and strategy to present self and the firm in a positive, professional manner. Commitment to staying informed of industry standards and best practices through professional development, to including professional reading, membership in industry groups and organizations, and participation in seminars and conferences., • Exhibits high degree of initiative in managing multiple priorities simultaneously in a fast-paced, deadline-driven, high-stressed, detail-oriented work environment. Ability to work with frequent interruptions and adapt to changes in workflow., • Dependable team player with high energy, creativity and vision who works collaboratively and cooperatively with others in a team-oriented environment. Ability to act independently within scope of the position’s responsibilities as a decision-maker and contributor on all levels., • Encourages an atmosphere in which everyone exchanges ideas, is open to new ideas and processes, and is respected for their contributions by being helpful, approachable, and team oriented., • Excellent analytical and technical skills requiring an aptitude for detail, precision, and logic. Proactive with excellent troubleshooting, problem resolution, and follow-through skills. Possess the ability to identify and propose resolutions to problems in a timely manner through use of resources, including asking questions, gathering facts, and reviewing records., • Ability to occasionally retrieve and distribute files, written documentation, or office supplies weighing up to 10 pounds., • Must be flexible to work overtime, travel on occasion, accept tasks outside of normal job duties, and be open to assume new responsibilities if the needs of the department changes. For the New York Office, the annualized salary range for this position is $155,000 to $175,000. For the Chicago office, the annualized salary range is $150,000 to $170,000. Actual pay will be adjusted based on experience and other job-related factors permitted by law. We offer an outstanding benefit package which includes: medical/dental/vision, 401k with employer contribution, parental leave, transportation fringe benefit program, back-up care option, generous paid time off policy, and long-term and short-term disability policies. Katten Muchin Rosenman LLP is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Position Overview The Insurance Operations & Claims Administrator will provide internal administrative, operational, and project-management support for The Moinian Group's insurance program across its real estate portfolio, development projects, operating assets, and corporate exposures. The position will serve as the central internal coordinator among Moinian's departments, the outsourced risk management firm, insurance broker, claims professionals, lenders, legal counsel, property teams, and other external parties. The role is responsible for gathering and organizing information, maintaining accurate records, tracking open items, coordinating responses, and helping move insurance, claims, compliance, loss-control, and renewal-related projects to completion. Key Responsibilities Insurance Administration and Recordkeeping • Maintain a centralized repository of policies, binders, endorsements, certificates, invoices, premium allocations, claims records, lender requirements, inspection reports, and related correspondence., • Maintain calendars and trackers for policy expirations, renewal milestones, premium due dates, audits, outstanding documents, and required follow-ups., • Coordinate certificates of insurance, binders, endorsements, evidence of insurance, and related documentation with the insurance broker, outsourced risk management firm, internal departments, lenders, tenants, vendors, and other stakeholders., • Track premium invoices, allocations, payments, audit requests, return premiums, and outstanding balances in coordination with finance and accounting., • Prepare internal status reports and dashboards covering open insurance, claims, compliance, renewal, and loss-control items. Renewal Information and Project Coordination • Coordinate the internal collection, validation, and consolidation of renewal information requested by the outsourced risk management firm and insurance broker., • Gather schedules of values, occupancy information, construction details, capital improvement plans, property characteristics, loss information, financial data, and other underwriting materials from the appropriate internal teams., • Maintain a renewal project plan showing each requested item, responsible department, due date, status, and escalation point., • Follow up with internal stakeholders to ensure requested information is complete, accurate, and delivered on time., • Organize renewal meetings, maintain action-item logs, and track responsibilities through completion., • Support the outsourced risk management firm and insurance broker in preparing renewal materials and management presentations by supplying accurate source information and maintaining version control. Claims Administration and Follow-Up • Serve as the internal administrative coordinator for first-party property and third-party liability claims., • Assist with claim reporting and assemble incident reports, photographs, invoices, contracts, leases, property records, repair estimates, and other requested documentation., • Maintain a comprehensive claims log showing status, assigned adjusters and counsel, reserves and payments when provided, deductibles, outstanding information requests, next steps, and responsible internal parties., • Coordinate communications and meetings among internal teams, the outsourced risk management firm, insurance broker, adjusters, attorneys, restoration contractors, consultants, carriers, and third-party administrators., • Follow up on outstanding claim documentation and action items and escalate material delays or unresolved issues., • Support the collection and organization of information needed to pursue insurance recoveries and help move claims toward resolution. Loss-Control and Inspection Coordination • Schedule carrier inspections, engineering visits, and loss-control meetings with property and facilities teams., • Maintain a centralized tracker for carrier recommendations, identifying the property, required action, responsible party, due date, status, and supporting documentation., • Follow up with responsible departments and vendors regarding remediation work and obtain evidence of completion for the outsourced risk management firm, insurance broker, or the carrier., • Escalate overdue or material recommendations to management and the external risk-management team. Contract, Lender, and Transaction Support • Gather and organize insurance requirements contained in leases, contracts, loan documents, and transaction checklists for review by legal counsel, the outsourced risk management firm, and the insurance broker., • Coordinate evidence of insurance and required documentation for acquisitions, dispositions, refinancings, construction projects, and lender requests., • Track open lender, tenant, contractor, and vendor insurance requirements and route technical coverage questions to the outsourced risk management firm or insurance broker., • Collect and track contractor, tenant, and vendor certificates of insurance, escalating deficiencies for appropriate review. Incident Response and Internal Coordination • Maintain current emergency contacts, claims-reporting instructions, vendor information, and escalation protocols., • Help coordinate internal communications and documentation following significant incidents., • Maintain incident records and ensure that required information is routed promptly to the outsourced risk management firm, insurance broker, carriers, counsel, and other appropriate parties., • Assist with scheduling and documenting internal training relating to incident reporting, claim documentation, emergency response, and loss prevention. Qualifications • Bachelor's degree preferred, or equivalent relevant professional experience., • Three to five years of experience in insurance administration, claims coordination, real estate operations, property management, legal administration, finance administration, or project management preferred., • Strong project-management, follow-up, recordkeeping, and organizational skills., • Demonstrated ability to collect information from multiple departments, maintain detailed trackers, and meet firm deadlines., • Experience handling insurance documentation, claims files, certificates of insurance, invoices, contracts, or lender requests is helpful., • Working familiarity with commercial property and casualty insurance terminology is preferred, but deep insurance placement or risk-management expertise is not required., • Strong written and verbal communication skills and the ability to coordinate effectively with senior management, internal departments, and external professionals., • Proficiency in Excel, Word, PowerPoint, Outlook, and document-management systems., • Detail-oriented, proactive, collaborative, and comfortable escalating overdue or incomplete items.

Mission Staffing is partnering with a well-established New York City law firm of 70+ attorneys to find a Legal Marketing Assistant/Coordinator for its Marketing & Business Development team. This is a great opportunity for a detail-oriented marketing professional to get hands-on experience in legal marketing at a respected firm. Key Responsibilities: • Maintain the firm’s CRM database (HubSpot), including contact updates, list management, and an annual cleanup audit, • Update the firm’s website: attorney bios, practice descriptions, and news items, • Schedule, post, and monitor social media content, and keep the social media calendar current, • Support firm events with attendance lists, name badges, venue research, and onsite registration, • Run internal CLE (continuing legal education) programs: scheduling, New York CLE approval, attendance tracking, and certificates, • Track rankings and awards, process marketing invoices, and support other department projects Qualifications: • 1–2 years of marketing, communications, or administrative experience, • HubSpot and Canva experience preferred, • A bachelor’s degree in marketing, communications, business, or a related field, preferred, • Law firm or professional services experience is a plus, • Strong attention to detail, organization, and follow-through, • Clear written and verbal communication, • Comfortable with shifting priorities and attorney deadlines

Overview This role works closely with the Corporate Philanthropy Manager and the broader Public Affairs team to help plan and run corporate philanthropy programs and employee volunteer initiatives, while also providing administrative support to a related philanthropic foundation. Core Responsibilities Employee Engagement (60%) • Support the employee volunteer program by helping plan, coordinate, and execute team-based volunteer events (over 100 held globally in 2025), including liaising with internal and external partners, drafting related communications, ordering supplies, and responding to employee questions, • Build and maintain an annual calendar of firmwide philanthropic events across major global offices, • Support special projects and other civic leadership initiatives as needed Foundation Support (15%) • Serve as project coordinator for the foundation's events and sponsorships, • Handle administrative tasks including timely responses to funding requests, and managing grants tracking software and related tasks General Administration (25%) • Plan, track, and manage sponsorship agreements, event invitations, and logo use contracts for external events, • Process departmental invoices, • Coordinate with internal communications and marketing teams on department-related assets Qualifications • 1–3 years of relevant experience, • Bachelors degree required, • Background in grants administration, volunteering, fundraising, events management, or marketing/communications (including social media) is a plus, • Experience working with cross-functional teams, senior leadership, and external stakeholders, • Strong prioritization skills and ability to thrive in a lean, fast-moving environment, • Adaptable and comfortable with change in a dynamic team setting, • Strong written and verbal communication skills, with the ability to summarize information clearly and field employee questions, • Excellent organizational, planning, and time-management skills with strong attention to detail, • Proficiency in Microsoft Office (Word, PowerPoint, Excel) required; advanced skills a plus, • Experience with grants or volunteer management software/databases is a plus

About MachinePulse MachinePulse is a global, AI-native company forging a future of human–AI co-evolution. Karpo, our first product, helps people get more out of the world around them—to be more present, explore more, and stay connected with friends. We're starting with lifestyle curation and building toward the definitive AI companion for everyday life. Our team brings together builders from leading AI product teams and foundation-model labs, alongside alumni of TikTok, Amazon, ClassPass, Kling AI, and other leading technology companies. Backed by leading global investors, we've raised tens of millions of dollars. The Role Karpo is looking for a Field Marketing & Community Coordinator to help build our presence across New York City through people, communities, and real-world experiences. You’ll own the day-to-day development of Karpo’s local community network—from Campus Leads and Ambassadors to NYC Hosts, community builders, creators, venues, and cultural partners—and turn those relationships into programs and activations that increase awareness, participation, and real product usage. This is a hands-on role for someone who is highly organized, naturally social, culturally curious, and excellent at making things happen. You should be equally comfortable building a program from scratch, managing dozens of relationships, coordinating an activation, and being out in NYC meeting the people shaping what’s happening next. What You'll Do • Manage Karpo’s NYC community network, including Campus Ambassadors, NYC Hosts, and other local community partners., • Recruit, onboard, brief, motivate, and manage ambassadors and hosts while building systems, communications, and playbooks needed to scale the programs., • Develop strong relationships across NYC communities and turn those relationships into culturally relevant events, partnerships, sponsorships, community programs, and field activation., • Own execution from concept through follow-up, including outreach, schedules, vendors, guest lists, ambassadors, logistics, materials, and on-site coordination., • Identify high-leverage communities and organizers who can introduce Karpo to groups of people rather than focusing only on one-to-one acquisition and build repeatable playbooks, communications, and systems that help ambassador and host programs scale., • Stay close to NYC culture and continuously surface emerging communities, events, creators, venues, partnerships, and opportunities where Karpo should show up., • Work with Brand, Growth, Product, and Content teams to make sure field programs support broader campaigns, generate content opportunities, and contribute to measurable business outcomes., • Track program performance, ambassador activity, budgets, partnerships, and learnings; identify what is working and turn winning approaches into repeatable playbooks., • Maintain a high bar for taste, quality, and brand fit across the people, partnerships, communities, and experiences associated with Karpo. Who You Are • Highly organized: You can manage many people, projects, timelines, and details without things falling through the cracks., • Naturally social: You enjoy meeting new people, developing relationships, and bringing people together., • A connector: You know how to identify influential people within communities and build trust quickly., • A strong operator: You move easily between strategy, spreadsheets, outreach, logistics, and in-person execution., • Culturally plugged in: You’re genuinely curious about what’s happening across NYC and understand what feels relevant versus forced., • Taste-driven: You have strong judgment about which people, events, partnerships, and opportunities make sense for a brand or even with your own social presence., • Resourceful and proactive: You’re comfortable building from zero and figuring things out without waiting for detailed instructions., • Metrics-aware: You care about whether programs actually work and can use results to improve what happens next. Requirements • Bachelor’s degree or equivalent practical experience, ideally in Marketing, Communications, Business, Hospitality, Event Management, or a related field., • 2–5 years of experience in field marketing, community, partnerships, experiential, events, ambassador programs, creator marketing, hospitality, or a related role., • Experience managing communities, ambassador networks, events, partnerships, or multi-stakeholder programs., • Experience with creator/KOL, referral, or ambassador incentive programs., • Strong project-management and organizational skills; comfortable managing multiple workstreams, timelines, partners, and details at once., • Deep familiarity with NYC neighborhoods, communities, culture, and social scenes., • Comfortable spending significant time in the field and working occasional evenings or weekends around events and activations., • Proactive, resourceful, and able to operate independently in a fast-moving startup environment. Bonus Points • Built or managed a campus ambassador, host, membership, or community program., • Existing relationships across NYC universities, creators, venues, nightlife, hospitality, music, fashion, food, wellness, or cultural communities., • Led a student organization, event series, creative collective, or community., • Strong social-content instincts and an eye for moments worth capturing., • The kind of person friends ask “What’s happening this weekend?” Why This Role Matters Karpo is not trying to build awareness through advertising alone. We want to become part of the communities, places, and real-world moments where people are already deciding what to do. This role will help make that happen by building relationships, programs, and local momentum that brings Karpo to life in New York — and ultimately help shape a model we can take to other major cities around the world.

Who You Are: As the Talent Acquisition Coordinator, you will provide administrative support for the Global Talent Acquisition and Culture & Belonging teams across Capri Brands (Jimmy Choo, Michael Kors). You thrive in a fast-paced entrepreneurial environment with strong organization, attention to detail, and communication skills. You have the ability to build relationships and drive people to ensure deadlines are met. What You’ll Do: • Provide administrative support for a Global team of Corporate and Field Recruiters as well as the Culture & Belonging team., • Facilitate reference checks as needed, candidate analytics, candidate travel arrangements, executive interviews, new hire onboarding, meetings with vendors and technology/equipment requests., • Prepare weekly global staffing reports for Corporate and Retail., • Prepare quarterly, annual, and monthly hiring metrics including but not limited to: Time to Fill, Top Sources of Hire, and Turnover, using Workday & Excel., • Learn and master our Applicant Tracking System (Workday)., • Schedule and coordinate Talent Acquisition team meetings and events weekly, monthly, and annually., • Manage all Temporary & Freelance Labor., • Partner with recruiters to source for talent., • Recruitment for entry level talent., • Participate in recruitment events for Corporate and Retail, including but not limited to: Career Fairs, On-foot Recruitment, and hiring events., • Assist Internship Manager with sourcing, offer letters, paperwork, events, and various ad hoc tasks., • Competitive and market research as needed., • Active involvement in global Talent Acquisition initiatives (as needed): Culture & Belonging, Employer Branding, Creative Sourcing, Recruitment Operations, Candidate Experience, Interview Skills and Training, Surveys, Agency/Search/Research firms, Talent Acquisition Central folder, • Support Culture & Belonging events, programs, and Employee Resource Group initiatives, including event logistics, communications, materials, and day-of coordination., • Provide administrative support for Culture & Belonging initiatives, including registration, participation tracking, recognition, and other ad hoc projects. You’ll Need to Have: • Bachelor’s Degree, • 6 months – 1 year of experience in a fast-paced, entrepreneurial environment, • Exceptional in Microsoft Word, Excel (vlookups, pivot tables, formulas), and PowerPoint, • Exposure to applicant tracking systems and multiple forms of social media preferred, • Ability to work in the NYC office 3-4 days a week We’d Love To See: • Excellent written and verbal communication skills, superb organizational skills, strong presentation skills, outstanding attention to detail, and strong follow-up skills, • A proactive, can-do attitude with a willingness to take on tasks both big and small, • Strong critical thinking and problem-solving skills, with the ability to anticipate needs and take initiative, • Resourceful and self-motivated, with the ability to work independently and follow through with minimal supervision, • Dedicated, reliable, flexible, and adaptable, • Ability to manage multiple priorities and pivot as needs change while maintaining strong attention to detail, • Collaborative and team-oriented, with a willingness to jump in wherever needed Capri Perks: • Generous Paid Time Off & Holiday Calendar, • Summer Fridays, • Internal Mobility Across Brands, • Cross-brand Discount, • Exclusive Employee Sales, • Fav 5 Cards (MK Discount for friends and family), • 401k Match, • Paid Parental Leave, • Thrive Wellness Program, • Commuter Benefits, • Gym Discounts The Company is an equal employment opportunity employer. The Company’s policy is not to unlawfully discriminate against any applicant or employee on the basis of race, color, sex, sexual orientation, gender identity, religion, national origin, age, military status, disability, genetic information or any other consideration made unlawful by applicable federal, state, or local laws. The Company also prohibits harassment of applicants and employees based on any of these protected categories. At Capri Holdings Limited, we are committed to providing a fair and accessible recruitment process. If you require a reasonable accommodation for the interview or application process, please contact our Talent Acquisition team at CapriTalentAcquisition@CapriHoldings.com. In compliance with certain Pay Transparency laws, employers are required to disclose a salary range. The salary for this position will vary based on role requirements, skill set and years of experience. About Us: (Capri) CAPRI HOLDINGS is a global fashion luxury group consisting of iconic, founder-led brands Jimmy Choo and Michael Kors. Our commitment to glamorous style and craftsmanship is at the heart of each brand, as we design innovative products across the full spectrum of fashion luxury categories. The unique DNA and heritage of each brand, combined with the diversity and passion of our people, and our dedication to clients and communities, define our success.

About the Role Oscar de la Renta is looking for a Finance & Office Operations Coordinator to support our operations, with a focus on administrative coordination, documentation, office organization and compliance. The role reports directly to the CFO. This role is best suited to someone with a background in accounting or finance who is adaptable and resourceful. They should be able to handle a wide range of administrative tasks and work out how to complete them with light guidance. Intermediate Excel skills are a must. Responsibilities Finance & Compliance • Research and track state business license and entity compliance requirements across the company., • Help resolve state and local tax notices by researching root causes and assembling supporting documentation., • Support compliance initiatives, such as product labeling requirements for goods shipped into the US., • Build and maintain Excel trackers that keep Finance operations organized., • Provide day-to-day administrative support to the Finance team. Documentation, Records & Compliance • Maintain physical and digital filing systems so that records are organized, current and audit-ready., • Support records management projects, including organizing and preserving physical archives and reconciling digital and physical records., • Maintain Finance and HR SOPs, checklists and training guides., • Track compliance records and monitor deadlines to confirm that filings are up to date., • Fill out forms, prepare contract packets, track expirations and renewals, and create redline comparisons., • Run periodic file audits of documents such as offer letters, signed commission agreements and pay rate notices., • Manage the labor law compliance posters for the corporate office and retail stores, and confirm that each location is up to date. Office Operations • Keep the corporate office organized and running smoothly, including supplies, storage, filing areas and shared spaces., • Coordinate visitor passes, building badges, and equipment and access requests., • Act as a point of contact for building management and office vendors., • Support office events, team-building activities and volunteer days. People Operations Support • Support recruiting logistics: post jobs, screen resumes against defined criteria, schedule interviews, conduct reference checks and manage candidate communications., • Assemble offer packets, enter new hires in Paylocity, prepare employee files and coordinate first-day setup., • Coordinate offboarding, including company asset returns, access removal and file archiving., • Help coordinate the internship program. Qualifications • Degree or coursework in accounting or finance., • 1–3 years of experience in administration, operations, finance or HR coordination., • Intermediate Excel skills, such as lookups, pivot tables and basic data analysis., • Proficiency in Microsoft 365, including Word, Excel, SharePoint, OneDrive, Outlook and Teams. Experience with an HRIS such as Paylocity is a plus., • Strong research skills, with the ability to find, interpret and summarize regulatory and compliance information., • Clear, professional written and verbal communication., • Strong organization and time management skills, a sense of urgency and the ability to manage multiple priorities., • High attention to detail, reliable follow-through and sound judgment with sensitive information., • Adaptable and willing to take on tasks outside the core scope of the role as needs arise., • Comfortable with hands-on office tasks as well as computer-based work., • Preferred: experience using AI tools (e.g., ChatGPT, Claude, Microsoft Copilot) for research, drafting and analysis, with good judgment in checking their output.

Logistics Coordinator Gourmet Home Products is a cutting-edge design house and a leading manufacturer of Houseware products, distinguished in the home industry as a company of quality, flexibility, and creativity since 2010. We specialize in Private Label business and carry a full line of our own stock merchandise. We work with many retailers nationwide serving all channels of distribution including Mid-Tier Department Stores, Specialty Stores, Discounters and Mass Merchants. No customer is too big or too small for Gourmet Home. Our private label programs consist of many of the top retailers in the Home industry. Our vertical operations are broad, offering a wide range of selections in almost every category. Gourmet Home designs, manufactures and delivers home products from basic core items to the latest trends.\ Role Summary The Logistics Coordinator manages the administrative side of inbound international shipments, from booking with our China teams through warehouse receiving and billing. This role maintains accurate shipment, import, and inventory records, supports customs documentation, adds new products and images to inventory sheets, and works with suppliers, internal teams, and logistics partners to make sure goods are received, recorded, stored, and billed correctly. Responsibilities Shipments and Imports • Monitor inbound import shipments from suppliers and maintain current arrival schedules., • Coordinate with the China office and China logistics teams to ensure effective product booking and shipment processes., • Work with suppliers, freight forwarders, customs brokers, carriers, and warehouse personnel on delivery schedules, and resolve any issues that arise., • Prepare, review, and organize commercial invoices, packing lists, bills of lading, customs documents, and receiving records., • Verify shipment quantities, item details, and supporting documentation before and after receipt., • Investigate and resolve shortages, overages, damages, delays, and documentation discrepancies., • Respond to supplier inquiries about order status and shipment tracking, and communicate shipment status, exceptions, and required actions to relevant stakeholders. Data Entry and Inventory • Accurately enter and maintain shipments, receipts, and inventory adjustments in company systems, updating inventory levels promptly to reflect product availability., • Add new items to inventory sheets, including product names, item numbers, descriptions, quantities, costs, locations, and other required details., • Upload, insert, and maintain accurate product images in inventory sheets, ensuring each image matches the correct item record., • Support inventory counts, reconciliations, and compliance reviews, and conduct regular audits of entered data to ensure accuracy and compliance with company standards. Billing, Reporting, and Records • Log shipment invoices for billing and verify that received purchase orders are billed accurately and promptly., • Follow up on missing, delayed, or incorrect invoices with Purchasing, Finance, suppliers, and other relevant parties., • Generate and distribute reports on order status, inventory, and supplier performance for management review., • Maintain organized electronic and physical records of order data, supplier communications, and related documentation in accordance with company policies., • Identify and implement process improvements to enhance the efficiency and accuracy of data entry and logistics operations. Qualifications • High school diploma or equivalent; an associate degree in logistics, supply chain, business administration, or a related field is preferred., • Previous experience in logistics, import operations, warehouse administration, shipping and receiving, inventory control, or data entry., • Working knowledge of import documentation and warehouse receiving processes., • Proficiency in Microsoft Office (Excel, Word) and experience with inventory, warehouse management, or ERP systems., • Experience maintaining inventory spreadsheets or product master data, including inserting images and creating complete, accurate item records., • Strong analytical and problem-solving skills with keen attention to detail and data-entry accuracy., • Excellent written and verbal communication skills., • Strong organizational skills and the ability to prioritize multiple shipments and meet time-sensitive deadlines., • Ability to work independently and as part of a team in a fast-paced environment., • Ability to work on-site in Manhattan, NY. Core Competencies • Documentation accuracy and record management, • Shipment tracking and problem resolution, • Inventory and receiving coordination, • Product image management and inventory-sheet maintenance, • Cross-functional and supplier communication, • Compliance awareness and confidentiality, • Time management and accountability Benefits • Medical, dental, and vision insurance, • Life insurance, • Short-term disability, • Critical illness insurance, • Accident insurance, • 401(k), • Paid time off (vacation, sick leave, and holidays), • Employee Assistance Program The salary range for this position is $65,000 to $70,000 annually, contingent upon experience and expertise.

About Insight Media Insight Media stands as a complete Talent Management powerhouse, collaborating with lifestyle, fashion, and beauty influencers each with 1-25M total followers to grow their social media expansion and monetization. Our current roster boasts impressive names such as Paige Taylor (6M+), Demetra Dias (4M+), Jackson Dean (5M+), Brookie Yancey, Layla Blue Brynn Rumfallo, among many other leading names with a cumulative total following of over 60 million. Our repertoire boasts top-tier strategic and innovative offerings, catering to a prestigious clientele of leading influencers, advertisers, and brands. At Insight Media, our central mission revolves around establishing an all-encompassing ecosystem designed to empower elite digital talent to optimize their monetization potential at the highest echelons of their field. We pride ourselves on our full-service approach with influencers, offering comprehensive support across a spectrum of activities, including managing brand deals, orchestrating successful product launches, organizing impactful in-person events, and meticulously crafting content strategies tailored to their unique brand positioning. Role Description Insight Media is seeking a proactive, highly-motivated, and detail-oriented Talent Manager to lead off a roster of high quality lifestyle, fashion, and beauty influencers. This individual must have a deep understanding of content creation and influencer marketing, a comprehensive understanding of top trending brands in the fashion and beauty space, strong communication and negotiation skills, and the ability to manage multiple clients at once. As a Talent Manager you must be able to think outside of the box to come up with innovative pitches and solve problems creatively and efficiently and contribute meaningfully to the strategic growth of Insight Media as a company. In this role, you will be responsible for researching, identifying, and signing influencers within the Fashion & Beauty space. You will also manage all influencer campaigns with your exclusive roster from start to finish, including but not limited to securing campaigns, ensuring content is created and deliverables are met, and ensuring timely payment to influencers. You will assist in day-to-day strategy in guiding and growing the influencers and maximizing their monetization potential. You also have the ability to directly manage and mentor a Talent Coordinator, overseeing their development and delegating campaign execution tasks to support a high-performing team structure. We are looking for candidates who have experience in contract negotiations, outbound pitching, PR, project management, influencer deal execution, team leadership and a deep understanding of the creator economy. Salary This will be a salary + commission based role full time, W2 role. Salary will be determined based on prior experience. Location Los Angeles of New York Talent Manager Responsibilities: • Project manage influencer campaigns from start to finish, including negotiating rates, developing and/or reviewing and signing contracts, tracking product orders, managing post dates, communicating campaign briefs, and gathering analytics, • Scout and identify new Talent, negotiate contracts, and manage Talent within the fashion and beauty niche, • Negotiate and set appropriate budgets, confirm campaign requirements and logistics, and manage contracts, scheduling, and comprehensive communications, • Ensure Talent has correct information in order to create and post content deliverables in a timely manner, • Collaborate with Talent to develop content strategies that align with their personal brand, audience demographics, and industry trends, • Plan and project manage appearances, photo shoots, video concepts, campaign ideas, optimizing content, analyzing performance metrics, and adapting strategies to maximize engagement and growth, • Manage outbound sales and B2B relations with relevant brands for a set roster of clients., • Identify inbound opportunities across multiple clients., • Assist Talent in building and maintaining a consistent brand image, managing endorsements, and leveraging their influence to expand their reach and relevance within the fashion and beauty industries, • Ensure accurate, well-maintained records to maintain ease of campaign fulfillment and visibility and transparency for the Talent, • Have the ability to directly manage, mentor, and develop a Talent Coordinator, providing day-to-day guidance, feedback, and professional growth opportunities, • Be able to delegate appropriate campaign tasks and administrative responsibilities to the Talent Coordinator, ensuring accountability and quality of output, • Know how to set clear priorities and workflows for the Coordinator to maximize team efficiency and roster bandwidth, • Contribute to the hiring, onboarding, and training of Talent Coordinators as the team scales Talent Manager Requirements: We're looking for candidates who are extremely organized, proactive, detail-oriented, have strong communication skills, and have the ability to manage multiple clients at once. The right candidate for this role is not looking for a standard 9-5 and is able to think outside of the box to come up with innovative pitches and solve problems creatively. • 2+ years of experience in negotiating and reviewing contracts, • 2+ years of experience in adjacent industries such as PR, Media Buying, Social Media, Artist Management, Influencer Marketing, Talent Management etc., • 1+ years of experience as a talent manager, • Demonstrates a proactive and self-starting personality, anticipating challenges and proactively identifying effective solutions, • Team player who displays a positive, professional attitude and works well with others to ensure goals are achieved, • Ability to help influencers with content ideation/direction, • Willingness to be flexible and take on additional responsibilities and opportunities as they arise, understanding that the business is ever-changing, • Strong knowledge of social media platforms and influencer marketing, • Expert communication, presentation and problem solving skills, • Proven ability to juggle multiple account management projects at a time, while maintaining sharp attention to detail, • Self-starter with strong drive to not only succeed personally but have the drive to grow and develop client businesses, • Relationship driven with ability to work with a multitude of personalities and work styles, • Adaptable to sudden changes in schedules and trends and an ever-changing industry Please include a cover letter and/or a video application. We look forward to speaking with you!!

Our client, a major bank, is looking to hire a Emerging Talent Recruitment Coordinator in New York, NY. Pay Rate Range: $31-35.78/hr W2, based on experience Responsibilities: Office Location: 66 Hudson Blvd East, New York, NY 10001 WTF/in-office/Hybrid: Hybrid. 3 day per week in office. Tuesday is a must. 9-5pm Contract Duration: 12 month Role purpose The Emerging Talent Recruitment Coordinator delivers high-quality coordination and administration across the full US emerging talent recruitment lifecycle, from requisition creation and application processing through assessments, offers, pre-employment checks and onboarding readiness. Working closely with recruiters, programme managers, hiring managers and recruitment operations partners, the role ensures consistent processes, accurate data, timely candidate communications and effective operational control across high-volume, time-sensitive campaigns. Team Structure & Scope The candidate will join a collaborative, fast-paced team of 5 core members: 3 PMs and 2 Recruiters. These hires will act as a shared support engine across all areas of the business. The 12-Month Seasonal Focus (What the Year Looks Like) Because the work follows a distinct seasonal lifecycle, candidates must be adaptable and ready to pivot focus each quarter: Q1: Evaluation & Deep Dive Main Focus: Deep dive into video scoring and candidate assessment data to shape the upcoming cohort. Q2: Readiness & Tracking Main Focus: Executing summer onboarding procedures. This requires rigorous tracking to ensure every candidate's status is moving along smoothly through the pipeline. Q3: Delivery & High-Stakes Operations ("The Big Show") Main Focus: Delivering our flagship Internship Program. Strict Constraints in June for the hires to be entirely in-office the first week. August (Last Week): Absolute must-have availability to be in-office for program wrap-up. Q4: Pipeline & Branding Main Focus: Recruitment marketing events. Hosting, welcoming, and exciting prospective talent about future internship opportunities. Principal accountabilities 1. Requisition and vacancy administration • Create and maintain job requisitions in the relevant applicant tracking systems., • Validate requisition information before submission, approval and posting., • Prepare job advertisements using approved job descriptions and templates., • Complete requisition closure and deactivation activities at campaign end. 1. Application and candidate management • Process high volumes of applications against agreed criteria and eligibility requirements., • Undertake initial application screening in line with defined guidance., • Support video-assessment processing, scoring administration and candidate progression., • Manage candidate queries through designated email/shared mailboxes., • Provide proactive updates on progress, outcomes, and next steps at each recruitment stage., • Support the administration of candidate accommodation requests, referring decisions or complex cases to the appropriate specialist. 1. Interview and assessment coordination • Coordinate interviews, assessments, Superdays and other selection activities., • Schedule candidates, interviewers and assessors within agreed timelines., • Support the collation of results and preparation of candidate outcomes. 1. Offer administration • Manage handoffs across the offer process, ensuring confirmed details progress through production, approval, issue and acceptance without delay., • Create offer documentation using approved systems and templates., • Track offer approvals and follow up on outstanding actions., • Support candidate communications post-offer, including queries and acceptance follow-up., • Support intern-to-graduate conversion offer processes. 1. Pre-employment screening and onboarding • Initiate and track vetting and other applicable pre-employment checks., • Follow up with candidates and internal teams to resolve missing information for clearance., • Support applicable pre-employment health-check documentation and process administration., • Coordinate reminders and completion follow-up assigned within the recruitment process., • Support hire-record creation, employee identification and electronic-file administration where these activities fall within the service scope., • Escalate cases that could affect the candidate’s agreed start date. 1. Programme and conversion support • Maintain programme calendars and coordinate cohort-level readiness activity and communications before each programme begins., • Assist with operational arrangements for programme launch, induction and welcome activity., • Assist with other operational activities associated with programme delivery., • Provide operational evidence for end-of-cycle reporting and lessons for future delivery. 1. Data management and reporting • Consolidate candidate and vacancy data across systems and trackers to provide a reliable operational view of campaign progress., • Produce regular operational status reports for recruiters and programme leads., • Highlight overdue actions, process exceptions and emerging delivery risks., • Support data preparation for recruitment governance, audit and campaign reviews., • Protect candidate and business information and manage it in line with stated policies/controls. 1. Stakeholder and service management • Act as the operational point of contact connecting Emerging Talent recruiters, programme managers, hiring managers and recruitment operations teams., • Deliver agreed activities within established service standards and campaign timelines. 1. Process improvement and quality assurance • Identify recurring issues, unnecessary manual activity and process inefficiencies., • Recommend improvements to recruitment administration and candidate communications., • Participate in user testing, training and adoption activity for system / process changes Responsibilities: Top 3 Must-Have Core Skills We are looking for a baseline profile defined by three critical behavioural and technical strengths: 1. Exceptional Organization & Multi-Tracking: Candidates must have proven experience managing and maintaining multiple data trackers simultaneously without letting details slip., 2. Proactivity & Creative Problem Solving: This is a high-support role for our core team. The ideal candidate doesn't just surface problems; they proactively find creative solutions to keep operations moving., 3. High-Touch Communication & Customer-Facing Personality: Excellent verbal and written communication skills are non-negotiable. They will be a primary face of our program to external talent and internal partners. Ideal Background & Experience • Target Sectors: Strong preference for candidates coming out of Hospitality, Operations (Ops), or previous Coordinator roles., • Financial Background: Not required. We care much more about operational execution, agility, and a service-oriented mindset than specific financial industry knowledge. Knowledge and experience Essential • Experience in recruitment coordination, talent acquisition operations, HR administration or a comparable operational role., • Experience managing multiple recruitment activities and deadlines concurrently., • Experience maintaining candidate/employee information in an applicant tracking/HR system., • Proficiency in standard workplace productivity and reporting tools. Desirable • Experience supporting graduate, intern, campus or other high-volume recruitment., • Experience supporting US recruitment or onboarding processes., • Familiarity with Eightfold, SuccessFactors or comparable recruitment platforms., • Experience working within a shared-services, recruitment-process-outsourcing or geographically distributed delivery model. Skills and capabilities • Candidate focus: Provides timely, accurate and professional support for recruitment journey., • Planning and organisation: Prioritises competing tasks, delivers on campaign milestones., • Problem solving: Resolves routine operational issues and identifies practical improvements., • Adaptability: Responds positively to changes in volumes, priorities, systems and processes. Measures of success • Accuracy and completeness of recruitment-system data., • Timeliness of requisition, interview, offer and onboarding administration., • Quality and timeliness of candidate communications., • Compliance with documented procedures and controls. Russell Tobin offers eligible employee’s comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, auto, home insurance, pet insurance and employee discounts with preferred vendors. Equal Employment Opportunity Russell Tobin is an equal opportunity employer. We do not discriminate on the basis of the race, religious creed, color, national origin, ancestry, physical disability, mental disability, reproductive health decision making, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, veteran or military status, or any other characteristic protected by applicable federal, state, or local law. Fair Chance Employment Russell Tobin is a Fair Chance employer. We consider all qualified applicants, including those with criminal histories, in a manner consistent with applicable state and local Fair Chance laws and ordinances, including, the California Fair Chance Act and all applicable local Fair Chance ordinances. Accommodations We are committed to providing reasonable accommodations to applicants and employees with disabilities. If you require a reasonable accommodation to participate in the application or interview process, or to perform the essential functions of this role, please contact us. Only applicable for San Francisco Candidates: Under the San Francisco Lactation in the Workplace Ordinance, we will provide written notice of lactation accommodation rights, and this notice will automatically be given upon hiring, any inquiry of parental leave or lactation accommodation.

SolComms, an award-winning integrated communications agency for startups and scale-ups at the intersection of corporate and consumer communications, is seeking an Account Executive to Senior Account Executive to join its growing Healthtech division. In this role, you'll serve as a strategic driver and media powerhouse, owning client relationships, leading campaigns from concept to coverage, and mentoring the next generation of talent. Here's what you'll do: Administrative Tasks • Review Junior AE and Account Coordinator work, ensuring it meets agency standards and is in near-perfect form for managers, including call agendas, recaps, client-facing flags, and more, • Consistently flag timely and relevant newsjack opportunities; take the lead in acting on these rapidly, • Write upfronts for monthly reports and finalize trackers and contact books for manager sign-off, • Ensure all deliverables, especially those requiring manager sign-off, are fully polished and require minimal revision Strategy Development • Play an active role in the development of client plans and strategies, bringing big ideas and fresh thinking with contributions requiring little to no edits, • Participate actively in agency brainstorms and internal strategy sessions, • Anticipate account needs and identify opportunities for strategic moments — from day-to-day creative pitch ideation to larger-scale campaigns and activations, • Support your manager in leading plan and strategy development; prompt and lead agency brainstorms and internal sessions, • Execute and conceptualize campaigns from start to finish Corporate Communications • Maintain a strong pulse on relevant industry awards and conferences; flag opportunities agency-wide and own drafting and submitting Speaker's Bureau and conference applications from start to finish, • Participate in executive messaging development, including drafting questions, leading sessions with clients, and capturing key messages post-session, • Demonstrate a strong understanding of each client's industry landscape; establish yourself as a subject-matter expert and offer POVs on staying ahead of the competition, • Lead executive messaging development and client-facing sessions with confidence, • Identify and consistently land thought leadership and founder placements for clients, • Review Speaker's Bureau and conference applications drafted by junior team member Events & Partnerships • Conceptualize events from start to finish and own media updates and communication, • Be on-site for event setup and execution; manage media and clients on-site and facilitate introductions between media and client contacts, • Own sourcing event partners, vendors, and venues, including vetting pricing and availability, • Finalize event recaps and invite lists inclusive of media, influencers, and tastemakers, dependent on industry, • Serve as the first line of defense and troubleshoot any on-event issues, • Identify major collaboration and partnership opportunities; serve as partnership lead across calls, email correspondence, and strategy Media Relations • Demonstrate mastery of the media landscape; showcase strong relationships and consistently deliver top-tier press across digital, broadcast, podcast, newsletters, and more, • Own drafting and distributing tailored pitches with little to no edits; review pitches drafted by junior team members, • Own drafting press release briefs and press releases; serve as first-line reviewer of press releases drafted by junior team members as needed, • Review and refine media lists and briefing documents developed by junior team members, • Identify opportunities to create news when there is no news for clients, • Continuously refine media relations strategy, ensuring the team delivers smart, on-trend pitches that translate into meaningful coverage, • Mentor junior team members on media relations, walking through list building, pitch writing, and next steps, • Lead key media announcements, managing up and down to ensure each news moment is a success Client Communications • Own specific sections during client calls; confidently share POVs and build unique, trusted relationships with client teams, • Consistently interface with clients in 1:1 settings, including interviews, desk-sides, and events, • Serve as the day-to-day client lead, responding quickly to timely requests and solidifying yourself as a go-to resource for the account, • Anticipate client needs, delivering on requests before they're asked Mentorship • Serve as a sounding board and resource for Junior Account Executives, Account Coordinators, and Summer Associates, offering advice and counsel to improve their workflows, • Directly manage Account Coordinators; take responsibility for their growth at the agency and serve as a guide for their professional development, • Lead weekly check-ins with direct reports Agency Growth • Begin participating in new business, joining discovery calls, supporting pitch development, and occasionally joining presentations Here's what you'll get: • Salary range: $60k-80k, • Work From Anywhere August (Remote work), • Annual bonuses; monthly commissions for new business you sign, • 100% Employer sponsored medical, dental, and vision coverage, • Monthly transportation stipend, • Quarterly wellness stipend, • Unlimited PTO, • Mentorship: we firmly believe in the importance of taking time to connect outside of daily tasks to help build and grow our team - both personally and professionally. That's why we emphasize mentorship - ensuring all employees have a direct line to senior leadership to learn and grow, • Strong Culture: we're a tight-knit, collaborative team that works hard and likes to have a good time. From workout classes to happy hours and more, we'll plan something for everyone on a monthly basis We're a Latino and queer-owned agency - diversity is a priority in how we build and grow. We strongly encourage folks of all backgrounds to apply.

Organization Information GrowNYC is a 56-year-old environmental nonprofit organization helping more than 3 million New Yorkers by providing essential services and taking action to make NYC a livable city, one where every person can enjoy a healthier, more sustainable life. GrowNYC Programs include: • Our network of Greenmarkets and the work of GrowNYC Wholesale ensure that all New Yorkers have access to the freshest, healthiest local food., • We build and support community and school gardens through volunteer days, technical assistance, training, grants and more., • We provide 70,000 children each year with programs that provide meaningful interactions with the natural environment. Human Resources Operations Manager (Full-time) Position Summary The HR Operations Manager is responsible for overseeing the day-to-day operations of the Human Resources department, and manages all aspects of employee benefits administration. This position involves collaboration and partnership with the Director of HR to manage employee relations and to develop,implement,and enforce policies and SOPs that align with organizational objectives. The HROM will also promote seamless workflow execution and facilitate efficient processes, while maintaining compliance with federal, state and local employment laws. The HROM functions as a strategic partner across all human resources domains, including employee relations, benefits administration, HRIS management and optimization, and talent acquisition. The HROM will provide comprehensive support across HR functions as required, continuously refining processes and upholding policies and procedures to meet the organization's evolving needs. The HROM will provide support and guidance within the HR team and across programs in the HR director’s absence. Requirements Human Resources Operations Manager Responsibilities (Include but are not limited to): HR Department Operations and Staff Management • Efficiently and effectively oversee all HR operations, • Guide the HR team to ensure an optimal execution of all HR functions while offering individual support as needed, • Assist with the implementation of best practices HR strategies, benefits, and procedures, • Oversee all aspects of the entire employee lifecycle from hiring to offboarding, • Collaborate closely with the Director of HR to ensure clear, consistent, and effective communication of HR matters across the organization., • Serve as an internal liaison within the HR team, and externally, across all other departments to support cross-functional alignment., • Supervise direct reports to provide guidance, coaching, conduct performance reviews, share feedback and ensure alignment with departmental goals Employee Relations • Assist the Director of HR with a variety of HR matters while ensuring proper documentation and alignment with company policy., • Support the Labor and Employee Relations Coordinator in managing union-related matters, including grievance hearings, RFI’s, and communication with union representatives., • Support supervisors in addressing performance management matters, including coaching, corrective actions, and the development and implementation of performance improvement plans (PIPs)., • Provide guidance on disciplinary procedures to ensure consistency and compliance with organizational policies., • Conduct thorough and effective internal investigations under the HR directors guidance, • Escalate complex or sensitive workplace issues or concerns to the HR Director when necessary Benefits and Payroll Management Benefits • Collaborate with Senior Payroll and Benefits Specialist in managing all benefit communications including new hire orientation, plan updates, open enrollment, paid time off policies, and general employee inquiries, • Co-Manage the benefits platform in Paylocity, ensuring system accuracy, maintaining plan configurations, and resolving EDI discrepancy issues with carriers., • Oversee and coordinate the annual open enrollment process in Paylocity, including system setup, employee support, and carrier submissions., • Ensure benefits compliance with applicable laws and regulations (e.g. ACA, COBRA, ERISA, etc.), including timely reporting and required documentation., • Oversee COBRA administration in partnership with Paylocity, ensuring timely transmission of qualifying events and accurate communication with former employees., • Manage all LOA’s, including short-term and long-term disability, NYPFL, FMLA, and workers' compensation, ensuring compliance and timely communication with employees and vendors. Payroll • Serve as second tier payroll reviewer for biweekly processing. Process and submit payroll when needed, • Manage payroll records by applying and refining established procedures—overseeing data collection, calculation, and entry, as well as processing changes such as new hires, terminations, and salary adjustments, • Work collaboratively with the Senior Payroll and Benefits Specialist to resolve issues and answer questions, • Audit W-2 forms and year-end payroll reports to ensure accuracy and compliance with IRS requirements. Other Administrative Responsibilities • The HR Operations Manager administers the organization’s Incentive Savings Plan by distributing required annual communications and processing employee forms for rollovers and loans. In this role, they also serve as the primary point of contact to provide guidance and resolve plan-related inquiries for employees., • Manage the entire performance review cycle from start to finish, including coordinating check-ins and annual evaluations. Collaborate with leadership to ensure timely completion, generate budget-aligned salary reports, and continuously enhance process consistency and effectiveness., • Monitor Workers’ Compensation billing and support annual audits, • Manage and respond to all incoming communications received through the HR phone line and central email mailbox., • Track HR metrics, analyze data and generate a variety of complex reports and other ad hoc HR data requests as needed Required Qualifications: • Bachelors’ degree in a related field and a minimum of 5-7 years of experience in a similar role., • 3+ years of robust experience in HRIS systems including system configuration, benefits administration, and reporting. (Paylocity highly preferred), • Must have and maintain up-to-date knowledge of local, state, and federal employee-related laws and regulations, • Demonstrable experience in a union related environment, • Able to maintain confidentiality and exercise sound judgment., • Excellent written and verbal communication skills, • Exceptional organizational and prioritization skills while strongly enforcing deadlines, • Proficient with Microsoft Office programs (especially Excel) and Google applications, • Motivated self-starter who can work independently, identify challenges, and exercise effective problem solving, • Ability to collect, synthesize and interpret and report data Ideal Qualifications • Knowledge of Paylocity and TalentLMS or similar platforms, • Interest in Food Justice and equitable policies, • Experience working in a non-profit Physical Requirements Ability to be seated for long periods of time and travel within the five boroughs when needed. Schedule The position will be expected to work primarily Monday-Friday 9am-5pm 35-40 hours per week, on-site at GrowNYC’s office in downtown Manhattan (three days). In-office presence is required every Tuesday, Wednesday, and Friday Compensation This position is a full-time exempt salaried position and it pays $85,000 - $100,000 and includes full benefits (medical, dental, vision, life insurance, long-term disability, incentive savings plan, paid time off, Public Service Loan Forgiveness, and potential for parental leave for full-time regular employees who have been employed with GrowNYC for 175 days and FSA programs). This position is non-union eligible/not a part of the bargaining unit. Location 100 Gold Street New York, NY. Occasional visits to the Wholesale Food HUB located at 298 Halleck St Bronx, NY and participation in other employee-related events. Applications Qualified candidates for the Human Resources Operations Manager position should submit a cover letter, resume, and three references to: GrowNYC. Interviews will take place on a rolling basis. Due to the volume of employment applications received, GrowNYC is unable to respond to each application individually. Applicants will be contacted directly if selected as a candidate. No phone calls or recruiters, please. Contact GrowNYC P.O. Box 2327 New York, NY 10272 212-788-7900 For additional information, please see our website: grownyc.org Upon tender of offer, GrowNYC expects that the candidate will be available to start the role within a maximum of 21 days. • GrowNYC is an Affirmative Action Equal Opportunity Employer and hires without regard to race, gender, religion, age, sexual orientation or physical disability.

Our client, a fashion-focused brand based in New York City, is seeking an Executive Assistant & Operations Coordinator to join their team in NYC! Responsibilities: • Provide comprehensive administrative support to the founder, including calendar management, correspondence, travel arrangements, and meeting prep., • Assist with strategic projects, follow-ups, and cross-team tracking to ensure operational efficiency., • Manage documentation, invoices, and operational reports with attention to detail., • Support team efforts around brand activations, pop-ups, and seasonal events., • Lead client communications across multiple channels., • Oversee VIP and high-value client experience., • Support order fulfillment, shipping logistics, and inventory updates., • Optimize workflows to handle high-volume e-commerce inquiries efficiently., • Track customer experience metrics and provide insights for continuous improvement. Qualifications: • 3+ years of experience., • Exceptional organizational skills and ability to multitask effectively., • Polished written and verbal communication skills., • Comfort using Shopify, CRM systems, and logistics tools., • Demonstrated passion for customer service and brand storytelling., • Self-motivated, accountable, and adaptable to a fast-changing environment., • A positive, team-oriented attitude with a desire to grow within the company. Full Time On Site. Salary: $60K to $90K, commensurate with experience. Please submit a resume for consideration! You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Client Overview: Our client is a well-established professional organization that brings together industry leaders through events, networking opportunities, and professional development programs. Role Overview: Seeking a highly organized and detail-oriented professional to support event sponsorships, manage partner deliverables, and coordinate marketing assets across a variety of events and professional development initiatives. This role works closely with Development, Marketing, Membership, and Finance to ensure sponsor commitments are fulfilled accurately and on schedule. Sponsorship & Events Coordinator Responsibilities: • Manage sponsor deliverables for events, ensuring all commitments are met outside of designated award programs., • Create and maintain sponsor manuals, project timelines, and tracking documents to keep deliverables on schedule., • Monitor event RSVPs and manage guest communications for dinners and other events., • Coordinate with external video production partners on sponsor reels and promotional video content., • Communicate sponsorship requirements and development needs to the Marketing team., • Oversee sponsor logo placement across digital platforms, review email marketing campaigns, and coordinate website updates with the Digital Content Manager., • Support the Director of Membership with corporate professional development programs, including coordinating sponsorship-related marketing materials., • Partner with Marketing to ensure promotional assets are developed and distributed according to established timelines., • Manage in-kind sponsorship relationships in collaboration with Development and Finance, ensuring accurate documentation and records are maintained for audit purposes. Sponsorship & Events Coordinator Qualifications: • Strong organizational and project management skills, with the ability to manage multiple events, deadlines, and deliverables simultaneously., • Excellent written and verbal communication skills., • Experience coordinating events, sponsorships, partnerships, or marketing initiatives., • Ability to collaborate effectively with cross-functional teams and external vendors., • Strong attention to detail and follow-through when managing assets, timelines, and documentation., • Comfortable tracking RSVPs, maintaining records, and coordinating multiple moving pieces., • Proficiency with standard office and digital marketing tools.

Wholesale Operations & Customer Experience Coordinator Full-time/Onsite New York, NY Company Overview At AFFORM, we believe organization is an art, one where function and form are never in competition, but in conversation. Formerly known as Parallelle, AFFORM recently entered an exciting new chapter as our brand continues to grow beyond where we began. Our new name is rooted in our design philosophy: A Functional Form, reflecting our belief that beauty and utility should always work together. Our story began with The Travellers, our patented and thoughtfully designed beauty bag created to bring order to everyday routines. What started with one innovative product has grown into a broader mission centered on intentional design, everyday functionality, and creating products that help people move through life with greater ease and confidence. Founded by Annie Fan, whose 20 plus years of experience designing for leading beauty brands informs every product, AFFORM is now expanding into new product categories and new markets while staying true to the principles that have guided us from the beginning. As we enter this next phase of growth, we remain focused on thoughtful design, purposeful innovation, and helping our customers Arrive Organized! Job Overview The Wholesale Operations & Customer Experience Coordinator reports to the Director of Operations and supports the accurate, timely movement of orders across AFFORM’s wholesale and direct to consumer channels. The role owns day to day wholesale order coordination from purchase order review through delivery while also providing responsive post purchase support to consumers. This position partners closely with our internal Revenue, Sales, and Production teams, as well as our external warehouse and logistics partners, to keep orders and customer needs moving accurately and on schedule. The ideal candidate is highly organized, careful with details and comfortable managing changing priorities without losing accuracy or follow-through. Success requires clear communication, strong ownership and a practical approach to resolving issues before they affect a wholesale partner or consumer. Key Responsibilities • Manage wholesale orders from receipt through delivery, including order entry, validation, confirmation, release, tracking and closeout., • Review purchase orders, item details, pricing, quantities, ship windows, routing instructions and account requirements before orders move to the warehouse or production team., • Process and monitor manual and EDI orders and maintain accurate order information across applicable systems and trackers., • Coordinate with Sales, Finance, Production, the warehouse, 3PL and transportation partners to confirm inventory, payment status, release timing, routing and delivery requirements., • Prepare or verify packing slips, labels, routing and ticketing details, shipment documents and account specific materials before fulfillment., • Track open orders and shipment milestones, provide timely status updates and escalate risks with the relevant details and a proposed next step., • Research and help resolve discrepancies, shortages, damages, returns, compliance issues and chargebacks, documenting the outcome and any required follow up., • Maintain wholesale order trackers, account requirements and process documentation so information remains current and accessible to the team., • Serve as a primary contact for consumer inquiries across email, chat and other support channels, providing timely, clear and thoughtful responses., • Support questions related to products, orders, shipping, delivery, returns, exchanges, damages and missing items., • Investigate issues using order and shipment information, coordinate with Operations or logistics partners and communicate resolutions through completion., • Maintain accurate case notes and ensure communication reflects AFFORM’s brand voice and customer care standards., • Identify recurring questions, service issues and customer feedback, and share useful patterns with leadership to improve products, policies and workflows., • Balance wholesale deadlines and consumer support needs based on business priorities, customer impact and ship requirements., • Communicate clearly through email, Teams and Basecamp, and confirm ownership, deadlines and next steps when work moves between departments., • Support the development and maintenance of standard operating procedures, training guides, trackers and quality checks for wholesale and customer experience workflows., • Provide recurring updates on open orders, delivery risks, customer issues, chargebacks and other items requiring management visibility., • Contribute to process improvements that strengthen order accuracy, response times and accountability across teams. Experience and Skills • Bachelor’s degree in Business, Supply Chain Management, Operations, Logistics, Communications, or a related field is required., • Three or more years of experience in wholesale operations, order management, customer experience, sales operations or a related role., • Experience coordinating orders across Sales, warehouse, logistics, finance or production teams, preferably in fashion, accessories, beauty or consumer products., • Strong attention to detail and the ability to review purchase orders, labels, shipment documents and account requirements accurately., • Excellent written and verbal communication skills, with a professional and solutions focused approach to internal and external customers., • Ability to manage competing priorities, meet time sensitive deadlines and follow issues through to resolution., • Strong judgment, accountability and problem-solving skills, including the ability to raise risks early and recommend practical next steps., • Proficiency in Excel or Google Sheets, along with experience using order management, ERP, WMS, EDI, or customer support systems, is required., • Hands-on experience with Shopify, SPS Commerce, and NetSuite is required., • Experience with Deposco, GS1, or similar platforms is also required., • Experience using Adobe Acrobat, Adobe Illustrator, or similar tools to review, resize, edit, and prepare shipping labels, ticketing materials, and retailer compliance documents is preferred but not required., • Comfort working in a growing environment where processes continue to develop and responsibilities may shift with business needs. What Success Looks Like • Wholesale orders are entered, reviewed, released and tracked accurately against retailer requirements and deadlines., • Sales, Operations and management receive clear updates on open orders, shipment risks and required decisions., • Consumers receive timely, accurate and professional support, with issues followed through to resolution., • Order records, customer cases and process documentation are complete, current and easy for the team to use., • Potential errors, delays and compliance concerns are identified early and escalated with the facts needed to act., • Recurring issues lead to practical improvements in workflows, training and communication. Salary Disclosure and Benefits AFFORM is committed to offering a competitive and equitable compensation package based on experience and qualifications. The salary range for this position is $60,000 to $70,000, with flexibility for the right candidate. We offer a comprehensive benefits package, including employer-sponsored medical coverage with a minimal employee contribution, PTO and Sick Leave, and additional perks aligned with company policies. Further details regarding our benefits package will be shared during the interview process.

Client Overview Our client, a dynamic creative agency renowned for innovative advertising campaigns, is seeking an Office Manager to join their Administrative team on a contract basis. The company fosters a collaborative environment where ideas thrive. The Office Manager will play a crucial role in the daily operations of the company, ensuring a smooth and efficient office environment. This is an open-ended contract opportunity. Salary/Hourly Rate $28/hr Position Overview The Office Manager will provide administrative and operational support to brokers and internal staff, managing office logistics, scheduling, and communications. The ideal Office Manager is detail-oriented, proactive, and thrives in a professional, client-facing setting. This role offers the chance to be an integral part of a fast-paced, growing team. Responsibilities Of The Office Manager • Serve as the primary point of contact for office-related needs., • Provide administrative support to staff., • Maintain calendars, coordinate meetings, and arrange conference room scheduling., • Order office supplies and manage inventory to ensure smooth daily operations., • Greet clients, vendors, and visitors while maintaining a professional front desk presence., • Coordinate incoming and outgoing mail, deliveries, and messenger services., • Support internal communications and team coordination., • Track and maintain office procedures and operational checklists., • Take on special projects and additional responsibilities as assigned. Required Experience/Skills For The Office Manager • 2+ years of experience in an office coordinator, administrative, or front office role., • Strong organizational and multitasking abilities., • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)., • Excellent written and verbal communication skills., • Professional demeanor and ability to work with discretion., • Ability to work independently and as part of a team. Preferred Experience/Skills For The Office Manager • Exposure to advertising, marketing, or creative industries., • Experience working in a fast-paced, client-facing business environment. Education Requirements • Bachelor’s degree is highly preferred. Benefits • Atrium Care Package available, upon eligibility (including healthcare plans, discount programs, and paid time off).

Our client a well known University is seeking a Part time - Ceremony Coordinator in their New York, New York Location Primary Responsibilities • Conduct research on event logistics, ceremonial traditions, and best practices, and organize findings into recommendations., • Coordinate project tasks, and planning documents to support University ceremonies., • Assist with volunteer recruitment, scheduling, communications, and event-day coordination., • Support guest management activities, including RSVP tracking, travel coordination, and communications., • Assist with operational logistics such as facilities requests, catering coordination, inventory tracking, and other administrative projects as needed. Preferred Qualifications • Experience coordinating projects, events, volunteers, or programs., • Strong organizational and administrative skills with exceptional attention to detail., • Ability to conduct research, analyze information, and present organized recommendations., • Excellent written and verbal communication skills., • Comfortable managing multiple priorities and working independently., • Experience with RSVP management, hospitality, travel coordination, or catering is a plus., • Experience using Microsoft Office and project management tools (Airtable experience is a plus)., • Volunteer recruitment, coordination, and management.

Marketing Coordinator Help Tell Win's Story and Advance Our Mission New York, NY $66,000 - $73,000 At Win, every story matters. As the largest provider of family shelter and supportive housing in New York City, we are seeking a creative and passionate Marketing Coordinator to help amplify our mission, engage our communities, and showcase the impact of our work. About the Role The Marketing Coordinator will play a key role in shaping Win's digital presence through compelling social media content, engaging visual storytelling, and digital marketing initiatives. This is an ideal opportunity for an early-career marketing professional who is highly creative, organized, and eager to use their skills to drive meaningful change. What You Will Do • Create engaging social media content across platforms, including graphics, videos, reels, stories, carousels, and written posts, • Manage and maintain Win's social media content calendar, ensuring timely and mission-aligned content delivery, • Monitor and engage with Win's online communities through comments, messages, and interactions, escalating sensitive matters when appropriate, • Track, analyze, and report on social media performance metrics, providing recommendations to strengthen engagement and reach, • Capture photo and video content at agency events, programs, and community activities, • Update and maintain website content in collaboration with internal departments and communications staff, • Research emerging social media trends, content formats, and digital marketing best practices to enhance audience engagement, • Support the development of digital and print marketing materials, including graphics, campaigns, and organizational communications projects Who You Will Be • You will hold a bachelor’s degree in marketing, Communications, Public Relations, Journalism, Graphic Design, Media, or a related field, or possess equivalent professional experience OR • Associates degree with 2 years of related experience Required Skills • 1-2 years of experience in Marketing, Communications, Public Relations, Journalism, Media, Graphic Design, or a related field, • Proficiency with Canva, Adobe Creative Suite, or similar design tools, • You will demonstrate strong knowledge of social media platforms, digital content creation, and current marketing trends, • You will bring experience creating compelling visual content through graphic design and multimedia storytelling, • You will possess videography and video editing skills with the ability to produce engaging short-form content, • Experience creating and editing short-form video content, • You will demonstrate exceptional writing, editing, and proofreading abilities, • Experience managing organizational social media platforms, • Strong graphic design and content creation skills, • You will bring a passion for nonprofit storytelling, social impact, and mission-driven communications Pay range and compensation package $66,000 - $73,000

Emerging Talent Recruitment CoordinatorTop 3 Must-Have Core Skills We are looking for a baseline profile defined by three critical behavioral and technical strengths: • Exceptional Organization & Multi-Tracking: Proven experience managing and maintaining multiple data trackers simultaneously while ensuring accuracy and attention to detail., • Proactivity & Creative Problem Solving: Ability to proactively identify challenges, develop creative solutions, and keep operations moving efficiently., • High-Touch Communication & Customer-Facing Personality: Excellent verbal and written communication skills. The candidate will serve as a primary point of contact for external talent and internal partners. Ideal Background & Experience, • Target Sectors: Strong preference for candidates with experience in hospitality, operations, or previous coordinator roles., • Financial Background: Not required. Operational execution, agility, and a service-oriented mindset are more important than specific financial industry knowledge. Team Structure & Scope The candidate will join a collaborative, fast-paced team of five core members, including three Project Managers and two Recruiters. This role will provide shared operational support across all areas of the business. The 12-Month Seasonal Focus The work follows a distinct seasonal lifecycle. Candidates must be adaptable and able to shift priorities each quarter. • Q1 – Evaluation & Deep Dive: Analyze video scoring and candidate assessment data to help shape the upcoming cohort., • Q2 – Readiness & Tracking: Execute summer onboarding procedures and maintain accurate trackers to ensure candidates progress smoothly through the recruitment pipeline., • Q3 – Delivery & High-Stakes Operations ("The Big Show"): Support delivery of the flagship Internship Program. Candidates must be available to work entirely in-office during the first week of June and must be in-office during the last week of August for program wrap-up., • Q4 – Pipeline & Branding: Support recruitment marketing events, welcome prospective talent, and promote future internship opportunities. Knowledge and ExperienceEssential, • Experience in recruitment coordination, talent acquisition operations, HR administration, or a comparable operational role., • Experience managing multiple recruitment activities and deadlines concurrently., • Experience maintaining candidate or employee information in an applicant tracking system (ATS) or HR system., • Proficiency in standard workplace productivity and reporting tools. Desirable, • Experience supporting graduate, intern, campus, or other high-volume recruitment., • Experience supporting US recruitment or onboarding processes., • Familiarity with Eightfold, SuccessFactors, or comparable recruitment platforms., • Experience working within a shared-services, recruitment-process-outsourcing (RPO), or geographically distributed delivery model. Skills and Capabilities, • Candidate Focus: Provides timely, accurate, and professional support throughout the recruitment journey., • Planning and Organization: Prioritizes competing tasks and delivers on campaign milestones., • Problem Solving: Resolves routine operational issues and identifies practical improvements., • Adaptability: Responds positively to changes in volumes, priorities, systems, and processes. Measures of Success, • Accuracy and completeness of recruitment-system data., • Timeliness of requisition, interview, offer, and onboarding administration., • Quality and timeliness of candidate communications., • Compliance with documented procedures and controls.

Job Title: Legal Coordinator/Paralegal Location: New York City, Midtown Manhattan – Fashion District (On-Site) Department: Legal Reports To: General Counsel About G-III Apparel Group: G-III excels at bringing excitement and confidence to customers through the fashion we create. We are global experts in design, sourcing, manufacturing, distribution and marketing, which enables us to fuel the growth of a substantial portfolio of brands. With more than 30 licensed and owned brands, including some of the most sought-after names in global fashion, our success is driven by our team’s entrepreneurial spirit and our deep relationships across the industry. Position Summary: As a Paralegal on the Legal team at G-III (Marc Jacobs, Donna Karan/DKNY, Karl Lagerfeld and more), you'll be the operational backbone of a fast-moving in-house legal function. You'll partner closely with in-house counsel and teams across the business to keep contracts moving, compliance obligations met, and corporate records in order across North America, EMEA, and APAC. This is a hands-on role for a detail-oriented, proactive professional who enjoys owning processes end to end and finding better ways to get work done. This role will also be a key part of managing legal operations, including by assisting in updating and developing the legal department technology suite, including contract lifecycle management (CLM) software and processes . Key Responsibilities: • Contracts & Legal Operations: Manage internal processes for contract approval, execution, and filing. Manage and maintain legal operations software including internal databases, billing and contract management systems. Assist in updating and developing the legal department technology suite, including contract lifecycle management (CLM) software, AI, and training teams on legal technology tools., • IP & Brand Protection: Coordinate documents and information needed for intellectual property filings, including trademark and copyright registrations and customs recordals. Support management of the Company's IP portfolio, including monitoring notices and deadlines. Assist with brand protection enforcement as needed., • Compliance, Privacy & Risk: Assist with compliance matters, including the rollout of annual ethics and compliance trainings. Conduct due diligence on third parties, including new vendors. Support litigation and insurance matters, including information and document gathering, review, organization, and tracking., • Corporate Governance & Licensing: Support corporate governance across North America, EMEA, and APAC, including annual report filings and accurate recordkeeping. Manage the Company's business license portfolio in partnership with business teams., • Administration & Continuous Improvement: Handle administrative matters such as invoice processing, vendor onboarding, mail forwarding, signatures, notarization, and apostille coordination. Manage LegalTracker, BoardVantage, and other systems used by the legal team. Provide general administrative support to General Counsel and other duties as may be required or assigned. Continuously identify bottlenecks and inefficiencies and drive improvements to operational efficiency. Education and Experience: • Bachelor's Degree required; Paralegal certificate a plus., • Relevant experience, either with a law firm or in-house legal department. Required Skills/Knowledge: • Proficient in Microsoft Office applications, including Word, PowerPoint, Excel, document management software, and other software programs., • Experience with legal contract management software and other legal technology tools., • Flexibility and initiative to learn new technologies, including AI., • Excellent judgment and attention to detail., • Excellent written and oral communications skills., • Analytical thinker and problem solver., • Strong organizational skills., • Ability to handle highly confidential information discreetly and professionally., • Ability to build relationships of trust with the legal team and business partners., • Ability to balance long term projects with short term daily needs., • Ability to handle multiple tasks, assist multiple attorneys, and complete tasks in a fast-paced environment. What We Offer: • Comprehensive benefits including medical, dental, vision, and 401(k), • PTO and company holidays, • Employee discounts The pay range for this position is: $70,000 – $95,000 per year ($33.66 – $45.68 per hour, based on a 40-hour work week). Please note that the foregoing compensation information is a good-faith assessment associated with this position only and is provided pursuant to the New York City Salary Transparency Law. G-III Apparel Group is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. About G-III Apparel Group, Ltd. | _ G-III’s owned brands include DKNY, Karl Lagerfeld Paris, Donna Karan, Vilebrequin, Sonia Rykiel, G.H. Bass, Bass Outdoor, Andrew Marc, Eliza J., GIII Sports and more. G-III has fashion licenses under Calvin Klein, Tommy Hilfiger, Cole Haan, Dockers, Guess?, Kenneth Cole, Levi’s, Vince Camuto, Margaritaville and more. G-III also operates retail stores for the DKNY, Karl Lagerfeld Paris and Donna Karan brands.

Introduction to Sheffield Haworth Sheffield Haworth is a leading global consultancy specialising in executive search, change consulting, and strategic advisory. Founded in 1993, the firm has grown to 200 professionals across 15 locations in Europe, the Middle East, the Americas, and the Asia-Pacific region. We partner with clients across multiple industries, with a strong track record of delivering people-led transformation across the financial services, professional services, industrials, real estate and technology sectors. Clients benefit from deep industry insights, our wide-ranging networks and high standards of delivery from our global team. The Role Project Coordinators / Executive Assistants at Sheffield Haworth are integral to our business, interacting with nearly all our stakeholders, both external and internal. They are responsible for managing schedules, communications, and other administrative elements of a team and their relevant searches. This particular role will work with the Real Assets and Global Markets teams. Key responsibilities will include: • Maintaining a heavy, ever-changing calendar for colleagues, • Scheduling client and candidate meetings, • Producing documents including, but not limited to, marketing presentations, candidate CVs, and internal reports, • Preparing client material and candidate profiles, collating and presenting team data and market information, • Coordinating travel, both international and domestic, • Processing expenses, • Planning, executing, and finalizing ad hoc projects according to strict deadlines, • Managing the teams' candidate database, communication, and reporting, • Tagging client, candidate, and business development meetings appropriately in the company’s database, • Assisting with research reports and updating information on our file-sharing systems and in our databases, • Proof-reading and checking client-facing documents, • Providing ongoing support in all aspects of the executive search process, • Handling confidential corporate material with discretion, • Provide cover for other Coordinators during periods of absence In addition to providing administrative support to the team, the Coordinator/EA will work closely with the wider Operations team to help ensure the smooth running of the New York office. This includes being comfortable working from the reception desk and providing front-of-house cover during holidays, absences and other periods when support is needed. The role involves welcoming visitors, handling calls and enquiries, and helping with day-to-day office needs. As a front-facing role, it requires a minimum of four days per week in the office. Skills & Experience • A proven track record in a team assistant, executive assistant, or coordination role, • Natural decision-making ability, supported by strong judgement and resourcefulness, even when under time pressure, • First-rate organizational skills and outstanding attention to detail, • An interest in operating in a fast-paced environment, • Excellent IT skills, including advanced knowledge of Word, Excel, Outlook, and Power Point, • Database skills and accurate touch typing, • Effective prioritization and time-management skills, • Discreet and trusted with confidential client, candidate and business information, with a clear understanding of the importance of confidentiality in executive search., • A proactive, willing, and adaptable approach, • The ability to learn quickly and independently if required Salary & Benefits • This is a permanent full-time position, the salary range is $70,000 to $80,000, with eligibility for overtime, • Discretionary annual bonus, • 15 days annual leave, increasing to 20 days after 2 years’ service, • Medical, dental, and vision insurance, • 401k Our Values Sheffield Haworth employees adhere to the following set of values. The successful candidate will show attributes which will complement the firm’s ethos in this respect. These include Trust, Humanity, Inclusion, and Excellence. We are an equal opportunity employer and comply with the Equality Act 2010. We value diversity at our company; it is an essential part of our success. We do not discriminate on the basis of age, pregnancy or maternity, marital/civil partnerships, religion or belief, sex or sexual orientation, gender or gender reassignment, disability or race including; color, nationality, ethnic or national origin.

Hudson Ferris has been retained by Hour Children, a leading provider of services to incarcerated and formerly incarcerated women in New York State to execute a search for their Senior Director of Development and Communications. Senior Director of Development and Communications Why this role? Hour Children needs a senior fundraiser who can convert strategy into sustained, diversified revenue while building durable systems and a high-performing team. The CDO anchors individual giving growth (our biggest potential for revenue growth), orchestrates and leads the team in executing a multi-channel development plan, including a grant calendar, direct mail program, and targeted stewardship plan. This person will also be responsible for building upon and improving department, and in some cases organization-wide) SOPs to maintain overall effectiveness in Hour Children’s fundraising. Title & Reporting • Title: Senior Director of Development and Communications, • Reports to: Executive Director, • Direct Reports: Institutional Giving Officer, Development Coordinator Core Responsibilities Revenue Strategy & Planning • Build and own the annual development plan with channel goals for each fundraising channel (individual, major/legacy, foundations, corporate, events)., • Translate strategy into quarterly, monthly and weekly operating rhythms: prospect moves, grant calendar, stewardship touches, and campaign milestones., • Re-evaluate and adjust development plan quarterly to align with FY 26 Budget progress. Individual & Major Gifts (Primary Focus) • Lead moves management for top 50–75 prospects; partner with board and ED on joint visits and solicitations., • Build a recurring/upgrade ladder and a legacy/estate stewardship track. Institutional Giving Oversight • Supervise the grants pipeline (foundation, corporate, government LOIs, proposals, reports) ensuring narrative alignment with program capacity, as well as on-time submission for applications, reports, and renewals. Team Leadership & Systems • Manage, coach, and set clear OKRs for the Institutional Giving Officer and, • Development Coordinator; drive SOP adoption (acknowledgments, data hygiene, grant workflow, stewardship)., • Ensure rigorous CRM (Bloomerang) use, prospect tagging, and activity logging; maintain a shared development calendar. Campaigns & Events • Plan mini-campaigns tied to storytelling and program moments; oversee an efficient, ROI-positive event plan partnered with the Coordinator. Cross-Functional Collaboration • Work with Program/Impact to surface outcomes and case studies; with Finance to align revenue forecasts; with Communications to implement the brand/message roadmap. Qualifications • 10+ years progressive fundraising experience with demonstrated strength in individual and major gifts., • 3+ years people management; proven success building team SOPs and pipeline discipline., • Familiarity with foundation/corporate/government funding, annual campaigns, and events., • CRM proficiency (Bloomerang preferred); data-driven planning., • Bachelor’s degree required, master’s degree preferred. Success Metrics (first 12 months) • Meet or exceed FY26 private revenue targets, focusing on Individual: $600,000, Corporate: $100,000, Foundations: $1,438,000, Events: net positive performance., • 40+ substantive major-donor moves/quarter; 12–18 joint ED/Board asks annually., • On-time submission/reporting rate ≥ 95% across grants; stewardship calendar executed., • SOPs implemented with >90% compliance. Salary Range: $110,000-$140,000

Proposal Coordinator The Proposal Coordinator supports the company’s business development and proposal efforts by coordinating, developing, and producing high-quality proposals, qualifications packages, presentations, and other pursuit materials. This position works closely with leadership, business development, project management, technical staff, and other internal stakeholders to ensure proposals are accurate, compelling, professional, and submitted on time. The ideal candidate is highly organized, detail-oriented, deadline-driven, and comfortable managing multiple priorities in a fast-paced Architecture, Engineering, and Construction (AEC) environment. Key Responsibilities Proposal Development & Coordination • Coordinate the development and submission of Requests for Proposals (RFPs), Requests for Qualifications (RFQs), Statements of Qualifications (SOQs), and other pursuit materials., • Review solicitation documents and identify submission requirements, evaluation criteria, deadlines, forms, and required documentation., • Develop proposal schedules, outlines, compliance checklists, and production timelines., • Coordinate proposal activities with executives, project managers, technical staff, consultants, and teaming partners., • Collect and organize resumes, project descriptions, references, certifications, forms, and other required proposal information., • Draft, edit, proofread, and format proposal content to ensure clarity, consistency, accuracy, and alignment with solicitation requirements., • Track proposal milestones and follow up with contributors to ensure internal deadlines are met., • Manage final proposal production, quality-control reviews, and electronic or hard-copy submissions. Content & Marketing Support • Maintain and update proposal-related content, including employee resumes, project profiles, company qualifications, organizational charts, and boilerplate information., • Assist with developing presentations, interview materials, leave-behinds, and other materials supporting project pursuits., • Collaborate with technical staff to translate complex project information into clear and compelling proposal content., • Support the development of graphics, charts, organizational diagrams, and other visual elements., • Ensure proposal materials maintain consistent company branding, messaging, formatting, and quality standards., • Maintain an organized library of past proposals, project information, resumes, graphics, and reusable marketing materials. Business Development Support • Assist leadership and business development teams with identifying, tracking, and coordinating upcoming opportunities., • Maintain proposal and pursuit calendars, opportunity trackers, and related databases., • Support go/no-go meetings and pursuit planning activities., • Research prospective clients, projects, competitors, and market opportunities as needed., • Coordinate with teaming partners and subcontractors to obtain required qualifications and proposal information., • Assist with post-submission activities, including interview preparation, presentation development, debrief documentation, and proposal tracking., • Help track proposal outcomes, including wins, losses, pending pursuits, and lessons learned. Qualifications • Bachelor’s degree in Marketing, Communications, Business Administration, English, Construction Management, Architecture, Engineering, or a related field preferred., • 2–5 years of experience in proposal coordination, marketing, business development, or a related role preferred., • Experience within the AEC, construction management, architecture, engineering, infrastructure, or professional services industry strongly preferred., • Experience responding to RFPs, RFQs, and SOQs preferred., • Strong writing, editing, proofreading, and organizational skills., • Strong attention to detail and ability to interpret complex solicitation requirements., • Ability to manage multiple proposals and competing deadlines simultaneously., • Strong communication and interpersonal skills with the ability to coordinate effectively across departments and levels of leadership., • Ability to work independently while also collaborating effectively as part of a team., • Ability to maintain accuracy and composure in a deadline-driven environment. Technical Skills • Proficiency with Microsoft Office, including Word, Excel, PowerPoint, Outlook, and Teams., • Experience with Adobe Acrobat required or strongly preferred., • Experience with Adobe InDesign and/or other graphic design software preferred., • Experience with CRM, proposal management, or project information databases is a plus., • Familiarity with public-sector procurement and government contracting processes is a plus. Key Competencies • Exceptional organization and time management, • Strong written and verbal communication, • Attention to detail and quality, • Deadline and priority management, • Collaboration and relationship building, • Critical thinking and problem solving, • Initiative and accountability, • Ability to work under pressure, • Adaptability and flexibility, • Professional judgment and confidentiality, • Preferred AEC Experience, • Candidates with experience supporting proposals for construction management, program management, architecture, engineering, transportation, aviation, healthcare, infrastructure, or public works projects are highly desirable. A successful Proposal Coordinator will help ensure the company consistently submits polished, compliant, and competitive proposals while improving the efficiency and organization of the overall pursuit process. This individual will serve as an important link between business development, leadership, and technical project teams and will help position the company for continued growth and new project opportunities. Disclaimer: The statements contained in this job description are intended to describe the general nature and level of work being performed. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required. Management reserves the right to assign or reassign duties and responsibilities needed to support organizational goals and operational requirements.

Are you known to bring warmth, energy, and joy to everything you touch? Then please keep reading because we’re looking for talent like you. Founded in Hawai‘i in 1981, Sun Noodle is a family-owned company dedicated to the craft of fresh, premium noodles. With production facilities in Hawai‘i, California, New Jersey, and Rotterdam, Sun Noodle serves both world-class chefs and everyday noodle lovers. Through quality, creativity, and care, we aim to brighten people’s days with every bowl of noodles. Expect camaraderie, fun company events, and plenty of noodle tastings as part of your everyday life here. That’s enough about us for now. Below, we’ll share a little bit more about what we’re looking for in you. Role Overview The Communications Coordinator will support clear, consistent, and engaging communication across Sun Noodle. This role focuses on writing and producing mostly internal and some external content, supporting company events, and helping bring our culture and values to life. You will collaborate with leaders and teams across locations to create announcements, meeting decks, intranet posts, social content, and a company magazine. We’re looking for someone who is detail-oriented, people-focused, and energized by organizing information in a way that feels simple, human, and easy to understand. Key Responsibilities • Draft, edit, and publish company announcements for email, intranet, and other channels, • Put together clear, visually engaging slide decks for company meetings and leadership presentations, • Support planning and execution of company events (e.g., town halls, celebrations, employee engagement activities), • Collaborate on a recurring company magazine/newsletter, including content planning, interviews, and layout coordination, • Create intranet posts to keep team members informed and connected across locations, • Develop social media posts that highlight company culture, people stories, and key milestones, in alignment with brand guidelines, • Partner with HR and site leaders on culture and engagement initiatives (recognition programs, campaigns, internal spotlights, etc.), • Coordinate timelines, gather content, and follow up with stakeholders to meet communication deadlines, • Maintain an internal communications calendar and help ensure alignment across internal and external channels, • Proofread materials for clarity, tone, and accuracy, ensuring they reflect Sun Noodle’s voice and values Experience & Qualifications • 2–3 years of experience in communications, marketing, or a related field (internal communications or HR communications a plus), • Strong writing and editing skills with the ability to adapt tone and style for different audiences and channels, • Experience building slide decks and visual presentations (e.g., PowerPoint), • Comfort creating content for social media and/or intranet platforms, • Strong organizational skills with the ability to manage multiple projects and deadlines, • High attention to detail and commitment to accuracy, • Collaborative team player who enjoys working with people across different locations and departments, • Proactive, solutions-oriented mindset with a willingness to jump in where needed, • Familiarity with basic design tools (e.g., Canva, or similar) is a plus but not required What We Offer • Opportunity to help shape how a growing, global food company communicates and stays connected, • A people-focused culture centered around craftsmanship, collaboration, and continuous improvement, • Exposure to a diverse set of initiatives—from company-wide calls and site events to culture campaigns and internal magazines, • Competitive compensation and benefits, • Compensation: $55,000 – $72,000 annually, commensurate with experience If you love ramen, storytelling, and helping people feel informed and connected—let’s talk.